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HomeMy WebLinkAbout11/15/2011 TENTATNE AGENDA CITY OF SHAKOPEE � ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 15, 2011 LOCATION: Council Chambers, City Ha11, 129 Holmes Street South Shakopee�iission,s'tatement 2�e 9Vlission of tFie�'ity ofS�iakopee is to provide tFie opportunity to Cive, worf�,andp�ay in a " community witFi a proud past,promising future, and smaCC-town atmosp�ere within a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong financial health. D. Maintain,improve and create strong partnerslups with other public and private sector enti�ies. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. . F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) � A] Parks, Recreation and Natural Resources . B] Police and Fire 1. Accept Police Deparinient Donation from the Shakopee Jaycees—Resolution No. 7139 (F) 2. Purchase of Fumishings and Equipment for New Fire Station (B) TENTATIVE AGENDA November 15, 2011 � Page 2 5] Consent Business continued: C] � Communitv Development 1. Resignation of Christine Gorton from the Planning Commission/SOAA(F) D] Public Worlcs . 1. Approve Agreement with the Minnesota Department of Transportation for Federal Participation in Construction (D&E) 2. Approve Proposal from WSB for Lift Station L-16 Variable Frequency Drive Replacement and Installation of a Back-up Control System and Authorize Obtaining Quotes (E) E] Personnel 1. Extension of Light Duty for Police Officer(F) F] General Administration l. Approve Bills in the Amount of $2,205,882.91 (C) 2. Canvassing Returns for the 2011 Municipal Election—Res. No. 7134 (F) 3. Status Report on Land Donation at 1�Avenue and Marschall Road(D) � 6] RECOGNITION BY CITY COLTNCIL OF INTERESTED CITIZENS� (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: A] Proposed Special Assessments for 2011 Street Reconstruction Project, Project No. 2011-1 —Resolution No. 7138 (E) B] Renewal of 2012 Currency Exchange Licenses -Res.No. 7136 (F) 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting ~^ ' � � TENTATIVE AGENDA November 15, 2011 Page 3 � 11] Reconvene 12] Recommendations from Boards and Commissions � 13] General Business: A] Parks, Recreation and Natural Resources B] Police and Fire C] Communitv Development 1. Residential Pointing Policy(E) D] Public Works and En ' eering 1. Discuss 2011-2012 Snow Plowing Plan for Sidewalks and Trails (E) 2. Review of Engineering Work Schedule for 2012 Public Projects (E) E] Personnel F] General Administration _ 14] Council Concerns � 15] Other Business 16] Adjourn to Tuesday,November 22,2011 at 7:00 p.m. OFFICIA�t'ROCEEDINGS OF THE CITY COL�v�IL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 15, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Matt Lehman, � Steve Clay,Pat Heitzman, and Pamela Punt present. Also present Mark McNeill, City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Julie Linnihan, Finance Director; Michael Hullander,Public Works Supervisor; and Rick Coleman, Fire Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill said there were no changes to the agenda. PuntlHeitzman moved to approve the agenda. Motion carried 5-0. In the Mayor's Report Mayor Schmitt had nothing to report. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. There were no additions or deletions to the Consent Agenda. LehmanlHeitzman moved to approve the Consent Agenda Mr. McNeill read the Consent Agenda. Motion carried 5-0. Lehman/Heitzman ofFered Resolution Number 7139, a Resolution of the City of Shakopee, Minnesota, accepting$1,000.00 from the Shalcopee Jaycees to purchase a new laser for speed enforcement, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize staff to purchase furnishings and equipment for the new Fire Station as desc�ibed in the November 10, 2011 memo from Kris Wilson and Rick Coleman at a total cost not to exceed$48,000. (Motion carried under the Consent Agenda) Lehma.n/Heitzman moved to accept, with thanks for her service to the City of Shakopee, the resignation of Christine Gorton from the Planning Commission/BOAA, and directed staff to take the appropriate steps to fill the vacancy created by her resignation. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7135, A Resolution Authorizing the Appropriate City " Officials to Execute Mn/DOT Agreement No. 99924, and moved its adoption(for federal participation in construction). (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize appropriate City officials to execute an extension agreement between WSB &Associates, Inc. and the City of Shakopee for the Lift Station L-16 VFD's replacement and installation of a back=up control system. Also,moved to authorize staff to obtain quotes for the replacement of the variable frequency drive's (VFD's) and installation of a back-up control system to be brought back to City Council at a later date. (Motion carried under the Consent Agenda) _ Lehman/Heitzman moved to authorize continued light duty status for Officer Brad Bisek up � through February 16,2012. (Motion carried under the Consent Agenda) Official Proceedings of the November 15, 2011 Shakopee City Council Page 2 Lehman/Heitzman moved to approve the bills in the amount of$1,821,277.08 and electronic transfers in the amount of$384,605.83 for a total of$2,205,882.91. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7134,A Resolution Canvassing Returns for the 2011 Municipal Election, and moved its adoption (Motion carried under the Consent Agenda) Lehman/Heitzman moved to direct staff to continue negotiations with the Department of Natural Resources, Scott County, Three Rivers Park Districts, and Scott County Water Conservation District, for the donation of a three acre parcel of land located east of Marschall road, and north of First Avenue. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Jeff Weyandt,Assistant Engineer,presented Council with the Assessment Hearing for the 2011 Street Reconstruction Project,Project No. 2011-1. Lehman/Punt moved to open the public hearing. Motion carried 5-0. Mr. Weyandt advised Council that the project has been completed and the costs identified. The final project cost is $3,486,261.66,which consists of construction costs, financing costs and engineering/administration costs. The final cost is approximately$1.4 million less than the feasibility study cost estimates. City policy is to assess 30% of the project costs to the benefiting properties. Properties will be assessed on a per lot basis. The proposed assessment rate is $2,975.96/lot which is approximately$1,100.00/lot less than the feasibility study cost estimate. The assessment will be spread over 10 yrs with and interest rate of 5%. Mayor Schmitt asked if there was anyone in the audience who�wished to speak at the public hearing. Sherman Thurmer, 742 Madison St., asked Council to explain why the City tax collected doesn't pay for street reconstruction. Mayor Schmitt explained the reason for assessments and the purpose of property taxes. Jim Thomson, City Attorney, also explained to the residents the assessment appeal process. Heitzman/Punt moved to close the public hearing. Motion carried 5-0. Lehman/Punt offered Resolution No. 7138,A Resolution Adopting Assessments for the 2011 Street Reconstruction Project,Project No. 2011-1, and moved its adoption. Motion carried 5-0. Judy Cox, City Clerk,presented Council with the 2011 Currency Exchange Licenses. Clay/Lehman moved to open the public hearing. Motion cazried 5-0. Ms. Cox stated that Council is being asked to consider applications for renewal of three currency exchange licenses. The businesses are Madison Financial Companies dba MoneyXchange, 1147 Canterbury Road; DRM LLC of Shakopee, dba Excel Pawn, 450 West 1�Avenue; and Los Gallos 13 nc. Dba Los Gallos, 582 S. Marschall Rd. Official Proceedings of the November 15, 2011 Shakopee City Council � Page 3 Ms. Cox said the Police Department has advised that they are unaware of any reason for the City of Shakopee to object to the granting of the currency exchange license to the applicants. Mayor Schmitt asked if there was anyone in the audience who wished to speak at the public hearing. No one responded. Clay/Heitzman moved to close the public hearing. Motion carried 5-0. Lehman/Clay offered Resolution No. 7136;A Resolution Approving the Applications of Madison Financial Companies dba MoneyXchange,DRM LLC of Shakopee dba Excel Pawn, and Los Gallos 13 Inc. dba Los Gallos for a Currency Exchange License, and moved its adoption. Motion carried 5-0. Mayor Schmitt asked for Council liaison reports. Cncl. Punt and Cncl. Heitzman had nothing to report. Cncl. Clay said he attended the Shakopee Public Utility Commission (SPUC)meeting. He said the Pike Lake substation is fully energized. He also said that SPUC approved their 2012 budget. Cncl. Lehman attended the Derby Days year end financial meeting and they realized a $1,500 profit from the Derby Days celebration. Heitzman/Clay moved to recess for an Economic Development Authority Meeting. Motion carried 5-0. Mayor Schmitt reconvened the meeting, at 7:27 p.m. Michael Leek, Community Development Director, presented Council with the Residential Pointing Policy. Mr. Leek said that in 2005 the City adopted the Residential Pointing Policy(RPP). The RPP was adopted at a time when the City was experiencing tremendous amounts of residential development. The intent of the RPP was to achieve a higher quality of development than was achieved by simply following the City Code requirements. The RPP was applied to a small number of residential development proposals before the housing market experienced its decline. The development proposals were not significantly different from those development projects completed prior to the implementation of the RPP. Mr. Leek said that staff discussed the RPP with the City Attorney who advised that in order for the RPP to be fully defensible, any requirements should either be adopted into the City Code or should be adopted by resolution. At the time that the RPP was adopted, it was done so by motion rather than by resolution. Staff recommends that the use of the RPP be suspended and that the Planning Commission and City Council provide direction as to the elements of the RPP that they would like to see carried forward into proposed text amendments for inclusion in the City's Zoning andlor Subdivision Ordinance. The Planning Commission also recommends that the use of the RPP be suspended. The Commission requested that staff compile a comparison of provisions in the RPP and the requirements of City Code. The recommendations of the Commission will be forwarded to City Council at a later date. Discussion Followed. Official Proceedings of the November 15, 2011 Shakopee City Council Page 4 Lehman/Heitzman moved to suspend the use of the Residential Pointing Policy effective � immediately. Motion carried 5-0. Mike Hullander,Public Works Superintendent,presented Council with the discussion and approval of the 2011-2012 Sidewalk/Trail Routes for snow removal. Mr. Hullander provided Council with a map of the current sidewalk and trail snow plow map with the new additions for discussion. He noted that in 1994 staff was directed to remove snow from sidewalks on collector streets, county roads and school routes. Mr. Hullander explained that staff is requesting direction from Council to eliminate all or part of the newly constructed trail and sidewalk segments along CSAH 83, 21, 18 and 16. Staff would also recommend only doing the west trail segment on CSAH 18 between Crossings Blvd. and CSAH 21. Cncl. Punt said she would like to see the section of trail plowed on CSAH 21 between Southbridge Parkway to Southbridge Parkway which would loop with the Southbridge trail. Council members agreed with Ms. Punt. Lehman/Punt moved to approve the 2011/2012 sidewalk and trail snow plow route map dated November 15,2011 and to include the north trail on CSAH 21 from Southbridge Parkway to Southbridge Parkway. Motion carried 5-0. (CC Document No. 502) Bruce Loney,Public Works Director/Engineer,presented Council with the Review of the Engineering Work Schedule for 2012 Public Projects. . Mr. Loney said that in July 2011, staff provided the 5 year Capital Improvement Program (CIP) � as part of the budget process. Mr. Loney said staff has reviewed the CIP projects for 2012 and has updates as to where they are with the program in order to proceed with preliminary surveys, designs and cost estimates for some of the projects. Mr. Loney provided an overview and discussed each of the proposed projects for 2012. Mr. Loney asked for Council direction on CSAH 17/Vierling Drive intersection improvements. The City applied for and was selected for a Federal Highway Improvement Safety grant in the amount of$1,080,000 for reconsiruction of the intersection. The City will be responsible for SO% of right-of-way cost, 50%local construction match, and 100% of engineering and Vierling Drive pavement rehabilitation. Scott County's share is 50%right-of-way and 50% of local construction match. Cncl. Lehman said that if this project moves forward and the City can't carry the tax levy what happens to the remaining 2012 projects. Julie Linnihan, Finance Director, asked Council if they are in agreement with the proposed agreement by Scott County to pay less for a county road project than the City is asked to pay. She then discussed a rough overview of where the City is going to be on the CIP fund. She said that staff is recommending to maintain the CIP fund and increase the tax levy. She also talked about taking General fund budget underspend for 2011/2012 at the end of the year and routing those funds to help supplement the CIP fund. Mr. Loney then asked Council for a motion on the CSAH 17/Vierling Dr. intersection improvements and also the County's letter of intent. Official Proceedings of the November 15, 2011 Shakopee City Council Page 5 Lehman/Heitzman moved to direct staff to move forward with the CSAH 17/Vierling Drive intersection improvements providing that it's a 50/50 cost split with Scott County. Motion carried 5-0. Mr. Loney discussed the C.R. 101 Trail from Memorial Park to Sarazin Street. This project was originally scheduled for 2013. However, stafFhas been in contact with the DNR for a possible local trail connection program gra.nt. If the grant can be obtained, staff would like to move this project up from 2013 to 2012. Scott County has identified some funding support as well. The DNR grant is for a m�imum of 25%of the eligibility project costs. Clay/Punt moved to direct staff to move the C.R. 101 Trail from Memorial Park to Sarazin Street to 2012 if the grant is obtained from the DNR; and, directed staff to begin the survey work on the project. Motion carried 5-0. Mr. Loney discussed in detail and wanted Council direction on the street reconstruction project on Wood Duck Trail from C.R. 17 to Maple Trail. Mr. Loney said staff would like direction on whether to proceed with the project next year. Punt/Heitzman moved to direct staff to obtain a preliminary survey of Wood Duck Trail. Motion carried 5-0. Mayor Schmitt asked there were any other Council concerns or business. Cncl. Lehman asked staff to follow up with the railroad regarding the length of time conductors are blowing the train whistle while going through town. Punt/Heitzman moved to adjourn to Tuesday,November 22, 2011 at 7:00 p.m. Motion carried 5- 0. The Council meeting ended at 8:50 p.m. � � , udith S. Cox City Clerk ' Kim Weckman Recording Secretary