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HomeMy WebLinkAbout08/16/2011 ., � . . w TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MIlVNESOTA AUGUST 16, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South S�akopee�Vtission Statement 7(e 9Vtission of t�e City of SFiakopee is to provide tFie opportunity to Cive, workand pCay in a community with a proud past,promi.sing future, anrl'smaCC-town atmospFzere witFiin a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong financial health. D. Maintain,improve and create strong parinerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance � 3] Approval of Agenda 4] Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opporlunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Communitv Development • B] Public Works and EnQineering 1. Re-purchase Agreements for John Deere 1445 Mower and John Deere 5085 Tractor(E) 2. Accept Feasibility Report for CSAH 69 Utility Improvements, Project No. 2011-6 —Resolution No. 7112 (D) 3. Approve Quote for O'Dowd Trail Bituminous Trail Overlay(E) N< 4 TENTATIVE AGENDA August 16,2011 Page 2 5] Consent Business continued: C] Parks, Recreation, and Natural Resources 1. Authorize Moving Excess Soils to Quarry Lake(A) � D] Police and Fire 1. Accept Donation from Shakopee Rotary—Res.No. 7115 (F) E] Personnel 1. Authorize Hiring One Community Service Officer—Nathan Hook(E) F] General Administration 1. Approve Bills in the Amount of $2,546,534.83 (C) 2. Approve Minutes of July 26 and August 1, 2011 (F) � 3. Appointment to Transit Commission—Resolution No. 7114 (F) 4. Off Sale Liquor License—7s Holdings, LLC dba Southbridge Liquor(F) 5. Temporary On Sale Liquor License— Shakopee Area Catholic School (F) 6. Request to Add Additional Taxicab to T�icab License(F) 6] RECOGNITION BY CITY COiTNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presentations must be scheduled tl�rough the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) � 7] Public Hearings: None 8] Business removed from the consent agenda will be discussed at this tixne 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Reconvene 12] Recommendations from Boards and Commissions: None �` . ,� . TENTATIVE AGENDA August 16,2011 Page 3 � 13] General Business: A] Community Develo�ment B] Public Works and En ineering � C] Parks,Recreation and Natural Resource D] Police and Fire E] Personnel . F] General Administration 1. Ordering Plans & Specifications for Community Center Roof Replacement(F) 2. County Road 21 Namiiig Discussion(D) 3. Continuation of Discussion of FY 2012 Budget(C) 14] Council Concerns 15] Other Business 16] Adj ourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL . ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGLJST 16, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members,Matt Lehman, Steve Clay,Pat Heitzman, and Pamela Punt present. Also present Mark McNeill, City Administrator;Kris Wilson,Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Looney,Public Works Director/City Engineer; Julie Linnihan, Finance Director; Jamie Polley,Park,Recreafion and Natural Resources Director; Rick Coleman,Fire Chief; and JefF Tate,Police Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to add under Other Business a date and time for Council to meet prior to the September 6, 2011 meeting for a photo. ' Lehman/Heitzman moved to approve the agenda as modified. Motion carried 5-0. ' � In the Mayor's report.Mayor Schmitt said he attended Derby Days and received favorable comments from citizens in the community about the great job the volunteers did in organizing Derby Days. He attended the 169/69 Corridor meeting which included a presentation by Mn/DOT on the Highways 101,41 & 169 flood mitigation study which will be completed � sometime in October. He also said he attended the SCALE meeting in which there was a presentation of the SCALE University. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. ' McNeill said that stafFhad no additions or deletions. Lehman/Heitzman moved to approve the Consent Agenda. Mr. McNeill read the Consent Agenda. Motion carried 5-0. Lehman/Heitzman moved to authorize staff to utilize the re-purchase agreements with Ag Power Enterprises, Inc. on unit#152 a 2010 John Deere 1445 Mower and unit#132 a 2010 5085 . Tractor for the combined price of$16,245.00 with the funds to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7112,A Resolution Receiving a Report and Calling a ' Hearing for CSAH 69 Utility Improvements Project,Project No. 2011-6, and moved its adoption. (Motion carried under the Consent Agenda) . Lehma.n/Heitzman 1. moved to approve awarding a contract to Purple Pride for the O'Dowd Trail Bituminous Overlay Project. 2. Approve a 5% contingency amount for this project for use by the City Engineer in authorizing change orders or quantity adjustments on the project. � (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the funding from the Park Reserve to remove and transport excess dirt from the Greenfield East/Park Meadows Park project to Quarry Lake and authorize the surveying of Quarry Lake. (Motion carried under the Consent Agenda) � Official Proceedings of the August 16, 2011 Shakopee City Council � Page-2- Lehman/Heitzman offered Resolution No. 7115, a Resolution of the City of Shakopee, Minnesota,Accepting a$1,700 Donation from Shakopee Rotary for the Purchase of a . Defibrillator for the Aquatic Park and Ice Arena, and moved its adoption. (Motion carried under the Consent Agenda) ., .• � Lehma.n/Heitzman moved to authorize the hiring of Nathan Hook as a probationary Community Service Officer at Step E of Grade Leve12 of the City's 2011 Non-Union Pay Plan, subject to the satisfactory completion of pre-employment medical and psychological examinations. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of$2,092,132.12 and electxonic transfers in the amount of$$454,405.71 for a total of$2,546,534.83. (Motion carried under the Consent Agenda) ' Lehman/Heitzman moved to approve�the minutes of July 26, 2011 and August 1, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7114,�A Resolution Appointing James"Rob" Litzenberger to the Transit Commission, and moved its adoption. (Motion carried under the Consent Agenda) , Lehman/Heitzman moved to approve the application and grant an off sale liquor license to 7s Holdings, LLC., dba Southbridge Liquor, 8071 Old Carriage Court North. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the ap�plication and grant a temporary on-sale liquor license to Shakopee Area Catholic School, 2700 17 Avenue East, for September 30, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the request for an additional vehicle and authorize the issuance of an amended taxicab license to Randy Busch dba Southwest Metro Transportation, . 1371 Maxine Circle, Shakopee,Minnesota for five taxicabs, conditioned upon meeting all requirements of the city code. (Motion carried under the Consent Agenda) l Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. � Mayor Schmitt asked for the Council liaison reports. Cncl. Lehman said that the Derby Days Committee will be holding a follow up meeting regarding Derby Days. Cncl. Lehman also gave an update on the railroad crossing work that's being done. Cncl. Clay attended the Shakopee Public Utility Commissions meeting. He said water pumpage is at the�same rate it was last year. He also reported about some small power outages. Cncl. Heitzman attended the school board meeting. He announced there will be an open house at Jackson Elementary on August 31, 2011. Cncl. Punt had no report. Heitzman/Clay moved to recess for an Economic Development Authority meeting. Motion carried 5-0. Official Proceedings of the � August 16, 2011 Shakopee City Council . Page -3- Mayor Schmitt reconvened the meeting at 7:10 p.m. Kris Wilson, Assistant City Administrator presented Council with the Ordering Plans & Specifications for Community Center Roof Replacement. Ms. Wilson said that staff has met and received proposals from three roofing consultants interested in assisting with the design,bidding and installation of a new roof at the Shakopee Community Center. Staff chose Skyline Building Envelope Consultants as the firm to hire. Skyline will provide design and bidding services for$16,000 and project management, including a full-time onsite inspector during the roof installation for an additional $12,000. Funding will . be taken from the City's Building Internal Services fund as part of the overall project cost. Punt/Clay moved to order plans and specifications for a new roof for the Shakopee Community Center and to accept the proposal from Skyline Buildi.ng Envelope Consultants for design and project management services not to exceed$28,000. Motion carried 5-0. Mr. McNeill presented Council with the County Road 21 Naming Discussion. Mr. McNeill advised Council that the section about to be completed on County Road 21 in Shakopee and Prior Lake is in need of an official street name. Preliminary discussion had focused on"Herrgott Memorial Drive"in recognition of Pfc. Edward"Jim"Herrgott, a member of the Shakopee community who was the first Minnesotan killed in the Iraq Conflict. Mr. McNeill said that the Mayors of Prior Lake and Shakopee met to discuss the naming of the road. Mr. McNeill said that CR 21 is a regional highway which includes Shakopee and Prior Lake but also Credit River Township and potentially Dakota County. He also said that Prior Lake has a process for naming streets and parks which involves a review committee to look at prospective names. ' Mr. McNeill said the recommendation from the Mayors of Shakopee a.nd Prior Lake is that a study committee involving•veterans organizations,the"Yellow Ribbon Committee" and elected representatives from the two cities be appointed to look at the naming issue. The group would then come back with a recommendation for the naming of CR 21. Cncl. Clay feels that the portion of CR 21 that is in the City of Shakopee should be named � Herrgott Memorial Drive and let the other entities name their portions of CR 21 whatever they would like to name it. Mayor Schmitt reminded Council that the ultimate decision for naming the roadway will be Scott County Commissioners. � Clay/Heitzman moved to recommend to Scott County naming CR 21 from CR 42 north to CR 18 be named Herrgott Memorial Drive. Discussion followed. ` Cncl. Lehman suggested that CR 21 in its entirety could be named Veterans Memorial Drive and then each city could designate the portion of CR 21 in their boundaries to be memorialized for individuals from that area. � ' Official Proceedings of the August 16, 2011 � , Shakopee City Council Page-4- Cncl. Punt asked if people in the audience could be heard regarding the subject. . Mayor Schmitt agrees with Cncl. Lehman's suggestion to the County,that 21 north of 42 be named Veterans Memorial�Drive in recognition of all who have served. . � , Dave Theisen, 7487 Devin Lane, stated he is in favor of naming CR 21 Herrgott Memorial Drive. - Ryan Love, 1964 Greenway Ave., is also in favor of naming CR 21 Herrgott Memorial Drive and would like Council to vote in favor of the motion. .King Cole of Savage and a member of the Savage American Legion and the VFW in Prior Lake. He stated that both organizations passed motions supporting the naming of CR 21,Hengott Memorial Drive. He urged Council to also pass the motion supporting the naming of CR 21 to � Herrgott Memorial Drive. He said that when you honor one vet,you honor them all. � Mayor Schmitt�asked for a vote on the motion. Motion caxried 4-1 with Mayor Schmitt opposed. Julie Linnihan,Finance Director,presented Council with a continuation of the 2012 Budget � Discussions. � Ms. Lirinihan stated that by September 15, 2011 Council will need to adopt a preliminary levy which will be forwarded on to Scott County to create the Truth in Taxation information and the parcel specific notices. She also said the City will also need to adopt a preliminary budget. She provided an overview of what Council and staff have discussed over the past few weeks regazding the City's 2012 budget. She stated that a preliminary levy will also need to be adopted on September 6,2011 and can not be increased past that date but it can be decreased. A final levy and final budget approval will take place in December. There is a$6,000 variance for the 2012 budget or a slight amount of expenditures over projected revenues and that is maintai.ning a levy amount that is similar to the 2011 levy. Ms. Linnihan said that in the past the City has received from the Deparanent of Revenue an overall levy limit notice but because of the actions of the legislature this year there are no levy limits defined by the State of Minnesota. Another component of the budget that is different from prior years is the impact of lower than ' anticipated market value reductions. Tlus means that the City is dealing with a 1.2% change in estimated market value as compared to 5% last year, which is positive. , Another issue the City will be dealing with is the excluded net tax capacity component of the property tax. What will now be enacted is an exclusion amount that is based on the value of a home. What this does is it takes the amount of the tax capacity that the City was working with last year and reduces it. When the tax capacity amount is reduced from the prior year, even if the levy remai.ns flat,the property taxes will typically show a slight increase. Official Proceedings of the August 16, 2011 � Shakopee City Council Page-5- � Ms. Linnihan stated that there are several issues that need to be discussed at a Council level. The first is establishing a preliminaay levy. Discussed previously was the possibility of increasing the levy to include a capitallevy of$200,000. This would increase the tax rate from 36.542%to 37.414%. She asked Council if they wished to move forward with the increase. She said that the • EDA budget,the Transit Budget and the requests from the Fire Deparlment need to be discussed at a future meeting,the dates yet to be established. Council then discussed the information Ms. Linnihan provided to them regarding the 20121evy and budget. Councilor Clay moved to direct staff to set a preliminary levy at 37.851%. Motion died for lack of a second. Council members felt they would like to review all of the information Ms. Linnihan provided and schedule a workshop meeting on Tuesday, August 30, 2011 at 7:00 p.m. to vote on a motion regarding the tax levy and f urther discuss the preliminary tax roll. Lehman/Punt moved to set a workshop for Tuesday,August 30, 2011 at 7:00 p.m. Motion carried 5-0. Mr. McNeill advised Council that the City was designated a Heart Safe Community. This is a . program that Allina Hospital worked to get and would like a photo opportunity with representatives of the Hospital, Chamber of Commerce and Council on Tuesday, September`6, � 2011 at 6:30 p.m. Council agreed to meet at that nme. � Mayor Schmitt asked if there was any other business or Council concerns. Bruce Loney,Public . Works Director/City Engineer provided an update to Council regarding the work being done on the railroad. Punt/Lehman moved to adjourn to Tuesday August 30, 2011 at 7:00 p.m. Motion carried 5-0. � The Council meeting ended at 8:44 p.m. �� J dith S. Cox City Clerk Kim Weclanan Recording Secretary