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HomeMy WebLinkAbout07/02/2012 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA July 2, 2012 MONDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to five, workaiuf play in a community with a proud past, promising future, and smaff-town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees. F. Housekeeping item Mayor Brad Tabke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Community Development B] Public Works and Engineering 1. Approval of Joint Powers Agreement for Right -of -Way Acquisition with Scott County on CR 17 and Valley View Road Projects (D and E) 2. Approval of Televising Quote for Sanitary Sewer System (E) 3. Resolution Requesting Funding from Mn/DOT Through the Municipal Agreement Program for Vierling Drive from CR 69 to Taylor Street — Res. No. 7211 (D and E) C] Personnel 1. Authorization to Hire Police Records Technician (E) 2. Amendment to Firefighter Personnel Handbook — Res. No. 7202 (F) D] Parks, Recreation and Natural Resources 1. Non - Employee Instruction Policy Revision — Res. No. 7212 (F) TENTATIVE AGENDA July 2, 2012 Page 2 4] Consent Business continued: E] Police and Fire 1. Surplus Property — Vehicles (C) F] General Administration 1. Approve Bills in the Amount of $931,188.21 (C) 2. Approve Minutes of June 5, 2012 and June 19, 2012 (F) 3. Liability Coverage Waiver for Liability Insurance Renewal through League of Minnesota Cities Insurance Trust (F) 5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6] Public Hearings: None 7] Business removed from the consent agenda will be discussed at this time 8] Recess for Economic Development Authority Meeting: None 9] Reconvene 10] General Business: A] Community Development B] Public Works and Engineering 1. Residential Sewer Availability Charge Credit Policy — Res. No. 7213 (E) C] Personnel D] Parks, Recreation and Natural Resources E] Police and Fire F] General Administration 11] Council Members' Reports 12] Other Business 13] Recess for a Closed Session to Consider the Purchase of Real Property (MnDOT Parcel 43) 14] Reconvene 13] Adjourn to Tuesday, July 10, 2012, at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JULY 2, 2012 Mayor Tabke called the meeting to order at 7:00 p.m. Present: Mayor Brad Tabke, Councilmembers Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Absent: No one Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director /City Engineer; and Jim Thomson, City Attorney The Pledge of Allegiance was recited. Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill asked to add 10.F.1, Revision to Budget Workshop Dates. Clay/Whiting moved to approve the agenda as amended. Motion carried 5 -0. Lehman/Whiting moved to approve the Consent Agenda as modified. Mr. McNeill read the Consent Agenda. Motion carried 5 -0. Lehman/Whiting moved to authorize the appropriate City Officials to execute the Joint Powers Agreement with Scott County for the Right -Of -Way Acquisition associated with the Valley View Road Improvement Project, Project No. 2012 -7. (Motion carried under the Consent Agenda) Lehman/Whiting moved to authorize staff to contract with Pipe Services Corporation for the television inspection of sanitary sewer and storm sewer at a cost of $54,464.70 with funding to be expended from the Sanitary Sewer Fund and Storm Sewer Fund. (Motion carried under the Consent Agenda) Lehman/Whiting offered Resolution No. 7211, a Resolution requesting funding from MN/DOT to the Municipal Agreement Program for the Vierling Drive extension from CR 69 to Taylor Street and move its adoption. (Motion carried under the Consent Agenda) Lehman/Whiting moved to hire Amberly Cortez as a Police Records Technician, at Step E of Grade 3 of the 2012 Non -Union Pay Plan, contingent upon successful completion of the required pre - employment screening. (Motion carried under the Consent Agenda) Lehman/Whiting offered Resolution No. 7202, a resolution amending the Personnel Handbook for Paid -On -Call Firefighters of the City of Shakopee, and move its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the July 2, 2012 Shakopee City Council Page 2 Lehman/Whiting offered Resolution No. 7212, A Resolution of the City of Shakopee, Minnesota, Amending a Non - Employee Instruction Policy for the city of Shakopee. (Motion carried under the Consent Agenda) Lehman/Whiting moved to declare the 1982 Cadillac Deville, VIN: 1G6AD4789C9141339; the 1992 Mazda MX -6, VIN: 1YVGD31B8N5223945; the 1997 Jeep Grand Cherokee, VIN: 1J4GZ58SXVC767183; the 2000 Pontiac Grand Am, VIN: 1G3NV52E9YM725425 and 2001 Nissan Maxima, VIN: JNICA31D71T838722 as surplus property. (Motion carried under the Consent Agenda) Lehman/Whiting moved to approve the bills in the amount of $427,111.82 and electronic transfers in the amount of $504,076.39 for a total of $931,188.21. (Motion carried under the Consent Agenda) Lehman/Whiting moved to approve the minutes of June 5, 2012 and June 19, 2012. (Motion carried under the Consent Agenda) Lehman/Whiting moved to not waive the monetary limits on the tort liability for the upcoming Property and Liability insurance renewal through the League of Minnesota Cities Insurance Trust (LMCIT) (Motion carried under the Consent Agenda) Mayor Tabke asked if there was anyone in the audience who wished to speak about an item not on the agenda. No one responded. Bruce Loney, Public Works Director /City Engineer, presented Council with the Residential Sewer Availability Charge (SAC) Credit Policy. Mr. Loney discussed how the SAC credits can be used to attract economic development. Council also asked for a policy to provide SAC credits to residential properties. Staff reviewed the number of Residential Individual Sewage Treatment Systems (ISTS) in the City and their location. The total number of ISTS is over 750 which results in a potential use greater than SAC credit units available. Staff has identified 29 residential ISTS within the existing Municipal Urban Service Area (MUSA). There are also 79 ISTS within 500 feet of Dean Lake and O'Dowd Lake outside of the MUSA. The ISTS in MUSA are located near existing sanitary sewers. After discussion, Council gave direction on the following SAC usage. They all agreed not to use SAC credits for residential purposes. They also requested staff to confirm the County's records that the few ISTS systems in the proximity to sanitary sewer are correct and try to determine the age of the systems. Finally, Council would like staff to bring back a policy by August 8 to mandate hook -ups for those ISTS which are physical possible, in the one to three -year time frame. Mr. McNeill discussed the previously agreed upon date of August 2" that Council set for a budget workshop date. Mr. McNeill stated that August 2" falls on the Derby Days celebration and asked Council if they would be willing to meet on Tuesday, July 31 All of Council agreed to meet on Tuesday, July 31 No action was needed. Mayor Tabke asked for Council liaison reports. Cncl. Whiting attended the Listening Tour regarding the sign ordinance with the Chamber of Commerce. He also attended the Greystone 25 Anniversary, the grand opening for Tire's Plus and the youth fishing tournament at Lion's Park hosted by Outdoor Heritage and Education Center. Cncl. Clay had no report. Cncl. Official Proceedings of the July 2, 2012 Shakopee City Council Page 3 Lehman said that Derby Days is still looking for volunteers and donations. If interested contacted them at www.shakopeederbydays.com . Cncl. Schurman had no report. Mayor Tabke attended the League of MN Cities annual conference that was held in Duluth. Mayor Tabke asked if there was any other business to discuss. Cncl. Clay suggested sometime in the future he would like the City to contact Duluth and asked them for an overview of emergency preparedness with regard to the recent flooding they experienced. Lehman/Whiting moved to recess for a Closed Session to Consider the Purchase of Real Property (MnDOT Parcel 43). Motion carried 5 -0. Mayor Tabke reconvened the meeting at 8:15 p.m. and stated there was no action taken during the executive session. Lehman/Schurman moved to adjourn to Tuesday, July 10, 2012 at 7:00 p.m. Motion carried 5 -0. M eting ended at 8: 5 p.m. ulie Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary