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Home My WebLink About03/08/2011 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA MARCH 8, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South SPcaP�a�ee,AZiaoicz�State�neFr� JPee.Miaaicut a.�tPce(�a.�SR.a�ee ia Eo.p�wuide fPce a.ppacfuru�f.a.P,iue,caatcP�and pPa��tt a Gw�n�uuu�cuitQc a p�caud paaE, p'c°.nubi��cuie,and ornaP,�f.csca�z cr.f�ruwpPr,e�ce cuiEPcir�a rnef�r.aper?.ita.rz oe�in,�. Mayor John J. Schmitt presiding 1] Roll Call at 7:00 p.m. , 2] Approval of Agenda 3] Discussion of Final Plans for C.R. 101/First Avenue Reconsti-uction Project and � Draft Cooperative Agreement 4] Vierling Drive and CSAH 17 Improvement Project 5] Other Business 6] Adjolu-n.to Tuesday, March 15, 2011, at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 8, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay,Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Bruce Loney Public Works Director/City Engineer; and Judith S. Cox, City Clerk. . Also in attendance were Chris Chromy, Bolten&Menk, Inc.; Mitch Rasmussen, Scott County; and Joe Adams, Shakopee Public Utilities. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill, City Administrator, asked to add discussion on flood preparations,handicapped parking at the post office,handicapped parking in the City and a closed session to discuss labor negotiations. Punt/Heitzman moved to approve the agenda as amended. Motion carried 5-0. Bruce Loney,Public Works Director/City Engineer,presented Council with Discussion of Final � Plans for C.R. 101 and Draft Cooperative Agreement. Mr. Loney said that Scott County and their Engineer, Chris Chromy from Bolten &Menk, Inc. would like to go over the Draft Cooperative Agreement between the City of Shakopee and Scott County which includes cost participation and maintenance agreement; Draft Reimbursement Agreement between the City of Shakopee and Shakopee Public Utilities Commission (SPUC); and discuss the phasing plan for traffic control during the construction of the project and construction hours. Chris Chromy, Traffic Engineer with Bolten &Menk, Inc. discussed the construction plan for C.R. 101. He gave an overview of the improvements on C.R. 101 from Filmore Street to Marschall Road which includes sewer pipe replacement and storm sewer replacement. Mr. Chromy also discussed access closures and modification with property owners in the constructiori,area.�.Mr. Chromy said the estimated total for the project is $4.6 million dollars. Mr. Chromy then discussed the staging and construction schedule for the project. Mr. Chromy said the first stage is scheduled from mid-April to the end of June on the west and east end of the project area. He discussed local and regional detours during this phase. The second stage of the project is scheduled for July to September 23`�. He also discussed the local and regional detours during the second phase of construction. Mr. Chromy also said the construction times would be from 6:00 a.m. to 11:00 p.m. Monday thru Saturday. Mr. Loney provided the summary of the cost participation for the project. Mr. Loney broke down the costs to the following: Tax levy(bonding) $423,241; Storm Sewer$510,385; Sanitary Sewer$307,831 and Water$485,100. Mr. Loney also asked Council if they still wanted to replace the five light poles from Filmore Street to the bridge at 100% of the city's cost (approximately$72,000). All of Council concurred that the lighting should not be replaced at this time. Official Proceedings of the March 8, 2011 Shakopee City Council Page -2- Mr. Chromy advised Council the street lighting for the project is LED and is included in the base bid and the high pressure sodium option will be in the alternate bid. He said there is a$100,000 gap between the two but SPUC is willing to pay$27,000 and$73,000 would be the city cost. He asked if there was a threshold amou.nt that Council would be willing to pay, since bids will be received and awarded by the County before Council has another regular meeting. Consensus was that the Council can't give a threshold amount at this time because of the extra cost to the city after the contribution from Shakopee Public Utilities. Mr. Loney presented Council with the Vierling Drive and CSAH 17 Improvement Project. Mr. Loney said the City was selected for a Highway Safety Improvement Program grant in the amount of$1,080,000 to improve the intersection of Vierling Drive and Marschall Road. Mr. Loney provided a drawing showing the improvements far Vierling Drive at CSAH 17 which includes the north ramp off US Highway 169. He also provided a letter from Lezlie Vermillion, Scott County Public Works Director, indicating the cost participation level of Scott County which is 50% of the construction and right-of-way costs and a letter to the State of Minnesota outlining the application,project description and the proposed improvements for the project. � Mr. Loney asked for Councils approval to proceed with the project and whether to proceed with a 2013 construction or 2014 construction year schedule. All Council members agreed to proceed with the project and set the project schedule for 2014. Mr. Loney then provided Council with the flood preparation update. Mr. Loney said that Lift Station 16 (located North of Bluff Avenue and West of Marschall Road) is currently at 721.48 feet. He said a dike could be built around the lift station at a height of 723.5. If additional height is needed,Public Works would sandbag around the area. Mr. Loney said that they are monitori.ng the flooding very closely and will do whatever it takes to protect the lift station. Mr. Loney updated Council about handicapped street parking in front of the U.S. Post Office on Sommerville Street. Mr. Loney said there are currently eight parking spots in front of the post office. If handicapped parking was designated,two spots would be needed. Mr. Loney noted that there is no requirement to put handicapped stalls on the street. Mr. Loney said that it is actually the post office's responsibility to provide handicapped parking for their customers in their own parking lot;however, the parking lot is used for mail delivery and postal truck parking. Mr. Loney cautioned Council about designating city street parking as handicapped parking especially in front of a business. He said it would set a precedent and then other businesses would likely request the same accommodations. After Council discussed the issue it was decided that Mr. Loney should contact someone at the U.S. Postal Service regarding designating handicapped parking far their customers. Mr. Loney noted that there is handicapped parking on First Avenue south of River City Center. There are handicapped parking stalls in all street parking lots except the Lewis Street parking lot needs additional stalls and they will be striped. He explained that he would like consistency on where to put striping on streets, what criteria should be used, and that he will bring plans to Council on March 15�'. He noted that the downtown area was reconstructed in 1986 and that the ADA law was not adopted until around 1993. � Official Proceedings of the March 8, 2011 Shakopee City Council Page-3- Heitzman/Lehman moved to recess for a closed session to discuss labor negotiations, at 9:00 p.m. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 9:22 p.m. and stated that no action was taken by the Council during the executive session. Under other business council members advised the city administrator of ordinance violations to look into and a safety concern due to parking on Fillmore south of 1 St Avenue. • Lehman/Heitzman moved to adjourn to Tuesday, March 15, 2011 at 7:00 p.m. Motion carried 5-0. The Council meeting ended at 9:30 p.m. �� -�J •. u-ith S. Cox City Clerk Kim Weckman Recording Secretary �