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HomeMy WebLinkAbout07/19/2011 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JULY 19, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South SFiakopee�tission Statement � �ie 9Kission of t(ae City of SFiakopee is to provicfe the opportunity to Cive, workand play in a community wit(z a proud past,promi,ring future, and smaCC-town atmospFiere wit(zin a metropoCitan setting. Agenda items are fied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong financial health. D. Maintain,improve and create strong partnerships with other public and private sector enhties. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item . Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda � 4] Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opporhuzity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed . will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Parks,Recreation, and Natural Resources B] Police and Fire C] Communi , Development TENTATIVE AGENDA • July 19, 2011 Page 2 5] Consent Business continued: D] Public Works and En ineering 1. Request of S.M. Hentges and Sons, Inc. for Extension of Work Hours on the C.R. 17 &C.R:42 Interchange Project(D) 2. Purchase of a Slope Mower for the Surface Drainage Division(E) E] Personnel 1. Resignation of Community Service Officer Tom Sheveland(F) 2. Authorize Hiring Three Paid-on-Ca11 Firefighters (E) 3. Resignation/Retirement of Custodian Bob Schmit(F) 4. Resolutions of Appreciation—Nos. 7111, 7112, and 7113 (E) . F] General Administration 1. Approve Bills in the Amount of $1,965,130.32 (C) 2. Approve Minutes of June 21 and July 5, 2011 (F) � 3. Properry/Liability Insurance Renewal (C) 4. Contract for Custodial Service for City Ha11 and Library(C) 6] RECOGNITION BY CITY COIJNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: None 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Reconvene TENTATNE AGENDA July 19, 2011 � � Page 3 12] Recommendations from Boazds and Commissions 13] General Business: A] Parks, Recreation and Natural Resource B] Police and Fire C] Community Develonment D] Public Works and En 'g�neering 1. Presentation of 2012-2016 Capital Improvement Program (C) 2. Presentation of 2012-2016 Capital Equipment List (C) E] Personnel . F] General Administration 14] Council Concerns 15] Other Business 16] Adjourn to Wednesday, July 27, 2011 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA JULY 19, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m.with Council members,Pat Heitzman, Steve Clay,Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson,Assistant City Administrator;R. Michael Leek, Community Development Director; Bruce Looney, Public Works Director/City Engineer; Julie Linnihan, Finance Director; Jeff Tate,Police Chief; Rick Coleman,Fire Chief; Jeff Weyandt,Assistant Engineer and Mike Hullander, Public Works Superintendent. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to remove from the Consent agenda S.E.4, Resolutions of Appreciation—Nos. 7111, 7112, and 7113,to the next scheduled Council meeting. He also asked to add 13.F.1,Request of Kue Contractors, Inc. for Extended Work Hours on New Fire Station Project. Cncl. Punt asked if 13.F.1 could be moved to the Consent agenda. Council was in agreement to move it to the Consent agenda. Lehman/Clay moved to approve the agenda as amended. Motion carried 5-0. In the Mayor's report Mayor Schmitt said he attended a meeting with the Senior Citizen's group to talk � about the future of where to house their group. He then attended the Rotary meeting for a State of the Mayor address. He and Cncl. Lehman also attended a press conference meeting at Canterbury Park regarding the government shutdown. He met with a potential business that is looking to move to Shakopee. He also spoke to a Boy Scout Troop to aid them in obtaining their government badge. He also remincied Council and the audience that on Thursday, July 21, 2011 there will be plan designs available for viewing regarding the 169/69 project�in Shakopee. . Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill reminded Council that 13.F.1,Request of Kue Contxactors, Inc. for Extended Work Hours on New Fire Station Project was added to the Consent agenda. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the Consent agenda. Motion carried 5-0. � Lehman/Heitzman moved to approve a suspension of City Code Sec. 10.6,Noise Elimination and Noise Prevention, Subd. 3,Hourly Restrictions on Certain Operations, D,per this memo,requested by S.M. Hentges &Sons, Inc., for the CR 17 &CR 42 Interchange Project and directed staff to publish notice of the suspension terms with the conditions as recommended by staff. (Motion carried under the Consent Agenda) (CC Document No. 498) Lehma,n/Heitzman moved to authorize to purchase one new Teratract AEBI TT240 from EDM, Inc. using state bid pricing for the total cost of$135,671.09. The funds to be expended from the Storm Drainage Fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept,with regret, the resignation of Tom Sheveland from his position as a Community Service Officer with the Shakopee Police Department, efFective July 31, 2011. (Motion carried under the Consent Agenda) � Official Proceedings of the aly 19,2011 � Shakopee City Council Page-2- Lehma.n/Heitzman moved to hire Alexander Daughin, Bradley Purrington, and Bradley Stene as part- time,paid-on-call firefighters, subject to successful completion of the required pre-employment physical and drug test. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept the resignation of Bob Schmit form his position as a custodian, effective July 29, 2011, and authorize payment of the voluntary retirement incentive. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of$1,543,413.91 and electronic transfers in the amount of$421,716.41 for a total of$1,965,130.32. (Motion carried under the Consent Agenda) Lehman/Heitzman Moved to approve the minutes of June 21,2011 and July 5,2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept the property/liability insurance renewals from the League of Minnesota Cities Insurance Trust for a deposit premium of$445,907. (Motion carried under the Consent Agenda) Lehma.n/Heitzman moved to authorize the appropriate officials to enter into a contract with Multi- Services Incorporated for custodial services at City Hall and the Library at a cost not to exceed$2,630 per month. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention, Subd. 3,Hourly Restrictions on Certain Operations,to a11ow work on the new fire station to begin at 6:00 a.m. on weekdays, through August 5,201 l, and direct staff to publish the notice of the suspension terms with the conditions as recommended by staff. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked for the Council liaison reports. Cnlc. Lehman said he attended the Canterbury Park press meeting with Mayor Schmitt. He also reminded people that Derby Days is in two weeks and they are still looldng for donations and volunteers. Cncl. Clay attended the Shakopee Public Utilities Commission (SPUC)meeting. He said that a new electricity record was set for the City as it used 96 mega-volts on Monday,July 18, 2011. He said SPUC will be adding a new transformer at Huber Park and sending out a mailing to all residence regarding tips on saving energy. Cncl. Heitzman said he attended the school board meeting where the superintendent contract for Rod Thompson was accepted. Cncl. Punt had no report. Michael Leek briefly discussed legislation regarding transit that would affect transit for Shakopee. Clay/Punt moved to recess for an Economic Development Authority Meeting. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 7:25 p.m. Bruce Loney,Public Works Director/City Engineer presented Council with the 2012 Capital Improvement Program (CIP). Mr. Loney said the majority of the CIP is funded with State Aid revenues. 35%of State Aid revenues are applied to the General Fund which are used to cover costs . Official Proceedings of the ,uly 19, 2011 . Shakopee City Council Page-3- for crack seal and seal coats, carried under the General Fund Street budget. The remaining State Aid revenue is applied to the Capital Improvement Fund(CIF). Jeff Weyandt,Assistant City Engineer presented Council with the proposed 2012 Capital Improvement Plan projects for 2012. Mr. Weyandt explained the review process staff uses to create the five year CIl'. He provided an overview of the sanitary sewer projects, street improvement projects, and storm sewer projects. Heather Berndt, 1715 Wood Duck Trail, addressed Council with her concerns of the cost to repair Wood Duck Trail. She said the CIP presented shows an approximate cost of$420,000 with approximately$130,000 assessed to the homeowners. She stated that there aze only 10 homeowners on Wood Duck Trail and is concerned about the high estimated cost that would be burdened on the homeowners. Joe Sybrandt 1915 Wood Duck Trail, also voiced the same concerns as Ms. Berndt did. He is questioning why a 17 year old street failed and needs to be fully reconstructed. He said the homeowner��on Wood Duck Trail are going to be assessed for a road that has soil issues that should have been dealt with prior to the road being constructed. James Gatto, 1615 Wood Duck Trail, also addressed Council regarding the estimated assessment. He stated that Council consider assessing homeowners on Wolf Ridge Avenue for the assessment since using Wood Duck Trail is their only access on to Marschall Road. Mr. Loney discussed the condition of the road and the need to reconstruct Wood Duck Trail. He said in the spring the City spent$51,000 in repairing the road which is not cost effective for the City. He also explained to the homeowners and Council the process for a road reconstruction process and said he would work closely�with the residents on Wood Duck Trail. Mike Hullander,Public Works Superintendent,presented 'Council with the Capital Equipment List. Mr. Hullander explained the process of equipment requests. He then provided a grid identifying the City's equipment needs for the next 10 years. The equipment needs for 2012 total $315,000. Mr. Loney advised Council that on Thursday, July 21, 201.1, Scott County will be hosting an open house for the 169/69 interchange which will afFect the west end of downtown Shakopee. He encouraged Council members to attend the open house. Mayor Schmitt asked if there were any other business or Council concerns. No one responded. Punt/Lehman moved to adjourn to Tuesday,July 26,2011 at 7:00 p.m. Motion carried S-0. The Council meeting ended at 8:30 p.m. u�d�� • dith S. Cox Kim Weclanan ity Clerk Recording Secretary