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HomeMy WebLinkAbout07/10/2012 TENTATIVE AGENDA CITY OF SHAKOPEE SHAKOPEE, MINNESOTA ADJ REGULAR SESSION July 10, 2012 JOINT MEETING CITY COUNCIL AND PARK AND RECREATION ADVISORY BOARD LOCATION: Council Chambers, City Hall, 129 Holmes Street South Mayor Brad Tabke presiding 1 ] Roll Call at 7:00 p.m. City Council Park and Recreation Advisory Board 2] Approval of Agenda 3] Discussion Items A] Overview of Recent PRAB issues B] Proposed Public Indoor Tennis Facility — Shutrop Park C] Parcel 75 (Southbridge) Discussion D] Review of 2012 -2016 Park Reserve Fund and CIP E] Discussion of Existing Park Planning Process Policy 4] Other Business 5] Adjourn to July 17, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL JOINT MEETING CITY COUNCIL AND PARK AND RECREATION ADVISORY BOARD ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JULY 10, 2012 Mayor Tabke called the meeting to order at 7:00 p.m. Present: Mayor Brad Tabke, Councilmembers Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Absent: No one Staff Present: Mark McNeill, City Administrator; Jamie Polley, Park, Recreation and Natural Resources Director; Bruce Loney, Public Works Director /City Engineer; and Julie Linnihan, Finance Director /City Clerk. Others Mark Hill and Corky Mars from the Park and Recreation Advisory Board. Ryan Present: Magin from the Planning Commission. 2. Whiting/Punt moved to approve the agenda. Motion carried 5 -0. 3.A. Jamie Polley, Park, Recreation and Natural Resources Director presented the group with an overview of the recent Park and Recreation Advisory Board (PRAB) discussions. Ms. Polley discussed the current field usage and the need for additional ball field amenities throughout the City. The Park Reserve CIP has identified the development and enhancement of City facilities. The PRAB has chosen to consider the City owned parkland that has not yet been established and does not have a definite plan for development. They include Shutrop Park, Tahpah West, 17 Avenue Sports Complex and the Sr. High School site. The first three sites listed have various levels of additional fields that would help the City move forward in meeting the 2030 Comp. Plan. Ms. Polley described the pros and cons of each of the sites. On March 26, 2012 the outdoor youth sports associations presented to the PRAB their current numbers, projected growth, current facility uses, current facility needs and future facility needs. Ms. Polley summarized each of the association's needs to Council and PRAB. She also said the PRAB held a work session on April 16 to discuss the properties available, the association needs and which needs are more immediate. During that meeting the following was decided; two fields at the 17 Ave. Sports Complex will be lit and will also be used by the football association in the fall, Tahpah Park should include two more ball fields and the City should work jointly with the School District to develop additional grass turf fields at the high school site. If the school site cannot be developed Tahpah Park usage will be re- evaluated. Council suggested that the PRAB come up with a field allocation policy in the near future to elevate the competition between the various sports associations field use. They suggested working with the school district for future land purchases with regard to future Official Proceedings of the July 10, 2012 Shakopee City Council Page 2 park land purchases. There was also discussion regarding the need for a second sheet of ice for the hockey association. 3.B. Ms. Polley then presented the proposed Public Indoor Tennis Facility — Shutrup Park. Ms. Polley said the PRAB met with the Tennis Association on May 21 where they were presented with information regarding the facility, a sample business plan and the time frame needed to complete the project. Their interest is to place the facility at Shutrup Park. The PRAB agreed to give the Tennis Association some time to further research the facility and business plan and bring it back to the PRAB and City Council for support. 3.C. Ms. Polley also discussed Parcel 75 located at Southbridge. She said the PRAB and the Environmental Advisory Committee (EAC) held a joint meeting to discuss the development of Parcel 75. Staff proposed a plan that included a dog park, parking area, trails, hockey rink and allocated a spot for the future 3` fire station. Both boards recommended the plan with the hockey rink moved off of parcel 75 to a location in Southbridge and the parking lot reduced in size to City Council. Both boards also voted to have staff obtain quotes to complete an Environmental Impact Review of the proposed development plans on native species prior to recommending the plan to the City Council. The EAC will be reviewing the quotes and determine if they want to recommend that the natural resources budget fund the study. 3.D. Ms. Polley presented the Overview of Park Financing. The proposed plan includes the projects identified by the PRAB. The plan changes as new projects are identified or when additional park dedication fees are collected or alternate funding sources are identified. The plan focuses on projects most in demand. Ms. Polley provided a spreadsheet of the Park CIP over the next five years and discussed projects currently in process and projects planned for 2013. 3.E. Ms. Polley discussed the Park Planning Process Policy. She said in March the City Council adopted Resolution No. 7173, Establishing a Policy for the Park Planning Process. She is asking if the City Council and the PRAB are in agreement as to the current park planning process. Ms. Polley said she plans to use this policy for the development of Parcel 75. Council and the PRAB agreed to follow the policy and if there are any issues during the process, the Park Planning Process could be reviewed and changed. 4. No other business was discussed. 5. Whiting/Clay moved to adjourn to Tuesday, July 17, 2012 at 7:00 p.m. Motion carried 5- 0. Meeting ended at 9:06 p.m. ulie Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary