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HomeMy WebLinkAbout09/18/2012 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA September 18, 2012 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, workand play in a community with a proud past, promising future, and small -town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees. F. Housekeeping item Mayor Brad Tabke presiding 1 ] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Community Development 1. Request to Terminate the Preliminary and Final Plat of Interstate Addition and CUP for Truck/Trailer Service, Multiple Structures on One Lot and Exterior Storage in the I -1 Zone - Res. No. 7236 and Res. No. 7237 — (B) B] Public Works and Engineering 1. Declaring the Amount to be Assessed, Ordering the Preparation of Proposed Assessments, and Setting the Public Hearing Date for Delinquent Refuse Bills — Res. No. 7226 — (E) 2. Approval of Purchase of Two Cab and Chassis for Single Axle Dump Trucks (E) C] Personnel 1. Authorization to Promote to Police Officer — Philip Sendelbach (E) D] Parks, Recreation and Natural Resources 1. Accept Donation of Carpet from Sonus Interiors, Inc. — Res. No. 7234 (D) TENTATIVE AGENDA September 18, 2012 Page 2 4] Consent Business continued: E] Police and Fire 1. Approve Court Data Services Subscriber Amendment (D) F] General Administration 1. Approve Bills in the Amount of $2,466,876.21 (C) 2. Approve Minutes of August 28, 2012 (F) 3. First November City Council Meeting — Date Change — Res. No. 7235 (F) 4. Designation of Dates for Fire Department Workshop (B) 5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6] Public Hearings: None 7] Business removed from the consent agenda will be discussed at this time 8] Recess for Economic Development Authority Meeting 9] Reconvene 10] General Business: A] Community Development B] Public Works and Engineering 1. Approval of CR 17 Undergrounding of Overhead Power Lines near St. Francis Hospital (D & E) C] Personnel D] Parks, Recreation and Natural Resources E] Police and Fire F] General Administration 1. Appointment of Website Task Force (B) 11 ] Council Members' Reports 12] Other Business 13] Recess for a Closed Session to Discuss Sale of Real Property (Downtown Fire Station Building) 14] Reconvene 15] Adjourn OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 18, 2012 Mayor Tabke called the meeting to order at 7:00 p.m. Present: Mayor Brad Tabke, Councilors Matt Lehman, Steve Clay and Jay Whiting. Absent: Cncl. Pamela Schurman Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; and Jim Thomson, City Attorney 2. The Pledge of Allegiance was recited. 3. Whiting /Clay moved to approve the agenda. Motion carried 4 -0. 4. Lehman asked to add to the consent agenda 10.B.1, Approval of CR 17 Undergrounding of Overhead Power Lines near St. Francis Hospital and 10.F.1, Appointment of Website Task Force. Lehman/Whiting moved to approve the Consent Agenda as modified. Mr. McNeill read the Consent Agenda. Motion carried 4 -0. 4.A.1. Lehman/Whiting moved to accept the request for termination and offer a motion to approve Resolution No. 7236, a resolution rescinding the Preliminary and Final Plat of Interstate Addition, and approve Resolution No. 7237, a resolution rescinding the Conditional Use Permit for truck and trailer service, exterior storage and multiple structures on one lot, and moved their adoption. (Motion carried under the Consent Agenda.) 4.B.1. Lehman/Whiting 1. Offered Resolution No. 7226, A Resolution Declaring the Amount to be Assessed, Ordering the Preparation of Proposed Assessments, and Setting the Public Hearing Date for Delinquent Refuse Bills, and move its adoption. 2. Direct a $45.00 administrative fee penalty be added to assessment amounts for City costs. (Motion carried under the Consent Agenda.) 4.B.2. Lehman/Whiting moved to authorize staff to purchase two single axle cab and chassis from Boyer International for the price of $168,184.50, with the funds to be expended from the internal service equipment fund. (Motion carried under the Consent Agenda.) 4.B.3. Lehman/Whiting moved to approve authorizing a 1/3 cost participation amount for the undergrounding of the existing overhead power lines along County State Aid Highway 17 from just south of 17 Avenue to Betaseed property, with funding out of general fund balance. (Motion carried under the Consent Agenda.) 4.C.1. Lehman/Whiting moved to promote Philip Sendelbach to the position of police officer, at Step 1 of the current labor contract effective September 24, 2012; subject to the successful completion of required pre - employment functional capacity assessment and Official Proceedings of the September 18, 2012 Shakopee City Council Page 2 the City's standard one -year probationary period. (Motion carried under the Consent Agenda.) 4.D.1. Lehman/Whiting offered Resolution No. 7234, a Resolution of the City of Shakopee, Minnesota, Accepting a Donation of carpet tile from Sonus Interiors, Inc., and moved its adoption. (Motion carried under the Consent Agenda.) 4.E.1. Lehman/Whiting moved to approve the attached amendment to the existing Master Joint Powers Agreement. (Motion carried under the Consent Agenda.) 4.F.1. Lehman/Whiting moved to approve the bills in the amount of $1,955,090.34 and electronic transfers in the amount of $491,785.87 for a total of $2,466,876.21. (Motion carried under the Consent Agenda.) 4.F.2. Lehman/Whiting moved to approve the minutes from August 28, 2012. (Motion carried under the Consent Agenda.) 4.F.3. Lehman/Whiting offered Resolution No. 7235, A Resolution Changing the November 6, 2012 Council Meeting Date, and move its adoption. (Motion carried under the Consent Agenda.) 4.F.4. Lehman/Whiting moved to designate meetings for October 30 and November 13 both at 7:00 p.m. as the dates and times for the discussion of fire budget issues. (Motion carried under the Consent Agenda.) 4.F.5. Lehman/Whiting moved to appoint Jeremy Casper, Julie Cowell, Mirna Ban Fitzloff, Syed Habibullah, Mike Haeg, Calah Hansen, Bradley Johnson, Mary Krugerude, Ryan Love, Shaun Myrold, Michael Niedan-Olsen and Lanae Paaverude to the City of Shakopee Website Task Force, which is charged with advising staff and the City Council on the design, layout and overall usability of a new City website, from a user's perspective. (Motion carried under the Consent Agenda.) 5. Mayor Tabke asked if there was anyone in the audience that wished to speak on an item that was not on the agenda. Tom Courchene, 2118 Rock Ridge Circle, said he supports the marriage amendment and asked to Council reconsider passing a resolution opposing the amendment. He stated that the marriage amendment does not belong on the city forum. He will also provide to City staff a resolution for the October 2nd, City Council meeting, to support the constitutional amendment regarding the marriage issue that will be on the November ballot. Ryan Peterson, 3606 Karner Dr., Rick Wymer, 3597 Karner Dr., and Joe Peitz, 3613 Kamer Dr., presented Council with a complaint of a farmer spreading manure on a field behind the neighborhood they live in. They also said the farmer travels through their neighborhood streets to get to the field leaving manure on the road. They also complained about the problems they are having with flies. Staff was directed to contact the person farming the land to try and negotiate a solution. 6. No public hearings. 7. No items removed from the consent agenda to be discussed. Official Proceedings of the September 18, 2012 Shakopee City Council Page 3 8. Whiting/Lehman moved to recess for an Economic Development Authority meeting. Motion carried 4 -0. 9. Mayor Tabke reconvened the meeting at 8:12 p.m. 10. Nothing to discuss under General Business. 11. Mayor Tabke asked for Council liaison reports. Cncl. Lehman had nothing to report. Cncl. Clay attended the Shakopee Public Utility Commission (SPUC) meeting. There was discussion about the water service hook -up policy which is similar to the City's sewer hook -up policy. Cncl. Clay said this will most likely be discussed at the October 9. 2012 joint meeting with SPUC. Cncl. Whiting attended the school board meeting, the Boards and Commissions picnic and the Shakopee Lions Club celebration. Mayor Tabke attended the Regional Mayors' meeting, and the Boards and Commissions picnic. 12. No other business discussed. 13. Lehman/Whiting moved to recess for a closed session to discuss the sale of real property (Downtown Fire Station Building.) Motion carried 4 -0. 14. Mayor Tabke reconvened the meeting. Lehman/Clay moved to reject the offer of the Shakopee Brewing Company for the purchase of the downtown fire station building. Motion carried 4 -0. 15. Whiting /Clay moved to adjourn to Tuesday, October 2, 2012. Motion carried 4 -0. Meeting ended at 8:31 p.m. Julie A. Linn in iihan Finance Director /City Clerk Kim Weckman Recording Secretary