HomeMy WebLinkAbout12/06/2011 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MIl�]NESOTA DECEMBER 6, 2011
LOCATION: Council Chambers, City Hall, 129 Holmes Street South
SFiakopee�Zisrion Statement
�ie�Yfission of tFie�'ity ofSFtakopee is to provide tFie opportunity to Cive, workandpCay in a
community with a proud past,promising future, and'smaCC-town atmospFiere witFiin a metropoCitan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth,development and change.
C. Maint$in the City's strong fmancial health.
D. Maintain,improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees.
F. Housekeeping item
Mayor John Schmitt presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Mayors Report
' A] Presentation of plaque for service on the Planning Commission—Chris Gorton
5] Consent Business—(All items listed in this section are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will
be considered following the public hearing portion of the agenda. Those items remaining
on the consent agenda will otherwise not be individually discussed and will be enacted in
one motion.)
A] Police and Fire
1. Support Agreement for Hardware and Software for Digital Dictation System (F)
2. Renewal of Southwest Metro Drug Task Force Joint Powers Agreement(E)
3. Surplus Property—Vehicles (C)
4. Extension of School Agreements—2012 (A&D)
5. Amendment to Southwest Metro Drug Task Force Grant Agreement,
Resolution No. 7148 (D)
TENTATNE AGENDA
December 6, 2011
Page 2
5] Consent Business continued:
B] Communitv Development
1. 2012-2013 Electrical Inspection Agreement(F)
C] Public Works and En 'ni�g
1. Approve Request for Proposal for Design of CSAH 17 and Vierling Drive
and for CSAH 17 at TH 169 North Ramp (D&E)
� 2. Accepting Work on the 2011 Bituminous Overlay,Project No.
2011-2—Resolution No. 7147 (F)
D] Parks,Recreation and Natural Resources
E] Personnel
1. Authorization to Hire Police Evidence Technician(E)
2. 2012 Wages and Salaries for Part-Time Fire Department Employees,
Resolution No. 7146 (E)
3. Employee Request for Additional Unpaid Leave(E)
F] �General Administration
1. Approve Bills in the Amount of $1,021,944.90 (C)
2. Approve Minutes of November 1 and November 15, 2011 (F)
3. Apportioning Special Assessments for Dean Lakes Seventh Addition,
Resolution No. 7143 (F)
4. 2012 Tobacco Licenses (F)
5. Premises Permit—Shakopee Lions Club—Res. No. 7145 (F)
6. Boards and Commissions Expiring Terms (F)
6] RECOGNITION BY CITY COLTNCIL OF INTERESTED CITIZENS—(Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the .
podium for the benefit of viewers and other attendees.) , ..: �.
• J ,
7] Proposed 2011/2012 Tax Levy and Operating Budget—Resolution Nos. 7141 arid 7°142(C) � � -
8] Business removed from the consent agenda will be discussed at this time
9] Liaison Reports from Council Members
TENTATIVE AGENDA
December 6, 2011
Page 3
10] Recess for Economic Development Authority Meeting: None
11] Reconvene
12] Public Hearing on Proposed 2012 Fee Schedule— Ordinance No. 850, Fourth Series (C)
13] General Business:
A] Police and Fire
B] Community Development
1. Dean Lakes Conservation Easement Encroachment Request(D)
C] Public Works and En 'ng� eering
1. Overhead Power Relocation on CSAH 69 Reconstruction (D&E)
D] Parks, Recreation and Natural Resources
E] Personnel
F] General Administration
14] Council Concerns �
15] Other Business
16] Recess for executive session to discuss labor negotiations
17] Reconvene �
. �.'18] Adjourn to Tuesday,December 20, 2011 at 7:00 p.m.
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 6, 2011
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members,Matt Lehman, Steve
Clay, Pat Heitzman, and Pamela Punt present, as well as Mayor Elect Brad Tabke and Councilor Elect
Jay Whiting. Also present Mark McNeill, City Administrator; Kris Wilson,Assistant City
Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community
Development Director; Bruce Loney,Public Works Director/City Engineer; Julie Linnihan, Finance
Director; Jeff Tate, Police Chief; and Rick Coleman, Fire Chief.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill said there
were no changes to the agenda. �
Clay/Heitzman moved to approve the agenda. Motion carried 5-0.
In the Mayor's report Mr. McNeill said that unfortunately Chris Gorton was not able to attend the
meeting to receive a plaque recognizing her service on the Planning Commission. Staff will deliver
the plaque to her at a later time. Mayor Schmitt had no other report.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. There were no
additions or deletions to the Consent Agenda.
Lehman/Heitzman moved to approve the Consent Agenda. Mr. McNeill read the Consent Agenda.
Motion carried 5-0.
Lehman/Heitzman moved to renew'the Hardware and Soflware Support Agreement for the 2012 year
(for police digital dictation system)with Northland Business Systems and authorize the appropriate
city officials to sign the agreement at a cost not to exceed$3,750.77. (Motion carried under the
Consent Agenda)
Lehma.n/Heitzman moved to authorize the appropriate City officiala to enter into a Joint Powers
Agreement between Southwest Metro Drug Task Force and the City of Shakopee Police Department,
and authorize the expenditure of$8,400.00 from drug forfeiture funds. (Motion carried under the `
Consent Agenda)
Lehman/Heitzman moved to declare the 1994 Acura Legend,VIN: JH4KA7674RC011239;the 1995
Lincoln Towncar, VIN: 1 LNLM81 W 1 SY707479;the 1999 Lexus LX7,VIN: JT6HTOOW4X0066082;
the 2002 Mercury Sable,VIN: 1MEFMSOU82A632979; and the 2005 Subaru Impreza,VIN:
JF1GD70685L521477 as surplus property. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to authorize the appropriate city officials to enter into agreements with
Independent School District#720 to extend the current Police Liaison and School Resource Officer
Agreements through December 31, 2012. (Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution Number 7148, a Resolution of the City Shakopee,Minnesota,
Amending the 2011 Grant Agreement for the Southwest Metro Drug Task Force, and moved its
adoption. (Motion carried under the Consent Agenda)
Official Proceedings of the December 6, 2011 •
Shakopee City Council Page 2
Lehman/Heitzman moved to authorize the appropriate City officials to execute the electrical
inspections contract with Terry Krominga for the years 2012 and 2013. (Motion carried under the
Consent Agenda)
Lehman/Heitzman moved to approve a Request for Proposal for the CSAH 17 and Vierling Drive and
CSAH 17 and TH 169 North Ramp Intersection Improvement Project and direct staff to solicit
proposals. (Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7147, A Resolution Accepting Work on the 2011
Bituminous Overlay,Project No. 2011-2 and moved its adoption. (Motion carried under the Consent
Agenda) .
Lehman/Heitzman moved to authorize the hiring of Elizabeth Carlson as a half-time,probationary
Evidence Technician at Step E of Grade Leve13 of the City's 2011 Non-Union Pay Plan, subject to
successful completion of the remaining pre-employment evaluations. (Motion carried under the
Consent Agenda)
Lehman/Heitzman offered Resolution No. 7146,A Resolution Adopting the 2012 Pay Plan for Part-
, Time Employees of the Shakopee Fire Department, and moved its adoption. (Motion carried under the
Consent Agenda)
Lehman/Heitzman moved to approve an unpaid leave of absence for Officer Fiank Coburn from
November 9, 2011 through January 18, 2012. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to approve the bills in the amount of$494,535.80 and electronic transfers in
the amount of$527,409.10 for a total of$1,021,944.90. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to approve the minutes of November l, 2011 and November 15, 2011.
(Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7143, A Resolution Apportioning Assessments Among New
Parcels Created As A Result Of The Platting of Dean Lakes Seventh Addition, and moved its adoption.
(Motion carried under the Consent Agenda)
Lehman/Heitzman moved to authorize the City Clerk to issue tobacco licenses for 2012. (Motion
carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7145,A Resolution of the City of Shakopee,Minnesota,:. � .. �. . .
:_�:}:f,:�.;� .
Approving Premises Permit for the Shakopee Lions Club, and moved its adoption. (Motion ca"rried -
under the Consent Agenda) � �:j:�-:�``� �. ,
Lehman/Heitzman moved to direct staff to advise those individuals whose terms are expiring on boards
and commissions (who have not served three consecutive terms)that they are eligible for
reappointment; and, announced that the City will be advertising and accepting applications from
Shakopee citizens for boazds and commissions beginning in January. Applications may be obtained at
the City offices during regular hours, can be mailed if requested, or obtained from the City's website.
(Motion camed under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not
on the agenda. No one responded.
Official Proceedings of the December 6,2011
Shakopee City Council Page 3
Julie Linnihan, Finance Director,presented Council with the 2011/2012 Tax Levy and Operating
Budget—Resolution Nos. 7141 and 7142.
Ms. Linnihan explained to Council and the audience the process required under State Statute regarding
the tax levy and budget. ` ,
Ms. Linnihan then provided an overview of the activities and events and discussions that have taken
place between staff and Council during the budget sessions with Council. She explained the processes
and reviewed the outcomes. She also said the laws for"Truth in Taxation"have changed since 2010.
The special published notice is no longer required and the tax levy and budget ca.n be adopted at the
same meeting as the budget resolution.
Ms. Linnihan explained that the tax capacity rates reflect the actual levy divided by the tax capacity of
a community. She then discussed Market Value Exclusion as having a significant increase for
surrounding communities. The Market Va1ue Exclusion has resulted in increased property tax rates
even if the City's tax levy were to remain flat.
The proposed tax capacity tax levy for the City in 2011/2012 is$15,072,000, an increase of
$354,562.00. This is the first increase to the General Levy in severaT years. During the budget
discussions held by Council with staff,the issues:of future funding for�capital outlay for infrastructure,
debt service obligations as well as increased operational costs for products and services will require the .
City to present an increase in levy amount for the 2012 levy collections.
Also included is the amount of the levy for Debt Service, established at$294,910,which in
comparison to the previous year amount of$145,788 is an increase of$149,199. The levy for the
market value based referendum bonds is increased from $120,000 to $130,000,with $118,528 of the
specific levy being proposed for cancellation, which is consistent with the previous year's levy.
After questions from Council were answered by Ms. Linnihan, Mayor Schmitt asked if there was
anyone in the audience that wanted to address Council.
Jason Clough, 2947 Wyndam Ct., stated that he has concerns about a tax increase. He suggested to
Council that more dollars go into economic development and decreasing the public safety budget.
Mark Yost, 6825 Sussex Lane, also had questions regarding the police department budget and calls to
. Canterbury and Valleyfair. He also thanked Ms. Linnihan for her explanation of the tax levy and ..
budget as well as thanking Council and staff for the wor.k they do for the citizens of Shakopee.
� Ms. Linnihan summarized the considerations for the Council for the levy presented by staff.
Discussion followed on: going with the preliminary levy adopted in September(which provides for an
increased levy),keeping the levy flat with 2011, looking at the underspend and using it as an additional
source to supplement the levy, and transferring underspend to the capital infrastructure fund(CIF).
After council discussion there was consensus that the 2011/2012 fund levy would be reduced to the
same amount as the prior year total levy of$14,717,438. This consists of a general levy of -
$14,500,931 and a debt service levy of$136,507, and an EDA levy of$80,000. The levy certification
will also include a separate levy for a referenda levy(Fire Station) of$120,000,which is the same as
the prior year. '
Official Proceedings of the � December 6, 2011
Shakopee City Council Page 4
Lehman/Heitzman offered Resolution Number 7141, A Resolutiog Setting the 2011 Tax Levy,
Collectable in 2012, and moved its adoption. After a discussion regarding the Debt Service dollar
amount, Cncl. Lehman modified his motion to reflect a$10,000 decrease to the Debt-Service—Fire
Referenda to $120,000. Motion carried 5-0.
Punt/Lehman offered Resolution Number 7142, A Resolution Adopting the 2012 Budget, and moved
its adoption. Discussion followed. Cncl. Punt asked if the change to Resolution 7141 would affect the
budget. Ms. Linnihan stated that it would not affect the budget. Mayor Schmitt asked for a vote.
Motion carried 5-0.
Mayor Schmitt asked for Council liaison reports. Cncl's. Lehman,Heitzman and Punt had nothing to
report. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. He said the water
systems are working fine. He said that SPUC is continuing to finish up their GIS work to get all of the
valve locations into the system. Mr. Clay that the commission also made a couple of increases to help
shore up fund balances for the water connection charges and the trunk water charges.
Lehman/Clay moved to open the public hearing for 2012 Fee Schedule. �Motion carried 5-0.
' Ms. Cox presented the 2012 Fee Schedule. She said each year the City Council adopts a fee schedule
by ordinance for the ensuing year. Department heads have been asked to re-examine their fees and
make appropriate recommendations for adjustments. Ms. Cox summarized the recommendations for
CounciL
Mayor Schmitt asked if there was anyone in the audience that wanted to speak at the public hearing.
No on responded.
Heitzman/Clay moved to close the public hearing. Motion carried 5-0.
Clay/Punt offered Ordinance No. 850, Fourth Series,An Ordinance Setting 2012 Fees for City
Licenses, Permits, Services and Documents, and moved its adoption. Motion carried 5-0.
Michael Leek, Community Development Director,presented Council with the Dean Lakes •
Conservation Easement Encroachment Request.
Mr. Leek said that Ryan Companies is requesting the ability to extend utilities to the new JoAnn
Fabrics store through the conservation easement. The developer is requesting the ability to encroach
into the conservation easement in order to extend phone and gas utilities to the store under
construction. The intent is to directional bore the utilities in place and restore any disturbance to the
existing condition consistent with the restoration requirements of the area.
Dan Harlander of Ryan Companies said that the recommendation from the gas company was to go �
through the conservation easement to provide service to the building.
Lehman/Punt moved to direct staff to prepare appropriate documents to a11ow the placement of phone
and gas utilities within the conservation easement area to the JoAnn Fabrics store,requested by Ryan
Companies; and, authorized the appropriate City officials to execute any necessary agreements.
Motion carried 4-1 with Cncl. Clay dissenting.
Bruce Loney,Public Works Director/City Engineer,presented Council with the Overhead Power
Relocation on CSAH 69 Reconstruction.
Official Proceedings of the � December 6, 2011
Shakopee City Council Page 5
Mr. Loney reminded Council that they approved a layout drawing on the Scott County CSAH 69
Reconstruction Project. Associated with this project is the relocation of existing overhead power lines.
Council has the right to require the existing power lines go underground or be relocated overhead.
Mr. Loney said that Joe Adams, Planning and Engineering Director with Shakopee Public Utilities,
provided a memo outlining the cost alternatives for removal of existing overhead, for relocating
overhead or undergrounding power lines.
In review of the project area the cost of undergrounding power lines is more than overhead due to rock
excavation. The SPU Commission voted to accept the estimated costs and move this item to the City
Council for action,per the City's Right-of-Way Management Ordinance.
In review of the items listed in Mr. Adam's memo, staff would recommend relocating the existi.ng
overhead line from the Shakopee Substation to Scott Street and to be placed underground. StafFdoes
not recommend the undergrounding of the lst, 2nd and 3rd overhead primary crossings over CSAH 69 as
just west of the substation,north of the railroad bridge and 3rd Avenue due to the high cost of
undergrounding in these areas because of rock excavation. -
Because Joe Adams was not present at the meeting to answer questions, Cncl. Lehman asked if tabling
the motion would be appropriate.
Lehman/Punt moved to table action on overhead power relocation on CSAH 69 reconstruction until
further information can be obtained. Motion carried 5-0.
Mayor Schmitt asked there were any other Council concems or business. Cncl. Heitzman asked if
Holmes Park would have an ice rink this year. Mr. Loney said he would have Public Works flood the
rink this year,but there will not be a rink attendant.
Lehma.n/Heitzman moved to recess for an executive session to discuss labor negotiations at 9:08 p.m.
Motion carried 5-0.
Mayor Schmitt reconvened the meeting at 9:48 pm. and announced that the council was coming back
out of executive session to discuss union negotiations and that no action was taken. .
Clay/Heitzman moved to adjourn to December 20, 2011 at 7:00 p.m. Motion carried 5-0.
The meeting ended at 9:48 p.m.
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C�
J dith S. Cox .
City Clerk �
Kim Weckman �
Recording Secretary