HomeMy WebLinkAbout03/06/2012 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MINNESOTA March 6, 2012
LOCATION: Council Chambers, City Hall, 129 Holmes Street South
SFiakopee 91�tission Statement
�Il"ie Mission of the�'ity of S�iakopee is to provide tFie opportunity to Cive, workand pCay in a
community witFi a proud past,promi.ring future, and smaCC-town atmosphere witFiin a metropoCitan setting.
Agenda items are tied to the following long-term goals that supp.ort the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and he$lthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth,development and change.
C. Maintain the City's strong fmancial health.
D. Maintain,improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained,carinb,and professional employees.
F. Housekeeping item
Mayor Brad Tabke presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Consent Business—(All items listed in this section are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will be
considered following the public hearing portion of the agenda. Those items remaining on the
consent agenda will otherwise not be individually discussed and will be enacted in one motion.)
A] Communitv Development
B] Public Works and En 'n� eering
1. Approve Second Amendment to Watermain Easement Agreement with St. Gertrude's
Expansion Project(D)
2. Approve Quote for Lift Station L-16 Variable Frequency Drive(VFD)
Replacement and Back-up Control System (E)
3. Re-purchase Agreements for Two 2011 5-185 Bobcats (E)
4. Re-purchase Agreement for the 2011 John Deere 6430 Tractor(E)
5. Re-purchase Agreement for the 2010 John Deere 1445 Mower(E)
TENTATIVE AGENDA
March 6, 2012
Page 2
4] Consent Business continued:
C] Personnel
1. Successful Completion of Probationary Period of Tom Larson, Mechanic(F)
2. Successful Completion or Probationary Period of Nathan Hook, Community
Service Officer(F)
3. Successful Completion of Probationary Period of Julie Linnihan, Finance Dir. (F)
4. Approve Job Descriptions &Authorize Advertisement for Two Secretaries (B&E)
5. Resignation of Alison Burstein,Police Records Technician (F)
D] Parks, Recreation and Natural Resources
1. Reschedule Public Hearing Date for Outdoor Recreation Grant Application(F)
E] Police and Fire
1. Surplus Property—Snowmobile(C)
F] General Administration
1. Approve Bills in the Amount of $822,162.90 (C)
2. Prior Lake Waterski Association Premises Permit—Res.No. 7172 (F)
3. �Authorize Purchase of Computers (F)
4. Inter-Fund Transfers and Fund Closures (C)
5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL—(Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit of viewers and other attendees.)�
6] Public Hearings: None
7] Business removed from the consent agenda will be discussed at this time
8] Recess for Economic Development Authority Meeting
9] Reconvene
10] General Business:
A] Community Development
1. J&J Request for Tax Increment Financing Assistance for SanMar Project(B&D)
2. Trystar Application for Business Assistance in the Form of Tax Abatement(B&D)
TENTATNE AGENDA �
March 6, 2012
Page 3
10] General Business continued: �
B] Public Works and En 'gRneering
C] Personnel
D] Parks, Recreation and Natural Resources
1. Park Planning Process Policy—Resolution No. 7173 (B)
E] Police and Fire
F] General Administration �
1. Approve Plans and Specifications and Authorize Seeking Bids for the
Community Center Roof Replacement(F)
2. Appointments to Boards and Commissions—Res. No. 7168 (F)
11] Council Members' Reports
12] Other Business
13] Adjourn to Tuesday,March 13, 2012 at 5:00 p.m. at Shakopee Public Utilities Building,
255 Sarazin Street
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 6, 2012
Mayor Tabke called the meeting to order at 7:05 p.m. with Council members, Matt Lehman,
Steve Clay, and Jay Whiting present; Council member Pam Punt was absent. Also present Mark
McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek,
Community Development Director; Bruce Loney, Public Works Director/Engineer; Jamie
Polley, Parks, Recreation and Natural Resources Director; Julie Linnihan, Finance Director; Jim
Thomson, City Attorney and Judith S. Cox, City Clerk.
The Pledge of Allegiance was recited.
Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill asked to
remove 4.E.1, Surplus Property from the Consent Agenda.
Clay/Whiting moved to approve the agenda. Motion carried 4-0.
Mayor Tabke asked if there were any additions or deletions to the Consent Agenda. There were
no additions or deletions.
Whiting/Lehman moved to approve the Consent Agenda. Mr. McNeill read the Consent
Agenda. Motion carried 4-0.
Whiting/Lehman moved to authorize the appropriate City officials to execute a Second
Amendment to Watermain Easement and Agreement with St. Gertrude's Health Center
Expansion Project. (Motion carried under the Consent Agenda)
,
Whiting/Lehman moved to accept a quote from Automatic Systems Inc. in the amount of
$43,355.00 for the Lift Station L16 Variable Frequency Drive Replacement and Installation of
the Back-Up Control System. (Motion carried under the Consent Agenda)
. Whiting/Lehman moved to authorize staff to utilize the re-purchasing agreement with Lano
Equipment, Inc. on unit#174 2011 5-185 Bobcats for the price of$7,970.74 to be expended
from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to authorize staff to utilize the re-purchase agreement with Ag Power
Enterprises, Inc. for the 2011 John Deer 6430 Tractor for the price of$8,282.81, with the funds
to be expended from the Surface Water Fund. (Motion carried under the Consent Agenda)
Whiting/Lelunan moved to authorize staff to utilize the re-purchase agreement with Ag Power
Enterprises, Inc. on unit#135 a 2010 John Deere 1445 Mower for the price of$5,890.95 with the
funds to be expended from the Internal Service Equipment Fund. (Motion carried under the
Consent Agenda)
Whiting/Lehman moved to grant Tom Larson full-time regular status as a mechanic with the
Public Works Department. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to grant Nathan Hook full-time, regular status as a community Service
Officer with the Police Department. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to grant Julie Linnihan full-time regular status in the position of Finance
Director. (Motion carried under the Consent Agenda)
Official Proceedings of the March 6 2012
,
Shakopee City Council Page 2
Whiting/Lehman moved to approve the proposed job descriptions for the positions of Finance
Department Secretary and Administration Department Secretary and authorize staff to begin the
hiring process to fill these two positions. (Motion carried under the Consent Agenda) (CC
Document No. 505)
Whiting/Lehman moved to accept,with regret,the resignation of Alison Burstein from her
position as a Police Records Technician with the Shakopee Police Department, effective March
30, 2012. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to reschedule the public hearing for the submission of an Outdoor
Recreation Grant application to construct a picnic/warming facility within Riverside Fields Park
to Tuesday, March 20, 2012. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to approve the bills in the amount of$332,269.24 and electronic
Transfers in the amount of$489,893.66 for a total of$822,162.90. (Motion carried under the
Consent Agenda)
Whiting/Lehman offered Resolution No. 7172,A Resolution of the City of Shakopee,
Minnesota, Approving Premises Permit for the Prior Lake Waterski Association, and moved its
adoption. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to authorize the appropriate City staff to purchase 20 desktop computers
and 4 laptop computers from TIES for an amount not to exceed$19,500. (Motion carried under
the Consent Agenda)
Whiting/Lehman moved to approve the inter-fund transfers and fund closures for 2011, as
outlined in the March 6th, 2012 memo,prepared by Julie A. Linnihan, Finance Director. (Motion
carried under the Consent Agenda) (CC Document No. 506)
Mayor Tabke asked if there was anyone in the audience that wished to speak about an item not
on the agenda. No one responded.
Lehman/Whiting moved to recess for the Economic Development Authority meeting at 7:06 p.m.
Motion carried 4-0.
Mayor Tabke reconvened the meeting at 8:22 p.m.
Michael Leek, Community Development Director, stated that the Council members just heard
that the Economic Development Authority(EDA) is recommending to Council to approve the J �
&J Application for T� Increment Assistance (TIF) for the SanMar Project.
Mr. Leek said that J& J Minneapolis, L.L.C. has submitted an application to the City requesting
tax increment financing in the amount of$1,516,559 to be used principally for site development
costs in connection with the proposed 580,000 square foot warehouse distribution facility. The
applicant proposes that$1,516,559 of the funding for the project would come in the form of TIF
assistance on a"pay as you go"basis for six years. Construction of the facility is planned to
begin on or about July 1, 2012 in the Opus MVW project, located on the south side of Fourth
Avenue near CR 83.
Lehman/Whiting moved to approve a motion initiating the process, and setting the public
hearing, for the creation of a TIF District to provide assistance (in an amount to be determined to
be necessary) for the purposed SanMar 580,000 square foot warehouse/distribution center to be
located in the Opus MVW plat at 4�'Avenue and CR 83 because (a) the project represents
Official Proceedings of the March 6, 2012
Shakopee City Council Page 3
significant job creation consistent with the City's business subsidy policy, and(b)the project
will result in a significant increase in tax base for the City, and(c)the project will pay above the
corporate rate for jobs. Also moved to direct staff to set a TIF public hearing for a special
meeting of the EDA/City Council to be convened on Apri124, 2012. Motion carried 4-0.
Mr. Leek stated that the EDA is recommending to Council to approve the Trystar Inc.
Application for Business Assistance in the Form of Tax Abatement.
Mr. Leek said that Trystar Inc., as operating company and tenant, and Bridgewater LLC, as.
landlord have made application for business assistance in the form of tax abatement. It is
estimated that construction of phase I would begin in the summer of 2013.
Clay/Whiting moved to direct staff and the City's consultants to initiate the process for t�
abatement plan and development agreement to provide assistance, (in the amount determined to
be necessary), and set a May 1, 2012 public hearing thereon, for the purposed 130,000 square
foot Trystar manufacturing/office facility to be located in the Dean Lakes PUD because (a) the
project represents significant job creation consistent with the City's business subsidy policy, and
(b)the project will result in a significant increase in tax base for the City. Motion carried 4-0.
Lehman/Whiting moved to recess for five minutes. Motion carried 4-0.
Mayor Tabke reconvened the meeting at 8:36 p.m. .
Jamie Polley, Director of Parks,Recreation&Natural Resources, presented Council with the
Park Planning Process Policy, Resolution No. 7173.
Ms. Polley discussed the past practice the City and the Park and Recreation Advisory Board
(PRAB) currently use when developing a park. Ms. Polley said that in the last process of
planning two parks there were communication breakdowns between the PRAB, staff and
neighborhood residents.
On September 25, 2011 the PR.AB directed staff to develop steps that would outline the park
planning process. The PRAB suggested that the action steps include input from the PR.AB and
City Council on the initial designs prior to holding the community meetings to insure the PRAB �
and City Council are on the same page regarding the paxk layout and amenities. It was also
suggested that during the design process staff would prepare the facts and data needed to assist
the PRAB and City Council understand the desired and needed uses and amenities for the
specific park.
On October 24, 2011 staff presented the PR.AB with the park planning process steps for parks to
be built with the development and parks that are planned to be built at a later date. The PRE1B `
reviewed the steps and recommended to the City Council the adoption of the policy. Ms. Polley
discussed with Council each of the process steps. Discussion followed.
Whiting/Clay offered Resolution No. 7173, a Resolution of the City of Shakopee, Minnesota,
. Establishing a Policy for the Park Planning Process,and moved its adoption. Motion carried 4-0.
Kris Wilson, Assistant City Administrator, presented Council with the Approval of Plans and
Specification s and Authorization to Seek Bids for Community Center Roof Replacement.
Ms. Wilson stated that the current roof on the Community Center is in dire need of replacement.
The current single-ply, ballasted membrane roof has exceeded its life. Last August Council
ordered preparation of plans and specifications for a new roof and authorized the hiring of
Slcyline Building Envelope Consultants to prepare these documents.and advise the City on the
Official Proceedings of the March 6, 2012
Shakopee City Council Page 4
new roof design. The consultant, Rodney Schalesky is recommending that the City seek bids for
multiple roofing types and that Council make a decision regarding which type to proceed with
after the bids have been received.
The scope of the project includes tear off and replacement of the entire roofing surface as well as
installation of an interior roof access to the roof. He also suggests elevating the cooling tower
for the ice arena on an elevated platform.
Ms. Wilson said depending on the roof type selected the cost could be anywhere from $500,000
to $900,000 which will be paid from the City's Building Fund.
Whiting/Lehman moved to approve plans and specifications for replacement of the Community
Center Roof and authorize staff to seek bids on multiple roofing types. Motion carried 4-0.
Judith Cox, City Clerk,presented Council with Appointments to Boards and Commissions.
Ms. Cox said that on February 8th, City Council made nominations to the various boards and
commissions. On February 9t�', 16th and 23�d an interview panel of Cncl. Jay Whiting and Mayor
Brad Tabke and a representative from the boards and commissions interviewed 29 applicants and
made recommendations.
Whiting/Clay offered Resolution No. 7168, A Resolution Appointing Individuals to Various
Boards and Commissions, and moved its adoption. Motion carried 4-0.
Mayor Tabke asked for Council member reports. Cncl. Lehman attended the Derby Days
meeting. Cncl. Lehman reminded the public that Derby Days is not an entity of The City of
Shakopee but is organized by private groups. These groups are always looking for donations of
time or money to make Derby Days a success. Cncl. Clay had nothing to report. Cncl. Whiting
said he attended the school board meeting and he attended the meet and greet at the new fire
station.
Mayor Tabke reported that he met with Dr. Rod Thompson, superintendent of Shakopee Schools.
The two have collaborated to host a cultural diversity summit to be held at City Hall on March
22, 2012. He said also attended the function Beyond the Yellow Ribbon in which Minnesota
families get to eat a meal with solder's serving overseas. Mayor Tabke also spoke to 5`" grade
classes at Sweeney Elementary to discuss local government. Mayor Tabke also expressed his
excitement regarding SanMar and Trystar relocating their businesses to Shakopee.
Mayor Tabke asked there were any other Council concerns or business.
Clay/Whiting moved to adjourn to Tuesday, March 12, 2012 at 5:00 p.m. at Shakopee Public
Utilities Building, 255 Sarazin Street. Motion carried 4-0.
. The Council meeting ended at 9:32 p.m.
��� � °
Ju th S. Cox `
C ty Clerk
Kim Weckman
Recording Secretary