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Home My WebLink About08/01/2011 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ.REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 1, 2011 � MONDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South � Shakopee�Vtission Statement 7Fie Mission of the City of SFiakopee is to provide tFie opportunity to�ive, zvorkand'play in a community witFi a proud past,promi.ring future, and sma�C-town atmospFiere witFiin a metropo�itan setting. Mayor John Schmitt presiding 1] Roll Ca11 at 7:00 g.m. • 2] Approval of Agenda 3] • L16 Emergency Operating Plan Study 4] Review of 2012 Operating Budget Requests � A] Utilities B] Public Works ' C] Police 5] Additional Budget Considerations A] Employee Compensation � B] Transfers C] General Fund Status 6] Other Business 7] Adjourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 1, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m.with Council members, Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator;Kris Wilson,Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Looney,Public Works Director/City Engineer; Julie Linnihan,Finance Director; Jeff Tate, Police Chief; and Rick Coleman. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said staff had no changes to the agenda. . Punt/Clay moved to approve the agenda. Motion carried 5-0. Bruce Loney,Public Works Director/Engineer,introduced Tom Roushar of WSB &Associates who was at the meeting to provide an overview of the Lift Station L16 Emergency Operating Plan. Mr. Roushar provided background and history of the Shakopee interceptor and its capacity and infiltration. He then explained to Council the reliability and deficiencies outlined in the evaluation he conducted of Lift Station 16 (L16). He said the deficiencies of L16 include that the pumps are prone to plugging with rags,the Supervisory Control and Data Acquisition (SCADA) system doesn't always accurately report alann conditions and there is only one discharge header. Other deficiencies include the lack of a second Single Programmable Logic Controller(PLC), a back-up pump control system,monitoring discharge pressure, and the need for a second redundant force main,but due to the cost of$1,000,000 installation of a second force main is not recommended. Based on Mr.Roushar's evaluation the total cost to meet his recommendations would cost approximately$334,000. This includes $50,000 for the demolition of the old lift station building located east of the intersection at Bluff Avenue and Marschall Road. He also recommended keeping spare parts and materials on hand for emergency force main repairs. Lehman/Clay moved to accept the"Lift Station L16 Emergency Operating Plan" (dated July 25, 2011). Motion carried 5-0. Mr. Loney provided Council with the following Public Works/Engineering budget information: 2012 Sanitary Sewer—provided an overview of the Sanitary Sewer Division's responsibilities and staffing. Sanitary Sewer expenditures for 2012 are estimated at$4,269.359 which is a 3% increase from 2011. � 2012 Surface Water—provided an overview of the Surface Water Maintenance Division's responsibilities and staffing. Surface Water expenditures for 2012 are estimated at$1,471,580 which is a decrease from 201 l. Official Proceedings of the August 1,2011 � Shakopee City Council Page-2- 2012 Engineering Division—provided an overview of the division's responsibilities and staffing. Engineering expenditures for 2012 are estimated at$662,799 which is a.18%increase from 2011. 2012 Street Maintenance Division—provided an overview of the division's responsibilities and staffing. Street Maintenance expenditures for 2012 are estimated at$2,121,374 which is a 3% increase from 2011. 2012 Fleet Maintenance Division—provided an overview of the division's responsibilities and staffing. Fleet Maintenance expenditures for 2012 are estimated at$113,759 which is a 7% decrease from 2011. 2012 Park Maintenance Division—provided an overview of the division's responsibilities and staffing was provided. Park Maintenance expenditures for 2012 are estimated at$1,590,142 which is a.8%increase from 2011. In summary, Mr. Loney said that the overall increase is $67,504 or 1.52% above what was spent in 2011 for Public Works/Engineering divisions. Jeff Tate,Police Chief provided Council with the 2012 Police Department budget. An overview of the goals established by the Police Services Master Planning Task Force was reviewed as well as current staffing numbers. Chief Tate said the 2012 requested budget is $7,267,470 which is an increase of$4.2%from 201 l. He discussed the notable increases and reductions in the budget. He recommended filling the budgeted 47�'police patrol position. He also recommended reducing the hours for the CSO's and creating a civil evidence position. Lehman/Heitzman moved to recess for a five minute break. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 8:36 p.m. Kris Wilson,Assistant City Administrator,presented Council with Employee Compensation. Ms. Wilson provided Council with the number's of staff in each of the employee groups. She • stated that of the full-time employee's half are union and half are non-union. She also stated that , all three of the union groups' contracts are set to expire at the end of 2011. She provided the past history of general wage increases since 2007 for all employee groups and also discussed health care costs for employees. . Julie Linnihan,Finance Director,provided information to Council regarding transfers within the City. She said that City receives transfers from Shakopee Public Utilities for water and electric.. Approxunately$1.2 to 1.3 million annually is transferred in from the electric fund and $850,000 is transferred in from the water fund. Ms. Linnihan stated that the transfer in from the Transit Fund may decrease due to the recent legislative session and funding decreases. She also briefly discussed the transfer in from the Capital Improvement Fund,which includes the dollars from state aid. Mayor Schmitt noted that the formula for the electric was last updated in 2002 and would like to know where it has gone and what the numbers are. Official Proceedings of the August 1, 2011 Shakopee City Council Page-3- Ms. Linnihan then provided a spreadsheet of the 2012 budget which outlined each of the department's additional requests and the financial impact each would have on the 2012 budget. Michael Leek, Community Development Director took this opportunity to update Council on the impacts of the current legislative decisions regarding transit for the City of Shakopee and activities at the Metropolitan Council. Ms. Linnihan stated that with all of the information that has been provided for Council over the past budget workshop sessions, she will provide budget overviews and scenarios for Council at their next meeting to aid in the decisions they will need to make to set a budget by September 15, 2012. She did remind Council that because of the State shutdown in July,there are many unknown factors as to the impacts it may have had on cities. Clay/Heitzman moved to adjourn to Wednesday, August 3, 2011 at 7:00 p.m. Motion carried 5- � 0. The Council meeting ended at 9:50 p.m. �o�J -fJ. `-rr/— udith S. Cox City Clerk Kim Weckman Recording Secretary �