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HomeMy WebLinkAbout10/18/2011 , r.. �, A TENTATIVE AGENDA CITY OF SHAKOPEE ADJ.REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 18,2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South SFiakopee�Ytission Statement 7Fie 91�tission of the�'ity of S(akopee i.s to provicCe t�e opportunity to Cive, workand pCay in a community witFi a proudpast,promising future, andsmaCC-town atmosphere within a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision.as noted after each . agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong fmancial health. D. Maintain,improve and create strong partnerships with other public and private sector entities. E. Deliver effechve and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item � Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda � 4] Mayors Report , 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Communitv Development B] Public Works and En 'ni�eering l. Declare the Costs to be Assessed and Set Public Hearing Date for the 2011 Street Reconstruction,Project No. 2011-1 —Resolution No. 7130 (E) 2. Ordinance No. 849,Amending City Code 9.50, Subd. 8 (B) Snow Emergency Routes (A) � 3. Approve a Quote for the Stonebrooke Area Storm Sewer Improvement Project(E) TENTATIVE AGENDA October 18, 2011 Page 2 . 5] Consent Business continued: C] Parks, Recreation and Natural Resource 1. Authorize the Preparation of Plans and Specifications for Riverside Fields Park(A&B) 2. Recording a Declaration of Easement within Park Area of the Greenfield East/Park Meadows Park(F) D] Police and Fire 1. Amending Officer Selection Process for Fire Deparhnent—Res.No. 7132 (E) E] Personnel 1. Resignation of Firefighter Bradley Stene (F) 2. Successful Completion of Probationary Period—Community Service Officer Joe Theis (E) 3. Authorize Hiring an Accountant(E) 4. Employee Request for Additional Unpaid Leave (E) F] General Administration 1. Approve Bills in the Amount of $2,448,326.75 (C) 2. Approve Minutes of October 4, 2011 (F) 3. Council Chambers Camera Upgrade (C) .6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS— (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearing on proposed special assessments for 2011 delinquent refuse biYls— Resolution No. 7129 (E) • 8] Business removed from the consent agenda will be discussed at this tixne 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Reconvene � TENTATIVE AGENDA -� � October 18, 2011 Page 3 12] Recommendations from Boards and Commissions 13] General Business: A] General Administration 1. 2012 Building Fund Projects (C) B] Community Development C] Parks, Recreation and Natural Resource 1. Authorize Proceeding with the Community Center and Ice Arena Facility Projects (A) D] Public Works and En in�eering 1. Consider Street Cut Permits for 211 West 4�'Avenue and for Dr. Daniel McGraw Proposed Building off of Lewis Street(E) 2. Discuss Holmes Street Bridge Lights (D) 3. Discuss CSAH 69 Aesthetic Improvements and Concept Drawing for Clay Street(D&E) E] Police and Fire 1. Utility Easement for New Fire Station (F) F] Personnel 1. 2012 Dental, Life and Long-Term Disability Insurance (E) 2. 2012 Employee Medical Insurance—Res.No. 7131 (E) 14] Council Concerns 15] Other Business 16] Adj ourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 18, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members,Matt Lehman, Steve Clay, Pat Heitzman, and Pamela Punt present. Also present Mark McNeili, City Administxator; Kris Wilson,Assistant City Administrator; R. Michael Leek, Community Development Director;Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; Jamie Polley, Park, Recreation and Natural Resources Director; Julie Linnihan, Finance Director; Jeff Tate, Police Chief; and Rick Coleman, Fire Chief. � � The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill said there were no changes to the agenda. Punt/Heitzman moved to approve the agenda. Motion carried 5-0. In the Mayor's Report Mayor Schmitt said he attended the 169 corridor meeting in LeSueur at the Cambria business site. Mayor Schmitt said that Cambria has a vested interest in the future planning of the 169 corridor. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Lehman asked to add to the consent agenda, 13.D.1, Consider Street Cut Permits for 211 W. 4�' Avenue and for Dr. Daniel McGraw Proposed Building off of Lewis Street; 13.E.1 Utility Easement for New Fire Station; and 13.F.1, 2012 Dental, Life and Long-Term Disability Insurance. Mr. McNeill said that the applicant for 13.D.1,Daniel McGraw,planned on speaking to Council regarding the permit. Mr. McNeill suggested that the item stay on the agenda,but not - as consent. Lehman/Clay moved to approve the Consent Agenda as amended, adding two items to the Consent Agenda. Mr. McNeill read the Consent Agenda. Motion carried 5-0. Lehman/Clay offered Resolution No. 7130,A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the 2011 Street Reconstruction, Project No. 2011-1, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Clay ofFered Ordinance No. 849, Fourth Series,An Ordinance Pertaining to the Parking Restrictions and Amending Section 9.50 of the City Code, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Clay moved to accept the quote from Chard Tiling and Excavating, Inc. in the amount of$41,105.00 for the Stonebrook Area Storm Sewer Improvement Project. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize the appropriate staff to enter into an agreement with Stantec Consulting Services, Inc. to prepare the plans and specifications for Riverside Fields Park. (Motion carried under the Consent Agenda) Official Proceedings of the October 18, 2011 Shakopee City Council Page 2 Lehman/Clay moved to authorize the recording of the Declaration of Easement located on pazk property within the Greenfield East/Park Meadows Park and authorize the proper City officials to sign the easement. (Motion carried under the Consent Agenda) Lehman/Clay offered Resolution No.7132, a Resolution Amending Res.No. 6903, Regardi.ng Department Policy on the Selection of Part-Time Officers for the Shakopee Fire Department, and moved its adoption. (Motion camed under the Consent Agenda) Lehman/Clay moved to accept the resignation of Bradley Stene from the position of paid-on-call firefighter with the Shakopee Fire Department. (Motion carried under the Consent Agenda) Lehman/Clay moved to grant Joe Theis full-time,regular status as a Community Service Officer. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize hiring Melissa Schlingman for the position of Accountant at Step D of Grade 7 of the City's 2011 Non-Union Pay Plan, contingent upon successful completion of a pre-employment physical/drug-test and background check. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve an unpaid leave of absence for Officer Frank Coburn from _ August 18 through November 8, 2011.�(Motion carried under the Consent Agenda) Lehman/Clay moved to approve the bills in the amount of$2,072,893.08 and electronic transfers in the amount of$375,433.67 for a total of$2,448,326.75. (Motion cazried under the Consent Agenda) Lehman/Clay moved to approve the minutes of October 4, 2011. (Motion cairied under the Consent Agenda) Lehman/Clay moved to approve the purchase and installation of new cameras for the Council Chambers, from Alpha Video at a cost not to exceed $40,100.00 (Motion carried under the Consent Agenda) . Lehman/Clay moved to authorize the recording of the Declaration of Easements for Lion's Park and the new Fire Station parcel at 1001 Viering Drive West and authorize the proper city officials to sign the easements. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize appropriate officials to enter into contracts with Delta Dental � for the renewal of the City's group life insurance plan for 2012 and with National Insurance Services (NIS), for renewal of the City's group life and long-term disability insurance for 2012, 2013 and 2014, at the quoted prices. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Clay/Heitzman moved to open the public hearing on the purposed special assessments for 2011 delinquent refuse bills. Motion carried 5-0. Bruce Loney,Public Works Director/City Engineer,presented Council with the delinquent refuse bills. Mr. Loney said that Dick's/Lakeville Sanitation, Inc.has provided the City with the current list of delinquent accounts, of which there are approximately 175, for a total amount due Official Proceedings of the October 18, 2011 Shakopee City Council ' Page 3 of$51,825.00. Mr. Loney also stated that the list includes an administrative charge of$45.00 to cover the City's cost in assessing the delinquent bills. Dave Domack, a representative Dick's/Lakeville Sanitation, stated that their company is willing to work with customers to set up payment plans. Mayor Schmitt asked if there was anyone in the audience who wanted to speak at the public hearing. Dustin Brackmeier, 10770 North Shore Rd.,Waconia, owner of rental property at 2000 13�'Ave.W. in Shakopee,would like to see the property owners billed by Dick's/Lakeville Sanitation instead of the renters. He said this would avoid rental owners from going through this process. Mr. Domack said he would work with Mr. Braclaneier on resolving the delinquent bill issue. Clay/Punt moved to close the public hearing. Motion carried 5-0. Clay/Heitzman offered Resolution No. 7129,A Resolution Adopting Assessment for Delinquent Refuse Bills, and moved its adoption. Motion carried 5-0. Mayor Schmitt asked for liaison reports. Cncl. Punt and Cncl. Heitzman had no reports. Cncl. Clay said he attended the Shakopee Public Utility Commission meeting. He said the water pumpage is up to what it was last year. The Pike Lake substation should be energized and functional by the end of the week. Cncl. Lehman said he attended the tree planting at the Green Field/Park Meadow's park. He said NASCAR donated 33 trees to help air quality. Clay/Heitzman moved to recess for an Economic Development Authority Meeting. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 7:29 p.m. Kris Wilson,Assistant City Administrator,pre�ented Council with the 2012 Building Fund Proj ects. Ms. Wilson provided an overview of maintenance and upkeep projects for the City's buildings. Ms. Wilson listed them. Community Center Roof $500,000 Police Station Air Conditioner $ 76,500 Library Air Condition $ 75 500 � Police Station Lighting $ 20 000 � Engineering Bldg Doors $ 80 000 � Ice Arena Flooring $ 81,000 Walking Track Resurfacing $ 44,000 New Gym Divider Curtain $ 4,200 Radiant Heating for Ice Arena Bleachers $ 28,000 Ms. Wilson said the projects will have no direct impact on the City's General Fund operating budget as the projects are to be funded out the Building Internal Service Fund which has slightly over$7 million available. She noted that the projects will come back to City Council to authorize obtaining quotes and obtaining bids at later times. Official Proceedings of the October 18, 2011 Shakopee City Council Page 4 Clay/Punt moved to direct staff to proceed with planning and development of the proposed repair and maintenance items for 2012 capital projects, to be funded out of the Building Internal Service Fund. Motion carried 5-0. Jamie Polley,Parks, Recreation&Natural Resources Director,presented Council with the Authorization to Proceed with Community Center and Ice Area Facility Projects. Ms. Polley said during the 2012 budget presentations the City Council was presented with four budget improvement items for the Shakopee Community Center and Ice Arena. The items include replacement of Ice Arena flooring,radiant heat, and Community Center walking track surface and gym divider. Ms. Polley said stafFreceived two quotes for all four projects. Ms. Polley provided Council with all of the quotes obtained. A) Ice Arena Flooring a. Becker Arena Products, Inc $80,502.11 b. Sonus Interiors, Inc. $85,177.51 B) Ice Arena Radiant Heating a. Owens Companies, Inc. $27,450.00 b. Northland Mechanical Contractors, Inc. $45,875.00 C) Community Center Walking Track Surface Overlay a. Dynamic Sports Construction, Inc. $47,420.00 b. Kiefer $43,230.00 � D) Community Center Gym Divider a. Centre Stage Manufacturing Company, LLC $ 4,170.00 b. Haldeman—Homme, Inc. $ 7,352.00 Clay/Lehman moved to authorize, according to the quotes submitted for the Community Center and Ice Arena facility projects,the purchase of services and/or materials from: 1. Becker Arena Products, Inc. for the Ice Arena flooring replacement—$80,502.11 2. Owens Companies, Inc. for the Ice Arena radiant heating- $27,450.000 3. Kiefer for the Community Center walking txace surface overlay- $43,230.00 4. Centre State Manufacturing Company, LLC for replacement of the gym divider curtain— $4,170.00; and, �that the walking track surface be done after the roof replacement has been finished. Motion carried 5-0. Mr. Loney presented Council with the Consideration to Approve the Street Cut Permit into recently resurfaced streets for 211 West 4�'Avenue and for Dr. Daniel McGraw Proposed Building off of Lewis Street. ' Mr. Loney said the City has received two applications to obtain a street cut permit for 211 West 4�'Ave.—Scott County(owner) and for PID No. 27-149003-2 &27-001236-1, Dr. Daniel McGraw (owner). Scott County needs to cut the street pavement in order to remove the utility service lines from the house which was recently disposed of by the Fire Department. The County is required by SPUC to remove the water service line to the main. Official Proceedings of the October 18, 2011 Shakopee City Council Paae 5 b At the property owned by Dr. McGraw, which was purchased from the City, water and sewer services need to be extended to the site. Mr. McGraw has submitted a building permit application. Mr. Loney said that staff is recommending the following conditions: 211 West 4�'Avenue, a security in the amount of$3,000.00 to ensure completion of the work. PID No. 27-149003-2 & 27-001236-1, a security amount of$6,500.00 to ensure completion of the work and the applicant to obtain a building/plumbing permit and SPUC water connection permit before starting work in the street right-of-way. Mr. Loney did say that stafFhas a concern of the street cut work being done in a timely fashion and for a quality job to be done before winter. - Dr. Daniel McGraw, 1226 4�'Ave. E., stated that he had borings done by Braun on the lot and limestone was down 25 feet. He also said he has his application into the City to build the building. He said he would like to have the street work done this fall so he could start on the building in early spring. Michael Leek, Community Development Director, stated that his office just received the building permit application from Mr. McGraw on Monday, October 17,2011. Mayor Sclunitt asked if staff had any recommendations. Mr. Loney said he would need a building permit and a SPUC water connection permit from the applicant. Mr. Loney said staffls concern is the weather condition to get the work done so late in the season. He recommended that the applicant wait until spring to do the work. Clay/Heitzman moved to approve a right-of-way/street cut permit for 211 West 4�'Avenue (Scott County)with conditions of a$3,000 security to ensure completion of the work. Motion catried 5-0. ClaylHeitzman moved to not approve a right-of-way/street cut permit for PID No. 27-149003-2 &No. 27001236-1 at this time but approve a permit for next spring when conditions are more favorable with the conditions of a$6,500.00 security to ensure completion of the work and that a building/plumbing permit and SPUC water connection permit be obtained before work is started in the street right-of-way. Discussion followed. Cncl. Heitzman said he would like staff to review the report from Braun regarding the limestone issue. Cncl. Lehman said he doesn't have a problem issuing the permit providing the security is obtained. Mayor Schmitt asked for a vote on the motion. Motion carried 3-2 with Cncl. Punt a.nd Cncl. Lehman opposed. Mr. Loney presented Council with discussion of the Holmes Street Bridge Lights. Mr. Loney said there is a three way agreement between the State of Minnesota, Scott County and the City of Shakopee that the ownership of the Holmes Street Bridge will be transferred from State to County upon completion. The agreement states the County will assume all responsibility and obligations for the Holmes Street bridge. Included on the bridge are 14 ornamental lights on the bridge and 2 stairway wall mounted lights. The question has been raised as to who should pay for the power associated with the lights on the bridge. Official Proceedings of the October 18, 2011 Shakopee City Council Page 6 The refurbished bridge is now a pedestrian bridge and SPUC's policy is not to donate power costs except for street lights. The County's policy is that they do not pay for power of lights associated with a bridge even though they will have o.wnership of the bridge. City staff is recommending not paying for the lighting of the bridge until a trail connection is made on C.R. 101. . Council members all agreed that since the City of Shakopee does not own or maintain the bridge that Scott County should be responsible for lighting it since the bridge is part of their regional trail system. � � Lehman/Heitzman moved that the power cost for the Holmes Street bridge lights be sent back to Scott County. Motion carried 5-0. Crreg Felt, Scott County and Chris Chromy, Bolton &Menk, Inc.,presented Council with the discussion regarding CSAH 69 Aesthetic Improvements and Concept Drawing for Clay Street. Mr. Chromy said the County is planning reconstruction of CSAH 69 next year. Design is proceeding with the layout approval done previously. County staff and consultant staff need City Council input and direction for aesthetic improvements. Mr. Chromy presented street lighting options. StafF is recommending Option 1 which includes LED street lighting from Fuller Street to 400' west of Clay Street with 27' poles and with 6' arms. This covers areas of urban land uses,is generally consistent witlz existing lighting but raises to consistent standard. The estimated cost is $235,000 to $260,000. County eligible cost is estimated to be$170,000 to $190,000 and the LED upgrade cost to the City from high pressure sodium is estimated to be approximately$65,000 to $70,000. Council agreed with this option. Mr. Chromy discussed the colored concrete boulevard, separating pedestrians from vehicles, and decorative bollaxds,where there are parking lots adjacent to sidewallcs with 0' setbacks,which would be the same as in the CSAH 101 project to the east which staff is recommending. Council � agreed with this option. Mr. Chromy discussed color options for the railroad bridges. The options include brown and tan . or green and tan. Council agreed on the brown and tan option for the railroad bridge. Mr. Chromy discussed lighting under the bridges. Staff will investigate further and bring back to Council. Mr. Felt discussed the agreement that the County made with the property owners west of Clay St. The County has purchased the property and would like to realign Clay St. to accommodate the parking needs at the Shakopee Trading Post. The County is asking the City to vacate the east half of the street and retain a drainage and utility easement. Council agreed to proceed with the vacation process. Mr. Felt said that the entire project will be going out for bids in February 2012 with construction to occur in 2012 and 2013. Ms.Wilson presented Council with the 2012 Employee Medical Insurance. Official Proceedings of the October 18, 2011 Shakopee City Council Page 7 Ms. Wilson said the City received a renewal offer from Medica for the 2012 health insurance as well as an alternative offer that provides a change to the plan design in exchange for a cost savings. � Option 1 is a straight forward renewal with the same insurance benefits but there would be a 13% increase in the monthly premiums for both the Traditional Plan and the High Deductible Plan. The total cost to the group including costs to the City and to the employees would be a $178,000 increase over 2011. . Option 2 would have an increase of 13% for the Traditional Plan and no increase in monthly premiums for the High Deductible Plan if the City were to go to a$1,500 single deductible and $3,000 for a two-party and a family deductible and 90/10 split of additional medical costs after that deductible is reached up to an out of pocket m�imum of$2,500 for single coverage and ' $5,000 for two-party and family coverage. Staff is recommending moving forward with Option 2 to avoid an increase in the High Deductible Plan monthly premiums. The City will still ofFer a lump sum contribution to Health Savings Accounts for those employees selecting the High Deductible Medical Plan. Lehman/Clay moved to authorize appropriate officials to enter into contracts with Medica for group health insurance plans for 2012, Option 2, at the quoted prices; and, offered Resolution 7131, A Resolution Adopting The City of Shakopee's Contribution Levels for Employee Benefits for the Year 2012, and moved its adoption. Motion carried 5-0. Mayor Schmitt asked if there were any other Council concerns or business. Cncl. Lehman asked about the power to the eastern shelter at Memorial Park. Cncl. Clay explained that to re-route the electrical, the routing would end up going through Indian burial grounds. The only option is to bring power from the west side of fihe park to the eastern shelter which also creates issues. The other option is to relocate the shelter to another location in the pazk. All options aze being reviewed. The item was referred to staff for further follow up. Punt/Heitzman moved to adjourn. Motion carried 5-0. The Council meeting ended at 9:43 p.m. � �cs� � ' J dith S. Cox ity Clerk Kim Weclanan Recording Secretary