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HomeMy WebLinkAbout08/03/2011 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION . SHAKOPEE, MINNESOTA AUGUST 3, 2011 WEDNESDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South _ SFiakopee Mission Statement 7Fie�fission of tFie�'ity of SFiakopee is to provide tFie opportunity to Cive, workand pCay in a community witFi a proud past,promising future, and smaCC-town atmospFiere witFiin a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: .. A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong fmancial health. . D. Maintain,improve and create strong partnerships with other public and private sector entihes. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item . Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance � 3] Approval of Agenda . . 4] Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor,there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda.� Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Police and Fire B] Community Development C] Public Works and Engineerin� • 1. CSAH 69 and 10�Avenue Scott County Construction Cooperative Agreement(D) D] Parks,Recreation, and Natural Resources E] Personnel 1. Authorization to Promote Raoul Boudreau to IT Coordinator(E) TENTATIVE AGENDA August 3,2011 � Page 2 5] Consent Business continued: F] General Administration 1. Approve Bills in the Amount of $1,292,726.64 (C) 2. Approve Minutes of July 12 and July 19,2011 (F)� 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearing's: None 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting: None 11] Reconvene 12] Recommendations from Boards and Commissions 13] General Business: � A] Police and Fire B] Communit�Development C] Public Works and Engineerin� . l. Consider an Amendment to Resolution No. 6469 by Approving a Full Access on Crossings Boulevard at Penstemon Lane East—Res.No. 7113 (B&E) D] Parks Recreation and Natural Resource � E] Personnel F] General Administration - 1. Naming of County Road 21 in Shakopee—Ord.No. 849 (F) 14] Council Concerns 15] Other Business 16] Adjourn to Tuesday,August 9, 2011, at 7:00 p.m. � OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE,MINNESOTA AUGUST 3,2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay,Matt Lehman, and Pamela Punt(7:01 p.m.)present. Also present Mazk McNeill, City Administrator;Jim Thomson, City Attorney; and Judith Cox, City Clerk; R. Michael Leek, Community Development Director;�Bruce Looney, Public Works Director/City Engineer; Julie Linnihan,Finance Director; and Jamie Polley,Park,Recreation and Natural Resources Director. The Pledge of Allegiance was recited. Cncl. Punt arrived and took her seat. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to defer 13.F.1,Naming of Country Road 21 in Shakopee—Ordinance No. 849. Mr. McNeill also asked to add 13.F.2, 2012 General Fund Discussion. Clay/Heitzman moved to approve the agenda as amended. Motion carried 5-0. In the Mayor's report Mayor Schmitt said he attended the County Road 69 reconstruction meeting,the � Scott County Fair and Night to Unite neighborhood gatherings. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill said that staff had no additions or deletions. Clay/Heitzman moved to approve the Consent Agenda as presented. Mr. McNeill read the Consent agenda. Motion carried 5-0. Clay/Heitzman moved to approve the appropriate City officials to execute a Cooperative Agreement for the improvements to the intersection of CSAH 69 and 10�'Avenue. (Motion carried under the Consent Agenda) Clay/Heitzman moved to approve the promotion of Raoul Boudreau to the position of IT Coordinator, effective August 1,2011, with a starting salary of Step C. of Grade 8 ($67,205) of the city pay plan and subject to a one-year probation period; and direct staff to advertise and begin the hiring process for the position of IT Specialist. (Motion carried under the Consent Agenda) Clay/Heitzman moved to approve the bills in the amount of$443,302.99 and electronic transfers in the amount of$849,423.65 for a total of$1,292,726.64. (Motion catried under the Consent Agenda) Clay/Heitzman moved to approve the minutes of July 12, 2011 and July 19, 2011. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. • Official Proceedings of the � � August 3,2011 Shakopee City Council Page-2- Mayor Schmitt asked for the Council liaison reports. Cncl. Punt said she attended the Night to Unite events. Cncl. Heitzman said he attended the 69/169 open house. He also attended the Night to Unite events. Cncl. Clay attended the Shakopee Public Utilities Commission(SPUC)meeting. Discussed at the meeting was the high electricity usage for the month of July. SPUC reported power outages due to a lighting strike. SPUC also reported that the systems and substations performed at half of their maximum capacity even though there were large energy usages during the hottest days in July: SPUC reported water use is down and this may change the dollars sent to the city. Cncl. Lehman said he attended the Night to Unite events. He also said that the Derby Days committee is still looldng for donations. � Bruce Loney,Public Works Director/City Engineer,presented Council with the Amendment to Resolution No. 6469,by Approving a Full Access on Crossings Boulevard at Penstemon Lane East. Mr. Loney said that since the installation of a right in/right out access to the neighborhood commercial property there have been problems with trucks exiting the commercial property a.nd turning eastbound on Crossing Boulevard at Penstemon Lane West. Mr. Loney said that stafFwas notified by Mohammed Shah of 1801 Penstemon Lane regarding damage to his property due to the trucks. Mr. Loney said that the Traffic Safety Review Committee(TSRC)has met to discuss alternatives to the problem. Mr. Loney shared with Council three alternative plans. He said the TSRC preferred Option 2 as the alternative for opening the median. Option two reduces Crossings Blvd.median and provides a full access at Crossings Blvd. and Penstemon Lane East. The TSRC felt the median could be opened because the traffic volume on CSAH 18 will be reduced with the opening of CSAH 21, traffic volume on Crossings Blvd will be reduced with the purchase of several acres by the Shakopee Mdewakanton Siow�Community, observation of the current traffic problems and difficulties would be improved by opening the median by businesses and for the neighborhood and with the opening of the access, the amount of traffic past the swimming pool and through the Penstemon Lane West intersection will be reduced. Ivlr. Loney said the cost to open the intersection and reduce the median as well as the design work will be paid for by Steve Soltau of Shakopee Crossings Limited Partnership. Mayor Schmitt asked if the City reserves the right to close Crossings Blvd and Penstemon Lane East if it's needed in the future. He is concerned that if the reservation is not added to the resolution, that future commercial development may increase traffic and the possibility that the intersection should be returned to a right in/right out intersection again. Mr. Loney said that the reservation could be added to the resolution. Jim Thomson, City Attorney, said that the City always has the right to close the median as long as a right in/right out access is restored. He also said it could be added to the resolution. Mr. Soltau agrees with Mayor Schmitt's suggestion but asked that if the intersection were to be closed in the future that it be done with the proper procedures. He also said that he paid for the initial intersection and is now going to be paying for the intersection again. He said if the City,in the � future, decides to modify the intersection back to a right in/right out intersection,he will not be paying for it a third time. Official Proceedings of the � August 3, 2011 Shakopee City Council Paae -3- b Lehman/Clay ofFered Resolution No. 7113, A Resolution Amending Resolution No. 6469,Approving the Final Plat of Southbridge Fields Addition, and moved its adoption with a modification to section II. M.,the City reserves the authority to close the median at the easternmost access to Crossings Boulevard and go back to a right-in/right-out if traffic patterns warrant a change. Motion carried 5-0. Julie Linnihan, Finance Director,presented Council with the 2012 General Fund Budget discussion. Ms. Linnihan reviewed the 2012 proposed budget: Discussed at earlier meetings is the issue to initiate a capital levy for infrastructure in the amount of$200,000 and to levy$200,000 for debt service levies under the General Fund Revenues. The proposal has been to establish a specific levy for infrastructure and debt service levies. She said these two items need to be considered during budget discussions. Under Administration expenditures the Human Resource department is requesting$20,000 for a classification study that is mandated and cannot be avoided. However,there is a Telecommunications budget reduction request of-$28,000 for the discontinuation of service for public access check out. This would result in a total net reduction of-$8,000 for the Administration Budget. In the Finance Deparhnent there is a request of$8,500 to return an Accounting position to full time status. The Police Department is asking to re-classify a CSO position to part-time evidence technician; position which results in a reduction of-$24,000 from their budget. The Fire Department is asking for a total of$37,000 to initiate a Duty Crew system,pay enhancement program, and potentiallegal fees for agreement updates with the townships. � , Ms. Linnihan then discussed an estimated transfer of$400,000 to pay off the debt service for the existing debt that the,City has for the different debt issuances from 2002 to 2010. Ms. Linnihan said with all of the requests by the departments the total request costs is $414,000. Ms. Linnihan then discussed the building/facility improvements requests for 2012 for the Community Center. She discussed the proposed and prioritized projects which include the replacement of the arena flooring,track surfacing, and�radiant heating in the arena which could be handled by the Building Internal Service Fund. The divider curtain could be funded under the Building Maintenance account. The total cost of all of the projects is$181,500 which would not need to be funded by the levy. The Community Center roofing project of approximately$300,000 cannot be presented to Council because there is not enough information for actual costs at this time. The estimated$600,000 for a 2na Floor Fitness Center addition should be discussed by Council on whether to proceed with this project. Ms. Linnihan said that staff will initiate a policy development for the use of funds within the Building Internal Service Fund which will address the percentages of funds to be designated for significant repair projects and tasks; what percentages of funds will be designated for replacement or upgrade of existing facilities and the percentages of funds to be designated for the replacement of an existing structure or building of a new structure. Ms. Linnihan said that there is a 1% cost of living increase Official Proceedings of the ' August 3, 2011 Shakopee City Council Page-4- currently built into the budget for 2012. There will need to be continued discussion regarding a potential reduction in the Transit budget for Van Pool funding in 2412. There was no support for a 2nd floor fitness center at the community center. With regard to the General Fund Levy, Ms. Linnihan asked Council to consider the following: a) discuss keeping a flat levy,b) increasing it slightly to allow for a Capital levy or c)to increase the levy and start incrementally preparing for the future road repairs for the General Fund. She also asked � Council to discuss the EDA Levy and policies for use, as well as preparing a clearer format as to how the levied funds are to be used. Discussion followed. There was a consensus among council members to approve the compensation study in the HR budget for$20,000 and decrease the public access check out expense of$28,000 in Telecommunications;to approve the$8,500 increase in Finance to increase the accounting position to full-time and to re- . classify a CSO position in the Police Department to part-time evidence technician resulting in a reduction of$24,000. There was also a consensus that a work session was needed to discuss the 2014 proposed fire station, duty crews and compensation changes in the Fire Department and a work session to discuss the Economic Development Authority(EDA)budget and future funding programs. After Council discussed a11 of the issues that Ms. Linnihan presented,Ms. Linnihan said she would bring back to the August 16�'meeting a formal budget based on the discussions by Council. Mr. McNeill sa.id there are two people in the audience that wish to discuss with Council the Approval of a Full Access on Crossings Blvd at Penstemon Lane action that was taken earlier in the meeting. Rajeev Rai, 8425 Blazing Star Circle, discussed with Council his opposition to the decision Council made earlier approving the full access at Crossings Blvd and Penstemon Lane East. He pointed out different scenarios that would make this intersection a hazard if the intersection is made into a full access intersection. Someswar Barkataki, 8400 Lobelia Ct., also discussed his opposition regaxding the decision made by Council. He feels that his property, which is on the corner of Penstemon Lane and Crossings Blvd., will now be subject to possible damage if the intersection is made into a full access intersection. After Council took testimony, Council agreed to uphold their previous decision regarding this matter. Mayor Schmitt asked if there was any other business or Council concerns.No one had any other business or concerns to discuss. Clay/Heitzman moved to adjourn to Tuesday August 16, 2011 at 7:00 p.m. Motion carried 5-0. The Council meeting ended at 9:32 p.m. .u�v � • u 'th S. Cox Kim Weclanan ty Clerk Recording Secretary