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Home My WebLink About08/20/2012 TENTATIVE AGENDA CITY OF SHAKOPEE nUJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 20, 2012 LOCATION: Council Chambers, City Hall, 129 Holmes Street South S�akopee Mission Statement 7Fie�trssion of t(te City ofS�akopee is to provicfe t�e opportunity to Ci•ve, workancfpCay in a community wit�a proucf past,promi;ring future, ancfsmaCC-town atmosp�ere witFiin a metropo�:tan.settin�. Mayor Brad Tabke presiding 1] Roll Call at 6:30 p.m. 2] Approval of Agenda 3] Joint Meeting with Jackson and Louisville Township Boards A] Fire Department—2013 Budget Request B] Recreation—2013 Budget Request 4] Break 5] Departmental Budget Requests A] Natural Resources B] Administration 6] General Fund Revenues 7] General Fund Revenue and Expense Summary Discussion & Requested Initiatives 8] Adjourn to Tuesday, August 21, 2012 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 20, 2012 Mayor Tabke called the meeting to order at 6:30 p.m. Present: Mayor Brad Tabke, Councilors, Matt Lehman, Steve Clay and Jay Whiting. Absent: Councilor Pamela Schurman Staff Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Julie Present: Linnihan, Finance Director /City Clerk; Jamie Polley, Parks, Recreation & Natural Resource Director; Rick Coleman, Fire Chief; and Jim Thomson, City Attorney Others Louisville Township Board Members, Luann Lemke, John Weckman, Kevin Theis, Present: Bob Pieper and Lolita Driscoll. Jackson Township Board Members, Paul Westveer, Rose Menke and Tom Weckman 2. Lehman/Whiting moved to approve the agenda. Motion carried 4 -0. 3. Rick Coleman, Fire Chief, presented Council and Township Board Members the proposed 2013 Fire Department budget. Chief Coleman also provided an overview of the department's responsibilities and its current staffing. The proposed base leve12013 fire budget is decreased by 8.2% decrease over the 2012 budget due to a decrease in part time wages and a decrease in fire pension benefits. There is also a decrease in the equipment fund charges. Proposed proposal increase the 2013 budget would be as a result of additional wage and benefits for 4 full time firefighters for a half year ($125,000) and additional wage and benefits for 6 paid on call firefighters for a half year ($40,000) If funded, the additional staff would result in a total increase of approximately .09% over the 2012 budget. There was also discussion about a future third fire station in the Southbridge area. If that is to happen, an additional 20 paid on -call firefighters would be needed to staff that station as well as a full -time training officer to provide training for all firefighters. After discussion with the Township board members, most seemed to be in agreement to fund the four on -call fireman proposed in the budget knowing that there would be an increase in the townships fire service fees. 4. Jamie Polley, Parks, Recreation and Natural Resources Director, provided an overview and staffing update to Council and township members. She discussed the proposed 2013 budget highlights which include the following: - Publishing a separate activities brochure at a cost of $20,000 eliminating coordination with school district. - Continue operating the Teen Center Official Proceedings of the August 20, 2012 Shakopee City Council Page 2 - Move the park signage program from the Park Reserve Fund, to the Park Development operating budget - Other one -time items in the operational budget totaling $25,000 Ms. Polley discussed future budget year issues as well as future and potential policy issues. She proposed to add a Recreation Facilities Maintenance Manger to maintain the current recreation facilities (Community Center and Youth Building) at a first year cost approximately $55,570. Ms. Polley is also requested a Security Camera upgrade at a cost of $16,500. Ms. Polley also discussed the resident and non - resident fee that people who live in townships pay. She explained that there is an additional $10 added to fees for non- Shakopee residents. Ms. Lemke stated that she appreciates the services provided by the Shakopee Fire Department to the members of Louisville Township. Mr. McNeill said it's been recommended by Scott County that the City, County and Townships start looking at a Land Use Planning Taskforce at the intersection of TH 169/69. 4. Lehman/Whiting moved to break for 10 minutes. Motion carried 4 -0. Mayor Tabke reconvened the meeting at 8:08 p.m. S.A. Ms. Polley discussed the Natural Resources budget. She provided an overview of the division and discussed how difficult it has been to manage without a Natural Resources Coordinator. She is requesting a Natural Resources Technician position for 2013 at a first year cost of approximately $57,500. S.B. Kris Wilson, Assistant City Administrator, presented Council with the Administration Department budget. She provided an overview of the department staff and responsibilities. Ms. Wilson discussed the TAC's recommendation for a franchise audit of Comcast. The cost is approximately $15,000. She provided an overview and current staffing for the Human Resources Division. She is requesting an additional full -time Human Resources Technician ($67,600). The Communication Division currently has a part-time Communications Coordinator who works 25 hours a week Ms. Wilson is suggesting increasing this position to full -time at a cost of an additional $35,000. She discussed the publication of the Hometown Messenger that goes out quarterly to the residents of Shakopee at a cost of $23,000 a year. She asked for discussion as to whether this newsletter should continue. The final item she discussed was the City's new website which could cost approximately $5,000 to $6,000 to maintain annually. 6. Julie Linnihan, Finance Director /City Clerk presented information regarding the General Fund Revenues. She discussed the elements that make up the General Fund revenues. The largest revenue generators are property taxes, licenses and permits and charges for services. Official Proceedings of the August 20, 2012 Shakopee City Council Page 3 The 2013 preliminary general fund reviews is estimated at $20,655,000, which is slightly higher than 2012. 7. Ms. Linnihan then provided Council with the General Fund summary. She said that if Council were to keep the same tax rate for 2013, the General Fund will have an impact to fund balance of ($180,031). This would be a deficit. Ms. Linnihan then brought forward the Council initiatives for 2013. She wanted Council to discuss initiatives to help guide what she can bring forward to the next meeting in order to set the 2013 preliminary tax levy. She reminded Council that the preliminary levy can be reduced but not increased once the amount is determined and certified to the County. Mayor Tabke asked Council to discuss what could come out of the Initiative Requests. It was decided to eliminate the Public/Relations /Social Media Coordinator, the Centralized Recycling option, and only fund $20,000 for feasibility studies. 8. Whiting/Lehman moved to adjourn to Tuesday, August 21, 2012 at 7:00 p.m. Motion carried 4 -0. ul ie Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary