HomeMy WebLinkAbout06/21/2011 TENTATIVE AGENDA
CITY OF SHAKOPEE �
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JIJNE 21,2011
LOCATION: Council Chambers, City Ha11, 129 Holmes Street South
SFiakopee�l�tission Statement
7Fie 1Vlission of tFie City of S(iakopee is to provicCe tFie opportunity to Cive, workand pCay in a
community witFi a proud past,promisircg future, and smaCC-town atmospFiere witFiin a metropoCitan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth,development and change.
C. Maintain the City's strong fmancial health.
D. Maintain,improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees.
F. Housekeeping item .
Mayor John Schmitt presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance �
3] Approval of Agenda
4] Mayors Report
5] Consent Business—(All items listed in this section are anticipated to be routine. After a
discussion by the Mayor,there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed .
will be considered following the public hearing portion of the agenda. Those items
remaining on the consent agenda will otherwise not be individually discussed and will be .
enacted in one motion.)
A] Communitv Development
1. Text Amendment for Variances—Ord.No. 847 (F)
2. Resignation of Francis Hagen from the Transit Commission(F)
B] Public Works and EnQineering
1. Cooperative Agreement with Scott County for Replacement of Traffic Control
Signal System at CSAH 101 and Stagecoach Road (D)
2. Extension Agreement with WSB &Associates, Inc. to Update the City's
Comprehensive Water Resources Management Plan(D)
TENTATIVE AGENDA
June 21,2011 �
Page 2
5] Consent Business continued:
C] Parks,Recreation, and Natural Resources
D] Police and Fire
1. Fire Station Change Order No. 1 (F)
E] Personnel
F] General Administration
1. Approve Bills in the Amount of $1.031,063.23 (C) �
2. Approve Minutes of June 6 and June 7, 2011 (F)
3. On Sale Liquor License—Raceway Park Inc. (F)
4. On Sale and Sunday On Sale Liquor Licenses—Stonebrooke Golf Club LLC
(F)
5. Out of State Travel—Police Chief Conference (E)
6. Police Chief Take Home Vehicle (E)
7. Banking Services—Resolution No. 7105 (F)
8. Temporary On Sale Liquor License—Fraternal Order of Eagles#4120 (F)
� 6] RECOGNITION BY CITY COiTNCIL OF INTERESTED CITIZENS—(Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit�of viewers and other attendees.)
7] 2010 Audit Presentation by Kern,DeWenter, Viere, Ltd. (KDV)
8] Business removed from the consent agenda will be discussed at this time
9] Liaison Reports from Council Members
10] Recess for Economic Development Authority Meeting
11] Reconvene
12] Recommendations from Boards and Commissions
A] Planned Unit Development(PUD) Amendment Request for Dean Lakes PUD
from Ryan Companies US Inc.—Res. No. 7106
TENTATIVE AGENDA
June 21, 2011
Page 3
13] General Business:
A] Communitv Development
1. Discussion of Regulations Regarding Pawnshop Locations (B)
B] Public Works and En�ineering
C] Paxks,Recreation and Natural Resources
D] Police and Fire
E] Personnel
. F] General Administration
1. Performance Measurement Program (C&D)
14] Council Concerns
15] Other Business .
16] Adjourn
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JLTNE 21, 2011
Mayor Schmitt called the meeting to order at 7:00 p:m. with Council members,Pat Heitzman,
Steve Clay,Matt Lehman and Pamela Punt present. Also present Mark McNeill, City
Administrator; Kris Wilson,Assistant City Administrator; Jim Thomson, City Attomey; Judith -
S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public
Works Director/City Engineer; and Julie Linnihan, Finance Director.
The Pledge of Allegiance was recited. �
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said
staff had no changes to the agenda.
Clay/Punt moved to approve the agenda. Motion carried 5-0.
In the Mayor's report,Mayor Schmitt said he attended the 169 Corridor meeting and discussed
the impact of the possible government shutdown to the Highway 101/13 interchange project.
Mayor Schmitt also attended the SCALE board meeting. Discussed were capital projects for the
future. He attended the Minnesota Go program put on by Mn/DOT. He also attended the
Chamber luncheon in which three legislatures also attended. Mayor Schmitt said there was also
a girls youth softball tournament over the weekend and on Monday the Police Department's
torch run for Special Olympics took place.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda.
Lehman/Heitzman moved to approve the Consent Agenda. Mr. McNeill read the Consent
agenda. Motion carried 5-0.
Lehman/Heitzman offered Ordinance No. 487,An Ordinance Amending Chapter 11 (Zoning)
Regarding Variances, and moved its adoption. (Motion carried under the Consent Agenda) �
Lehman/Heitzman moved to accept with regret the resignation of Mr. Francis Hagen from the
Transit Advisory Committee, and authorized the appropriate City officials to take the steps
necessary to fill the vacancy created by Mr. Hagen's resignation. (Motion caxried under the
Consent Agenda)
Lehman/Heitzman authorized the appropriate City officials to execute the Signal System
Agreement with Scott County for the replacement of a traffic control signal system on CSAH
101 and Stagecoach Road. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to authorize the appropriate City official to enter into an extension
agreement with WSB &Associates for Updates to the Comprehensive Water Resources
Management Plan (CWRMP) for the City of Shakopee(esti.mated cost$11,000-$12,000).
(Motion carried under the Consent Agenda)
■
Official Proceedings of the June 21, 2011
Shakopee City Council Page-2-
Lehman/Heitzman moved to approve Change Order#1 and authorize the expenditure of$15,659
from the project contingency fund for plumbing-related changes to the new fire station. (Motion
carried under the Consent Agenda)
Lehman/Heitzman moved to approve the bills in the amount of$626,313.98 and electronic
transfers in the amount of$404,749.25 for a total of$1,031,063.23. (Motion carried under the
Consent Agenda)
Lehman/Heitzman moved to approve the minutes of June 6, 2011 and June 7, 2011. (Motion
carried under the Consent Agenda)
LehmanlHeitzman moved to approve the application and grant an on sale liquor license for a11
days of the week to Raceway Park Inc. dba Raceway Park, One Checkered Flag Boulevazd,
conditioned upon compliance with all licensing requirements of the City Code, effective July 1,
2011. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to waive the requirement of the City Code Section 5.02, Subd. 9 for
Stonebrook Golf Club LLC dba Stonebrook Golf Club, and approve the applications and grant
an on sale and Sunday on sale liquor license to Stonebrooke Golf Club LLC dba Stonebrooke
Golf Club,2693 County Road 79, effective July 1, 2011. (Motion carried nnder the Consent .
Agenda)
Lehman/Heitzman moved to authorize Police Chief Jeff Tate and one police captain to attend the �
IACP Conference to be held in Chicago, Illinois, October 22-26, 2011. (Motion carried under the
Consent Agenda)
Lehman/Heitzman moved to direct that the Employment Agreement with Police Chief Jeff Tate
be amended to extend the take home city vehicle provision for an additional two years until May
31, 2013, or until such time as a replacement vehicle is needed, whichever is first. (Motion
carried uncier the Consent Agenda) .
Lehman/Heitzman offered Resolution No. 7105,A Resolution Authorizing Banking Services
with Voyager Bank, and move its adoption. (Motion carriec�under the Consent Agenda)
Lehman/Heitzinan moved to approve the application and grant a temporary on-sale liquor license
to the Fraternal Order of Eagles#4120, 220 2nd Avenue West, for July 9, 2011, conditioned upon
meeting all licensing requirements. (Motion carried under the Consent Agenda)
� Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that
was not on the agenda. No one responded.
Julie Linnihan, Finance Director, introduced Kaxa Gaffy, CPA Audit Manager with Kern,
DeWenter,Viere, Ltd. (KD�who presented the 2010 comprehensive audit.
In an overview, Ms. Gaffy discussed the Comprehensive Annual Financial Report, Compliance
with Government Auditing Standards/Legal Compliance Audit Guide and the Management
Letter.
Official Proceedings of the June 21, 2011
Shakopee City Council Page-3-
Ms. Gaffy discussed the City's material weaknesses, significant deficiencies and control �
deficiencies. This is due to the sma11 number in staff in some divisions who control incoming
and outgoing cash flow.
Overall Ms. Gaffy said that the City of Shakopee is in good financial standings with a Moody
Bond rating of Aa2,which is a good rating.
Ms. Gaffy then summarized the required communication summary with regard to the auditing
performance and process preformed by KDV.
Lehman/Clay moved to accept the findings of the audit for 2010. Motion carried 5-0.
Mayor Schmitt asked for Council liaison report. Cncl's. Punt, Heitzman, Clay and Lehman had
nothing to report.
Lehman/Clay moved to recess for an Economic Development Authority meeting at 7:23 p.m.
Motion carried 5-0.
Mayor Schmitt reconvened the meeting.
Lehman/Heitzman moved to recess for five minutes. Motion carried 5-0.
Mayor Schmitt reconvened the meeting at 7:50 p.m.
Michael Leek, Community Development Director,presented Council with the Planned Unit
Development(PUD) Amendment Request for Dean Lakes PUD.
Mr. Leek said the Ryan Companies has made application for a PUD Amendment to the Dean
Lakes PUD. The original PUD approval allows for development consistent with the approved
development plan only, specifically, commercial,residential, and business park uses. The
` applicant is requesting to amend the PUD to allow the planting and harvesting of agricultural
crops for seven years on 60 acres of vacant property designated for business park development.
Mr. Leek said that if the request was approved by Council, Scott County Taxation Department
noted that the request would reclassify the property to an agricultural status beginning 2012. .
Reclassification would result in approximately$231,000 less taxes being collected which would
include$7,6001ess to the City of Shakopee. �
Mr. Leek said the Planning Commission recommended to the City Council the approval of the
request subj ect to conditions.
Casey Hankinson,Vice President, 6615 Parkwood Lane, Edina of Ryan Companies, Chris Brink,
Civil Engineer of Ryan Companies and Da1e Coffinan from Outdoor Vision who Ryan
Companies contracts with for farming were present to answer questions from Council.
Mr. Hankinson d.iscussed the initial intent Ryan Companies had for the Dean Lakes properties
and that is for business development. However, the 90 acres of business pazk withi.n the property
has been very slow to develop. Mr. Hankinson said that Ryan Companies is now paying$1.2
Official Proceedings of the June 21, 2011
Shakopee City Council Page-4-
million dollars in taxes with the current configuration. Mr. Hankinson said the company has
been able to absorb the amount for the last couple of years but they are now trying to find a way
to help curb the cost.
• After Council asked questions of Mr. Hankinson, Mayor Schmitt asked for a motion.
Clay/Lehman moved to deny the request for the PUD amendment and direct staff to prepare a
resolution of denial. Discussion followed.
Mayor Schmitt asked if the other properties in the City that are zoned industrial and vacant at
this time,if they are being taxed as agricultural land. Mr. Leek said he would have to check the
County classifications for those properties.
Ms. Punt commended Ryan Companies for the plans process they have gone through which
included keeping the adjacent residences appraised of their plans.
Cncl. Lehman said he would support the plan but not for seven years. Mr. Hankinson reminded
Cncl. Lehman that if any of the 35 conditions in the resolution are not followed,the amendment
could be denied. Mr. Hankinson said that the reason for seven year amendment was to eliminate
going through the process again.
Mr. Clay said his objection to the request is not about agriculture but about taxes. He believes
that the City has helped Ryan Companies with the development with tax abatement and changed
the use to residential and commercial.
Chris Brink, 14317 Kippling Ave. S., Savage, Engineer for Ryan Companies, addressed Council
stating that farming would maintain the property esthetically for the surrounding residents.
Mayor Schmitt asked for a vote on the motion. Motion failed 3-2 with Cncl. Punt, Cncl.
Heitzman and Mayor Schmitt opposing.
HeitzmanlPunt moved to approve Resolution No. 7106,Approving An Amendment to the
Planned Unit Development for Dean Lakes Allowing Agricultural Uses.
Cncl. Lehman said he would approve the motion if the motion was to change the length of the
amendment.
Mayor Schmitt asked for a vote on the motion.
Motion carried 3-2 with Cncl. Lehman and Cncl. Clay opposing. -
Mr. Leek presented Council with the Discussion of Regulations Regarding Pawnshop Locations.
Mr. Leek said that effective August 1, 2011 the Legislature has repealed a provision in statute
that prohibited pawnshops from being any closer to "gambling casinos"than"ten driving miles".
With the change, there would be increased opportunities for new pawnshop locations within the
City of Shakopee.
Official Proceedings of the June 21, 2011
Shakopee City Council Page-5-
Mr. Leek asked Council to provide direction whether to consider changes to the Shakopee City
Code to address the changed circumstances.
Jeff Tate, Shakopee Police Chief, said that if an additional pawn shop were to locate to
Shakopee,his department would see an increase in work load. He also said that last year the two
current pawn shops took in over 100 items that were stolen outside of Shakopee and
. approximately 80 items that were stolen within Shakopee.
Mayor Schmitt asked that staff work with Chief Tate and Mr. Thomson to draft amendments to
both City Code Chapters 6 and 11 for Council consideration.
Ms. Linnihan,Finance Director,presented Council with the Performance Measurement Program.
Ms. Linnihan said that 2010 the legislature created the Council on Local Results and Innovation.
The group established 10 performance measures for Counties and Cities that would provide a
guide for determination of effectiveness and efficiency of e�sting services. To participate in the
program, cities must submit a report to the Office of State Auditor by July 1, 2011, consisting of
a declaration of intent to participate.
Council discussed the pros and cons of the Performance Measurement Program.
Heitzman/Lehman moved to not participate in the Performance Measurement Program. Motion
carried 5-0.
Mayor Schmitt asked if there any other business or Council concems. Cncl.Heitzman asked when the
sidewalks going across the railroad tracks on Second Avenue and Spencer Street are going to be finished.
Bruce Loney,Public Works Director/Engineer said the City has not been able to confirm with the railroad
company when the project will be finished.
Cncl.Lehman said he's received a few phone calls regarding road conditions between Main Street and
Bluff Ave because of the equipment from the Hwy 101 Project damaging the road. Mr.Loney said that
any damage the contractor creates will be repaired by the contractor. He also cautioned Council that the
� sewer li.ne is very shallow on the west end of Bluff Ave. .
LehmanlHeitzman moved to overlay Mai.n Street between First Avenue and Bluff Avenue, and also
overlay Bluff Avenue between Mazket St. and Mai.n St. and charge the contractor for damages they are
responsible for. Discussion followed.
Mr.McNeill asked if Council would be okay if the issues discussed were brought back for the July 5�'
meeting so staff could gather information. .
Lehman/Heitzman modified the motion to reflect adding the Bluff Avenue concerns to the July 5,2011
' Council meeting. Motion�carried 5-0.
Lehman/Clay moved to adjourn to Tuesday,July 5, 2011 at 7:OOp.m. Motion carried 5-0.
The Council meeting ended at 9:21 p.m.
u�Jl� � - �-�
J ith S. Cox Kim Weckman
ity Clerk Recording Secretary