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HomeMy WebLinkAbout10/16/2012 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 16, 2012 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement 'The Mission of the City of Shakopee is to provide the opportunity to live, workancf pray in a community with a proud past, promising future, and small -town atmosphere within a metropolitan setting. Agenda items are tied to the following Long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees. F. Housekeeping item Mayor Brad Tabke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Parks, Recreation and Natural Resources B] Police and Fire C] Community Development 1. Authorize Entering into a Contract with Schmitty & Sons Transit Inc. for BlueXpress Commuter Bus Service (D) 2. Plat Correction for Valley Creek Crossing 2 Addition (F) D] Public Works and Engineering 1. Adopting Assessments for CSAH 69 Utility Improvements — Res. No. 7239 (E) 2. Accepting Work on the 2012 Vierling Drive Bituminous Overlay Project No. 2012 -2 — Res. No. 7241 (E) TENTATIVE AGENDA October 16, 2012 Page 2 4] Consent Business continued: E] Personnel 1. Completion of Probationary Period — Rachel Romansky (E) 2. Approval of Job Description — Crime Prevention Specialist (E) 3. 2013 Employee Dental Insurance — Res. No. 7240 (E) F] General Administration 1. Approve Bills in the Amount of $1,521,316.33 (C) 5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6] Public Hearing on Proposed Special Assessments for 2012 Delinquent Refuse Bills — Res. No. 7244 (E) 7] Business removed from the Consent Agenda will be discussed at this time 8] Recess for Economic Development Authority Meeting 9] Reconvene 10] General Business: A] Police and Fire B] Community Development 1. Request for Issuance of Building Permits in Valley Creek Crossing 2nd Addition (B) C] Public Works and Engineering 1. Ordering Preliminary Engineering Report for the East Shakopee Industrial Area Sanitary Sewer Extension Project — Res. No. 7242 (E) 2. Approval of Vierling Drive /CSAH 17 and CSAH 17/North Ramp TH 169 Intersection Improvement Layout — Res. No. 7245 (D & E) 3. Authorize an Extension Agreement with WSB & Associates for Right of Way Acquisition Services for the CSAH 17/Vierling Drive Intersection (D & E) 4. Consideration of Drainage Solution for Valley Creek Crossing Block 3 (E) 5. Approval of 2012 -2013 Sidewalk/Trail Snow Removal Routes (E) 6. Discussion of Winter Parking Restrictions (E) D] Personnel TENTATIVE AGENDA October 16, 2012 Page 3 10] General Business continued: E] General Administration 1. Discussion of Use of SMSC $150,000 Intergovernmental Grant (D) 2. Terms of Towing Contract (F) F] Parks, Recreation and Natural Resources 1. Future of Community Center Discussion (A) 11] Council Members' Reports 12] Other Business 13] Adjourn to Tuesday, October 30, 2012 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 16, 2012 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilors Pamela Schurman, Steve Clay and Jay Whiting. Absent: Councilor Matt Lehman Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director /Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jamie Polley, Parks, Recreation & Natural Resource Director; Jeff Tate, Police Chief; Mike Hullander, Public Works Superintendent and Sarah Sonsalla, City Attorney 2. Pledge of Allegiance 3. Approval of the Agenda Mr. McNeill asked to defer 10.B.4, Consideration of Drainage Solution for Valley Creek Crossing Block 3, to a future meeting. Clay /Schurman moved to approve the agenda as amended. Motion carried 4 -0. 4. Consent Business Cncl. Clay asked to add 10.13.5, Approval of 2012 -2013 Sidewalk/Trail Snow Removal Routes, to the Consent Agenda. Clay /Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent items. Motion carried 4 -0. 4.C.1 Clay /Whiting moved to direct the appropriate City officials to enter into and execute a contract for bus services with Schmitty & Sons Transit Inc. that is consistent with financial terms outlined in their proposal. (Motion carried under the Consent Agenda) 4.C.2 Clay /Whiting moved to approve the Certificate of Correction for Valley Creek Crossing 2 Addition and direct the appropriate city officials to work with the applicant to execute the document. (Motion carried under the Consent Agenda) 4.D.1 Clay /Whiting offered Resolution No. 7239, A Resolution Adopting Assessments for the CSAH 69 Utility Improvements, Project No. 2011 -6, and move its adoption. (Motion carried under the Consent Agenda) 4.D.2 Clay /Whiting offered Resolution No. 7241, A Resolution Accepting Work on the 2012 Vierling Drive Bituminous Overlay, Project No. 2012 -2, and move its adoption. (Motion carried under the Consent Agenda) 4.D.3 Clay /Whiting moved to approve the 2012 -2013 Sidewalk/Trail Routes. (Motion carried under the Consent Agenda) Official Proceedings of the October 16, 2012 Shakopee City Council Page 2 4.E.1 Clay /Whiting moved to grant Rachel Romansky full -time, regular status as an IT Specialist. (Motion carried under the Consent Agenda) 4.E.2 Clay /Whiting moved to approve the attached job description for the position of Crime Prevention Specialist. (Motion carried under the Consent Agenda) 4.E.3 Clay /Whiting moved to — 1.authorize the appropriate officials to enter into contracts with Delta Dental for employee dental insurance plans for 2013 at a 3.5% increase over 2012 rates. 2. Offered Resolution No. 7240, A Resolution Adopting the City of Shakopee's contribution levels for employee insurance benefits for the year 2013, and move its adoption. (Motion carried under the Consent Agenda) 4.F.1 Clay /Whiting moved to approve the bills in the amount of $1,028,967.41 and electronic transfers in the amount of $492,348.92 for a total of $1,521,316.33 (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council. Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. No one responded. 6. Public Hearing on Proposed Special Assessments for 2012 Delinquent Refuse Bills — Res. No. 7244. Whiting /Clay moved to open the public hearing. Motion carried 4 -0. Bruce Loney, Public Works Director /Engineer, stated that Dick's /Lakeville Sanitation, Inc. has provided the City with a current list of delinquent accounts, of which there are approximately 110 for a total amount due of $28,312.20. Mr. Loney said a list of the property owners to be assessed was provided to Council. Included in the cost of the unpaid refuse bill includes an administrative charge of $45.00 to cover the City's cost and a $30.00 charge to cover Dick's Sanitation costs in assessing these delinquent bills. Mayor Tabke asked if there was anyone who wished to speak at the public hearing. No one responded. Clay /Schurman moved to close the public hearing. Motion carried 4 -0. Clay /Schurman offered Resolution No. 7244, A Resolution Adopting Assessments for Delinquent Refuse Bills, and move its adoption. Motion carried 4 -0. 7. Business removed from the Consent Agenda. None. 8. Recess for Economic Development Authority Meeting. Whiting/Schurman moved to recess for the Economic Development Authority Meeting. Motion carried 4 -0. 9. Reconvene Mayor Tabke reconvened the meeting at 7:13 p.m. Official Proceedings of the October 16, 2012 Shakopee City Council Page 3 10. General Business 10.B.1 Request for Issuance of Building Permits in Valley Creek Crossing 2 addition. Michael Leek, Community Development Director, stated that Associated Capital Corp. (ACC) has requested that they be issued building permits for ten houses prior to completion of improvements. Mr. Loney has communicated to planning staff that the requested permits should only be issued upon completion of required items Mr. Loney listed. Randy Kubes, Kubes Realty and representative of the developer advised Council that of the 10 permits requested there will only be two builders, Keyland Homes and Bill Ryan for this portion of the project. Whiting/Schurman moved to approve the issuance of 10 building permits in Valley Creek Crossings 2 Addition prior to substantial completion as defined in Resolution No. 6059. Motion carried 4 -0. 10.C.1 Ordering Preliminary Engineering Report for the East Shakopee Industrial Area Sanitary Sewer Extension Project. Bruce Loney, Public Works Director/Engineer, said the EDAC has identified this area for economic development if sanitary sewer was extended. There is more interest from properties due to the conditions of their Individual Sewage Treatment Systems (ISTS) and the possibility of SAC credits available. Whiting/Schurman 1. offered Resolution No. 7242, A Resolution Ordering the Preparation of a Preliminary Engineering for the East Shakopee Industrial Sewer Extension. 2. Moved to authorize the appropriate City officials to obtain the necessary professional services for preparation of the preliminary engineering report. Motion carried 4 -0. 10.C.6 Discussion of Winter Parking Restrictions. Mr. Loney said the current winter parking restrictions do not allow street parking between 2:00 a.m. and 6:00 a.m. between November 1 and March 31 outside of "Old Urban" Shakopee. "Old Urban" Shakopee still operates under the odd and even address parking on one side for odd and even calendar days. The regulations have been in effect for 12 years and information is available on the web and at City Hall pertaining to parking restrictions. Jeff Tate, Police Chief, discussed warning tickets issued each snow season. He also said that educating the public is critical regarding parking restrictions. Chief Tate said the police department has always issued more warning tickets than actual tickets. Mayor Tabke said that he has had several residents question him regarding winter parking restrictions. He said the Winter Parking Regulations map is confusing and doesn't believe that the restriction should be in effect if there is no snow. Cncl. Schurman said she also has received several complaints about the subject. She would like to see staff review and simplify the parking regulations. Cncl. Clay doesn't see problem with the current parking restrictions. He said there is always going to be people complaining about parking restrictions. Cncl. Whiting would like to see Scott Street removed as a snow emergency route because the fire department has moved. Council directed staff to discuss this issue and come up with a simpler way of implementing winter parking restrictions and bring back to Council in March or April with suggestions. Official Proceedings of the October 16, 2012 Shakopee City Council Page 4 10.E.1 Intergovernmental Grant Usage Direction Mr. McNeill said the Shakopee Mdewakanton Sioux Community (SMSC) has offered an intergovernmental grant in the amount of $150,000. Scott County and four other cities in the county will be the recipients of the grants. The SMSC Business Council has asked each recipient to provide a list of the projects which are intended to be financed by the grant before funds will be released. SMSC's only criteria is that the money be used for capital projects which will benefit City residents as determined by the City. Mr. McNeill provided a list of possible uses such as city signage, trail connections, park and recreation projects and communication projects. Each Council member was given the opportunity to weigh in on what they would like to see the money put towards. Sean Nelson, 603 E. 8 Ave., asked if the money could be used to pay off the City's debt that it is paying interest on. Mayor Tabke told him the money could only be used for capital improvement projects. Jordan Olson, 249 Mound St., doesn't think the City should accept the donation due to SMSC's sovereign nation status. Mike Vogel, President of the booster club for Shakopee High School boy's hockey supports the donation being dedicated to building team rooms and dry land practice area for the hockey teams. Todd Hallett, President of Shakopee Youth Hockey Association, supports the donation being dedicated to building team rooms and dry land practice area for the hockey team and the association is willing donate money toward the project. Council directed staff to consider trail connections in the Southbridge development; a pedestrian connection on the south side of CR 101 to connect to the river trail system; team rooms at the Community Center; and a senior center and come back to Council with more information for the meeting the first week in December. Beth Strand, 1987 Greenway, strongly supports putting the money toward park and recreation. 10.C.2 Vierling Drive & CSAH 17 Intersection Layout Approval Chris Chromy of Bolton Menk provided Council with and east and west widening concept for CSAH 17 & Vierling Drive and CSAH 17 & TH 169 north ramp intersection improvements. Council discussed and agreed with the east widening option. Schurman/Whiting offered Resolution No. 7245, a Resolution Approving the CSAH 17 & Vierling Drive & TH 169 North Ramp Intersection Layout. Motion carried 4 -0. 10.C.3. Authorize an Extension Agreement with WSB & Associates for Right of Way Acquisition Services for the CSAH 17/Vierling Drive Intersection. Mr. Loney presented an extension agreement from WSB & Associates, Inc. for obtaining necessary right of way for the CSAH 17/Vierling Drive project. Official Proceedings of the October 16, 2012 Shakopee City Council Page 5 Whiting/Clay moved to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for right of way acquisition services associated with the CSAH 17/Vierling Drive intersection improvement project. Motion carried 4 -0. 10.E.2. Terms of Towing Contract Mr. McNeill said staff has prepared a Request for Proposal (RFP) but two policy issues came up and need direction from Council. The first is requiring the contractor to be located within the city limits or does Council wish to allow contractors outside the city limits to submit an RFP. The second issue is the duration of the contact. Currently the contract has been for two years. Staff is recommending that the contract be extended for five years. Clay /Schurman directed staff that the Request for Proposals for Towing Services is limited to those operating a facility within the City limits and that it seeks a five -year contract. Motion carried 4 -0. 10.F.1. Future of the Community Center Discussion Jamie Polley, Park, Recreation and Natural Resources Director said that one of the 12 priorities identified by the Council at its goal setting workshops in March was to discuss the future of the Shakopee Community Center. Over the years the city has grown and so have the needs of the City. Additional needs have been identified which are a senior center, indoor pool/aquatics center, a second sheet of ice, additional locker rooms /drying rooms /dry land training area for the ice arena, expanded fitness facility including active use and classroom space, indoor turf facility, and other amenities, such as childcare facilities for users. Ms. Polley provided concept plans and estimates that were updated during the 2010 referendum process. Mayor Tabke is asking Council for their input as to what they would like the vision of the Community Center be for the future. This would give direction to the Park and Recreation Advisory Board (PRAB) and allow them to finalize what their vision for the Community Center would be for the future. After that is accomplished, Council and PRAB could work with Ms. Polley and Ms. Linnihan regarding the financial pieces needed to accomplish the goal in the future. Cncl. Whiting supports the Community Center and agrees that there needs to be a goal and direction for the future of the center. He supports the concept proposed in 2010. Cncl. Clay also supports the concept that was proposed in 2010 but questioned how the project would be funded in the future. Cncl. Schurman doesn't support moving forward with a concept plan for the Community Center. She said it's been proven twice that the voters do not want to invest in the expansion of the center; however, she said that the City has to maintain the investment in the building but would like to see a partnership with private companies to support the expansion. She said the Community Center is not a revenue generator and the City should not invest money in to expansions. Council directed to send the Community Center discussion back to PRAB to discuss whether the Community Center meets the City's current needs. Bring back to Council in February or March Official Proceedings of the October 16, 2012 Shakopee City Council Page 6 of 2013 to include prioritized recommendations, including possible avenues for financing using 2016 financing numbers. 11. Council Members' Reports Cncl. Schurman and Cncl. Whiting had nothing to report. Cncl. Clay attended the retirement party of firefighter Marty Glynn. Mayor Tabke attended the MLC board meeting where there was discussion about fiscal disparities. He attended the CAP agency annual meeting. They have a new logo and updated their goals. He attended Tourism of Minnesota in which they discussed opportunities for Shakopee. He met with Jackson Township Board to discuss 69/169 discussions and future annexation to the City. He met with a Girl Scout troop and the SACS 8 graders regarding campaigning and elections. The final meeting he attended was the Intergovernmental Work Group in which there was discussion with SMSC regarding planning for growth, planning and agreements before land goes into trust. 12. Other Business None. 13. Adjourn Whiting /Schurman moved to adjourn to Tuesday, October 30, 2012 at 7:00 p.m. Motion carried 4 -0. Meeting ended at 9:51 p.m. l ie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary