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HomeMy WebLinkAbout09/06/2011 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA � SEPTEMBER 6, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South S�iakopee�fission Statement 7(e 9Vtission of tFie Ci�y ofS�iakopee is to provid'e tFie opportunity to�ive, workand pCay in a community witFi a proud'past,promising future, andsmaCC-town atmospFiere witFiin a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenaes and opportunities presented by growth,development and change. C. Maintain the City's strong fmancial health. D. Maintain,improve and create strong partnerships with other pubIic and private sector entities. E. Deliver effective and efficient pubIic services by a staff of well-trained,caring,and professional employees. F. Housekeepinb item Mayor John Schmitt presiding � 1] Roll Ca11 at 7:00 p.m. 2] Pledge of Allegiance � 3] Approval of Agenda 4] Mayors Report A] Designation as a Heart Safe Community 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Public Works and En�ineerin� B] Parks,Recreation. and Natural Resources TENTATNE AGENDA September 6, 2011 - Page 2 5] Consent Business continued: , � C] Police and Fire 1. Use of DWI Forfeiture Funds to Purchase Evidence Inventory Soflware(E) 2. Surplus Property—Vehicles (C) , 3. Payment to the Scott County Meth Task Force (A) . � 4. Low Voltage Wiring for New Fire Station (B) D] Communitv Development 1. Fina1 Plat for Dean Lakes Seventh Addition lying North of CR 16, East of CR 83, South of Dean Lakes Blvd:and West of Dean Lakes Trai1-Res. 7120 (B) E] Personnel 1. Successful Completion of Probationary Period—Recreation Supervisor Sarah Foley(E) . . 2. Approval of.Evidence Technician Job Description(E) 3. Approval of Accountant Job Description (E) 4. Amending the 2011 Non-Union Pay Plan—Resolution No. 7119 (F) F] General Administration 1. Approve Bills in the Amount of $1,466,891.64 (C) 2. Approve Minutes August 3 and August 16,2011 (F) 3. Joint Powers Agreement for Scott County Assessment Services (D) 4. Establish Workshop Date—Fire Department Issues 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS— (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: None 8] Business removed from the consent aaenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Special Meeting of the Economic Development Authority TENTATNE AGENDA . September 6, 2011 Page 3 11] Reconvene 12] Recommendations from Boards and Commissions: None 13] General Business: A] Public Works and En�ineering 1. Approval of CR 69 Reconstruction Layout—Vierling Drive to Fuller Street, , Resolution No. 7121 (B,D, and E) B] Parks, Recreation and Natural Resource 1. Westminister Park Shelter/Warming House Construction(A) C] Police and Fire D] Communitv Development E] Personnel 1. Phased Retirement Offering(E) � F] General Administration 1. 2011 Economic Development Authority(EDA) Tax Levy—Res.No.7116 (C) 2. 2011/2012 Proposed Tax Levy and Budget—Res.No. 7117 (C) 3. Canceling Debt Service Levy for 2011/2012—Res. No. 7118 (C) 14] Council Concerns 15] Other Business 16] Adjourn to Tuesday, September 20, 2011 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL � REGULAR SESSION SHAKOPEE, MINNESOTA, SEPTEMBER 6, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, Pamela Punt and Matt Lehman present. Also present Mark McNeill, City Administrator; Kris Wilson,Assistant City Administrator; Jim Thomson, City Attomey; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Dixector; Bruce Looney, Public Works Director/City Engineer; Julie Linnihan,Finance Director; Jamie Polley, Park,Recreation .and Natural Resources Director; and Rick Coleman,Fire Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill, City Administrator, said that staff had no additions or deletions to the agenda. Punt/Clay moved to approve the agenda. Motion carried 5-0. In the Mayor's report Mayor Schmitt said there was a presentation on the designation of Shakopee as a Heart Safe Community. Katie Kinzie, a supervisor of Heart Safe Community, Crreg Jones,Patient Care Supervisor at St. Francis Regional Medical Center's Emergency Department and a Heart Safe Coordinator were present. Ms. Kinzie and Mr. Jones explained and provided background on the purpose of Heart Safe Community. Brian LaCren, President of Allina Medical Transportation,provided Council with statistics of heart disease and what Shakopee has done within the community to help prevent sudden cardiac arrests. The members of Heart Safe Community presented Shakopee with a plaque recognizing Shakopee as a Heart Safe Community. Additionally in the Mayor's Report, Mayor Schxnitt said he did the business survey with the Minnesota School of Business for the Economic Development group. He also attended a grand opening of a new business called iCoat, the ribbon cutting ceremony for the opening of County Road 21, attended a meeting with Rod Thompson who is the new Superintendant of Shakopee Schools, attended two ribbon cutting ceremonies for park dedications, and attended the SCALE board meeting. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill asked to remove from the Consent Agenda, S.F.4, Establish Workshop Date—Fire Department Issues. Lehman/Heitzman moved to approve the Consent Agenda as amended removing S.F.4, Establish Workshop Date—fire Department Issues, from the Consent Agenda. Mr. McNeill read the Consent agenda. Motion carried 5-0. Lehman/Heitzman moved to authorize the appropriate city staff to enter into a license ag•reement with Tracker Products LLC and use DWI forFeiture funds to purchase evidence inventory soflware at a cost of$4,999.60 to be paid from DWI forfeiture funds. (Motion carried under the Consent Agenda) Official Proceedirigs of the �tember 6, 2011 Shakopee City Council Page -2- Lehman/Heitzman moved to declare the 1993 Ford Tempo,VIN: 1FACP36XOPK160690;the 1996 Chevrolet Suburban,VIN: 3GNFK16R9TG128082; and the 1998 Chevrolet Cavalier, VIN: 1G1JC5244W7249287 as surplus property. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the payment of$1,500 from the police department's drug forfeiture fund to the Meth Task Force for anti-drug presentations in the Shakopee Schools for the 2011-2012 school year. (Motion carried under the Consent Agenda) Lehma.n/Heitzman moved to hire All State Communications to install low voltage wiring and an IT racking system in the new fire station at a cost not to exceed$12,600. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7120, a Resolution Approving the Final Plat of Dean Lakes Seventh Addition, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to grant Sarah Foley full-time, regular status as a Recreation Supervisor for the City of Shakopee. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the job description for the position of Police Evidence Technician and to request that the Civil Service Commission proceed with a hiring process to fill � the position at the part-time status of 20 hours per week. (Motion carried under the Consent Agenda) [See City Clerk's Document No. 499] Lehman/Heitzman moved to approve the job description for the position of Accountant and to authorize staff to advertise the position and begin the hiring process. (Motion carried under the Consent Agenda) [See City Clerk's Document No. 500] Lehman/Heitzman offered Resolution 7119, a Resolution Amending Resolution No. 7067, Adopting the 2011 Pay Plan for Certain Non-Union Employees of the City of Shakopee, and Authorizing 2011 Salaries for Elected Officials, and moved its adoption. (Motion carried under the Consent Agenda) � Lehman/Heitzman moved to approve the bills in the amount of$557,324.75 and electronic transfers in the amount of$909,566.89 for a total of$1,466,891.64. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of Au�st 3, 2011 and August 16, 2011 (Motion carried under the Consent Agenda) , Lehman/Heitzman moved to approve the Joint Powers Agreement between the City of Shakopee and Scott County for Assessment Services for the years 2012, 2013, and 2014. (Motion carried under the Consent Agenda) � Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. Official Proceedings of the ,ptember 6,2011 Shakopee City Council Page-3- James Caswell, 4590 Colorado Ave., Prior Lake, MN., said that on 08/19/11 he was pulled over for a traffic violation by Shakopee Police. He was subsequently handcuffed and placed in the backseat of the police car because he failed the PBT (portable breathalyzer test). A few minutes later he was asked to blow into the PBT again. This time the officer said he passed the PBT,was un-handcuffed and released. Mr. Caswell said he contacted the Police Department to file a complaint but has not heard back from anyone in that department. Mr. McNeill said he would take Mr. Caswell's information and have Chief Tate of the Police Department contact him the next day. � Cncl's. Lehman,Punt and Heitzman had no liason report. Cncl. Clay attended the Shakopee Public Utilities Commission meeting and gave a report on the water usage for August. Mayor Schmitt asked to discuss the item removed from the Consent Agenda. Mr. McNeill said that Council is being asked to set a date and time for a workshop to discuss Fire Department issues. Mr. McNeill suggested Tuesday,November 22, 2011 at 7:00 p.m. at the Council 1 Chambers. All of the Council agreed on the date and time. � � Lehman/Heitzman moved to recess for an Economic Development Authority meeting. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 7:30 p.m. Bruce Loney,Public Works Director/City Engineer, introduced Chris Chromy of Bolten,Menk, Greg Felt, Scott County Engineer, and Mitch Rasmussen of Scott County, to discuss the County Road 69 Reconstruction Layout. Mr. Felt presented the County Road 69 infrastruciure rehabilitation project for CR69 from Vierling Drive to Fuller Street. He discussed the timeline and the purpose and needs of the project. The projected project cost is estimated at 8-9 million dollars. The scope and design layout of the project includes pavement and drainage improvements, pedestrian/bike paths,raikoad crossing bridge rehabilitation, access management,utility � improvements and aesthetic elements. From Clay Street to Atwood Street would be an urban 5 - lane roadway with the alignment shifted to the north. Moving it to the north would reduce the project cost and reduce the impact to private properties. From 3rd Avenue to Clay Street would be an urban 41ane roadway and from 115�' Street to 3rd Avenue would be a rural4 lane roadway. Chris Chromy of Bolten Menk discussed access management and the possibilities of access closures. Mr. Chromy said that they are recommending closure of 10 of the 30 property access to complete the project. Mr. Chromy said that he and the County will work with property owners to work on what's best for the project with regard to access closures. He also discussed utility improvements and the next steps in the project which includes the Council approval of the design concept layout approval. Construction would begin in May, 2012 and be finished in ' October,2013. Questions from council members were answered. Official Proceedings of the � �tember 6, 2011 , Shakopee City Council Page-4- Peggy Dircks of Mikes Auto Repair, 448 and 452 1 St Avenue West, said she and her husband own a business on First Avenue. Ms. Dircks said that the County wants to close all current accesses to First Avenue except one access which is an easement for the four businesses on the block. She said the closure of a11 accesses is unacceptable. Mayor Schmitt stated to Ms. Dircks that she and the County and the County's consultant need to have a meeting to discuss access issues. Mr. Chromy said that he is confident that a meeting with the business owners of the block will prove to be beneficial and come to a resolution to make access work for all of the business owners. Clay/Punt offered Resolution No. 7121, a Resolution Approving C.R. 69 from Vierling Drive to Fuller Street Reconstruction Layout, and moved its adoption. Discussion followed. Cncl. Lehman asked some clarification questions regarding the movement offset of the road by five feet to the north. Mr. Felt confirmed that is the recommendation. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Lehman/Heitzman moved to recess for a break at 8:21 p.m. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 8:30 p.m. � Jamie Polley,Parks,Recreation &Natural Resources Director,presented Council with the Westminster Park Shelter/Warming House Construction Authorization. Ms. Polly said that City Council authorized staff to submit a 50/50 Outdoor Recreation Grant to the MN Deparhnent of Natural Resources for the construction of the park shelter/warming house at Greenfield East/Park Meadows Park. The park shelter/warming house will be built by City staff and the design will become a template for the two additional park shelters to be built at Westminster Park and Riverside Fields/Riverside Bluffs parks. The City's Public Works staffhas the ability and is ready to construct the building this fall however due to the state shut down, the grants for 2011 have not yet been awarded. If the City moves forward on the building at Greenfield EastlPark Meadows prior to receiving the grant, a11 work done prior to receiving the grant would not be reimbursable with grant dollars. Staff is requesting that the City Council authorize the construction of the park shelter/warming house facility at Westminster Park in 2011. Ms. Polley said funding would come from the Park Reserve Fund. The total estimated cost for the building is approximately$130,000. � Clay/Punt moved to approve the construction of the park shelter/warming house at Westminster Park utilizing funds from the Park Reserve Fund. Discussion followed. Mayor Schmitt had a ' ' question about capitalizing the project. Mr. McNeill said that Council needs to have the discussion of how to proceed with these types of projects because there has not been consistent practice. Mr. McNeill asked if Council wa.nts to proceed now or have it funded by the Park Maintenance fund. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. � Official Proceedings of the ptember 6, 2011 , Shakopee City Council Page-5- Kris Wilson, Assistant City Administrator,presented Council with the Phased Retirement Offering. Ms. Wilson said that Council is being asked to consider a two phased retirement offering for Senior Accounting Clerk Eileen Klimek which will benefit both employee and employer during the upcoming transition. Ms. Wilson explained to the Council the phased retirement plan through the City and PERA. She said Ms. Klimek would like to participate in both plans. She would formally retire from her position as Senior Accounting Clerk effective October 31, 2011. She would return to work on November 1,working an average of 20 hours per week. At that time both she and the City would stop paying into PERA on her behalf,but she would continue to earn pro-rated vacation and sick time and her existing level of City contribution toward medical and dental premiums. She would continue for two months and completely end her employment with the City on December 30, 2011. The City would have Ms. Klimek's successor selected and ready to start in early November so that there will be a two-month period that Ms. Klimek could provide training and transition. PuntlClay moved to approve the City's participation in PERA's Phased Retirement Option�and the offering of Phased Retirement to Eileen Klimek, effecrive October 31, 2011. Motion carried . 5-0. • Punt/Clay moved to approve Ms. HIimek's request for phased retirement as outlined in Chapter VI, Section E of the City's Personnel Handbook, for the period of November 1 through December 31,2011. Motion carried 5-0. Julie Linnihan, Finance Director,presented Council with the 2011 EDA Tax Levy Consent Resolution No. 7116. Ms. Linnihan said state law provides that the City Council may levy a tax at the request of the � EDA for economic development purposes. The City is proposing an EDA levy of$80,000. Lehman/Heitzman offered Resolution Number 7116,A Resolution Levying a Tax at the Request of, and Consenting to the Levy of a Tax by, the Economic Development Authority for the City of Shakopee, and moved its adoption. Motion carried 5-0. • . Ms. Linnihan presented Council with the 2011/2012 Proposed Tax Levy and Budget Resolution No. 7117. The proposed maximum tax levy for 2011/2012 is $15,202,000. The increase in the total gross levy is due to the recommended increase in the tax rate from the 2011 rate to the 2012 rate, as directed by the City Council at the August 30, 2011 work session. The decision to reduce the levy can be made at a later date because it is the maximum proposed levy being adopted now. Ms. Linnihan said the official "Truth in Taxation"public hearing on the tax levy and budget is December 6, 2011. Official Proceedings of the ,ptember 6,2011 Shakopee City Council • Page-6- Clay/Heitzman offered Resolution Number 7117, a Resolution Setting the Proposed 2011 Tax Levy, Collectible in 2012, and moved its adoption. Motion carried 4-1 with Cncl. Punt opposing. Clay/Heitzman moved to set the public hearing date for the 2012 tax levy and budget on December 6, 2011 at 7:00 p.m. located at City Hall, 129 Holmes Street. Motion carried 5-0. ' Ms. Linnihan presented Council with the Canceling Debt Service Levy for 2011/2012. Ms. Linnihan said that the Internal Service Building Fund will transfer money to the debt service fund for the public works building in 2011 so that the levy for the 2004D bonds can be cancelled. Several other debt service levies for other bond issues are also proposed to be cancelled. Lehman/Clay offered Resolution No. 7118 a Resolution Canceling Debt Service Levy for 2011/2012, and moved its adoption. Motion carried 5-0. Mayor Schmitt asked if there any other business or Council concerns.No one had any other business or concerns to discuss. Cncl. Lehman asked when Council will be having a meeting to discuss the long term overlay funding. Mr. Loney said the meering will probably take place sometime before the December 6, 2011 public hearing for 2012 tax levy and budget. Heitzman/Pu.nt moved to adjourn to Tuesday September 20, 2011 at 7:00 p.m. Motion carried 5- � 0. The Council meeting ended at 9:07 p.m. �� -�. dith S. Cox City Clerk . Kim Weckman Recording Secretary