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HomeMy WebLinkAbout09/20/2011 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 20, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South , Shakopee Mission Statement 2�ie�lission of tFie City ofS�iakopee is to provide tFie opportunity to Cive, workandplay in a community witFi a proud past,promi.sing future, and smaCC-town atmosp(zere witFiin a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong financial health. D. Maintain,improve and create strong partnerships with other public and private sector entihes. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] � Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Parks, Recreation, and Natural Resources 1. Approve Payment for Community Center Carpeting(F) 2. Renewal of Ice Arena Concession Stand Agreement(C&D) 3. Request for Overnight Use of the Youth Building and Use of a Portable Fire Pit(A) B] Police and Fire 1. Surplus Property—Vehicles (C) 2. Toward Zero Deaths Traffic Enforcement Grant—Res.No. 7124 (A) TENTATIVE AGENDA � September 20, 2011 Page 2 5] Consent Business continued: C] Communitv Development D] Public Works and En 'neering 1. Declare the Amount to be Assessed and Set Public Hearing for Delinquent Refuse Bills—Resolution No. 7123 (E) 2. Letter of Support for Mn/DOT Minnesota River Flood Mitigation Study Final Report/Highway 101 Crossing(B&D) E] Personnel � F] General Administration 1. Approve Bills in the Amount of $2,203,698.44 (C) 2. Approve Minutes August 30, 2011 (F) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) � 7] Public hearing on proposed sanitary sewer and watermain improvements to CSAH 69 between Scott Street and 100 feet west of Apgar Street,Project No. 2011-6—Res. No. 7122 (E) 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Reconvene 12] Recommendations from Boards and Commissions: None � TENTATIVE AGENDA September 20, 2011 Page 3 � 13J General Business: A] Parks,Recreation and Natural Resource � � B] Police and Fire C] Communitv Development � 1. Review of the Conditional Use Permit and Mineral Extraction and Land , Rehabilitation Permit for Shakopee Gravel (F) D] Public Works and EnQineering E] Personnel 1. Authorize Hiring an IT Specialist(E) � � F� General Administration 14] Council Concerns 15] Other Business 16] Adjourn � OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 20, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Matt Lehman, Steve Clay,Pat Heitzman present; Pamela Punt absent. Also present Kris Wilson,Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Looney, Public Works Director/City Engineer; and Jamie Polley,Park, Recreation and Natural Resources Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Kris Wilson, Assistant City Administrator, asked to add 13.D.1, Request of S.M. Hentges& Sons, Inc. for Extending Work Hours on the C.R. 17& C.R. 42 Interchange Project. Clay/Heitzman moved to approve the agenda as amended. Motion carried 5-0. ' In the Mayor's report Mayor Schmitt said he attended the Beyond the Yellow Ribbon military appreciation day at Lion's Park. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Clay asked to remove S.A.3,Request for Overnight Use of the Youth Building and Use of a Portable Fire Pit. � Lehman/Heitzman moved to approve the Consent Agenda as amended. Ms. Wilson read the � Consent agenda. Motion cazried 4-0. Lehman/Heitzman moved to authorize the payment of$18826.12 to Sonus Interiors for the replacement of the teen center carpet. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the renewal of the agreement with the Shakopee Youth Hockey Association to operate the Shakopee Ice Arena concession stand through August 31, 2013. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to declare the 1999 Honda CRV, VIN: JHLRD186XXC079893;the 2003 Mitsubishi Galant,VIN: 4A3AA46G33E212747; and the 2004 Chevrolet Trailblazer,VIN: 1 GNET16S546130250 as�surplus property. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7124,A Resolution of the City of Shakopee, Minnesota, Regarding Participation in the Minnesota Department of Public Safety's Toward Zero Deaths Enforcement Grant, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman 1. offered Resolution No. 7123,A Resolution Declaring the Amount to be Assessed, Ordering the Preparation of Proposed Assessments, and Setting the Public Hearing Date for Delinquent Refuse Bills, and moved its adoption. 2.Directed that a$45.00 � administrative fee penalty be added to assessment amounts for City costs. (Motion carried under the Consent Agenda) � Official Proceedings of the , �ember 20, 2011 Shakopee City Council . � Page-2- Lehman/Heitzman moved to authorize the Mayor to sign a Letter of Support on the Minnesota River Flood Mitigation Study. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of$1,841,751.53 and electronic transfers in the amount of$361,946.91 for a total of$2,203,698.44. (Motion carried under the Consent Agenda) . Lehman/Heitzman moved to approve the minutes of August 30, 2011. (Motion carried under the Consent Agenda) � Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Lehman/Clay moved to open the Public Hearing on the proposed CSAH 69 Utility improvements,Project No. 2011-6. Motion carried 4-0. Bruce Loney, Public Works Director/City Engineer,presented Council with the Utility Improvements,Project No. 2011-6. Mr. Loney said the proposed project is to extend sanitary sewer and water services to properties along CSAH 69 while the county road is being reconstructed by Scott County. There are three property owners proposed to be assessed and staff has made contact with each owner on the proposed project and assessments. Staff also informed the property owners of extending sewer and water lines to their building and the requirement of a building permit with SAC (Sewer Availability Charges) and WAC (Water Availability Charges). The total estimated project cost for the CSAH 69 utility improvements is $115,752.00 and is proposed to be 100% assessed. The cost proposed to be assessed on a per lot basis�is a $38,584.00 per commercial lot. Mr. Loney said that since this is a Council initiated project there needs to be a super majority vote if the project is to be ordered. Mr. Loney responded to questions from Council Members. Mayor Schmitt asked for comments from the audience. Peggy Dircks of Mike's Auto Repair, 448-452 1 St Ave. W., addressed Council with her concerns about the cost of the project because they would be charged with three SAC's and are looking at another$20,000 above the $38,000 in assessments. She also said that they received an estimate for hook up charges of approximately$30,000 to go around the building because the well is in the back. She would like the City to consider offering SAC credits to help curtail the cost. Heitzman/Clay moved to close the public hearing. Motion carried 4-0. Clay/Heitzman offered Resolution No. 7122, a Resolution Ordering the Improvement and the Preparation of Plans and Specifications for the CSAH 69 Utility Improvements, Project No. 2011-6, and moved its adoption. Discussion followed. . Official Proceedings of the September 20, 2011 . Shakopee City Council Page -3- Cncl. Heitzman said he would like the SAC credits issued to the property owners to help with the costs of the project. Cncl. Lehman said he's concerned that the cost of the project along with the hook up charges might be more than the benefit of the project. Jim Thomson, City Attorney, advised Council that there is a separate public hearing for the assessment process of the project. The item in front of Council is regarding the approval of the plans and specifications for the utility improvements. Lehman/Clay moved to table Resolution No. 7122 to allow staff to prepare additional information and bring it back to the table on October 4, 2011. Motion carried 4-0. Cncl. Clay asked for the removal of Consent item S.A.3, Request for Overnight Use of the Youth Building and use of a Portable Fire pit because he wanted to know if there were fire exits , available in the basement of the building if any of the members of the group were going to be sleeping in the basement. Jamie Polley,Parks,Recreation, and Natural Resources Director, stated that no one from the group will be allowed into the basement. Cncl. Clay also wanted to know of the City was subjected to more liability because the group will be sleeping over in the Youth Building. Mr. Thomson said that the City has insurance in the event something would happen. Clay/Heitzman authorized the overnight use of the Youth Building and use of a portable fire pit for a youth event sponsored by Illumination Church from 10 a.m. October 22,2011 to 7 a.m. October 23, 2011. Motion carried 4-0. Mayor Schmitt asked for the Council liaison reports. Cncl. Heitzman said he attended the school board meeting. There are 68 more students attending Shakopee Schools this year than projected. There was discussion to reconvene the Facilities Task Force to start working on the projected population growth in relationship to the school buildings. Cncl. Clay attended the Shakopee � Public Utility Commission meeting. He said water pumpage is down from last year. The utilities have been relocated by the County Road 42 and Marschall Road. They also discussed Smart Grid Technology. Cncl. Lehman stated that the raikoad project is almost complete. He stated that there is an open house for 169/69 interchange project at the Jackson Townhall on Thursday, September 22, 2011. Clay/Heitzman moved to recess for an Economic Development Authority meeting. Motion . carried 4-0. � Mayor Schmitt reconvened the meeting at 7:56 p.m. Michael Leek, Community Development Director,presented Council with the Review of the Conditional Use Permit and Mineral Extraction and Land Rehabilitation Permit for Shakopee Gravel. Official Proceedings of the � September 20,2011 Shakopee City Council Page -4- Mr. Leek said that Shakopee Gravel,Inc. has submitted an application for the annual review of a Conditional Use Permit and Mineral Extraction and Land Rehabilitation Permit for their operation located at 1650 CSAH 83. The application was reviewed and approved by the Board � of Adjushnent and Appeals. Mr. Leek highlighted for Council a few of the conditions of the approved Resolution No. 6533. Lehman/Heitzman moved to accept the review of the Mineral Extraction and Land Rehabilitation Permit of Shakopee Gravel, Inc. as conditioned in approved Resolution No. 6533. Motion carried 4-0. Mr. Loney presented Council with Request of S.M. Hentges& Sons, Inc. for Extending Work Hours on C.R. 17 & C.R. 42 Interchange Project. Mr. Loney said that S.M. Hentges and Sons, Inc. is requesting a suspension on the hours to allow . for work on Saturdays from 7:00 a.m. to 5:00 p.m. until October 29, 2011 to expedite the work and meet the schedule for the C.R. 17 & C.R. 42 Interchange Project. Lehman/Clay moved to approve suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention, Subd. 3,Hourly Restrictions on Certain Operations,D, for S.M. Hentges & Sons,Inc. for work on the CR 17& CR 42 Interchange Project,per the September 20,2011 memo from Mr. Loney, and directed staff to publish notice of the suspension terms with the conditions as recommended by staff. Motion carried 4-0. Ms. Wilson presented Council with the Authorization to Hire an IT Specialist. � Ms. Wilson said staff conducted interviews for the position of IT Specialist and is recommending Rachel Romansky for hire. She would be hired at Step F and Crrade 6 ($50,192 per year) of the City's 2011 Non-Union Pay Plan, contingent upon successful completion of a pre-employment physicaUdrug test and background check, and subject to the customary one year probationary period. Clay/Heitzman moved to authorize the hiring of Rachel Romansky for the position of IT Specialist at Step F of Grade 6 of the Gity's 2011 Non-Union Pay Plan,contingent upon successful completion of a pre-employment physical/drug test and background check. Motion carried 4-0. LehmanlHeitzman moved to adjourn to Tuesday, October 4, 2011 at 7:00 p.m. Motion carried 4- 0. The Council meeting ended at 8:08 p.m. f � � � J dith S. Cox ity Clerk Kim Weckman . Recording Secretary