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Home My WebLink About02/08/2012 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 8, 2012 WEDNESDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South SFiakopee�Zission Statement 7Fie 9Kission of tFie City of Shakopee is to provicCe tFie opportunity to Cive, workand play in a community with a proud past,promising future, and'smaCC-town atmospFiere within a metropoCitan setting. Agenda items are fied to the following long-term goals that support the City's strateb c vision as noted after each agenda item: ' , A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong fmancial health. D. Maintain,improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Mayor Brad Tabke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance � 3] Approval of Agenda 4] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor,there will be an opporlunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Parks, Recreation and Natural Resources 1. Surplus Playground Equipment(F) 2. Donation from Shakopee Jaycees—Resolution No. 7165 B] Police and Fire 1. Use of Drug Forfeiture Funds to Purchase Interactive Whiteboard(E) . TENTATNE AGENDA � � . � . . . February 8, 2012 ' . : . , . Page 2 � � � - 4]� Consent Business continued: C] Communitv Development 1. Resignation from Historical Preservation Advisory Commission-Don Wagner(F} . 2. Set Public Heari.ng Date to Consider Vacation of Easement South of Hwy 169 � . � � - .and East of Dean Lakes Boulevard-Res. No. 7163 (F) . 3. Preliminary and Final Plat for Shenandoah East, located nortli of 4�'Avenue,� : south of CR 101 and east of Shenandoah Drive-Res. No.7164 (D) .D] •Public WoTks and En 'neering E] Personnel 1. Successful Completion of Probationary Period for Police Officers Paul Affeldt � - � and JameS Blatzheim (F) � • 2..Approval of Appendix C to 2012-2013 Labor Contract for Police Officers (F) � � F] General Administration . . � . L Approve Bills in the Amount of $4,917,371.79 (C) �2. Approve Minutes of January 17, 2012 (F) � 3. Nominations to Boards and Commissions (F) 4. Off Sale Liquor and Tobacco Licenses- Saga Hill Wine& Spirits, Ina (F) 5] � RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL=�(Limited to five • minutes per person/subject. Longer presentations must be scheduled through the City . Clerk. As this meeting is cablecast, speakers must approach the microphone at the - �podium for the benefit of viewers and other attendees.) � 6]—Public Heazirigs:-None 7] Business removed from the consent agenda will be discussed at this time 8] Recess for Economic Development Authority Meeting: None 9] Reconvene . • � � TENTATIVE AGENDA February 8, 2012 Page 3 • 10] General Business: A] Parks, Recreation and Natural Resources 1. Green Meadows Park Shelter/Warming House Construction (A&B) B] Police and Fire C] Communitv Develonment l. Set Date for SCALE Economic Development Work Shop (B) D] Public Works and En ineerin� � E] Personnel F] General Administration � 1. Options for Selling Downtown Fire Station (B) 2. Status Report on Land Donation (D) 3. Goals and Objectives Workshop Facilitator(A-E) 4. Letter of Support—Minnesota Correctional Facility Fence (D) 11] Council Members' Reports 12] Other Business . 13] Recess for a closed session to discuss attorney/client matters relating to the pending Fee- to-Trust application and, if necessary,to determine the asking price for the downtown fire station property 14] Reconvene 15] Adjourn to Tuesday, February 21, 2012, at 7:00 p.m. � OFFICIAL PROCEEDINGS OF THE CITY COUNCIL . REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 08, 2012 Mayor Tabke called the meeting to order at 7:05 p.m. with Council members,Pamela Punt, Matt Lehman, Steve Clay, and Jay Whiting present. Also present Mark McNeill, City Administrator; Kris Wilson,Assistant City Administrator; R. Michael Leek, Community Development Director; Jamie Polley, Parks, Recreation and Natural Resources Director; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; and Ju1ie Linnihan, Finance Director. The Pledge of Allegiance was recited. Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill said there were no changes to the agenda. Clay/Punt moved to approve the agenda. Motion carried 5-0. Mayor Tabke asked if there were any additions or deletions to the Consent Agenda. There were no additions or deletions. Whiting/Lehman moved to approve the Consent Agenda. Mr. McNeill read the Consent � Agenda. Motion carried 5-0. Whiting/Lehman moved to declare the unused playground equipment surplus property and authorize staff to appropriately dispose of these items. (Motion carried under the Consent Agenda) , Whiting/Lehman offered Resolution No. 7165, a Resolution of the City of Shakopee,Minnesota, Accepting a Donation of$1,000.00 from the Shakopee Jaycees, and moved its adoption. (Motion � carried under the Consent Agenda) Whiting/Lehman moved to authorize the appropriate city staff to use approximately$7,685.00 of Drug Forfeiture Funds to purchase a Sharp Interactive Whiteboard from Crabtree Companies. (Motion carried under the Consent Agenda) � Whiting/Lehman moved to accept, with a thank you for his service to the City of Shakopee, the resignation of Don Wagner from the Historic Preservation Advisory Commission, and directed staff to take the appropriate steps to fill the vacancy created by his resignation. (Motion carried under the Consent Agenda) Whiting/Lehman offered Resolution No. 7163, a Resolution Setting the Public Hearing Date to Consider the Vacation of Easement, and moved its adoption. (Within four lots located on the � east end of Dean Lakes Boulevard) (Motion carried under the Consent Agenda). � Whiting/Lehman offered Resolution No. 7164, a Resolution Approving the Preliminary and Final Plat of Shenandoah East First Addition, and moved its adoption. (Motion carried under the Consent Agenda) , . Whiting/Lehman moved to grant Paul Affeldt and James Blatzheim full-time regular status as police officers with the Shakopee Police Deparfinent. (Motion carried under the Consent Agenda) Official Proceedings of the February 8, 2012 Shakopee City Council Page 2 Whiting/Lehman moved to authorize the appropriate officials to sign Appendix C of the 2012- 2013 Labor Contract with Law Enforcement Labor Services, representing the City's police officers. (Motion carried under the Consent Agenda) Whiting/Lehman moved to approve the bills in the amount of$1,691,696.18 and electronic transfers in the amount of$3,225,675.61 for a total of$4,917,371.79. (Motion carried under the Consent Agenda) Whiting/Lehman moved to approve the minutes of January 17, 2012. (Motion carried under the Consent Agenda) Whiting/Lehman moved to make nominations to Boards and Commissions: Planning CommissionBOAA(2 openings): • Joe Collins* Mark Reimler(ls`choice) Kevin Wetherille(lst choice) Suresh Nair(2"d choice) Aaron Weyer (lst choice) Debbie Barber(2"a choice) Kent Robbins (lst choice) Marty Berens (2"d choice) Park and Recreation Advisory Board (2 openings): Corky Mars* Jennifer Mackenthun(2"d choice) John Jarike Aaron Weyer(3`d choice) . John Danio Shakopee Public Utilities Commission (1 opening): Bryan McGowan* Jamie Coffel � Kent Archerd Police Civil Service Commission (1 opening): . Stan VonBokern* Doug Forsman Shawn Amundson Jennifer Mackenthun(ls`choice) Environmental Advisory Committee (3 openings) Luke Williams * Aaron Weyer(4`" choice) � Telecommunications Advisory Commission (3 openings): Mark Hillegas* Jay Lyle(ls`choice) Historic Preservation (3 openings): Patricia Coonen-Korte Marty Berens(ls�choice) Sara Weyer Jennifer Machenthun(3�d choice) Transit Commission (2 openings): Rob Litzenberger* Ken Ludzack(2"a choice) Economic Development Advisory Committee(4 openings): Julie Kopf* Jay Lyle (2"a choice) Ryan Love* Mark Reimler(2"d choice) Lucia Schmitz . Aaron Weyer(2°a choice) Debbie Barber(ls�choice) Kent Robbins (2"�choice) Official Proceedings of the . February 8, 2012 Shakopee City Council Page 3 Suresh Nair(ls�choice) Kevin Wetherille (2nd choice) � Ken Ludzack(lst choice) Jennifer Mackenthun(4�' choice) Mary Hernandez (Motion carried under the Consent Agenda) . Whiting/Lehman moved to approve the applications and grant an off sale liquor license and tobacco license to Saga Hill Wine& Spirits, Inc. dba MGM, 471 South Marschall Road, conditioned upon compliance with all licensing requirements and the surrender of the current � liquor and tobacco licenses issued to Roseen &Roseen, Inc. (Motion caxried under the Consent Agenda) Jamie Polley, Pazks, Recreation &Natural Resources Director,presented Council with the Green Meadows Park Shelter/Warming House Construction Authorization. Ms. Polley said that in March 2011 the City Council authorized staff to submit a 50/50 Outdoor Recreation Crrant to the MN Department of Natural Resources for the construction of the park shelter/warming house at Green Meadows Park. Council authorized funding the City's 50% grant match ($67,500) to come from the Park Reserve Fund. In October the City received notice from the MN DNR that they could not fund the entire request but they could offer$13,224 toward the project. The cost to build the shelter/warming house at Green Meadows is es�imated at$147,252. With the MN DNR grant the cost to the City would be approximately$134,000 which would be funded through the Park Reserve Fund. The construction labor would be done in-house by the Public Works Deparhnent. Ms. Polley said that the construction of the shelter/warming house would be in the fall of 2012. It .would be completed for the 2012-2013 outdoor skating season. Punt/Whiting moved to approve the construction of the park shelter/warming house at Green Meadows Park utilizing funds from the Park Reserve Fund, and to direct staff to accept the Mn. Department of Natural Resources outdoor recreation grant amount of$13,224. Motion carried 5- 0. Michael Leek, Community Development Director,presented Council with the Request to Set a Date for the 2012 SCALE Economic Development Educational Work Session. Mr. Leek said that a tentative meeting has been scheduled for Tuesday,April 10, 2012 for the next series of SCALE work sessions, with the focus on economic development process and strategy. Members of the Planning Commission and Economic Development Advisory Committee will also be invited to participate. Lehman/Clay moved to set Tuesday, April 10, 2012 as the date for the next in the series of SCALE work sessions related to planning and economic development. Motion carried 5-0. Mayor Tabke then asked the Council to consider the idea of changing the structure of the current Council meeting format. He suggested that the 1 S�meeting of the month would include nuts and bolts and the second meeting would include strategic planning long term matters. It was suggested the idea is something that should be address at the future Goals and Objectives Workshop. Official Proceedings of the February 8, 2012 � Shakopee City Council Page 4 Ms. Wilson presented the Council with options for Selling the Second Avenue Downtown Fire Station. ' Ms. Wilson said that staff was tasked with researching options for selling the downtown fire station. Ms. Wilson said that based on the information provided by the League of Minnesota Cities and City Attorney Jim Thomson, it appears the City has three options. They are that the City could issue a Request for Proposals (RFP),the City could list the building as "For Sale By Owner" or the City could contract with a licensed commercial real estate agent to list the building. Ms. Wilson also said that there has been some citizen discussion of possible community uses of the fire station property. It was also pointed out that if Council wished to reconsider its decision to sell the property and consider retaining the building there are utility costs, insurance and compliance updates that need to be considered. Mike Haeg, 305 Holmes St.,presented Council with a presentation to utilize the downtown fire station as an artist gathering place for artists to display and create their art. He also proposed the idea to include a coffee shop and community meeting room within the same building. He stated that there are many grants offered to support arts in the community which could be used to help fund the proposal. Todd Jacobs,unknown address, told Council that he was in favor of Mr. Haeg's idea and would be more than willing to volunteer to help Mr. Haeg's cause. Dave Zuck, a member of the Minnetonka Art Center, also stated his support in Mr. Haeg's idea. Marla Estasen, owner of the Shakopee Trading Post, also supports Mr. Haeg's idea. She said the west end of Shakopee is lacking businesses and this would be a great location for an art studio. After Council discussion, it was the consensus of council members to table the issue of selling the downtown fire station to allow interested parties time to gather additional information and create a plan for altemative uses of the property. Clay/Lehman moved to table the issue of selling the downtown fire station until after the upcoming goals and objectives workshop. Motion cazried 5-0. Mr. McNeill presented Council with that Status Report on Land Donation. Mr. McNeill said that since November, staff has been working with the donor to try to facilitate the donation of 3.26 acres of land located on 1�`Avenue east of Marschall Road. The 3.26 acres �are on three separate parcels. If the City is to acquire the property, it would then be the City's responsibility for marketing the parcels. The City Council also indicated in a previous meeting that they prefer a snowmobile tra.il through Memorial Park as opposed to being along Hwy 101. It was recognized that a new foot bridge would be needed to accommodate snowmobile traffic. Mr. McNeill said that if the City accepts the donation of property,the City will be paying the � City's legal fees and closing costs which could cost between $3,000 and$5,000. Marketing decisions will also need to be made in the future, and should be reviewed for recommendations by the Economic Development Advisory Committee. � Official Proceedings of the February 8, 2012 ' Shakopee City Council Page 5 Clay/Whiting moved to direct staff to continue with facilitating the donation of 3.26 acres of land to the city, located north of CR 101 and east of Marschall Road. Motion carried 5-0. Mr. McNeill presented Council with the Goals and Objectives Workshop Facilitator. Mr. McNeill said at the last Council meeting, staff was directed to research possibilities for outside facilitators for a goals and objectives workshop. StafFreceived proposals from four individuals/businesses which facilitate for local governments in Minnesota. Staff is proposing the firm of Brimeyer-Fursman. Mr. McNeill said that the recommended firm is suggesting four to eight hours for pre-session data gathering and four to six hours to conduct a goal setting session. It's possible that two nights will be needed to accomplish the goals and objectives. The proposal from Brimeyer Fursman would be in the range of$2,500 to $3,500 with the possibility of expenses costing$200. Whiting/Clay moved to authorize the firm of Brimeyer-Fursman to be facilitator for the Goals and Objectives workshop session on March 13, 2012 starting at 6:00 p.m. If additional time is needed, Council will conYinue the workshop after the March 20, 2012 Council meeting or the ' meeting may be continued to March 27, 2012. Motion carried 5-0. Mr. McNeill presented Council with a letter of Support for the Minnesota Correctional Facility Fence. . Mr. McNeill said that Governor Mark Dayton's bonding proposal includes a$5.4 million dollar fence at the women's correctional facility. No formal application has been received from the State of Minnesota, as it is waiting for funding to be approved. The normal process would be for the City to consider this as an amendment to the Conditional Use Permit that exists for the prison. That would be heazd by the Board of Adjusixnent and Appeals (BOAA). Should a party(either the applicant or a neighbor) feel aggrieved by the decision of the BOAA, the decision could be appealed. According to City Code, the City Council would be the hearing body for the appeal. Therefor the Council must remain neutral until all the facts are laiown. Mr. McNeill explained that in lieu of a formal resolution of support, a letter supporting funding for a fence is being requested. As drafted,the letter acknowledges that the construction specifics are not known at this time and the City needs to reserve its right to regulate aspects of the fence height, location, appearance, etc. Tracy Beltz, Warden of the State of Minnesota Prison for Women,presented Council with a brief overview of the fence structure and design. Dave Menden, 904 Clay Street, stated to Council that he objects to the State installing a fence around the prison. Mr. Menden also said he is a retired Scott County Sheriff and said his property is adjacent to the prison and he has never had a problem with the prison. He feels the $5.4 million dollars to build the fence could go toward raising Highway 101 going across the river. Official Proceedings of the February 8, 2012 Shakopee City Council - Page 6 Mr. Lehman asked for clarification from City Attorney Jim Thomson regarding the Council supporting the funding for the fence prior to hearing any appeals from the BOAA. Mr. Thomson said that it's a fine line and it's up to each Council member if they want to support funding prior to heari.ng any appeals from the BOAA. Cncl. Lehman said that he doesn't see how Council could remain neutral but support funding for a fence. Cncl. Lehman said he is going to abstain from the vote to remain neutral. Clay/Whiting moved to authorize that a letter of support for funding for a fence at the women's correctional facility be sent to the State of Minnesota. Motion carried 4-0 with Cncl. Lehman abstaining. Mayor Tabke asked for Council liaison reports. Cncl. Punt had nothing to report. Cncl. Lehman attended the Derby Days meeting. They appointed officers,began fundraising and sponsorships. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. They have developed a more organized and interactive website that will debut in a few months. Cncl. Whiting attended the Shakopee Chamber and Visitor board meeting. They approved their budgets for 2012. Their Public Policy Committee will be looking at submitting changes to the City sign ordinance. They also have a new pricing program for membership. Mr. Whiting also attended the Economic Development Authority Committee meeting and learned about tax increment financing. He also attended the school board meeting where they discussed curriculum and approved the attendance boundaries for the two Jr. High Schools for next school year. He also attended the League of Minnesota Cities Newly Elected Leader's conference with Mayor Tabke. He then attended the League of Minnesota Cities' legislative reception in St. Paul with Mayor Tabke and Mr. McNeill. Cncl. Whiting attended a public hearing held by the Metropolitan Council in Shakopee regarding a proposed solar energy plant at Blue Lake Waste Water Facility. Mayor Tabke reported that he attended the SCALE legislative breakfast and discussed the legislative agenda. He toured St. Francis and St. Ger(xude's with the Saints Foundation. He also attended the Shakopee Mdewakanton Sioux Community business council inauguration with Mr. McNeill and Mr.Leek. He then attended the meeting of local leaders at Scott County with Governor Dayton to discuss the expansion and raising of Highway 101. Also discussed at the meeting was economic development. Lehman/Clay moved to recess for a closed session to discuss attorney/client matters relating to the pending Fee-to-Trust application at 8:45 p.m. Motion carried. Lehman/Whiting moved to recess for five minutes. Motion carried 5-0. Mayor Tabke reconvened the meeting at 9:32 p.m. and stated that there was no action taken during the executive session. Punt/Whiting moved to adjourn to Tuesday, February 21, 2012 at 7:00 p.m. Motion carried 5-0. The meeting adjourned at 9:32 p.m. � ' �, C',^ ` � � � u ith S. Cox Kim Weclanan City Clerk Recording Secretary