HomeMy WebLinkAbout06/19/2012 TENTATNE AGENDA
CITY OF SHAKOPEE
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA June 19, 2012
LOCATION: Council Chambers, City Hall, 129 Holmes Street South
SFiakopee�I�trssion Statement
7Fie.�Lission of tFie City of S�a�,opee is to pro-vide the opportunity to Cive, workand pCay in a
community•with a proucfpast, promi,sing future, ancfsmaCC-town atmospFiere within a metropoCitan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth,development and change.
C. Maintain the City's strong financial health.
D. Maintain,improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained,caring, and professional employees.
F. Housekeeping item
Mayor Brad Tabke presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Consent Business—(All items listed in this section are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to remove
items from the consent agenda far individual discussion. Those items removed will be considered
following the public hearing portion of the agenda. Those items remaining on the consent agenda
will otherwise not be individually discussed and will be enacted in one motion.)
A] Public Works and En ineering
B] Personnel
l. Completion of Probationary Period— Evidence Tech Elizabeth Carison (E)
2. Vacation Accrual for City Administrator (F)
C] Parks, Recreation and Natural Resources
D] Police and Fire
E] Communit_y Development
1. Request for Preliminary Plat Extension of Stonebrooke (F)
TENTATIVE AGENDA
June 19, 2012
Page 2
4] Consent Business continued:
F] General Administration
1. Approve Bills in the Amount of $1,274,352.55 (C)
2. Approve Minutes of May 15, 2012 (F)
3. Affirm Out of State Travel Policy (E)
4. On Sale Liquor License — Shakopee Ballroom & Banquet Hall, Inc. (F)
5. 2013 Initial Budget Calendar (F)
5] RECOGNITION OF INVOLVED CITIZENS BY CITY COLJNCIL—(Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit of viewers and other attendees.)
6] Public Hearings: None
7] Business removed from the consent agenda will be discussed at this time
8] Recess for Economic Development Authority Meeting
9] Reconvene
10] General Business:
A] Public Works and En ing eering
1. Approve the Traffic Control Change for l Ot" Avenue and Dakota Street for
Bus Loading Zone on 101h Avenue (D and E)
B] Personnel
C] Parks, Recreation and Natural Resources
1. 17th Avenue Sports Complex Lighting (A)
D] Police and Fire
E] Community Development
1. Final Plat of Valley Creek 2°d Addition —Res. No. 7210 and Ord. No. 8�6 (B)
2. Canterbury Park Planned Unit Development Amendment—Res. No. 7209 (B)
F] General Administration
l. Boards and Commissions Appreciation (E)
2. Employee Recognition Program (E)
3. Discussion of Possible Website Redesign (B)
11] Council Members' Reports
12] Other Business
13] Adjourn to Monday, July 2, 2012, at 7:00 p.m.
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 19, 2012
Mayor Tabke called the meeting to order at 7:00 p.m.
Present: Mayor Brad Tabke, Councilmembers Pamela Schurman, Matt Lehman, Steve
Clay and Jay Whiting.
Absent: No one
Staff Present: Kris Wilson, Assistant City Administrator; R. Michael Leek, Community
Development Director; Bruce Loney, Public Works Director /City Engineer;
Jamie Polley, Parks, Recreation & Natural Resource Director; and Jim Thomson,
City Attorney
Mayor Tabke asked if there were any additions or deletions to the agenda. No changes were
suggested.
Whiting/Clay moved to approve the agenda. Motion carried 5 -0.
Mayor Tabke asked if there any additions or deletions to the Consent Agenda. Cncl. Schurman
asked to remove 4.F.5, 2013 Initial Budget Calendar.
Lehman/Whiting moved to approve the Consent Agenda as modified. Ms. Wilson read the
Consent Agenda. Motion carried 5 -0.
Lehman/Whiting moved to grant Elizabeth Carlson regular status as Police Evidence Technician.
(Motion carried under the Consent Agenda)
Lehman/Whiting moved to authorize the accrual of paid vacation leave by the City
Administrator in accordance with the established schedule for exempt employees found in the
Personnel handbook, effective July 2, 2012. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to extend the approval period of the preliminary plat for Stonebrooke by
an additional 2 years, and move its adoption. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to approve the bills in the amount of $863,456.28 and electronic
transfers in the amount of $410,896.27 for a total of $1,274,352.55. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to approve the minutes of May 15, 2012. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to reaffirm the practice as stated in the City's Personnel Handbook
Section N.H. "Conferences and Seminars" as the applicable language governing out of state
travel. (Motion carried under the Consent Agenda)
Official Proceedings of the June 19, 2012
Shakopee City Council Page 2
Lehman/Whiting moved to approve the application and grant an on sale liquor license to
Shakopee Ballroom & Banquet Center, Inc., 2400 East 4th Avenue effective July 1, 2012.
(Motion carried under the Consent Agenda)
Mayor Tabke asked if there was anyone in the audience who wished to speak about an item not
on the agenda. No one responded.
Cncl. Schurman asked to have 4.F.5, 2013 Initial Budget Calendar removed to discuss the dates
chosen for budget work sessions and how they line up with scheduled Council meetings which
are typically held on Tuesdays. Ms. Wilson stated that Thursday, August 2 " was chosen to
avoid a third evening meeting the following week. The meeting scheduled for Monday August
13 was chosen because of the primary elections held that Tuesday. Monday, August 20 was
scheduled in case an extra meeting is needed.
Whiting/Clay moved to approve the 2013 budget calendar for planning purposes. Motion carried
5 -0.
Lehman/Schurman moved to recess for an Economic Development Authority Meeting. Motion
carried 5 -0.
Mayor Tabke reconvened the meeting at 7:15 p.m.
Bruce Loney, Public Works Director/Engineer, presented Council with the Approval of a Traffic
Control Change for 10 Avenue and Dakota Street for School Bus Loading zone on 10 Avenue.
Mr. Loney said that the City received a letter from Mike Burlager, Director of Finance for the
Shakopee Public Schools requesting a bus loading zone on 10 Avenue at Pearson School for
approximately the next five years. Mr. Burlager indicated that the loading zone on 10 Avenue
will be used during the afternoon dismissal of students.
The Traffic Safety Review Committee met and discussed the options of moving the three way
stop further to the west on 10 Avenue to the north leg of Dakota St. They also suggested
redoing the crosswalk and provide the appropriate pedestrian ramps as well as installing a bus
loading parking zone sign from Dakota Street South to Naumkeag Street along 10 Avenue.
Clay /Whiting moved to approve the traffic and parking control changes on 10 Avenue from the
north leg of Dakota Street to Naumkeag Street and to direct staff to implement the plan attached
to the staff memo. Motion carried 5 -0.
Jamie Polley, Parks, Recreation & Natural Resources Director, presented Council with the a
proposal for the 17 Avenue Sports Complex Lighting.
Ms. Polley said the Park and Recreation Advisory Board (PRAB) is recommending that the City
Council approve the installation of sport lighting on fields 1 & 2 of the 17 Avenue Sports
Complex. The PRAB invited residents living around the sports complex to attend a meeting to
provide comments or concerns about the addition of lighting. Only one resident attended the
meeting. A representative from Musco lighting was also in attendance and explained to the
PRAB that with new technology the light levels are very low for area residents.
The total cost for materials and installation is $179,237, underground electrical is $38,362 and
SPUC transformer upgrade is $637.50 totaling $218,237. The additional operational cost per
Official Proceedings of the June 19, 2012
Shakopee City Council Page 3
year will be $5,700. The Shakopee Youth Football Association and Youth Soccer Association
have confirmed donations in the amount of $60,000.
Schurman/Clay moved to 1.) approve the installation of field lighting on fields 1 &2 of the 17
Avenue Sports Complex for the cost of $218,237; 2.) approve purchasing the equipment and
installation from Musco Lighting through US Communities; and 3.) Approve the quote from
Choice Electric for the underground electrical work. Motion carried 5 -1.
Michael Leek, Community Development Director, presented Council with the Final Plat of
Valley Creek Crossing Second Addition.
Mr. Leek said that Associated Capital Corp (ACC) has submitted an application for final plat
approval of Valley Creek Crossing Second Addition on property located south of CSAH 78 and
west of CSAH 17.
At the time the preliminary plat for the property was reviewed and approved, it was proposed to
be called Maple Ridge Estates. The applicant has revised the name of Valley Creek Crossing
Second Addition.
Mr. Leek said the preliminary plat for the property was approved in September 2007.
Concurrently with the review of the preliminary plat, a rezoning request for the property was
considered as well. At that time the City Council approved an ordinance rezoning property
within the development to Urban Residential (R -1B) and Low Density Residential (R -1A).
Specifically, 20 lots were zoned to R -1A and 49 lots were zoned to R -1B. Due to some plat
modifications, the applicant is now requesting that the zoning split between the R -1B lots be
modified to allow 18 R -1A lots and 52 R -1B lots, with a total of 70 lots in the proposed final
plat.
The applicant is also requesting a variance to the setback requirements to the R -1A zone.
Specifically, the R -1A zone requires a 35 foot front yard setback. The applicant is requesting
that a 30 foot front yard setback be allowed for the R -1A lots.
Randy Kubes of Kubes Realty who is representing the owners of the property addressed Council
regarding the setback request.
Clay /Lehman offered Resolution No. 7210, A Resolution Approving the Final Plat of Valley
Creek Crossing Second Addition, subject to conditions, as presented, and move its adoption.
Motion carried 5 -0.
Schurman/Whiting offered Ordinance No. 856, An Ordinance Rezoning Property to Urban
Residential (R -1B) Zone and Low Density Residential (R -1A) Zone, and move its adoption.
Motion carried 5 -0.
Mr. Leek presented Council with the Canterbury Park Planned Unit Development (PUD)
Amendment Request.
Canterbury Park has made application for a Planned Unit Development (PUD) Amendment to
allow for Recreation Vehicle (RV) parking totaling 20 spaces on their property. As part of the
request, Canterbury is requesting approval to allow RV housing from April through October for
horsemen, Canterbury Park employees and as a back -up location for when the Shakopee Valley
RV Park floods.
Official Proceedings of the June 19, 2012
Shakopee City Council Page 4
There are two specific areas proposed for the RV use. The first area is located in the northeast
corner of the property and would provide twelve sites. The second area is located just east of the
track and would include space for eight sites.
Cncl. Whiting noted that the Planning Commission's findings restricted the outer lot to only
horsemen and employees and was wondering why there was a need for that. Mark Erickson of
Canterbury Park addressed Cncl. Whiting's concerns. Cncl. Whiting discussed the need for
sanitary sewer within the site. Mr. Erickson said that his plan is to put a dump station in the area
of the camp ground.
Lehman/Schurman offered Resolution No. 7209, approval of an amendment to allow Canterbury
Park an RV Park, subject to the conditions presented and move its adoption with the removal of
the condition of the twelve RV spaces on the northeast lot being used only by horseman and
employees. Motion carried 4 -1 with Cncl. Whiting opposing.
Kris Wilson, Assistant City Administrator, presented Council with the Boards & Commissions
Appreciation discussion.
Ms. Wilson said that each summer the City has held an annual Boards and Commissions
Appreciation picnic to thank those individuals who serve on the City's nine advisory boards and
commissions. Ms. Wilson said that attendance has been modest in recent years and there has
been a noticeable lack of Council members attending to thank these volunteers.
Ms. Wilson said that before scheduling the picnic again this summer, staff would like some input
from Council if the City should hold an annual appreciation event. If so, what other ideas does
Council have for an event?
After some discussion, Council agreed that there should be a change to the event. Some ideas
were to conduct a survey of the boards and commission members for ideas, change the date to
fall or winter and/or add entertainment. Council decided to have the picnic in September during
the week and Council would be responsible for grilling.
Ms. Wilson presented Council with the Employee Recognition Program discussion. Ms. Wilson
said for many years the City has recognized full -time and regular part-time employees reaching
service milestones with a series of certificates, resolutions and plaques.
Ms. Wilson said she collected employee recognition programs from 15 other metro area cities
and found that a vast majority of them provide some form of gift certificate or cash award for
service milestones in addition to a paper certificate and recognition lunch.
Council discussion concluded with instructing staff to look into a service that provides a catalog
of gift choices for their years of service as well as continuing to provide a certificate, resolution
and plaque for years of services.
Ms. Wilson presented Council with the discussion of the City website redesign. Ms. Wilson said
the City's website was created in 2005/2006 and it lacks many of the newer features the public
has come to expect.
She said some of the features a new website should include are viewing navigations on mobile
devices, the ability to update information in one step and have it push that information out to
multiple platforms, improved features for users and the ability to schedule publication and
deletion of items.
Official Proceedings of the June 19, 2012
Shakopee City Council Page 5
Based on preliminary research, staff estimate the cost of redesigning the website and acquiring a
new content management system would be a one -time cost in the range of $30,000 to $40,000
with an ongoing annual licensing maintenance costs in the $5,000 to $7,000 range.
After Council discussed the website changes, it was decided to ask the Economic Development
Advisory Committee and other boards and commission for input to the new design and features.
Council would also like a Citizen's Advisory Committee formed gather user input. Mr. Leek
said that the EDAC may be a possible funding source. The timing of a new website was
discussed with Ms. Polley noting that a mid to late winder launch would be preferable so as not
to disrupt the Parks and Recreation online registration process for summer programs. Council
said it would leave it up to staff as to the kind of citizen advisory group it wants to form to gather
input about the use of the City website.
Mayor Tabke asked for Council Liaison Reports.
Cncl. Punt had nothing to report. Cncl. Lehman said the Derby Days committee is looking for
donations for fireworks. Cncl. Clay had nothing to report. Cncl. Whiting attended the school
board meeting. They are looking for some increases for the ALC and various school
improvements. He said they are also looking to restructure their board meetings. Cncl. Whiting
said he also attended the Movie in the Park on Saturday which was very well attended. Mayor
Tabke attended the sign ordinance meeting the Chamber hosted. He also attended the Families
and Individuals Sharing Hope (FISH) meeting. The discussion was the rising use of heroin in
the community. He attended the open house for the reconstruction of Vierling and Marschall
Road. Mayor Tabke also attended the Torch Run at the police department for the Special
Olympics.
Lehman/Whiting moved to adjourn to Monday, July 2, 2012 at 7:00 p.m. Motion carried 5 -0. 1 M eting ended at 8:47 p.m. .
ulie Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary