HomeMy WebLinkAbout07/05/2011 TENTATIVE AGENDA .
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MINNESOTA JULY 5, 2011
LOCATION: Council Chambers, City Hall, 129 Holmes Sireet South
SFiakopee�Zission Statement
7(ie Mission of tFie City of SFiakopee is to provide tke opportunity to�ive, workand pCay in a
community wit(z a proud past,promising future, and smaCC-town atmospFiere witFiin a metropol'itan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth,development and change.
C. Maintain the City's strong financial health.
D. Maintain,improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees.
F. Housekeeping item
Mayor John Schmitt presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Mayors Report
5] Consent Business—(All items listed in this section are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed
will be considered following the public hearing portion of the agenda. Those items
remaining on the consent agenda will otherwise not be individually discussed and will be
enacted in one motion.)
A] . Public Works and En 'neering
1. Extension Agreement with WSB &Associates for Upper Valley Drainage
Ditch Wall Improvements by CSAH 17 (E)
2. Quotes for Upper Valley Drainageway Slope Stabilization Project in
Scenic Heights (E) .
3. Order a Feasibility Report for Sewer and Water Extensions on CSAH 69 from
Scott Street to Apgar Street—Resolution No. 7109 (E)
TENTATIVE AGENDA
July 5, 2011
Page 2
5] Consent Business continued:
B] Parks, Recreation, and Natural Resources
C] Police and Fire
1. Surplus Property—Vehicles (C&F)
2. Acceptance of$3,000 Traffic Safety Award—Res.No. 7108 (C) �
3, Agreement with Minnesota Internet Crimes Against Children Task Force,
Resolution No. 7107 (D)
D} Communi Development •
1. Dean Lakes Planned Unit Development(PUD)Amendment(F)
E] Personnel
1. Resignation of IT Coordinator Carrie Duckett(F)
� 2. Resignation of Firefighter Luke Struck (F)
F] General Administration
1. Approve Bills in the Amount of $1,327,155.46 (C)
2. Temporary 3.2 Percent Malt Liquor Licenses— Shakopee Jaycees Inc. (F)
3. First August Council Meeting Date Change—Res. No. 7110 (F)
6] RECOGNITION BY CITY COiJNCIL OF INTERESTED CITIZENS—(Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit of viewers and other attendees.)
� 7] Public Hearings: None
8] Business removed from the consent agenda will be discussed at this time
9] Liaison Reports from Council Members
10] Recess for Economic Development Authority Meeting
11] Reconvene
TENTATIVE AGENDA
July 5, 2011
Page 3
12] Recommendations from Boards and Commissions
13] General Business:
A] Public Works and En 'neering
1. CR 101 Change Order for Paving of Main Street from CR 101 to Bluff Avenue
and Bluff Avenue from Main Street to Market Street(D&E)
B] Parks. Recreation and Natural Resources
C] Police and Fire
D] Communi Development
1. Amending City Code Relating to Pawnbrokers—Ord.No. 848 (A)
E] Personnel
� F] General Administration
1. Derby Days Authorizations (A&D)
2. Future of Downtown Fire Station Building(C) .
14] Council Concerns
15] Other Business
' 16] Adjourn to Tuesday,July 12, 2011 at 7:00 p.m.
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE,MINNESOTA JULY 5, 2011
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman,
Steve Clay,Matt Lehman and Pamela Punt present. Also present Mark McNeill, City
Administrator; Kris Wilson,Assistant City Administrator; Jim Thomson, City Attorney; Judith �
S. Cox, City Clerk; R. Michael Leek, Coxnmunity Development Director; Bruce Looney,Public
Works Director/City Engineer; Julie Linnihan,Finance Director; and Jeff Tate,Police Chief.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill
asked to add to Other Business discussion of the location of July 12�''s workshop and a brief
presentation by Kris Wilson regarding email addresses.
Clay/Heitzman moved to approve the agenda as amended. Motion carried 5-0.
In the Mayor's report Mayor Schmitt said he attended the Boards and Commissions picnic, a
needs assessment meeting with St. Francis/Park Nicollet Clinic,the Transportation and
Economic Development for the Crreater Minnesota Area, and the school Superintendent
interviews. Mayor Schmitt also said he attended the SCALE Boaxd Meeting. Discussion �
. involved the government shutdown,the Scott County lawsuit and the possible changes to the
2012 Met Council appointments.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr.
McNeill asked to remove S.A.3, Order a Feasibility Report for Sewer and Water Extensions on
CSAH 69 from Scott Street to Apgar Street—Resolution No. 7109.
Lehman/Heitzman moved to approve the Consent Agenda as amended,removing S.A.3.,
Ordering a Feasibility Report for Sewer and Water Extensions on CSAH 69 from Scott Street to .
Apgar Sixeet. Mx. McNeill read the Consent agenda. Motion carried 5-0.
Lehman/Heitzman moved to authorize the appropriate City officials to execute an extension .
agreement with WSB &Associates, Inc. for the design of the Upper Valley Drainage Ditch Wall �
Improvements by CSAH 17. (Motion carried under the Consent Agenda)
Lehlnan/Heitzman�moved to approve the quote from Final Grade, Inc. in the amount of
$68,189.00 and an alternate quote for the replacement of a wall cap on the southernmost �
retaining wall tier for$1,577.66 for the Upper Va11ey Drainage way Slope Stabilization Project
in Scenic Heights. (Motiori carried under the Consent Agenda)
Lehman/Heitzman moved to declare the 1996 Cadillac Seville,VIN: 1G6KY5290TU800971; the
2000 Mitsubishi Mirage,VIN: JA3AY26CX6U045363; the 2003 Kia Sorento, VIN:
KDNJC733X35181304; the 2005 Nissan Altima, VIN: 1N4AL11D15C251950; and the 2006
Jeep Commander, VIN: 1J8HG58216C219261 as surplus property. (Motion carried under the
Consent Agenda)
Official Proceedings of the July 5, 2011
Shakopee City Council Page-2-
Lehman/Heitzman offered Resolution Number 7108, a Resolution Authorizing Acceptance of a
Traffic Safety Award, and moved its adoption. (Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7107, a Resolution Approving a Joint Powers
Agreement with the Minnesota Internet Crimes Against Children Multi-Agency Task Force and
the State of Minnesota, acting through its Commissioner of Public Safety, Bureau Of Criminal
Apprehension, and moved its adoption. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to direct the appropriate City officials to execute the Amendment to
the PUD Agreement for Dean Lakes Project. (Motion carried under the Consent Agenda)
. Lehman/Heitzman moved to accept,with regret,the resignation of Carrie Duckett from the
position of IT Coordinator, effective July 15, 2011, and authorize the appropriate staff to begin
the selection process for the City's next IT Coordinator. (Motion carried under the Consent
Agenda)
LehmanlHeitzman moved to accept the resignation of Luke Struck from his position as paid-on-
call firefighter with the Shakopee Fire Department. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to approve the bills in the amount of$815,025.77 and electronic
transfers in the amount of$512,129.69 for a total of$1,327,155.46. (Motion carried under the
Consent Agenda)
Lehman/Heitzman 1. Moved to approve the application and grant a temporary on-sale 3.2
percent malt liquor license to the Shakopee Jaycees, Inc. for the fenced in beer garden(Tent A-
near Stage area) at Huber Park, on Friday, August 5,201 l, from 5:00 pm to midnight and the bar
being cleared of alcohol by 12:30 a.m., and on Saturday,August 6,2011 from 11:00 a.m. to
midnight and the bar being cleared of alcohol by 12:30 a.m. 2. Moved to approve the application
and grant a temporary on-sale 3.2 percent malt liquor license to the Shakopee Jaycees, Inc. for
. the fenced in beer garden (Tent B—near Taste of Shakopee area) at Huber Park, on Thursday,
August 4, 2011 from 5:00 p.m. to 9:00 p.m. and the bar being cleared of alcohol by 9:30 p.m.,
and on Saturday,August 6, 2011, from 11:00 a.m. to midnight and the bar being cleared of
alcohol by 12:30 a.m. (Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7110,A Resolution Changing the August 2, 2011
Council Meeting Date, and moved its adoption. (Motion carried under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that
was not on the agenda. No one responded.
Bruce Loney, Public Works Director/City Engineer, stated that Mayor Schmitt asked that S.A.3 .
be removed from Consent to discuss Ordering Preliminary Engineering Report for CSAH 69
utility Improvements.
Mayor Schmitt stated that he asked for the removal of S.A.3 to discuss the inclusion of 126 Scott
Street and 406 1 St Ave. W. in the preliminary engineering�report to analyze the extension of
sanitary sewer and water services. �
Official Proceedings of the July 5,2011 �
Shakopee City Council Page-3- .
Lehman/Punt offered Resolution No. 7109, a Resolution Ordering a Preliminary Engineering
Report for the CSAH 69 Utility Improvements and to include the property at 126 Scott Street and
406 1St Ave. W. in the report, and moved its adoption. Motion carried 5-0.
Mayor Schmitt asked for the Council liaison reports. Cncl. Lehman and Cncl. Clay had no
� reports. Cncl. Heitzman said he attended the school board meeting which was the last meeting
that Jon McBroom, Superintendent, attended before his retirement. Cncl. Punt attended the Scott
County Transit meeting. She said they discussed the Eagle Creek Park and Ride progress as well
as the progression of the Marshall Road Transit station.
Clay/Heitzman moved to recess for an Economic Development Authority Meeting at 7:20 p.m.
Motion carried 5-0.
Mayor Schmitt reconvened the meeting at 7:31 p.m.
Mr. Loney presented Council with the C.R. 101 Change Order for Paving of Main Street, from
lst Avenue to Bluff Avenue and Bluff Avenue from Main Sireet to Maxket Street.
Mr. Loney reminded Council that they approved a change order to repave Minnesota Street,
Dakota Street and Prairie Street from C.R. 101 to Bluff Avenue in conjunction with the C.R. 101
project. Mr. Loney said staff has worked with the contractor N.W. Asphalt to obtain a cost
estimate for the paving noted above. The price is $34,710.00. �
Mr. Loney said the issues for Main Street north of C.R. 101 are the sanitary sewer which is very
shallow and the services to the homes to the east that freeze up during the winter. It was
proposed with the reconstruction of Main Street to reroute the sanitary sewer main to Bluff Ave •
which has more depth. Shakopee Public Utilities (SPUC)has commented that their watermain is
of the age to be replaced and not at the depth they would desire and there are service line issues
that should be corrected with a new water line. Financially SPUC advised staff that it would be
better for them to replace the watermain next year. It is staff's opinion that the utilities should be
replaced on Main Street before repaving the street.
After staff answered Council's questions, Joe Adams, Engineer with Shakopee Public Utilities
Commission, discussed the water issue on Main Slxeet.
Clay/Lehman moved to direct staff to hold off on the repaving of Main Street from C.R. 101 to
Bluff Avenue until next year or such time as the water and sewer reconstruction has been �
completed and to hold off on the repaving Bluff Avenue from Main Street to Market Street until
a connection is made to residence that has a water main connection to Main Street that SPUC
wants to reconnect to Bluff Avenue. Discussion followed.
Mr. Loney wanted to clarify the motion that Cncl. Clay wanted to put a connection out from the �
residence discussed in the motion. Cncl. Clay verified that he intended to put a connection out
from the residence. "
Cncl. Clay modified his motion regarding Bluff Avenue to have the temporary water connection
put in place for the residence and then pave Bluff Avenue from Main Street to Market Street this
year. �
Official Proceedings of the July 5, 2011
Shakopee City Council � Page-4-
Mayor Schmitt asked for a vote on the motion. Motion failed 5-0 with all Council rnembers
opposing the motion.
Clay/Punt moved to direct staff to pave Bluff Avenue from Market Street to Main Street and
have the water stubbed in for the one property owner as part of that process and defer Main
Street water, sewer and paving unti12012 or whatever date is feasable. Motion carried 5-0.
Michael Leek, Community Development Director,presented Council with the Proposed
Amendment to Shakopee City Code Sec. 6.28 Related to Pawn Brokers.
Mr. Leek said that at the June 21St Council meeting, Council directed staff to work with the City
Attorney to draft an amendment to Shakopee City Code Sec. 6.28 to address licensing of
� pawnbrokers in light of the pending repeal of the location limitation for pawnbrokers. Mr. Leek
said the draft addresses a limitation on the number of licenses based on population and also the
distance between pawn establishments intended to lessen any risk of illegal activities.
Clay/Punt offered Ordinance No. 848, Fourth Series, and Ordinance of the City of Shakopee
Amending Shakopee City Code Sec. 6.28 as it relates Specifically to Pawnbrokers, and moved
its adoption. Discussion followed. -
Cncl. Lehman stated he opposes the amendment because of the restrictions of licensing of these
types of businesses in the community. Jeff Tate, Police Chief, also addressed Council stating
that additional pawnbrokers in the community would significantly increase the workload of the
police department that would require additional staff.
Mayor Schmitt asked for a vote on the motion. Motion carried 4-1 with Cncl. Lehman opposing.
Mark McNeill, City Administrator,presented Council with the Derby Days Authorizations.
Mr. McNeill said that Council is asked to consider approval to a number of requests from the
Derby Days Committee and City staff related to this year's event. Mr. McNeill highlighted the
changes from last year which include adding a second beer tent. The other includes a change to
the Derby Day's paxade route due to road construction and various public parking restrictions.
Jack McGovern of the Derby Day's committee answered questions Council had regarding the
requests. Mr. McGovern also asked to add to the request list that the Annual Water Fight could
be moved from 3rd Avenue between Lewis and Somerville to Second Avenue and Fuller Street,
as an option.
Punt/Lehman moved to approve the various requests of the Derby Days Committee and staff
regarding the Derby Days Weekend to be held Wednesday August 3rd through Sunday,August
7�', 2011. Also, approve the request that the Annual Water Fight be moved from 3rd Avenue
between Lewis and Somerville to Second Avenue and Fuller Street, as an option. (Memo from
Recreation Supervisor and City Admin.istrator dated July 5, 2011, CC Document No. 497.)
Discussion followed.
Cncl. Lehman thanked the Derby Day's Committee for all of their time and effort to put together
the Derby Day's events. �
Official Proceedings of the � July 5, 2011
Shakopee City Council � Page-5-
Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. �
Kris Wilson,Assistant City Administrator,presented Council with the Future of Downtown Fire
Station Building.
Ms. Wilson stated that upon the completion of the new fire station at 1001 Vierling Dr. W.,the
Fire Department will no longer have a need for the old station located at 334 2°d Ave. W. Ms. .
Wilson said that no other City department has an interest in taking over the building. Ms.
Wilson asked the Council to authorize the sale of the old fire station. Discussion followed.
Consensus of council members was for staff to hire an appraiser to get an appraisal of the
property and to explore the City's options regarding the property.
Mayor Schmitt asked if there was any other business or Council concerns.
Mr.McNeill asked for Council's input on where to hold the Julyl2th budget workshop meeting.
Council members agreed to holding the meeting at the Police Station conference room. .
Ms. Wilson advised Council that the City will be changing their email soflware from Microsoft
Outlook to Google. She noted that no one's email address will change; however,the access � _
point to obtain email has changed. She gave Council a brief overview of how to access their
email on gmail.
Mayor Schmitt asked if there were any other Council concerns.
Cncl. Heitzrnan asked staff to look into why the Animal Control activity reports that were
requested have not been in the Council activity packets. Mr. McNeill stated that he would look
into the matter.
Clay/Lehman moved to adjourn to Tuesday, July 12, 2011 at 7:00 p.m. at the Police Station.
Motion carried 5-0.
The Council meeting ended at 8:53 p.m.
L. 'v��l�.�l.1iu � _ . -
�
lJu ith S. Cox
City Clerk
Kim Weclanan �
Recording Secretary �