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Home My WebLink About06/06/2011 TENTATIVE AGENDA � � CITY OF SHAKOPEE ADJ. REGULAR SESSION � SHAKOPEE,MINNESOTA JUNE 6,2011 • LOCATION: Shakopee Public Utilities Service Center,255 Sara.zin Street S�iaf#a�ee.M,�s4iar�StaEerne�r� .I Pce.Miaaiar�cr��Pr.e C�a�SPcaPa�ee i�s Ev.p�usuuicfe tf�Ce appauf.urcitc�Ea.�iue,wafcP�afr.d peac�in a canuncu�utc�w{tPi a pKaud pa.st, P�afni�sin��ufiuce,and ah�Eaw�z aEnwapPce�ce cui�Pcin a r�r.eficapaeitara 4eEtirr�. Work session with Shakopee Public Utilities Commission 1] Roll Call at 7:00 p.m. 2] Approval o�Agenda 3] Discussion Items a. Overview of SPUC Attachnients: SPUC History Book . Electric Service Area Map Minutes of 9/10/07 Joint Meeting—SPUC/City b. Street light policy/SPUC contributions 1. Sireet Light Utility concept Attachment: SPUC Res. 4923—Street Lighting Policy 5/3/11 Memo Bruce Loney—Special Lighting District c. Economic development needs/participation Attachment: 6/6/11 Memo/Power Point from CD Dixector Michael Leek d. Future development costs/needs in the 2nd high elevation and upper elevation areas Attachment: Water Service Area Map , e. SPUC extended customer service hours at other city facilities f. Cost sharing discussion � Attachment: 6/6/11 Memo re: Current Sharing g. SPUC contribution funding formula Attachments: SPUC Resolution 672 9/6/07 Memo from Mark McNeill re: Franchise Fees Report: 10 year SPUC Transfers h. Future needs 4] Other Business 5] Adjoum OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JLJNE 6, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, and Pamela Punt present; absent was Matt Lehman. Also present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney,Public Works Director/City Engineer; Julie Linnihan,Finance Director; and Judith S. Cox, City Clerk. Also in attendance were members of the Shakopee Public Utilities Commission(SPUC)—Terry Joos,Joe Helkamp,Bill Mars, and Mark Jost; absent was Bryan McGowan. Also present: John Crooks, Utilities Manager and Joe Adams, Planning and Engineering Director. Mayor Schmitt asked if there were any additions or deletions to the agenda. No one had any changes. Clay/Punt moved to approve the agenda. Motion carried 4-0. John Crooks,Utilities Manager,presented the group with the history and overviews of the Shakopee Public Utilities Commission (SPUC). He also provided a 100 year anniversary book of SPUC. Joe Adams,Planning and Engineering Director,provided a map of SPUC's electrical service areas in and outside the City limits. He said SPUC provides electrical service to 16,000 customers. 14,000 of those customers are residential users. Bruce Loney, Shakopee Public Works Director/City Engineer,presented the group with the current Street Light Policy from 1998 and stated that at some point the policy should be revised. Mr. Loney also discussed the Special Street Lighting(SLD) agreement with SPUC. Mr. Loney also stated that this policy is also in need of revisions. One example is the types of street light poles. Mr. Loney said the City prefers an anodized aluminum pole. Mr. Adams also agreed with Mr. Loney and stated that if the City and SPUC are in agreement of using the anodized aluminum poles,he would like permission to order poles for the current Hwy. 101 project. There was consensus of both bodies to purchase 10 anodized aluminum poles. Michael Leek, Community Development Director for the City of Shakopee,presented the group with Discussion of Shakopee Economic Development Efforts. Mr. Leek provided background information of the Economic Development Ad Hoc Committee. He said the Committee was created to make recommendations regarding the strategies the City should consider positioning itself for positive economic development. He talked about the Ad Hoc Committee's recommendations to the City Council which included reinstating the Economic Development Advisory Committee (EDAC). Mr. Leek also discussed the current efforts of the EDAC. Mr.Adams presented the group with a water service area map for the City of Shakopee. He discussed current active wells,water usage,water users, connection funds, and trunk water funds. - Official Proceedings of the June 6, 2011 Shakopee City Council Page-2- John Crooks,Utilities Manager,talked about SPUC's desire to extend customer service hours at other City facilities and that they are exploring different ideas of how that might work. Mark McNeill, City Administrator,presented the group with ideas of how the City and SPUC� could share services. He provided a list of services that the two currently share and advised the group to provide any other ideas to himself or John Crooks. Mr. McNeill then presented information on SPUC's contribution of fu.nds to the city. Mr. Crooks stated that since the contribution was formed 60 years ago, the contribution from SPUC to the city has always taken place and that Resolution No. 672 is the current contribution formula. Mr. Adams provided history of how the formula for funds was determined and how it has been revised over time. He said that the current model attempts to achieve the same dollar figure as was established earlier;that adjustments were always made to achieve the same dollar level. At this time the group was encouraged to discuss future needs. Cncl. Punt discussed innovations in energy resources. Mr. Crooks discussed the current work with Smart Grid Technology. Clay/Heitzman moved to adjourn. Motion carried 4-0. The meeting ended at 9:08 p.m. _ � • dith S. Cox City Clerk Kim Weckman Recording Secretary