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Home My WebLink About04/17/2012 � TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA April 17, 2012 LOCATION: Council Chambers, City Hall, 129 Holmes Street South S�iakopee�Zisrion Statement 7Fie�tission of tFie�'ity of SFiakopee is to provide the opportunity to Cive, workand pCay in a community�wit(z a proudpast,promising future, andsmaCC-town atmosphere witFiin a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong financial health. D. Maintain,improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Mayor Brad Tabke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Public Worlcs and En 'n� eerin� 1. Approval of Standard Road Maintenance Agreement for Mowing of Scott County Highway Rights-of-Way in the City of Shakopee(D) 2. Request of Chard Tiling and Excavating, Inc. for Extending Worlc Hours on the CR 69 Project(D) B] Personnel C] Parks,Recreation and Natural Resources 1. Concession Stand Agreements (F) D] Police and Fire 1. Surplus Property—Miscellaneous (C) 2. Surplus Property—Vehicles (C) � TENTATIVE AGENDA � April 17, 2012 Page 2 4] Consent Business continued: E] Community Development F] General Administration l. Approve Bills in the Amount of $1,373,693.76 (C) 2. Approve Minutes of Apri13, 2012 (F) 3. Temporary On-Sale Liquor License for Church of St.Mark(F) 4. Setting Sale Date Series 2012A General Obligation Improvement Refunding Bonds—Res.No. 7185 (C) 5. Authorization to Purchase Playback System Upgrade for Access Channels (F) 6. Authorization to Purchase Library and Police Station Air Conditioners (F) 7. Burmahi Property Developers Agreement(B) 8. Toward Zero Deaths Traffic Enforcement Grant—Res.No. 7188 (A) 5] RECOG1vITION OF 1NVOLVED CITIZENS BY CITY COUNCIL—(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6] Public Hearing on Valley View Road Project from Evergreen Lane to Sarazin Street Project No. 2012-7 -Res.No. 7189 (D and E) 7] Business removed from the consent agenda will be discussed at this time 8] Recess for Economic Development Authority Meeting 9] Reconvene 10] General Business: A] Public Works and Engineerin� 1. Sewer Availability Charge Credit Policy—Res.No. 7184 (E) B] Personnel C] Parks Recreation and Natural Resources D] Police and Fire E] Community Development 1. Rezone Property from Major Recreation Zone to Light Industry Zone and Comprehensive Plan Amendment to Guide the Property for Industrial Use—Res.No. 7186—Ord.No. 854 (B) 2. Revision to Subsidy Policy—Res.No. 7187 (B &D) TENTATIVE AGENDA April 17, 2012 Page 3 • 10] General Business continued: F] General Administration ' 1. Bid Results and Contract Award for Community Center Roof-Res.No. 7190 (C) 11] Council Members' Reports A] 2012 Arbor Day Proclamatioii(A) 12] Other Business . 13] Break 14] Discussion of Economic Development 15] Adjourn to Tuesday, Apri124, 2012, at 7:00 p.m. r . , . ' i , � . ' . ' ( ( I � OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 17, 2012 1-2. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE Mayor Tabke called the meeting to order at 7:00 p.m. Present: Mayor Brad Tabke, Councilmembers Pamela Punt, Matt Lehman, Steve Clay and Jay Whiting Absent: None Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney,Public Works Director/Engineer; Jim Thomson, City Attorney; and Julie Linnihan,Finance Director/City Clerk 3. APPROVAL OF THE AGENDA McNeill recommended deletion of 10.E.2,Revision to Subsidy Policy—Res.No. 7187. Motion: Punt/Whiting moved to approve the agenda as amended. Motion carried 5-0. 4. CONSENT BUSINESS Motion: Whiting/Clay moved to approve the Consent Agenda. McNeill read the Consent Agenda items. A. Public Works and Engineering 1. Moved to authorize the appropriate City officials to execute the Scott County Standard Road Maintenance Agreement for mowing of Scott County Highway Rights-of-Way within the City of Shakopee, except for those highways which are covered in a separate agreement. 2. Moved to approve a suspension of City Code Sec. 10.60,Noise Elimination Noise Prevention, Subd.3, Hourly Restrictions on Certain Operations, D, allowing work on Saturdays starting at 7:00 A.M., allowing work 24 hours a day from Apri120`h to May 2°d, 2012, and directing staff to publish notice of the suspension terms with the conditions as recommended by staff. B. Personnel � None � C. Parks,Recreation&Natural Resources l. Moved to authorize the appropriate City officials to execute the following agreements. • Shakopee Coyotes Baseball Team to operate Joe Schleper Baseball Stadium concession stand for all home Coyote games. • Shakopee Indians Baseball Team to operate Joe Schleper Baseball Stadium concession stand for all home Indian and Shakopee High School games. • Shakopee Jaycees to operate Tahpah Softball Complex concession stand for adult softball league games. i . C � � . � � 7 ' � . e ( f Official Proceedings of the April 17, 2012 Shakopee City Council Page 2 • Shakopee Soccer Association to operate the 17th Avenue Sports Complex concession stand. D. Police and Fire 1. Moved to declare as surplus property those items listed in the April 17, 2012 memo from Elizabeth Carlson,Police Evidence Technician and Corey Schneck, Police Detective. 2. Moved to declare a 1993 Toyota Corolla, VIN: 1NXAE04E9PZ080300; a 1995 Chevrolet 1500 Pickup,V1N: 1GC3C14Z2SZ151027; a 1996 Harley Davidson, VIN: 1HD1BKL10TY020414; and a 2002 Pontiac Bonneville,VIN: 1G2HZ541524157144 as surplus property, and authorize disposal of same. E. Community Development None F. General Administration 1. Moved to approve the bills in the amount of$470,664.35 and electronic transfers in the amount of$903,029.41, for a total of$1,373,693.76. 2. Moved to approve the minutes of April 3, 2012. 3. Moved to approve the application and grant a temporary on-sale liquor license to the Church of St. Mark, 350 South Atwood Street, for July 28 and July 29, 2012. 4. Offered Resolution No. 7185, A Resolution Providing for the Issuance and Sale of General Obligation Improvement Refunding Bonds, Series 2012A, in the Proposed Aggregate Principal Amount of$4,960,000.00. 5. Moved to approve the purchase of a Tightrope Playback System upgrade from Alpha Video,plus a new uninterruptable power supply and associated cabling, at a total project cost not to exceed$27,500. 6. Moved to authorize the purchase and installation of a new 80-ton Trane air conditioning unit for the Library building from Harris Companies at a cost not to exceed$72,600; and the purchase and installation of a new 60-ton Trane air conditioning unit for the Police Station from Owens Companies, at a cost not to exceed$63,100, to be paid for out of the Building Fund. 7. Moved to authorize the release of the developer's agreement dated September 29, 1980,by and between the City of Shakopee, and Halo Development, Inc.; Burmahi, Inc.: Halo Investment; and Shakopee Countryside Recreation Center Associates,relating to 3.25 acres of land currently owned by the Burmahi Corporation. � 8. Offered Resolution No. 7188, A Resolution of the City of Shalcopee, Minnesota,Regarding Participation in the Minnesota Department of Public Safety's Toward Zero Deaths Enforcement Grant, and move its adoption. Motion carried 5-0. 5. RECOGNiTION OF INVOLVED CITIZENS BY CITY COUNCIL John Snowden, 1867 Foothill Trail addressed Council with neighborhood concerns about traffic on Foothill Trail. He presented Council with a neighborhood petition sign�d by residents to increase traffic enforcement in the area and installing a stop sign or speed bump on Foothill Trail. . , . . • ' , . � r c ' Official Proceedings of the April 17, 2012 Shakopee City Council Page 3 Motion: Lehman/Whiting moved to direct the Traffic Safety Review Committee to review the concerns on Foothill Trail and also direct the Chief of Police to increase traffic enforcement in the area of Foothill Trail. Discussion followed. Lehman addressed his concerns for the safety of the children in the ' neighborhood. Clay said he would like to give staff the opportunity to look into the issue and come back at a later date with more than the two options in the motion. Whiting amended the motion to refer the issue to the Traffic Safety Review Committee and ask the Police Department to conduct more enforcement in the axea after the Traffic Safety Review Committee has a chance to discuss the issue. Motion carried 5-0 7. PUBLIC HEARIl�TGS Public Hearing for the Valley View Road Improvements Project,Project No. 2012-7. Motion: Clay/Whiting moved to open the Public Hearing. Motion carried 5-0. Bruce Loney,Public Works Director/Engineer,provided background regarding the Valley View Road Improvements Project. The proposed project includes constructing Valley View Road improvements from Evergreen Lane to Sarazin Street. In 2011 Scott County made the decision to move ahead with the four lane expansion of CSAH 17 from St. Francis Avenue to 1/a mile south of CH 78 with the project moving into design and projected construction in 2013. Council approved a preliminary report for Valley View Road from Evergreen Lane to Sarazin Street. Mr. Loney discussed issues for the eastern portion of the project from CSAH 17 to Sarazin St. He said there are right-of-way concerns for Betaseed and St. Francis Regional Medical Center; road construction from St. Francis Avenue to Valley View Rd. needs to be done to restore a connection to St. Francis; City participation for the oversizing of the road, storm sewer and SPUC trunk water oversizing; and the right-of-way for the roadway will be dedicated to the City by the hospital and Betaseed. The issues discussed regarding the street construction from CSAH 17 to Evergreen Lane are high assessments to Betaseed, the Hayostek and Thompson parcels;Betaseed's future street layout to Valley View Road and the relocation of driveways for CSAH 17 to Valley View Road for Betaseed and the Hayostek and Thompson parcels. The total estimated project cost for the project is $1,830,297.10. The City's total cost is$456,817.50,which will come from the State Aid Funds, and$200,655.00,to come from the Surface Water Drainage fund. . . ' . � �. .. � , . � . . . , . Official Proceedings of the� Apri117, 2012 Shakopee City Council Page 4 Rochelle Hayostek, 1830 Marschall Road, addressed Council with her concerns of the high assessment projections for their property at$65,000; the closeness of the CSAH 17 to the their residence after it is reconstructed; and the relocation of their driveway from CSAH 17 to the new Valley View Road,which will affect the business that they run from their home. Donovan Hayostek, 1830 Marschall Road, advised Council that there are elevation issues if the driveway is relocated to the south off of the new Valley View Road. Kevin Thompson, 1834 Marschall Road, addressed Council with his concerns with the high assessment projections for their property at $95,000, as well as the same concerns as the Hayostek's have with the relocation of their driveway. Linda Thompson, 1834 Marschall Road, also expressed her concerns over the estimate of the assessment to her property. Mr. Loney stated that based on the City's Assessment Policy the assessment estimates to the properties axe high, due to the front footage basis. Mr. Loney strongly suggested that a Benefit Appraisal be done on the Hayostek and Thompson properties. Kurt Wickstrom,President of Betaseed Inc., 1788 Marschall Road, stated that Betaseed supports the project as proposed. Mike Baumgarhler, President of St. Francis Regional Medical Center, 1455 St. Francis Ave.,stated that St. Francis also supports the project, with requests that he highlighted for Council,relating to access, costs, and addressing issues Mitch Rasmussen, Scott County Engineer, explained the Right-of-Way process. Whiting/Clay moved to close the public hearing. Motion carried 5-0. Motion: Clay/Whiting offered Resolution No. 7189, A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the Valley View Road Improvements Project, Project No. 2012-7; and authorize staff to obtain benefit appraisals for the project, and moved its adoption.. Discussion followed. Lehman asked to split the motion for separate votes. Mr. Thomson advised Council that they could split the motion. Motion: Lehman/Punt moved to split the motion into two separate questions. Motion failed 2-3 with Tabke, Whiting and Clay opposing. Tabke asked for a vote on the original motion. Motion carried 5-0. , Official Proceedings of the April 17, 2012 Shakopee City Council Page 5 7. BUSINESS REMOVED FROM CONSENT AGENDA None 8. RECESS FOR ECONOMIC DEVELOPMENT AUTHORITY MEETING Motion: LehmanlPunt moved to recess for an Economic Development Authority Meeting. Motion carried 5-0. 9. RECONVENE Reconvened at 8:20 p.m. 10. GENERAL BUSINESS. A. Community Development 1. Sewer Availability Charge Credit Policy—Res.No. 7184 Loney stated that he and Julie Linnihan presented a policy to guide the use of Sewer Availability Charges (SAC) credits that are available to the City as a result of Rahr Malting coming off of the Metropolitan Sewer System. The policy has been discussed with Council, staff and the EDAC to ensure the input and concerns regarding the new policy have been considered and integrated into the policy. The revised policy includes consideration of each application for the use of the remaining SAC credits; staff will bring forward the requests for discussion and approval. Council also directed that a separate policy be brought back to the first meeting in August which would involve residents that currently do not have city sewer. This policy would require review of existing programs that may be offered through state or regional agencies. Motion: Whiting/Clay offered Resolution No. 7184,A Resolution Adopting a Sewer Availability Charge (SAC) Credit Policy, and moved its adoption. Motion carried 5-0. B. Personnel None C. Parks, Recreation&Natural Resources None D. Police and Fire None , � r � t � Official Proceedings of the Apri117, 2012 Shakopee City Council Page 6 E. Community Development 1. Rezone Property from Major Recreation Zone to Light Industry Zone and Comprehensive Plan Amendment to Guide the Property for Industrial Use —Res.No. 7186—Ord.No. 854. Michael Leek stated that Scannell Development Company made application for a Comprehensive Plan Amendment to guide the property located at the southeast corner of 4th Avenue East and Shenandoah Drive for industrial use and to rezone the property from Major Recreation (MR) Zone to Light Industry(I-1) Zone. Mr. Leek also noted that the Planning Commission reviewed the request and recommended approval of the rezoning and Comprehensive Plan Amendment to the City Council. Loren Gross, 8609 Lyndale Ave., Bloomington is asking for the rezoning because they feel the property would provide a natural fit into the City's Land Use Plan. The addition of proper buffers along the west property line would serve as a good transition to the nearby residential areas. If zoned light industrial,he said the property would be a mixture of first class, light manufacturing,warehouse and distribution buildings. Ann Mulcrone, 2381 Pinewood Dr., expressed concerns about future businesses of the property using Shenandoah Dr. as an entrance and not 4tn Avenue. Mr. Leek said that the City Engineer determines what access would be with regard to local streets. Motion: Punt/Wliiting offered Resolution No. 7186, approval of a request to amend the Comprehensive Plan to guide this property for Industrial use, and Ordinance No. 854, approval of a request to rezone the subject property to Light Industry Zone, and move their adoption. Motion carried 5-0. 2. Revision to Subsidy Policy—Res. No. 7187. This item as removed from agenda and deferred to a future meeting. F. General Administration 1. Bid Results and Contract Award for Community Center Roof—Res.No. 7190. Mr.McNeill said that Council voted to advertise for bids for the replacement of the Community Center roof. Bids were opened on April 12, 2012, and a total of eight bids were received. Of the eight bids received, the total prices for the base bid ranged from$1,029,548 to $1,433,400. The total prices for bid alternate#3 (which would be"like for like" . replacement)ranged from$813,400 to $1,397,000. Mr. McNeill said that if Council wished to consider bid alternate#3,with like for like replacement of the existing roof, it should be noted that the low bidder, Schwickert's Roofing, submitted notice shortly after the bid r W . ' ( . Official Proceedings of the April 17, 2012 Shakopee City Council Page 7 opening that they had made an error in their bid for this option. They aslced to withdraw their bid without loss of their bid bond. Otherwise, their bid was $179,835 too low. McNeill said that Council needed to determine if it wanted to grant Schwickert's request to withdraw their bid. The project is to be paid for out of the City's Building Internal Services Fund. The bids came in approximately 7.6% above the projected cost; however,McNeill stated that the roof needs to be replaced. Staff recommended granting Schwickert's request to withdraw their bid for bid alternate#3, and further to select the base bid plus bid alternate#4 and award the contract to low bidder McPhillips Brothers Roofing, at a cost of $1,026,548. Motion: Lelunan/Whiting 1. Moved to grant Schwickert's request to withdraw bid alternate#3. 2. Offered Resolution No. 7190,A Resolution Accepting the Bids and Awarding a Contract for Replacement of the Community Center Roof, and 3. Approved a 5% contingency fund for use by the Assistant City Administrator in authorizing change orders; and moved its adoption. Discussion followed. Whiting wanted clarification of what the base bid and warranty involved. Mr. McNeill said the base bid is $1,029,548 with a 25 year warranty. � Punt stated that the roof has been in need of replacement for the past three years. Punt also asked about what kind of structural damage may be underneath the roof once it's exposed and if the damages were included in the base bid. Rod Schalesky, Civil Engineer/Project Manager of Skyline Building Envelope Consultants, advised Council that any damage that is found once the roof is enclosed will be covered under the bid. Clay asked about energy efficiency once the roof is replaced. Mr. Schalesky said that there should be some energy savings with the replacement. � Tabke asked for a vote on the motion. Motion carried 5-0. 11. COUNCIL MEMBER REPORTS Punt No report. Lehman Attended the 169 Corridor Coalitions meeting. He said at the meeting it was stated that 41%of jobs in Minnesota are located within 10 miles of 169. Clay Attended the Shakopee Public Utilities Commission meeting. Discussed was the Shakopee Environmental Learning Center at the high school. The installation of the fiber optic cable is being planned and SPUC volunteered their time to trench in the cable and provide the space for the water service to the site. An energy storage system has been purchased to store energy produced by wind generation. They are also in the process of ordering the Official Proceedings of the� April 17, 2012 Shakopee City Council Page 8 wind generation equipment. He discussed the bids that came in to SPUC for the 69 water main proj ect. Whiting No report. Tabke Read an Action Proclaiming Apri127, 2012 as Arbor Day. Met with Senator Klobuchar when she was in Shakopee visiting the high school; attended the SCALE meeting in which Met Council spoke to SCALE; He and Mr. McNeill met with Arlene McCarthy who is in charge of Met Council Transportation and Pat Born, Executive Director from Met Council to discuss issues that Shakopee has with Met Council; He did a police department ride along; Participated in the first Intergovernmental Working group which includes Shakopee Mdewakanton Sioux Community,the Cities of Shakopee and Prior Lake, and Scott County. 13. BREAK Motion: Lehman/Whiting moved to recess for 10 minutes. Tabke reconvened the meeting at 9:35 p.m. 14. DISCUSSION OF ECONOMIC DEVELOPMENT Tabke said that at the last City Council meeting there was discussion about incorporating more strategic planning and thinking long term goals that would be discussed at Council meetings. The goal is to have the first meeting of the month to include daily business and immediate needs and the second meetings of the month involve more strategic planning and talk about the goals that were set up during the Goal Setting session. The structure is to encourage more open discussion. Tabke said the topic for this session is Economic Development:what the City does to move forward,what the City's economic development strengths are, what are the goals and expectations are for economic development, and what Council and staff would like to see happen in the future. Tabke stated he has three goals of what he would like to see out of the discussion. They are general ideas, expectations and goals for economic development. The second goal is to talk about the economic development staffing. The third goal is to put together a plan and discuss staffing needs to promote economic development. Lehman feels that the City is lacking taking a potential opportunity and move with it because in the past the City didn't have to work real hard to promote the area. Punt would like to see the City use a retail approach to sell the City. Whiting would like to see a generic marketing package put together by the City. Clay feels that the City should utilize technology to promote the City. Leek stated that the Council needs to decide who they want to sell the City to before there is discussion about what the tactics and strategies are that the City is going to use to get there. He also stated that general marketing tools wouldn't work for site selectors. He also suggested working with surrounding townships and cities that border Shakopee to collaborate on economic development plans. � . i . . . ,. � s i � Official Proceedings of the April 17, 2012 Shakopee City Council Page 9 Tabke asked to discuss economic development again at the second meeting in two months. He would like staff to have recommendations and discussion topics as to what staff needs from City Council in order to move forward. McNeill summarized that by the second meeting in June staff needs to provide City Council information for economic development discussion on areas adjacent to the intersection of 169/69, and east on Hwy 101. 15. AD70URN Lehman/Punt moved to adjourn to Tuesday,Apri124, 2012, at 7:00 p.m. Motion carried 5-0. Meeting ended at 10:36 p.m. ulie Linnihan Finance Director/City Clerk Kim Weclanan Recording Secretary