HomeMy WebLinkAbout08/08/2012 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MINNESOTA August 8, 2012
WEDNESDAY
LOCATION: Council Chambers, City Hall, 129 Holmes Street South
Shakopee�I�[ission Statement
7Fie�[�ssion of tFie City of Shakopee is to provicle the opportunity to Cive, workand pCay in a
community witFi a proucfpast,promising future, andsmafC-town atmosp�ere within a metropoCitan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth,development and change.
C. Mainfain the City's strong financial health.
D. A'Iaintain,improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees.
F. Housekeeping item
Mayor Brad Tablce presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Consent Business — (All items listed in this section are anticipated to be routine. .After a
discussion by the Mayor, there will be an opportunity for members of the City Council to remove
items from the consent agenda for individual discussion. Those items removed will be considered
following the public hearing portion of the agenda. Those items remaining on the consent agenda
will otherwise not be individually discussed and will be enacted in one motion.)
A] Personnel
1. Resignation & Appointment of Fire Department Lieutenant (E)
2. Completion of Probationary Period - Raoul Boudreau (E)
B] Parks, Recreation and Natural Resources
C] Police and Fire
1. Alcohol Compliance Checks Grant-� Res. No. 7220 (A & D)
2. Authorize Disposal of Surplus Property—Bikes/Miscellaneous (F)
3. Authorize Disposal of Surplus Property—Vehicles (F)
D] Communitv Development
1. Final Plat of Shakopee Valley Marketplace 3"' Addition— Res. No. 7218 (B)
2. Rezone Property from Agricultural Preservation to Urban Residential —
Ord. No. 857 (B)
TENTATIVE AGENDA
August 8, 2012
Page 2
4] Consent Business continued:
E] Public Works and En in� eering
l. Approve Wetland Replacement Plan for Valley Creek Crossing 2nd Addition—
Res. No. 7219 (E)
F] General Administration
1. Approve Bills in the Amount of$1,414,640.27 (C)
2. Approve Minutes of July 10, 2012 and July 17, 2012 (F)
3. Approve Temporary On Sale Liquor License— Shakopee Area Catholic School
Fundraiser(F)
4. Approve 2012/2013 Property Liability Insurance Renewals - League of Minnesota
Cities Insurance Trust (C)
5. Authorize Disposal of Surplus IT Property (F)
6. Approval of Payment to McPhillips Roofing (F)
5] RECOGNITION OF INVOLVED CITIZENS BY CITY COLTNCIL— (Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit of viewers and other attendees.)
6] Public Hearings: None
7] Business removed from the consent agenda will be discussed at this time
8] Recess for Economic Development Authority Meeting: None
9] Reconvene
10] General Business:
A] Personnel
B] Parks, Recreation and Natural Resources
C] Police and Fire
D] Community Development
1. Appeal of Board of Decision, Revocation of Conditional Use Permit for Vehicle
Sales for Camauta's Import Autos - No. 7221 (F)
E] Public Works and En ineering
1. Overhead Power Relocation on CSAH 17/CR 78 Reconstruction Project (D & E)
2. Approval of Sewer & Water Connections for Sites with Individual Sewer
Treatment Systems (E)
3. CSAH 18 Trail Extension Discussion (E)
TENTATIVE AGENDA
August 8, 2012
Page 3
10] General Business continued:
F] General Administration
1. Results of RFP on Former Fire Station (D)
2. Set Date for Joint City Council/SPUC Meeting (D)
11] Council Members' Reports
12] Other Business
13] Adjourn to Monday, August 13, 2012, at 6:30 p.m.
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 8, 2012
Mayor Tabke called the meeting to order at 7:00 p.m.
Present: Mayor Brad Tabke, Councilmembers Matt Lehman, Steve Clay and Jay Whiting.
Absent: Councilmember Pam Schurman
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public
Works Director/City Engineer; Jim Thomson, City Attorney; and Julie Linnihan,
Finance Director/City Clerk.
1. Mayor Tabke called the meeting to order at 7:00 p.m.
2. The Pledge of Allegiance was recited.
3. Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill
said staff had no changes.
Whiting/Clay moved to approve the agenda. Motion carried 4-0.
4. Lehman/Whiting moved to approve the Consent Agenda as modified. Ms. Wilson read
the Consent Agenda. Motion carried 4-0.
4.A.1. Lehman/Whiting moved to accept, with regret, the resignation of Shawn Remme from his
Lieutenant position with the Shakopee Fire Department, effective April 18, 2012, and to
appoint Adam Ries to the position of Lieutenant effective July 30, 2012. (Motion carried
under the Consent Agenda)
4.A.2. Lehman/Whiting moved to grant Raoul Boudreau full-time, regular status as an IT
Coordinator. (Motion carried under the Consent Agenda)
4.C.1. Lehman/Whiting offered Resolution No. 7220, A Resolution approving the grant
agreement for 2012-2013 alcohol compliance checks with Invitation Health Institute not
to exceed $2,880, and move its adoption. (Motion carried under the Consent Agenda)
4.C.2. Lehman/Whiting moved to declare listed items surplus property. (Motion carried under
the Consent Agenda)
4.C.3. Lehman/Whiting moved to declare the 1989 Toyota Corolla, VIN:
1NXAE92E1KZ017139; the 1999 Chevrolet 5-10, VIN: 1GCCS144XXK108635; and
the 2007 Honda Accord, VIN: 1HGCM56847A106761 as surplus property. (Motion
carried under the Consent Agenda)
4.D.1. Lehman/Whiting moved to approve Resolution No. 7218, a resolution approving the
Final Plat of Shakopee Valley Marketplace 3`d Addition, and move its adoption. (Motion
carried under the Consent Agenda)
Official Proceedings of the August 8, 2012
Shakopee City Council Page 2
4.D.2. Lehman/Whiting offered Ordinance No. 857, an ordinance rezoning property to Urban
Residential (R-1B) from Agricultural Preservation. (Motion carried under the Consent
Agenda)
4.E.1. Lehman/Whiting offered Resolution No. 7219, a Resolution Approving a Wetland
Replacement Plan for Valley Creek Crossing 2°d Addition. (Motion carried under the
Consent Agenda)
4.F.1. Lehman/Whiting moved to approve the bills in the amount of$587,315.74 and electronic
transfers in the amount of$827,324.53 for a total of$1,414,640.27. (Motion carried
under the Consent Agenda)
4.F.2. Lehman/Whiting moved to approve the minutes from July 10, 2012 and July 17, 2012.
(Motion carried under the Consent Agenda)
4.F.3 Lehman/Whiting moved to approve the application and grant a temporary on-sale liquor
license to Shakopee Area Catholic School, 2700 17th Avenue East, for a fundraising event
on October 5, 2012. (Motion carried under the Consent Agenda)
4.F.4. Lehman/Whiting moved to accept the property/liability insurance renewals from the
League of Minnesota Cities Insurance Trust (LMCIT) for a deposit premium of
$471,289. (Motion carried under the Consent Agenda)
4.F.5. Lehman/Whiting moved to declare one Cisco switch as surplus property and authorize its
sale. (Motion carried under the Consent Agenda)
4.F.6. Lehman/Whiting moved to approve a payment of$111,755.14 to McPhillips Brothers
Roofing for work on the Community Center Roof. (Motion carried under the Consent
Agenda)
5. Mayor Tabke asked if there was anyone in the audience who wished to speak about an
item not on the agenda. No one responded.
6. No public hearings.
7. No business removed from Consent Agenda.
8. No Economic Development Authority meeting.
9. Reconvene (not applicable to this meeting.)
10.D.1. Michael Leek, Community Development Director, presented Council with the Jesus
Camauta's appeal of board of decision, i.e. its revocation of the Conditional Use Permit
(CUP) for Vehicle Sales for Camauta's Import Autos at 804 First Avenue East.
Mr. Leek provided background information for the Council as to the history of this CUP
and the revocation. At the July 12, 2012 the Board of Adjustment and Appeals meeting
the Board reviewed Mr. Camauta's Conditional Use Permit and found the site to be in
violation of the conditions of the approval. The Board approved unanimously to revoke
the CUP.
Official Proceedings of the August 8, 2012
Shakopee City Council Page 3
No one in the audience appeared to address the City Council on this subject.
Clay/Lehman offered Resolution No. 7221, a resolution upholding the Board's adoption
of Resolution PC-10-033, A Resolution of the City of Shakopee, Minnesota Upholding
the Revocation by the Board of Adjustment and Appeals of a Conditional Use Permit for
a Vehicle Sales Business on Property Located at 804 First Avenue East in the Highway
Business (B-1) Zone. Motion carried 4-0.
10.E.1. Bruce Loney, Public Works Director/Engineer, presented Council with the Overhead
Power Relocation on CSAH 17/CR 78 Reconstruction Project.
Mr. Loney said that Scott County has been preparing plans for the reconstruction of
CSAH 17 form St. Francis Avenue to south of CR 78; and CR 78 from Barrington Drive
to CSAH 17. The reconstruction of the County Roads will require the location of
overhead power line facilities owned by Shakopee Public Utilities Commission (SPUC).
City Council can decide if the power lines can be relocated overhead or to be placed
underground.
Mr. Loney said that St. Francis Regional Medical Center(SFRME) is requesting to
underground overhead power lines from 17`h Avenue to Betaseed. That segment of
power lines is not in the project area and relocation is not required.
Joe Adams from Shakopee Public Utilities Commission said SPUC is open to paying for
undergrounding, but needs to know how much St. Francis is willing to contribute as well
as Scott County and the City of Shakopee. The cost estimate of undergrounding is
between $44,000 and $76,500.
Cindy Vincent, VP of Finance and Operations for St. Francis Regional Medical Center,
advised Council that the underground line request not in the project is to accommodate
the possible future expansion of SFRMC which would require moving the helipad on
their site. St. Francis is requesting that the City of Shakopee pay the cost because of the
large cost St. Francis will be paying in assessments for the CSAH 17 reconstruction.
Clay/Whiting moved to approve a motion directing thating the existing overhead power
lines on CSAH 17, from Betaseed to south of CR 78 be relocated and shall be placed
underground. Motion carried 4-0.
Whiting/Clay moved to approve a motion directing that the existing overhead power line
on CR 78 from Barrington Drive to CSAH 17 be relocated andbe placed underground.
Motion carried 4-0.
Lehman/Whiting moved to direct City staff to negotiate with hospital, SPUC and County
regarding the sharing of costs of undergrounding in the vicinity of helipad next to
SFRMC. It was also directed that the cost to underground electrical under the highway
be negiotiated, if appropriate. Motion carried 4-0.
10.E.2.Bruce Loney, Public Works Director/Engineer presented Council with the Approval of
Sewer& Water Connections for Sites with Individual Sewer Treatment Systems (ISTS)
as per City Code Section 3.10, Subdivision 8.
Mr. Loney stated at the July 2°d Council meeting, Council discussed a residential SAC
policy and from that discussion staff was directed to look at what sites could be hooked
Official Proceedings of the August 8, 2012
Shakopee City Council Page 4
up to municipal sewer and water, and have gone beyond the specified three year time
frame as per City Code Sect. 3.10, Subd. 8.
Mr. Loney provided a map of the parcels that staff believes have had sanitary sewer and
water service lines extended to their property, and which those lines in the system are
available for connection. Most of the parcels which have not connected are beyond the
three year time limitation are along Eagle Creek Blvd and are residential properties.
Another parcel staff has noted is a commercial property along CR 101 across from
Valleyfair. Staff is asking Council for Council direction regarding the enforcement of
City Code 3.10, Subd.8, which would require five parcels to connect within one year of
notification and require one parcel to hook up within three years of notification.
Dave Kincs, 2860 Eagle Creek Blvd., addressed Council and discussed the history of his
house. He said that his septic system is still operational. He feels that he should not be
forced to connect to the city sewer system until his system fails.
Reed Beckler, 6100 Highway 101, stated that he owns the specified commercial property
on Highway 101. He said his business is selling mobile homes from that site. The office
is a mobile home that uses a current ISTS. He plans on selling in the future and doesn't
think he should be required to connect to the City sewer system.
After discussion, Mayor Tabke asked for a motion.
Whiting/Clay moved to allow existing properties that are not connected to the City's
sanitary sewer system, five years to become connected, or earlier if their system fails.
Each system would be looked at on a case by case basis, and an appeals process would
be established as necessary. Discussion followed.
CncL Lehman amended the motion to exclude the Kerber property, which is located on
2°a Avenue. Mr. Loney suggested amending the motion to read only to the sites that have
sanitary sewer available to them. Cncl. Whiting amended his motion to include the
sentence "only to sites that have sanitary sewer available to them." Motion carried 3-1
with Cncl. Lehman opposed.
10.E.3 Mr. Loney presented the CSAH 18 Bituminous Trail connection contract. He said the
Scott County Improvement Plan included $15,000 for a trail along CSAH 18, north of
CSAH 16. The City received two quotes of$55,915A1, and $99,960.00. The lower
quote was submitted by Valley Paving, Inc. The remaining balance of$40,915.01 would
come from the Capital Improvement fund. Once the trail is constructed, the City will be
responsible for maintenance of the trail.
Lehman/Whiting 1. Moved to authorize the appropriate City officials to execute a
Cooperative Agreement for construction of bituminous trail along the west side of CSAH
18, north of CSAH 16. 2. Moved to award a contract to Valley Paving, Inc. for the
CSAH 18 Trail Improvements. 3. Moved to approve a 15% contingency amount on this
project for use by the City Engineer in authorizing change orders or quantity adjustments.
Motion carried 4-0.
10.F.1 Kris Wilson, Assistant City Administrator, presented Council with the RFP on the former
fire station, located at 2°a and Scott Streets..
Official Proceedings of the August 8, 2012
Shakopee City Council Page 5
Ms. Wilson said at the March 20th City Council meeting, the Council had directed that a
Request for Proposal (RFP) be issued seeking proposals for potential future uses of the
former downtown fire station, including proposals for purchase or lease of the property
for use by business, individuals, or non-profit organizations as well as for proposals for
future community uses in which the City might continue ownership and/or operating
involvement.
The City received two proposals. The first was a Cultural Community Center for the
building to be updated, owned and maintained by the City. The second proposal was
submitted by a start-up business interested in purchasing or leasing the building.
Ms. Wilson said that both parties have presentations for Council.
Josh Vogel, Fred Marschall and Dave Luskey of the Shakopee Brewing Company
presented Council with plans and details about either purchasing or leasing the Fire
Station for a reasonable cost to start up their industrial beer brewing business. They
stated that 90% of the product will be distributed and the other 10% would be served in
an on-site tap room. Their goal would be to open in June of 2013.
Mike Haeg, member of the River Valley Cooperative Arts (RVCA)then presented
Council with their proposal. Mr. Haeg said that RVCA would like to work with the City
in developing the Fire Station space into a community cultural space that would create
space that is flexible, distinctive and complementary to Shakopee.
Mr. Haeg provided external and internal building plans, as well as building start up and
operational costs. Mr. Haeg said the first phase of the project would cost the City
approximately $155,000 to $198,000. The operational costs would be approximately
$36,400 annually.
Because the RVCA is in its infancy,they would not be able to apply for any grants until
they have been established for three years. The RVCA would also pursue area donors
and fundraising activities to help supplement the costs.
Lehman/Clay moved to direct staff to meet with the Shakopee Brewery Company to
come up with a tentative agreement on a lease or purchase, non-binding, and bring it back
to Council for consideration. Motion carried 4-0.
10.F.2 Mr. McNeill presented Council with the Joint City Council/SPUC Meeting. Mr. McNeill
said that periodically, the City Council and SPU Commissioners meet to discuss issues of
mutual concern.
Staff has notified SPUC that City staff would like to discuss Water Availability Charges
(WAC), planning for the provision of municipal services to future economic development
locations and the value of the territory expansion when property is annexed. After some
discussion, it was decided to meet with SPUC on October 9, 2012.
Mr. McNeill also suggested that Council should reserve August 28th as a budget meeting
if it is needed. All Council members were in agreement with the date.
Mr. McNeill also discussed establishing a date for the boards and commissions picnic.
All were in agreement to host the picnic on Wednesday, September 12, 2012.
Official Proceedings of the August 8, 2012
Shakopee City Council Page 6
11. Mayor Tabke asked for Council liaison reports. Cncl. Lehman said he will not be
attending the 169 Corridor meeting due to a scheduling conflict. He attended Derby
Days and said it went very well. He also attended Night to Unite which was also
successful. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. He
reported that Shakopee is using approximately 9.5 million gallons of water a day which is
down from the month before. There was a water main break behind Cities Edge but
because the way the water system is looped they were able to repair it without anyone
being without water. Cncl. Whiting attended Derby Days and Night to Unite. Mayor
Tabke also attended Derby Days and Night to Unite and congratulated everyone to for
their success.
12. Mayor Tabke asked for Other Business. Cncl. Lehman asked what the Council can do
about the StarTribune distributing their papers all over people's boulevards. Cncl.
Whiting said he has looked into this issue. He said that Waconia has an ordinance that
doesn't allow for people to drop papers, literature and other items in people's driveway.
It has to be put in the homeowner's door. He is asking staff to look into the possibility of
putting together an ordinance similar to Waconia.
13. Lehman/Whiting moved to adjourn to Monday, August 13, 2012 at 6:30 p.m. Motion
carried 4-0.
eting ended a :20 p. �
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ulie A. Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary