HomeMy WebLinkAbout02/21/2012 TENTATIVE AGENDA
CITY OF SHAKOPEE
ADJ. REG. SESSION SHAKOPEE, MINNESOTA FEBRUARY 21, 2012
LOCATION: Council Chambers, City Hall, 129 Holmes Street South
SFiakopee 9Ki,ssion Statement
� �Z1�ie 9Kission of tFie City of SFiakopee is to provicle tFie opportunity to Cive, workand play in a
community witFi a proud past,promising future, and smaCC-town atmosphere witFiin a metropoCitan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each
agenda item:
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A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth,development and change.
C. Maintain the City's strong fmancial health.
D. Maintain,improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees.
F. Housekeeping item
Mayor Brad Tabke presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance—Lead by Cub Scout Pack No. 619.
3] Approval of Agenda
4] Consent Business—(All items listed in this section are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will be
considered following the public hearing portion of the agenda. Those items remaining on the
consent agenda will otherwise not be individually discussed and will be enacted in one motion.)
A] Police and Fire
1. Surplus Property—Vehicles (C)
2. Grant Agreement for the Southwest Metro Drug Task Force—Res. No. 7167 (D)
B] Communitv Development
1. Final Plat for Dean Lakes 8�'Addition, located east of Dean Lakes Boulevard
cul-de-sac and south of Hwy 169—Resolution No. 7166 (B)
TENTATIVE AGENDA
February 21,2012
Page 2
4] Consent Business continued:
C] Public Works and En 'neering
1. Public Works Surplus Equipment(F)
2. Joint Powers Agreement for 2012 Street Maintenance Work (E)
D] Personnel
1. Promotion to Engineering Secretary(E)
E] Parks, Recreation and Natural Resources
1. Vending Services for Parks and Recreation Facilities (F)
2. Authorize Submitting an Outdoor Recreation Grant Application for Riverside
Fields Park Shelter and Set Public Hearing—Resolution No. 7170 (A&B)
F] General Administration
1. Approve Bills in the Amount of $1,397,815.84 (C)
2. Approve Minutes of February 8, 2012 (F)
3. Authorization to Spend Building Funds for City Hall Furnishings (F)
5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL—(Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit of viewers and other attendees.)
6] Public hearing on proposed vacation of easements south of 4�'Avenue and west of
Canterbury Road—Resolution No. 7168
7] Business removed from the consent agenda will be discussed at this time
8] Recess for Economic Development Authority Meeting
9] Reconvene
10] General Business:
A] Police and Fire
1
TENTATIVE AGENDA
February 21, 2012
Page 3 .
10] General Business continued: �
B] Communitv Development
l. Request of Trident for Senior Housing Tax Increment Financing (B)
2. Refinancing of CDA Bonds for Northridge Apartments Project—Res. No. 7169 (D)
C] Public Works and EnQineering
1. CSAH 17 and Vierling Drive Intersection Improvement Project(D&E)
a. Cooperative Agreement with Scott County
b. Extension Agreement with Bolton&Menk, Inc.
D] Personnel
E] Parks,Recreation and Natural Resources
F] General Administration
1. Memorandum of Understanding for Joint Review of Services with
Shakopee Mdewakanton Sioux Community,Prior Lake and Scott County(D)
2. Resolution of Support for"Racinos"in Minnesota—Res.No. 7171 (B)
3. Reorganization of Administrative Staff(B &E)
11] Council Members' Reports
12] Other Business
13] Adjourn �
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 21,2012
Mayor Tabke called the meeting to order at 7:00 p.m. with Council members, Pamela Punt,Matt
. Lehman, Steve Clay, and Jay Whiting present. Also present Mark McNeill, City Administrator;
Kris Wilson,Assistant City Administrator; R. Michael Leek, Community Development Director;
Bruce Loney,Public Works Director/Engineer; Julie Linnihan, Fina.nce Director; and Jim Thomson,
City Attorney.
The Pledge of Alleg-iance was recited and lead by Cub Scout Pack No. 619.
Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill said there
were no changes to the agenda.
Punt/Whiting moved to approve the agenda. Motion carried 5-0.
Mayor Tabke asked if there were any additions or deletions to the Consent Agenda. There were no
additions or deletions.
Whiting/Lehman moved to approve the Consent Agenda. Mr. McNeill read the Consent Agenda.
Motion carried 5-0.
Whiting/Lehman moved to declare the 1992 Ford Tempo,VIN: 1FACP36XXNK187523; and the
1998 Chevrolet Cavalier, VIN: 1G1JC5241W7137322 as surplus property. (Motion carried under
the Consent Agenda)
Whiting/Lehman offered Resolution Number 7167,A Resolution of the City of Shakopee,
Minnesota Approving Grant Agreement No.:NTGF-2012-00020 with the Minnesota Department of
Public Safety, and moved its adoption; for the project entitled Southwest Metxo Drug Task Force
for the calendar year 2012. (Motion carried under the Consent Agenda)
Whiting/Lehman offered Resolution No. 7166, a Resolution Approving the Final Plat of Dean
Lakes Eighth Addition, and moved its adoption. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to declare Public Works Equipment as surplus property, as outlined in the
February 21, 2012 memo from Michael Hullander, Public Works Superintendent. (Motion carried
under the Consent Agenda) (CC Document No. 504).
Whiting/Lehman moved to authorize the appropriate city officials to execute the Joint Powers
Agreement for 2012 Traffic Markings, Crack Sealing and Sea1 Coating between the Cities of
Burnsville, Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Mendota Heights,
Rosemount, Savage, Prior Lake, Waconia,West St. Paul, South St. Paul and Shakopee. (Motion
carried under the Consent Agenda)
Whiting/Lehman moved to promote Cannela Nascense to the position of Engineering Secretary at
Crrade 3, Step B of the 2012 Non-Union Pay Plan, effective February 27, 2012. (Motion carried
under the Consent Agenda)
Whiting/Lehman moved to authorize a two-year agreement with Royal Vending for beverage and
snack vending services. (Motion carried under the Consent Agenda)
Official Proceedings of the February 21, 2012
Shakopee City Council Page 2
Whiting/Lehman offered Resolution No. 7170, A Resolution of the City of Shakopee,Minnesota
Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the
Construction of a Picnic/Wanning Facilities within Riverside Fields Park, and moved its adoption;
and, set a public hearing for March 6, 2012 at 7:00 p.m., or thereafter, to consider the construction
of a picnic/warming facility at the Riverside Fields Park. (Motion carried under the Consent
Agenda)
Whiting/Lehman moved to approve the bills in the amount of$1,000,246.68 and electronic transfers
in the amount of$397,569.16 for a total of$1,397,815.84. (Motion carried under the Consent
Agenda)
Whiting/Lehman moved to approve the minutes of February 8, 2012. (Motion carried under the
Consent Agenda)
Whiting/Lehman moved to authorize staff to spend up to $20,000 for needed furnishings for City
Hall, focusing primarily on the office spaces on the 2na floor. (Motion carried under the Consent
Agenda)
Mayor Tabke asked if there was anyone in the audience that which to speak about a topic not on the
agenda. No one responded.
Lehman/Clay moved to open the public hearing for a Request of Vacation of Easement South of 4�'
Avenue and West of CSAH 83. Motion carried 5-0.
Michael Leek, Community Development Director, said that OPUS has submitted an application for
the vacation of an easement on a portion of its property located south of 4�'Avenue and west of
CSAH 83. The submitted survey identifies the easement proposed for vacation as Document No.
A521800. Upon further inveshgation of the document, the easement was actually granted by OPUS �
or OIRE. The City is not named as having been granted any rights as part of the easement. The
storm sewer that exists on the site is a private service. Because the City was not granted any right as
a part of the easement,there is no public interest to vacate. Staff recommends that the public
hearing be opened and closed and that no formal action be taken.
Lehman/Whiting moved to close the public hearing. Motion carried 5-0.
Punt/Whiting moved to recess for an Economic Development Authority Meeting. Motion carried 5-
0.
Mayor Tabke reconvened the meeting at 8:02 p.m.
Mr. Leek presented to Council the Request of Trident for Senior Housing Ta�c Increment Financing.
He said the Council discussed, as the EDA, and the recommended to City Council to direct staff
and its' consultants to proceed with the development of a TIF plan to provide tax increment
financing to the proposed 79 unit senior housing complex and directed staff to set the public
hearing.
Clay/Whiting moved to direct staff and its' consultants to develop a T� Increment Financing (TIF)
plan as recommended by the Economic Development Authority and also to set a public hearing for
Official Proceedings of the February 21, 2012
Shakopee City Council Page 3
the Trident proposed 79 unit senior housing project to be located adjacent to the Shakopee Area
Catholic School on Independence Avenue. Motion carried 4-1 with Councilor Lehman opposed.
Mr. McNeill presented Council with the refinancing of CDA Bonds for the Northridge Apartxnent
Project—Res.No. 7169.
Mr. McNeill said the City was contacted by Scott County CDA regarding an opportunity to refund
housing development revenue bonds which were used to construct the Northridge Apartment
project. Scott County CDA was advised that there would be a project savings by refinancing the
bonds at a lower rate. The actual amount of the bonds to be refinanced is $6,385,945.
Lehman/Clay offered Resolution No. 7169,A Resolution Approving the Issuance by the Scott
County Community Development Agericy of its Governmental Refunding Bonds (Scott County,
Minnesota-Unlimited Tax General Obligation-Northridge Project.), Series 2012A; the pledge by the
CDA of the full faith and credit of the City to reimburse the County for payments of debt service,
subject to the statutory limitation on amount; and the execution and delivery of related documents,
and moved its adoption. Motion carried 5-0.
Bruce Loney,Public Works Director/City Engineer,presented Council with the approval of a
Cooperative Agreement between Scott County and the City of Shakopee for the CSAH 17 &
Vierling Dr. and CSAH 17 &TH 169 North Ramp Intersection Improvement Project and Approval
of an Extension Agreement with Bolton&Menk, Inc. for Engineering Design Services.
Mr. Loney said on December 6, 2011 Council approve a Request for Proposal and authorized staff
to solicit proposals for engineering design services. The City applied for and was selected for a
Federal Highway Safety Improvement Project grant in the amount of$1,101,600.00 for intersection
improvements on the CSAH 17 comdor. From the four proposals received a review committee
chose Bolton &Menk, Inc. for engineering design services.
Funding for the project is to be from the Highway Safety Improvement Project funds and the
remainder of the costs to be split 50/50 between the county and the city. The city and county costs
are for the 10%local construction match, 100% of right of way acquisition and 100% of the
engineering costs.
Lehman/Clay moved to authorize the appropriate City officials to execute the Cooperative •
Agreement for Project No. SP 166-020-OS and authorize funding for this project to come from the
City's Capital Improvement Fund (CIF); and, authorized the appropriate City officials to execute
the Extension Agreement with Bolton&Menk, Inc. for Engineering Design services for Project No.
SP 166-020-05. (CSAH 17 and Vierling Drive and CSAH 17 and TH 169 North Ramp Intersection
Improvement Project). Motion carried 5-0.
Mr. McNeill presented Council with a Memorandum of Understanding-SMSC, Scott County, and
Cities of Prior Lake and Shakopee.
Mr. McNeill said that staff inembers of the SMSC, Prior Lake, Shakopee and Scott County met to
discuss issues which may be identified as being of mutual interest such as law enforcement,
transportation, economic development, etc. Mr. McNeill that said there is a need for an
Intergovernmental Working Group (IWG),which could meet to discuss issues, work to resolve
conflicts, or find areas of cooperation for greater efficiencies and the provision of services.
Official Proceedings of the February 21, 2012
Shakopee City Council Page 4
Lehma.n/Whiting moved to authorize the execution of the following: A Memorandum of
Understanding between and Among the Governments of the Shakopee Mdewakanton Sioux
Community, City of Shakopee, City of Prior Lake and Scott County, Minnesota and appointed
Bruce Loney, City of Shakopee Public Works Director/City Engineer and R. Michael Leek,
Community Development Director as Shakopee representatives. Motion carried 5-0.
Mr. McNeill presented Council with the Resolution of Support-Racinos.
Mr. McNeill said that last week,bills were introduced to the legislation which meets the needs of
both Canterbury Park and Running Aces facility. The bills are being referred to the appropriate
committees for review but no hearings have been scheduled.
Randy Sampson,President and CEO of Canterbury Pazk, discussed the process of a bill going
through the legislation process.
Lehman/VVhiting offered Resolution No. 7171, A Resolution Endorsing the Establishment of
"Racinos" at Parimutual Horse Racing Facilities in Minnesota, and moved its adoption, with an
amendment to the last"WHEREAS"that the City of Shakopee supports the Legislation,provided
that language is included which designates 1% of racino revenues goes to each host city and host
county. Motion carried 5-0.
Kris Wilson, Assistant City Administrator,presented Council with the Reorganization of '
Administrative Staff.
Ms. Wilson stated that on March 31,2012, Judy Cox, City Clerk,will be retiring after 40 years of
service. Staff has been reviewing the duties and responsibilities of the City Clerk's division and is
recommending a reorganization of the current functions of the City Clerk's office and certain staff
positions; in lieu of hiring or promoting a direct successor to Ms. Cox.
Ms. Wilson said the proposal would be to combine the City Clerk's division with the Finance
Department,with current Finance Director Julie Linnihan in charge. The Deputy City Clerk,
Records Clerk and front desk receptionist would then report to Ms. Linnihan. A new secretarial
position would be created to serve the newly merged Clerk/Finance Department and the current
part-time clerical position in the Administration Department would be upgraded to a full-time
secretary position.
PunbClay moved to approve the merger of the City Clerk's Division into the Finance Department.
Motion carried 4-1 with Cncl. Lehman opposed.
Mayor Tabke asked if there were any other Council concerns or business. Cncl. Whiting said he
attended the school board meeting where they approved an improvement project for the Middle
School, Jr. High and Pearson school. The board is also looking for a new high school site. Cncl.
Clay attended the Shakopee Public Utilities Commission meeting. Discussed was a grant that was
awarded from the Minnesota Division of Energy Resources to implement smart grid technologies.
SPUC is still doing tree trimming around power lines. There was also discussion about lighting the
Holmes Street pedestrian bridge. SPUC is currently paying for the power to light the bridge but
there's discussion with the City as to a cost agreement for the power. Cncl. Lehman attended the
169 Corridor Coalition which discussion was with regard to lack of connection between various
service providers and other service providers. Cncl. Punt said there was a Suburban Transit
Official Proceedings of the - February 21, 2012
Shakopee City Council Page 5
Authority meeting that Mr. Leek attended. Mr. Leek said that the planning for the Marschall Road
transit site is moving forward. There was also discussion regarding transit financing and transit
management.
Mayor Tabke attended the SCALE meeting and introduced SCALE legislative slate to the local
legislators. He said that Mr. McNeill and himself inet with representatives of Rahr Malting to
discuss what their future plans are with regard to the property where C.H. Lumber once stood.
Mayor Tabke also said that he and Mr. Whiting have been conducting interviews for the open seats
on various boards and commissions. He also said that he and Mr. McNeill toured Tristar in
Faribault which is planning to move to Shakopee.
Ms. Punt reminded Council that on March 6, 2012 she will be out of town and will not be able to
attend the Council meeting. •
Punt/Clay moved to adjourn to Tuesday, March 6, 2012 at 7:00 p.m. Motion carried 5-0.
The Council meeting ended at 9:03.p.m.
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Ju�ith S. Cox
City Clerk
• Kim Weckman
Recording Secretary