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HomeMy WebLinkAbout05/17/2011 TENTATNE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MAY 17,2011 LOCATION: Council Chambers, City Ha11, 129 Holmes Street South SFiakopee�lission Statement 7�ie 9Vti.ssion of tFie City of SFiakopee is to provide tFie opportunity to�ive, workand pCay in a community witFi a proudpast,promising future, andsmaCC-town atmospFiere witFiin a metropoCitan settircg. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunifaes presented by growth,development and change. C. Maintain the City's strong fmancial health. D. Maintain,improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4) Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opporhanity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed � will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) . • A] Parks, Recreation, and Natural Resources 1. Citizen-Assisted Monitoring Program (CAMP) (D) B] Police and Fire C] Communitv Development TENTAT�IVE AGENDA May17, 2011 . Page 2 5] Consent Business continued: D] Public Works and En 'nig eering � 1. Sanitary Sewer Television Inspection(E) • E] Personnel l. Resignation of Firefighter Derek Dennis (F) 2. Resignation of Custodian Russell Jenkins (F) � ' 3. Resolutions of Appreciation for 25 and 30-year Employees (F) F] General Administration 1. Approve Bills in the Amount of $825,076.91 (C) 2. Approve Minutes of May 3, 2011 (F) 3. Temporary Beer Licenses—Shakopee Lions Club (F) 4. On Sale Liquor License—Salon Latino LLC (F) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: None 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Reconvene 12] Recommendations from Boards and Commissions 13] General Business: A] Parks, Recreation and Natural Resources 1. Chamber of Commerce Building Discussion (D) � TENTATIVE AGENDA May 17,2011 Page 3 13] General Business continued: B] Police and Fire C] Communitv Development � D] Public Works and EnQineering 1. Wood Duck Trail Street Reconstruction(E) 2. Extension Agreement for Design of a Bluff Avenue Storm Sewer(E) 3. CR 101 Street Lighting Change Order(D) E] Personnel F] General Administration 1. Results of Custodial Request for Proposals (RFP) (C) 2. Set Date for a Joint Meeting with Shakopee Public Utilities Commission (D) . 14] Council Concerns 15] Other Business ' 16] Adjourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MAY 17, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members,Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill�, City Administrator; Kris Wilson,Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; and Bruce Loney, Public Works Director/City Engineer. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to add 13.B.1, Successful Completion of Probationary Period for Officer Chad Wimmer. Heitzman/Clay moved to approve the agenda. Motion carried 5-0. In the Mayor's report Mayor Schmitt said he attended the 169 Corridor meeting in St. Peter, MN. He also attended the opening of Va1leyFair which celebrated their 35th Anniversary. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill asked to add 13.B.1, Successful Completion of Probationary Period for Officer Chad Wimmer. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr.McNeill read the Consent agenda. Motion carried 5-0. Lehman/Heitzman moved to enter into a contract to participate in the Metropolitan Counci12011 Citizen-Assisted Monitoring Program. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize staff to contract with Pipe Services Corporation for the television inspection of 75,000 linear feet of sanitary sewer main at a cost of$0.35 per linear foot,with funding to be expended from the Sanitary Sewer Fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept,with regret,the resignation of Derek Dennis from his position as paid-on-ca11 firefighter with the Shakopee Fire Department. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept,with regret,the resignation of Russell Jenkins from the position of custodian, effective May 31,2011. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7098 recognizing Judy Techam for providing 25-yeaxs of service and Resolution No. 7099, 7100 and 7101 recognizing Theresa Scherer, Jeanette Shaner and Pat Pennington for 30-years of service to the City of Shakopee, and moved their adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to grant Chad Wimmer full-time,regular status as a Police Officer for the City of Shakopee. (Motion carried under the Consent Agenda) Official Proceedings of the May 17, 2011 Shakopee City Council Page-2- Lehman/Heitzman moved to approve the bills in the amount of$465,153.63 and electronic transfers in the amount of$359,923.28 for a total of$825,076.91. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of May 3, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the application and grant a temporary on-sale 3.2 percent malt liquor license to the Shakopee Lions Club, for the designated, fenced beer garden adjacent to the concession stand at Tahpah Park, on June 3, 2011 from 5:00 to 10:00 p.m., on June 4 from 8:00 a.m. to 10:00 p.m. and on June 5 from 10:00 a.m. to 8:00 p.m. and, also grant a license for the designated, fenced beer garden between field No. 6 and 7 at Tahpah Paxk, on June 4 from 11:00 a.m. to 7:00 p.m., conditioned upon the Lions Club staffing two police officers on June 4 from noon to 6:00 p.m. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the application and grant an on sale liquor license to Salon Latino LLC, 810 East lst Avenue, efFective July 1, 2011, conditioned upon compliance with all � licensing requirements of the City Code. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked for Council liaison reports. Cncl. Lehman, Cncl. Punt and Cncl. Heitzman had no reports. Cncl. Clay attended the Shakopee Public Utility Commission meeting. He discussed SPUC's Annual Outage Report. Clay/Heitzman moved to recess for an Economic Development Authority Meeting. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 7:12 p.m. Kris Wilson,Assistant City Administrator,presented the Chamber of Commerce Building. Ms. Wilson said the Shakopee Chamber of Commerce/Convention and Visitors Bureau has requested some time before the City Council to discuss and gather feedback regarding the future of the Chamber offices. Ms. Wilson gave some background of the building located within Memorial Park such as when it was built, current value and the agreement the City has with the Chamber. Wayde Johnson,member of the Chamber of Commerce Board of Directors and Chair of the Facilities Committee, addressed Council. Also present was Tom Fraser, Chamber of Commerce Board of Directors. Mr. Johnson said the Chamber is currently evaluating its space needs and contemplating various repairs and/or potential improvements to the building as well as the , possibility of moving to another location. Before they make any decisions,they would like input from the City Council regarding what may or may not be acceptable to the City as the owner of the underlying land. Official Proceedings of the May 17, 2011 Shakopee City Council ' Page -3- Mr. Johnson wanted Council's thoughts on approving an expansion to the current building, if the Chamber does relocate, would the City be interested in the building and would the city allow for the Chamber to lease or sell the building to another user. Mr. McNeill said it would be viable for the City to use the building for programming however he did say that the building does need repairs which would be at the City's expense and it is not handicapped accessible. Members of the Council agreed that they would like to see the Chamber stay at the Memorial Park location. They also agreed to an expansion of the current building. Mr. Johnson said they would come back to Council before the end of the year with more information as to their decision. Bruce Loney, Public Work Director/City Engineer,presented Council with the Wood Duck Trail Street Reconstruction. Mr. Loney said Wood Duck Trail from CSAH 17 to Maple Trail was constructed in 1995. Due to poor soils,the road is failing and requires significant patching to maintain an acceptable driving surface. The estimated cost to reconstruct the roadway is $440,000.00. If Council adds the project to the 5-year CIP to be completely reconstructed in 2012,temporary patching can be completed this year at an estimated cost of$7,000.00. . After Council discussed the issue, it was agreed that the project should be added to the 5-year CIP but staff would need to re-evalua.te the CIP to see what other project can be moved to another year. Lehman/Heitzman moved to direct staff to bring back capital improvement plans for changing out Wood Duck Trail from CSAH 17 to Maple Trail, assessment cost estimates, and ongoing maintenance costs if the project is not done. Motion carried 5-0. Mr. Loney presented Council with the Authorization Extension Agreement for Design of a Bluff Avenue Storm Sewer. Mr. Loney said that portions of Bluff Avenue are currently gravel with no storm sewer drainage system. The current drainage system is an overland system that goes down a ravine on property owned by Jim Stocker. The City does not have an easement for this drainage and the ravine is showing signs of erosion. Sta.ff is recommending a design and construction of a storm sewer to preserve the life of the new bituminous pavement and would correct the erosion of property. Funding of this work would be out of the Storm Drainage Fund. The extension agreement from WSB &Associates is to survey and design a storm sewer system and provide easement documents at a cost not to exceed$9,750.00. Staff has contacted Shulz Ornamenta.l Iron and Jim Stocker about this potential project and both property owners indicated their support. Mr. Loney said he will also obtain cost estimates to pave Prairie Street,Dakota Street and . Minnesota.Street from ist Avenue to Bluff Avenue per earlier direction from council. Mr. Loney said the roads would be reclaimed to provide a suitable surface to place bituminous pavement. Official Proceedings of the May 17,2011 Shakopee CiTy Council Page -4- Lehman/Clay moved to authorize the appropriate City officials to execute the extension agreement with WSB &Associates,Inc. for the design of a storm sewer system for Bluff Avenue by Prairie Street and Dakota.Street at a cost not to exceed$9,750.00. Motion carried 5-0. Lehman/Heitzman moved to direct staff to obtain estimates for bituminous pavement work on Prairie Street,Dakota Street,Minnesota Street, from 15�Avenue to Bluff Avenue. Discussion followed. Mr. Loney provided pictures of the streets in question regarding their widths. Mr. Loney said the streets have varying widths. He is suggesting making all the street widths at 27 feet. Council agreed with Mr. Loney. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Mr. Loney presented Council with a cost estimate to add five lights west of Fillmore Street along the C.R. 101 corridor. During the design phase of C.R. 101 staff recommended replacing nine existing lights west of Fillmore Street to the signal at Sommerville Street. The original estimate was $72,000.00 or $14,400.00 per light,thus recommending deleting it from the design. The cost estimate received from Northwest Asphalt is$50,000.00 plus any rock excavation. Due to the cost decrease,the estimate is $22,000.00 lower than estimated and staff would recommend approving the change work order. Clay/Lehman moved to authorize additional street lighting work on C.R. 101 west of Fillmore Street at a cost of$50,000.00 plus a reasonable amount of graveUrock excavation. Motion carried 5-0. Ms. Wilson presented Council with the Results of the Custodial Request for Proposals. � Ms. Wilson said a total of six proposals were received and three respondents were interviewed. Ms. Wilson said since the companies have been interviewed, one of the City's three full-time custodians resigned which leaves two employees that would be impacted by the elimination of the positions. The primary benefit of switching to a private custodial company would be the cost savings. The total cost of employing custodial staff wages,benefits, supplies and equipment is $189,974.19 per year. The annual cost of the recommended custodial company is $108,816.00, a cost savings of$81,158.19 per year. Ms. Wilson provided Council with decision alternatives. 1. Decline all proposals and begin the hiring process for a new full-time custodian. 2. Hire a private company to clean the two buildings the resigned custodian cleaned and retain the proposals for further consideration later in the budget process. 3. Offer a voluntary separation incentive to remaining custodial employees who aze eligible for retirement at this time and hire the private company but do not move to lay-ofF employees that are not ready to go voluntarily. 4. Hire one of the private companies and offer a retirement incentive to eligible employees and proceed with a lay-off of Official Proceedings of the May 17, 2011 Shakopee City Council Page -5- any remaining employees not accepting or not eligible for the retirement incentive. Ms. Wilson � • said staff recommends options 3 or 4. Ms. Wilson said if the Council his willing to select an alternative that includes hiring a custodial company,the interview panel is recommending the proposal from Mulit-Services be accepted. Discussion followed. Clay/Heitzman moved to offer a voluntary separation incentive to remaining custodial employees who are eligible for retirement at this time; fill the currently vacant position, as well as any positions that become vacant as a result of the retirement incentive, with a private company,but do not move to lay-off employees that are not ready to go voluntarily. Motion carried 5-0. . Mr. McNeill presented Council with the Joint Meeting with SPUC and City Council. Mr. McNeill said it's been several years since the Shakopee Public Utilities Commissioners and the City Council have met together. Mr. McNeill asked if Council would be willing to have a joint meeting with SPUC. He provided dates and Council chose Monday, June 6,2011. Mayor Schmitt asked if there any other business or Council concerns. Cncl.Heitzman said he received a call from a resident who lives on Bluff St.who was asking if a stop sign could be installed at the intersection of Dakota St.and Bluff. Cncl.Heitzman also asked staff to evaluate the speed issues on 10�'Avenue between Fuller St.and Adams St. Cncl.Heitzman asked that there be School Zone sign with a speed reduction in the area of Sweeney Elementary. Mr.Loney said he would bring up the issues at the next Traffic Study Committee meeting. Mayor Schmitt invited Council to attend and open house at CertainTeed Corp.on OS/24/11 and an open house at the Chaska Community Center to discuss the Minnesota River Flood Mitigation. Lehman/Heitzman moved to adjourn to Monday, June 6, 2011 at 7:OOp.m. Motion carried 5-0. The Council meeting ended at 9:16 p.m. "u� �� � dith S. Cox ity Clerk Kim Weckman Recording Secretary