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HomeMy WebLinkAbout10/09/2012 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 9, 2012 LOCATION: Shakopee Public Utilities Service Center, 255 Sarazin Street Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, workand play in a community with a proud past, promising future, and small -town atmosphere within a metropolitan setting Joint Meeting with Shakopee Public Utilities Commission 1] Roll Call at 7:00 p.m. 2] Approval of Agenda 3] Discussion Items a. Overview of Shakopee Public Utilities b. US 169/69 Land -use Intersection Planning Committee c. Territory annexation with MVEC in Jackson Township d. Discussion of potential developments in Shakopee a. Development Costs in Secondary Elevation Levels e. Economic Development Discussion a. Abatement /incentives for Economic Development Purposes b. Discussion of SCALE's "First Stop Shop" for Potential Developments f. Miscellaneous a. Joint Effort to Provide Municipal Water and Sewer to Customers with Access to Utilities b. Discussion of Joint Emergency Locates c. Lighting on Pedestrian Crossing under CR 17 d. Street Lighting Standards Discussion 4] Other Business 5] City Council Adjourn to Tuesday, October 16, 2012 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 9, 2012 Mayor Tabke called the joint meeting of the City County and the Shakopee Public Utilities Commissioners to order at 7:00 p.m. The meeting was held in the SPUC Commission meeting room. Roll call was taken. Present: Mayor Brad Tabke, Councilors Matt Lehman and Steve Clay. Absent: Councilor Pam Schurman and Councilor Jay Whiting Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Others John Crooks, Shakopee Public Utilities Manager; Joe Adams, Shakopee Public Present: Utilities Planning & Engineering Director; Shakopee Public Utilities Commission members, Joe Helkamp, President; Bill Mars, Bryan McGowan and Terry Joos. Commission member Mark Yost was absent. 2. Clay /Lehman moved to approve the agenda. Motion carried 3 -0. 3.a. John Crooks, Utilities Manager and Joe Adams, Planning and Engineering Director presented the group with the history and overviews of the Shakopee Public Utilities Commission (SPUC). Mr. Adams provided a map of SPUC's electrical and water facilities map. Mr. Adams then showed the group a video put out by Minnesota Municipal Utilities Association entitled "The Power of Community" which discussed the benefits of public utilities. 3.b. Mr. McNeill talked about the 169/69 Land Use Intersection Planning Committee. He and Mayor Tabke and Cncl. Lehman will be attending the meeting to discuss land use in Jackson Township. Mr. McNeill invited SPUC to appoint a representative participate with the committee in the future. 3.c. Adams discussed the status of electric service territory issues and the potential for any acquisition of additional territory. He discussed the Stone Meadow development on the west end of Shakopee that is currently serviced by Minnesota Valley Electric Cooperative (MVEC). Mr. Adams said the acquisition of the customers in that area and previous court rulings may lead to a template for future annexation areas. 3.d.a. Mr. Crooks and Mr. Adams talked about capital improvement plans for SPUC, specifically development costs in secondary elevation levels. 3.e.a. Mayor Tabke discussed planning processes of future land and possibly changing the process. Mr. McNeill discussed the need to communicate and educate new customers with water accessibility charges (WAC) and sewer accessibility charges (SAC). Michael Leek, Community Development Director, discussed economic development and how the City and SPUC can be competitive by working together to market for economic development. Mr. Leek discussed WAC and SAC credits that could be used as incentives and what SPUC could provide as economic development incentives. Official Proceedings of the October 9, 2012 Shakopee City Council Page 2 3.e.b. Mr. Leek talked about SCALE's First Stop Shop to which Scott County and the cities can turn to a central clearinghouse of up -to -date information on the County's available land and buildings, available sources of assistance funding. He said that eventually, the First Stop Shop may also become a single point of first contact to assist businesses with their needs. 3.f.a. Bruce Loney, Public Works Director/Engineer, talked about a joint effort between the City and SPUC regarding sewer and water connections for sites with individual sewer treatment systems. Mr. Loney discussed information he received from the City Attorney regarding options available to the City and SPUC to enforce the provisions. Mr. Helkamp said that SPUC has discussed possibly offering a payment plan before using enforcement options. 3.f.b. Mr. Loney discussed joint emergency locates which would be more efficient. He is hoping to have a policy drafted in the next 6 to 12 months. 3.f.c. Mr. Loney talked about lighting of the pedestrian crossing tunnel under CR 17. He said that there will be two lights outside the entrances to the tunnel. He is also looking into a new LED lifetime lighting system to be installed inside the tunnel. SPUC will be providing the power for the lights. 3.f.d. Mr. Loney discussed revising the street lighting standards policy. He talked about preferred poles and lighting. Mr. Helkamp stressed that SPUC would prefer the use of LED lights for efficiency. 3.f.e. Mayor Tabke asked SPUC if they have come up with a solution to advise residents of power outages. Mayor Tabke said that he always receives calls from residents if there is a power outage. He asked if there is a way for SPUC to use social media as a means to communicate power outages. Mr. Crooks said that there is always a concern for broadcasting power outages and states that outages are always repaired in the quickest manner possible. He suggested that if anyone receives calls from residents with regard to power outages to refer them to contact SPUC. 4. No other business was discussed. 5. Lehman/Clay moved to adjourned to Tuesday, October 16, 2012 at 7:00 p.m. Motion carried 3 -0. Meeting ended at 9:50 p.m. ulie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary