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HomeMy WebLinkAbout03/15/2011 1� �� � :I � TENTATIVE AGENDA CITY OF SHAKOPBE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 15, 2011 LOCATION: Council Chambers, City Hall, 129 Holrnes Street South SFiakopee 9�Zission Statement 2�'ie�t�tission of tFie City of Shakopee i.s to provid'e tFie opportunity to l'ive, workand play in a community witFi a proud past,promising future, and smaCC-town atmospFiere witFiin a metropoCitan setting. Agenda items are fied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. • B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong financial health. D. Maintain,improve and create strong partnerships with other public and private sector entit�es. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Acting Mayor Matt Lehman presiding , 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report A] Service Plaques—City Boards and Commissions 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor,there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Parks, Recreation, and Natural Resources B] Police and Fire � C] Communitv Development � 1. Extension Request for Final Plat Approval of South Parkview 5�Addition (F) 2. New Fare Reimbursement Agreement with Metropolitan Council (D) i, TENTATIVE AGENDA March 15, 2011 Page 2 5] Consent Business continued: '� D] Public Works and En 'ng� eerin� 1. Consultant Selection Process for Engineering Services (E) 2. Fuller Street Special Lighting District Agreement with Shakopee Public Utilities (D) 3. Approve Cooperative Agreement with Scott County and Reimbursement Agreement with Shakopee Public Utilities for C. R. 101 Improvements (D) E] Personnel F] General Administration l. Approve Bills in the Amount of $ 1,016,177.21 (C) . 2. Approve Minutes of March 1, 2011 (F) 3. Disposal of Excess Property—City Code Amendment—Ord.No. 844 (F) • 4. Set Workshop -Economic Development(Legos 301) (B) 6] RECOGNITION BY CITY COiTNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public hearing on submitting an outdoor recreation grant application to construct a picnic/warming facility within Greenfield East/Park Meadows Park 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Reconvene 12] Recommendations from Boards and Commissions A] Dedication of City Land as an Extension of Memorial Park(A&D) TENTATIVE AGENDA March 15, 2011 • Page 3 13] General Business: A] Parks,Recreation and Naiural Resources B] Police and Fire . 1. Ratification of 2011 Patrol Officers Union Contract(E) 2. Ratification of 2011 Sergeants Union Contract(E) C] Communitv Development D] Public Works and En 'neering 1. Approve Plans and Order Advertisement for Bids for the 2011 Bituminous Overlay, Project No. 2011-2 -Resolution No. 7090 (E) E] Personnel F] General Administration 1. Authorize Issuance of a Request for Proposals for Custodial Services (C) 14] Council Concerns � 15] Other Business 16] Adjourn to Tuesday,March 22,2011 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 15, 2011 Acting Mayor Lehman called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, and Pamela Punt present. Absent was Mayor Schmitt. Also present Mark McNeill, City Administrator; Kris Wilson,Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney,Public Works Director/City Engineer; and Jamie Polley,Parks,Recreation&Natural Resources Director. The Pledge of Allegiance was recited. Acting Mayor Lehman asked if there were any additions or deletions to the agenda. Mark McNeill said there were no changes. Clay/Heitzman moved to approve the agenda. Motion carried 4-0. In the Mayor's report Acting Mayor Lehman presented a plaque of appreciation to Ken Rynda for his service on the Park and Recreation Advisory Board. Acting Mayor Lehman asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill advised staff had no changes to the Consent Agenda. Cncl. Clay asked to add to the Consent Agenda item 13.B.1.,Ratification of 2011 Patrol Officers Union Contract and 13.B.2., Ratification of 2011 Sergeants Union Contract. Clay/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the consent agenda. Motion carried 4-0. Clay/Heitzman moved to extend the approval period of the final plat of South Parkview 5�' Addition to April 19,2013. (Motion carried under the Consent Agenda) Clay/Heitzman moved to authorize the appropriate City officials to execute a new fare reimbursement agreement with the Metropolitan Council for transit convenience/prepaid fare reimbursements. (Motion carried under the Consent Agenda) � � Clay/Heitzman moved to accept the Selection Committee's recommendation and to prequalify the firms of WSB &Associates, Inc.; Short, Elliott, Hendrickson, Inc.; and Bolton &Menk, Inc. for work in the City of Shakopee for a four-year period and authorize the City Attorney to prepare contacts for general municipal work in the City of Shakopee. (Motion carried under the Consent Agenda) Clay/Heitzman moved to authorize the appropriate City officials to execute the Fuller Street Special Lighting District Agreement. (Motion carried under the Consent Agenda) . Clay/Heitzman moved to authorize the appropriate City officials to execute the Construction Cooperative Agreement for County Road 101 Project No. CP-101-07 between the City of Shakopee and Scott County. (Motion camed under the Consent Agenda) Official Proceedings of the March 15, 2011 Shakopee City Council Page -2- Clay/Heitzman moved to authorize the appropriate CiTy officials to execute the Reimbursement Agreement between the Ciiy of Shakopee and Shakopee Public Utilities Commission for the utility work as part of County Road 101 Project No. CP-101-07. (Motion carried under the Consent Agenda) Clay/Heitzman moved to approve the bills in the amount of$627,180.01 and electronic transfers in the amount of$388,997.20 for a total of$1,016,177.21. (Motion carried under the Consent Agenda) Clay/Heitzman moved to approve the City Council meeting minutes of March 1,201 l. (Motion carried under the Consent Agenda) Clay/Heitzman offered Ordinance No. 844,Fourth Series,An Ordinance Amending City Code Chapter 2,Administration and General Government, Section 2.70,Disposal of Abandoned Motor Vehicles,Unclaimed Property and Excess Properly, Subd. 3. Disposal of Excess Property, and move its adoption. (Motion carried under the Consent Agenda) Clay/Heitzman moved to call for a"unified Plan for Economic Development"workshop to be held at 7 PM,Tuesday, May 10�',with the Planning Commission, and Economic Development Advisory Commission. (Motion carried under the Consent Agenda) Clay/Heitzman moved to authorize the appropriate officials to enter into the negotiated 2011 labor agreement with Law Enforcement Labor Services on behalf of the City's patrol officers. (Motion carried under the Consent Agenda) Clay/Heitzman moved to authorize the appropriate officials to enter into the negotiated 2011 labor agreement with Law Enforcement Labor Services on behalf of the City's Police Sergeants. (Motion carried under the Consent Agenda) � Acting Mayor Lehman asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Clay/Punt moved to open the Public Hearing on Submitting an Outdoor Recreation Grant Application. Motion carried 4-0. Jamie Polley,Parks,Recreation, &Natural Resources Director,presented Council with Submitting an Outdoor Recreation Grant Application. Ms. Polley said at the Mazch 1, 2011 meeting City Council offered Resolution No. 7069,A Resolution of the City of Shakopee, Minnesota Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Construction of a Picnic/Warming Facility within Crreenfield EastlPark Meadows Park. She explained that a public hearing is required prior to submitting the grant application by the March 31 St deadline. Ms. Polly presented Council with a concept design of the picnic/warming facility. She discussed construction, location and use of the building. She stated that the Park Department would like to try to construct the facility thus reducing the cost. The labor would count toward the 50/50 required match. � O�cial Proceedings of the March 15, 2011 Shakopee City Council Page-3- Acting Mayor Lehman asked if anyone from the audience wished to speak at the public hearing. No one responded. Clay/Heitzman moved to close the public hearing. Motion carried 4-0. Clay/Punt offered Resolution No.7069,A Resolution of the City of Shakopee,Minnesota, Authorizing the City to Submit an Outdoor Recreation Grant Program Application, and moved its adoption. Motion carried 4-0. Acting Mayor Lehman asked for liaison reports. Cncl. Punt had nothing to report. Cncl. Heitzman said he attended the 169 Corridor Coalition Meeting. He also attended the School Board Meeting where the tentative new school boundaries were discussed. Cncl. Clay attended the Shakopee Public Utilities Commission Meeting. He said SPUC is looking at a smart grid system. Acting Mayor Lehman said that he attended the 169 Corridor Coalition Meeting and the Derby Days committee meets this Thursday. Heitzman/Clay moved to recess for an Economic Development Authority meeting, at 7:22 p.m. Motion carried 4-0. . Acting Mayor Lehman reconvened the meeting at 7:26 p.m. � Ms. Polley presented Council with the Dedication of City Land as an Extension of Memorial Park. Ms. Polley introduced Jay Whiting and Joe Collins of the Shakopee Heritage Society(SHS)who wanted to present to Council their proposal. Mr. Whiting, President of the SHS, gave Council background on the City property that the SHS would like the City to dedicate as park land located south of Highway 101 and west of Sarazin Street. Mr. Collins presented Council with the SHS's phase proposal to add signage, information kiosk, picnic azea,trail connection to Memorial Park and native plantings. Acting Mayor Lehman questioned the difference between designating the land as park property versus dedicating it as City park property. Jim Thomson, City Attorney, said that if the City chose to dedicate the property as park land,it is much more difficult to undedicate if the City finds another use for the land. It was Council's direction to staff to further review designating the land as a park or dedicating the land as park properly. They also asked that staff follow up researching if there are restrictions to a portion of the property that is Scott County right-of-way. Bruce Loney,Public Works Director/City Engineer,presented Council with the Consideration of Approving Plans and Ordering Advertisement for Bids for the 2011 Bituminous Overlay, Project No. 2011-2. Official Proceedings of the March 15, 2011 . Shakopee City Council Page-4- Mr. Loney said the total estimated construction cost including a 5% contingency is $775,000.00. Currently there are excessive pavement markings in the downtown area. The current plans will eliminate the two on-street handicap stalls located on lst Avenue and the one on-street handicap stall located on Lewis Street north of 3`d Avenue. The cunent plans will also eliminate all crosswalks not located at intersections with 1 St Avenue and all para11e1 parking striping. Mr. Loney reported that the post office does not own the property it occupies and that there are no plans for additional pazking or handicapped parking. � After Council discussed handicapped parking and striping for crosswalks on City streets, it was decided to refer information to the Traffic Safety Committee to review the entire downtown business district parking policies. Clay/Heitzman offered Resolution No. 7090,A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2011 Bituminous Overlay,Project No. 2011-2, and moved its adoption. Motion carried 4-0. Kris Wilson,Assistant City Administrator,provided the Council with a copy of a Request for Proposals (RFP)and asked for the authorization to issue the RFP for custodial services. Ms. Wilson said the City currently employs three full-time custodians who work evening shifts and clean a total of seven City buildings. Ms. Wilson said that as the City continues to look for ways to provide services and maintain the City's assets at the lowest cost to taxpayers,now appears to be the right time to evaluate the structure of the custodial services. Ms. Wilson said that in order to fully a�.nd equita.bly evalua.te the options available to the City, an RFP process is required. Once the proposals are submitted, staff would then evalua.te the proposals, conduct interviews and check references and return to the CiTy Council in early May with a recommendation as to whether contracting out this function would be a cost savings. Discussion followed. Punt/Heitzman moved to authorize the appropriate City staff to issue the Request for Proposals for custodial services for City buildings. Motion carried 3-1 with Cncl. Clay opposing. Acting Mayor Lehman asked if there were any Council concerns or other business to discuss. No one responded. Clay/Punt moved to adjourn to Tuesday,March 22, 2011 at 7:00 p.m. Motion carried 4-0. The Council meeting ended at 8:38 p.m. � - �;-�,..� . �� J dith S. Cox C ty Clerk Kim Weckman Recording Secretary