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HomeMy WebLinkAbout11/07/2012 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 7, 2012 WEDNESDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, workand play in a community with a proud past, promising future, andsmalE -town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees. F. Housekeeping item Mayor Brad Tabke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Community Development 1. Amended Final Plat of Kristal Estates — Res. No. 7246 (B) B] Police and Fire 1. Amendment to the Southwest Metro Drug Task Force 2012 Grant Agreement — Res. No. 7243 2. Authorize Disposal of Surplus Property — Bikes (F) C] Public Works and Engineering 1. Consider Approval of Purchase of Toro Groundmaster 5910 -D Mower (E) 2. Accept Work on Lift Station L 16 VHD Replacement and Backup Control System — Res. No. 7248 (F) 3. Comment on Scott County's Draft Capital Improvement Program (D) D] Personnel TENTATIVE AGENDA November 7, 2012 Page 2 4] Consent Business continued: E] Parks, Recreation and Natural Resources F] General Administration 1. Approve Bills in the Amount of $942,560.44 (C) 2. Approve Minutes of October 2, October 9, and October 16, 2012 (F) 3. Authorization to Spend Building Funds (F) 4. Approval of Massage Therapy Business License and Massage Therapist License (F) 5. Establishment of Funds for Accounting Process (F) 5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6] Public Hearings: None 7] Business removed from the Consent Agenda will be discussed at this time 8] Recess for Economic Development Authority Meeting: None 9] Reconvene 10] General Business: A] Community Development 1. Presentation by Shakopee Chamber of Commerce of a Request to Study the City's Sign Ordinance (D) B] Police and Fire C] Public Works and Engineering D] Personnel E] Parks, Recreation and Natural Resources 1. Quarry Lake Park Concept Plan (A) F] General Administration 1. TAC Recommendation on Paperless Packet Project (E) 11] Council Members' Reports 12] Other Business 13] Adjourn to Tuesday, November 20, 2012 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 7, 2012 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jamie Polley, Parks, Recreation & Natural Resource Director; and Jim Thomson, City Attorney 2. Pledge of Allegiance 3. Approval of the Agenda Schurman/Clay moved to approve the agenda as amended. Motion carried 5 -0. 4. Consent Business Cncl. Lehman asked to remove from the Consent Agenda items 4.C.3, Comments on Scott County's Draft Capital Improvement Program and 4.F.5, Establishment of Funds for Accounting Process. Lehman/Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent items. Motion carried 5 -0. 4.A.1 Lehman/Whiting offered Resolution No. 7246, A Resolution Approving the Final Plat of Kristal Estates, subject to the conditions presented. (Motion carried under the Consent Agenda) 4.B.1 Lehman/Whiting offered Resolution No. 7243, A Resolution of the City of Shakopee, Minnesota Amending the 2012 Grant Agreement for the Southwest Metro Drug Task Force to include the same level of funding through 2013. (Motion carried under the Consent Agenda) 4.B.2 Lehman/Whiting moved to declare the listed property surplus and authorize its disposal per City Code. (Motion carried under the Consent Agenda) 4.C.1 Lehman/Whiting moved to authorize staff to purchase one (1) new Toro Groundsmaster 5910 -D 16' mower from MTI Distributing using National IPA Bid Pricing for the purchase price of $94,820.41. The funding to be equally expended from the Capital Equipment Fund and Surface Water Fund. (Motion carried under the Consent Agenda) 4.C.2 Lehman/Whiting offered Resolution No. 7248, A Resolution Accepting Work on the Lift Station L16 VFD Replacement & Back Up Control System, and move its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the November 7, 2012 Shakopee City Council Page 2 4.F.1 Lehman/Whiting moved to approve the bills in the amount of $544,295.47 and electronic transfers in the amount of $398,264.97 for a total of $942,560.44. (Motion carried under the Consent Agenda) 4.F.2 Lehman/Whiting moved to approve the minutes of October 2, 2012, October 9, 2012 and October 16, 2012. (Motion carried under the Consent Agenda) 4.F.3 Lehman/Whiting moved to authorize staff to spend up to $25,000 for Phase 3 of needed furnishings and window treatments for City Hall. (Motion carried under the Consent Agenda) 4.F.4 Lehman/Whiting moved to approve the applications and grant a massage therapy business license and a massage therapist license to Kristin Pufahl. (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council. Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. No one responded. 6. Public Hearing: None 7. Business removed from the Consent Agenda. Cncl. Lehman asked that 4.C.3, Review of Scott County's Draft Capital Improvement Program (CIP) be removed from the Consent Agenda because he did not have time to read the revised letter on the table. He also asked about the timing between the County's CIP and the City's CIP's. Bruce Loney, Public Works Director /Engineer, stated that the County's CIP extends out further than the City's CIP. Cncl. Lehman had concerns about a County project being moved up to 2016 which is not on the City's CIP. Mr. Loney said that because the project is moved up on the County's CIP, this will result in discussion during next years' budget sessions regarding the City's funding portion related to the project. Whiting /Lehman moved to approve directing staff to submit the attached letter on comments of the County's Draft Capital Improvements Program (CIP), as presented. Motion carried 5 -0. Cncl. Lehman asked for the removal of 4.C.5, Establishment of Funds for Accounting Process, because he doesn't understand the process and how it is going to work. Julie Linnihan, Finance Director, said during recent review of the funds that have been held in the Escrow fund, several of these payments were determined to be more appropriately recorded in Special Revenue funds or in Capital Project funds, as these funds received by the City will not be returned based on the initial development agreement or other specific language. The use of the newly created funds will allow staff to accurately track them. Lehman/Schurman moved to approve the establishment of the newly created Special Revenue funds and the Capital project funds. The funds will be transferred from the existing Escrow Fund, fund 8040. Motion carried 5 -0. Official Proceedings of the November 7, 2012 Shakopee City Council Page 3 8. Recess for Economic Development Authority Meeting None 9. Reconvene 10. General Business 10.A.1 Michael Leek, Community Development Director, presented Council with the Discussion of Chamber of Commerce Public Policy Committee (PPC) Recommendation Regarding 2012 Sign Ordinance Study. Mr. Leek said that the Chamber of Commerce will be presenting the recommendations from their study of sign regulations in the City of Shakopee. They presented their recommendations to the Economic Development Authority Commission and the Planning Commission. Both have indicated they are interested in reviewing the sign regulations. Mr. Leek introduced Angie Whitcomb, President of the Chamber of Commerce and Kevin Wetherelle of the Chamber's Public Policy Committee. Ms. Whitcomb provided background that lead up to the need of some changes to the current sign ordinance. She said the Public Policy Committee began researching Shakopee's sign ordinance as well as sign ordinances of other communities. Mr. Wetherelle discussed the sign ordinance study that examined the current Shakopee sign ordinance to see how it was impacting local businesses. He talked about the processes used in the study which included reviewing the current ordinance, public house events to discuss the existing ordinance and review ordinances from other municipalities to compare them to Shakopee. Mr. Wetherelle discussed the findings from the study where several themes repeated themselves. He also talked about possible solutions that the PPC came up with after their meetings from the businesses. The business community, through the Shakopee Chamber, would like to see City staff commence a comprehensive review of the sign ordinance that takes into consideration the current demands of varying business centers in town, the desire of the City to be an economic development leader, and the need for reasonable sign regulation. Lehman/Whiting moved to direct staff to continue to work to update the City's current sign regulations as outlined in the Chamber study. Discussion followed. Cncl. Lehman pointed out that not everyone will be happy even if the sign ordinance is updated. He also said that if a new or revised sign ordinance is developed, he said the Council should not waiver from the ordinance to appease individual business owners. Mayor Tabke asked for a vote on the motion. Motion carried 5 -0. 10.E.1 — Quarry Lake Park Concept Plan Jamie Polley, Parks, Recreation and Natural Resources Director presented Council with the concept plan of Quarry Lake. Official Proceedings of the November 7, 2012 Shakopee City Council Page 4 Ms. Polley said that staff is seeking approval of a preliminary layout for Quarry Lake Park for two reasons. The first reason is to have a preliminary plan for the park that can be presented to prospective users of the adjacent former ADC building. The second reason is to bring in excess fill from other city projects to the site. As such, it has become apparent that a site plan is needed in order to bring in the fill to proper locations. Ms. Polley said the Park and Recreation Advisory Board (PRAB) reviewed and discussed a preliminary layout for the park. Staff worked to incorporate the desired items into two concept plans that were reviewed by the PRAB. Ms. Polley said that approving a concept plan at this time does not put a timeline on the project. The plan will be used for site preparation as resources become available. Clay /Schurman moved to approve the concept plan B1&2 without modifications for Quarry Lake Park. Motion carried 5 -0. 10.F.1 TAC Recommendation on Paperless Packet Project Kris Wilson, Assistant City Administrator, stated that in September, Council heard a staff presentation and recommendation to invest in paperless meeting packet software and hardware. At that time Council voted against proceeding with the project, and then voted to refer the issue to the Telecommunications Advisory Commission (TAC) for further review. The TAC has now considered the issue and prepared a recommendation on the subject for Council to consider. The TAC is recommending that the Council approve the purchase of Agenda Quick software, three iPad tablets and an improved Wi -Fi system for the main floor of City Hall at a cost not to exceed $26,000, to be funded from the R &D fund in the Telecom Division budget. Whiting /Schurman moved to approve the purchase of Agenda Quick software, Wi -Fi hardware, and three iPads at a cost not to exceed $26,000 from the Telecom Division R &D fund. Discussion followed. Cncl. Clay asked for clarification of the public's access to the information. Ms. Wilson explained that with the new software the public will be able to access the information and search data much more quickly. Mayor Tabke asked for a vote on the motion. Motion carried 4 -1 with Cncl. Lehman opposing. 11. Council Members' Reports Cncl. Whiting had nothing to report. Cncl. Clay attended the Shakopee Public Utility Commission Meeting. He said the water and oversized pipes are in the Valley Creek Crossing development. Cncl. Lehman attended the 69/169 joint meeting with the townships; 169 Corridor Coalition at Canterbury, at which time Canterbury presented their future vision for the facility. Cncl. Schurman had no report. Mayor Tabke spoke with Shakopee Rotary about what's going on in the City, and its budget. He also attended the League of Minnesota Cities meeting; American Legion dinner and spoke to them; St. Francis Community Advisory Committee to discuss community health needs. 12. Other Business Cncl. Whiting asked if the City put aside money in the budget for voter I.D. issues. Mayor Official Proceedings of the November 7, 2012 Shakopee City Council Page 5 Tabke said there was no money set aside for that in the budget. Cncl. Lehman asked if anyone read the legislative agenda put out by the Metro Cities Association and if they agree with the agenda. He also wanted it on record that he does not agree with the agenda. Mayor Tabke said the organization is advocating for local control on various issues with regard to the legislative agenda. Clay /Whiting moved to let the record show that Cncl. Lehman has significant philosophical issues and disagrees with the Metropolitan Cities legislative policies. Motion carried 3 -2 with Cncl. Lehman and Schurman opposing. Lehman/Schurman moved to direct staff to make the legislative agenda proposed by Metro Cities Association available on the City of Shakopee website. Motion carried 5 -0. 13. Adjourn Lehman/Schurman moved to adjourn to Tuesday, November 20, 2012 at 7:00 p.m. Motion carried 5 -0. Meeting ended at 8:36 p.m. lie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary