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Home My WebLink About03/01/2011 ,� � -, TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA MARCH l, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South S�akopee 9Vlission Statement �e SYlission of tFie City of Shakopee i.s to provide t(ze opportuni�y to Cive, workand pCay in a � community wit(z a proud past,promising future, and smaCC-town atmosphere witFiin a metropo�itan setting. Agenda items are tied to the following long-term goals that support the City's strategic yision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. S. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong fmancial health. D. Maintain,improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. • F. Housekeeping item � Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance � 3] Approval of Agenda 4] Mayors Report A] Presentation of Squad Camera by Office of Traffic Safety 5] Consent Business—(All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Public Works and En�ineerin� l. Declare Trailers as Surplus Equipment (E) 2. Restricting Parking on 6th and l0u'Avenues,Project No. 2011-1, Resolution No. 7086 and Resolution No. 7087 (B) B] Parks,Recreation, and Natural Resources � TENTATIVE AGENDA March 1, 2011 Page 2 ° 5] Consent Business continued: " C] Police and Fire 1. Use of DWI Forfeiture Funds to Purchase CJIIN E-Briefmg Soflware (E)° !'�� 2. Acceptance of Crrant Funding for Siren Re-Banding(C) 3. State of Minnesota Joint Powers Agreement Criminal Justice Agency(D) w � �d�� D] Communitv Development • E] Personnel . F] General Administration 1. Approve Bills in the Amount of $801,416.12 (C) 2. Approve Minutes of February 8 and 15,2011 (F) 3. Amendment to 2011 Fee Schedule—Ord.No. 843 (F) 4. Restricted Fund Balance—Building Permit Activities (F) 5. Interfiuid Transfers (F) 6. Appointrnents to Boards and Commissions—Res.No. 7084 (F) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: None • � 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting: None 11] Reconvene 12] Recommendations from Boards and Commissions A] Authorize Submitting an Outdoor Recreation Grant Application and Setting a Public Hearing-Resolution No. 7069 (A) TENTATIVE AGENDA , March 1, 2011 Page 3 � � 13] General Business: � A] Public Works and En 'neering B] Parks, Recreation and Natural Resources C] Police and Fire 1. Award Contract for Construction of New Fire Station—Res.No. 7085 (A) 2. Spring Flooding Mitigation Efforts (A) D] Community Development E] Personnel F] General Administration . 1. Set Workshop Meetings (D) 14] Council Concerns 15] Other Business 16] Recess for Executive Session to Discuss Labor Negotiations 17] Reconvene 18] Adjourn to Tuesday,March 8, 2011 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 1, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director/City Engineer; Jamie Pulley, Parks,Recreation and Natural Resources Director; Gregg Voxland, Finance Director; Rick Coleman,Fire Chief; and Jeff Tate, Police Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to add S.E.1, Accept Resignation of CSO to the Consent agenda. Clay/Punt moved to approve the agenda as amended. Motion carried 5-0. In the Mayor's report Mayor Schmitt said he attended the Scott County Board meeting which was held in the Shakopee City Council Chambers. There was a presentation of the 169/494 interchange and other road projects that will affect the City of Shakopee. Mr. Bob O'Brien, from the MN Department of Transportation- Office of Traffic Safety,presented the Shakopee Police Department with new radar equipment, an award for their participation and leadership in citations during the Safe and Sober campaign over Labor Day. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. There were no changes. Lehman/Heitzman moved to approve the Consent Agenda including the addition of S.E.1, Acceptance of Resignation of Community Service Officer. Mr. McNeill read the Consent agenda. Motion carried 5-0. Lehman/Heitzman moved to declare trailer units #136-B and 136-P as surplus equipment. (Motion carried under the Consent Agenda) �., Lehman/Heitzman offered 1. Resolution No. 7086,A Resolution Restricting Parking on 6�'Avenue, from Adams Street to 10�'Avenue,Project No. 2011-1 and moved its adoption. 2. offered Resolution No. 7087, A Resolution Restricting Parking on 10�'Avenue, from 6�'Avenue to CSAH 69, Project No. 2011- 1, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate city staff to enter into a service agreement with Dakota County and use DWI forfeiture funds to purchase DJIIN E-Briefing software at a cost of$1,200 to be paid from DWI forfeiture funds. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate City officials to enter into an agreement with Scott County and accept grant monies from 1Vlinnesota Homeland Security Emergency Management to assist in offsetting the expense associated with the re-banding of the City's warning sirens. (Motion carried under the Consent Agenda) Official Proceedings of the March 1, 2011 , Shakopee City Council Page-2- Lehman/Heitzman offered Resolution No. 7088, A Resolution Approving State of Minnesota Joint Powers Agreements with the City of Shakopee on Behalf of its City Attorney and Police Department, and moved its adoption; effective March 1, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Crystal Marks from her position as a Community Service Officer with the Shakopee Police Deparlment, efFective March 11, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of$763,621.08 and electronic transfers in the amount of$387,250.44 for a total of$801,416.12. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of February 8, 2011 and February 15, 2011. (Motion caxried under the Consent Agenda) • Lehman/Heitzman offered Ordinance No. 843, Fourth Series,An Ordinance Amending the 2011 Fee Schedule for Licenses,Permits, Services and Documents, and moved its adoption. (Motion camed under the Consent Agenda) Lehman/Heitzman moved to adjust the restricted amount of General Fund—Fund Balance for 2010 building permit related activities by$459,261, from $677,293 to $218,032 as per the Springsted model and the agreement with the Builders Association of the Twin Cities. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the following inter-fund transfers for 2010; From To Amount Purpose Transit General Fund 11,200.00 Budget-overhead EDA General Fund 11,200.00 Budget-overhead Sewer Fund General Fund 50,000.00 Budget-overhead Surface Water General Fund 50,000.00 Budget-overhead CIF General Fund 122,000.00 Budget— Sealcoat 2002A Debt Service CIF 9,163.51 Close old DS Fund 2002B Debt Service CIF 5,295.65 Close old DS Fund 1998B Debt Service CIF 21,239.10 Close old DS Fund East Dean Cap. Proj. CIF 394,012.13 Close old DS Fund CIF 2010 Projects 19,942.85 Share of 2010 project costs CIF 2010 Projects 461,108.41 Shaze of 2010 project costs TIF#12 EDA 50.00 Reimburse admin cost TIF#13 EDA 2,771.85 Reimburse admin cost General Fund Building Fund IS 1,600,000.00 To support the Building Fund Park Asset IS Emp. Benefit IS 37,261.28 Adjust prior transfer downward to match benefit liability. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7084, A Resolution Appointing Individuals to Various Boards and Commissions, and moved its adoption. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. � Official Proceedings of the March 1, 2011 Shakopee City Council Page-3- Mayor Schmitt asked for Council liaison reports. Cncl. Lehman said he was part of the interview committee for various boards and commissions. He also attended the Derby Days meeting. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. Discussed was tree trimming around power lines, street lighting for the Hwy 101 corridor. SPUC said they would contribute$15,000 toward LED lighting if the City wanted LED lighting on the poles. Cncl. Heitzman said he attended the Scott County Board meeting that was held at the City of Shakopee. He also attended the School Board meeting where they discussed building openings/closures for 2011-2012. Cncl. Heitzman also attended the Downtown Partnership meeting. Cncl. Punt attended the Scott County Transit Review Board with Michael Leek. Jamie Polley,Parks, Recreation, and Natural Resource Director presented Council with the Outdoor Recreation Grant Application Resolution No. 7069 and Setting of Public Hearing. Ms. Polley said the City will be constructing the Greenfield EastlPark Meadow Park in the summer of 2011. The Minnesota Deparhnent of Natural Resources has established an Outdoor Recreation Grant to increase and enhance outdoor recreation facilities in local and community parks throughout the state. Ms. Polley said that the total cost of adding a park shelter/wanning facilities is approximately$200,000.00. Staff is recommending that the City's 50%match to the gra.nt include in kind services and funding from the Park Reserve Fund. She explained that a public hearing is required prior to making application for the grant. Clay/Heitzman offered Resolution No. 7069,A Resolution of the City of Shakopee, Minnesota Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Construction of a Picnic/Warming Facilities within Greenfield East/Park Meadows Park, and moved its adoption. Motion carried 5-0. Clay/Lehman moved to set a public hearing for March 15, 2011 at 7:00 p.m., or thereafter,to consider the constxuction of a park shelter/warming house at the Greenfield East/Park Meadows Park. Motion carried 5-0. Rick Coleman, Fire Chief presented Council with the Award of Contract for Constxuction of New Fire ' Station. Chief Coleman stated that a total of 15 bids were received with the low bid being submitted by Kue Contractors, Inc. from Watkins,MN. Their base bid was $2,316.601. StafFis recommending that two of the seven bid alternates be accepted, which would bring the total contract award to $2,365.002. Chief Coleman is also recommending a contingency fund in the amount of$143,000, or 6% of the construction costs with authority for the City Administrator to approve the use of these funds. Chief Coleman is also asking Council to authorize staff to initiate lease negotiations with Allina and also to consider an addition of$18,000 worth of IT equipment for the IT room at the new fire station that has been designated as a disaster recovery site for the City's IT network. Lehman/Punt offered 1. Resolution No. 7085, a resolution accepting bids on and awarding a contract for the construction of a new fire station, and moved its adoption; 2. moved to establish a contingency fund in the amount of$143,000 and grant the City Administrator the authority to utilize such funds as needed in the construction of the project as presented and, 3. moved to direct staff to enter into lease negotiations with Allina and return with a draft agreement for Council approval. Motion carried 5-0. Official Proceedings of the March 1, 2011 Shakopee City Council Page-4- Jeff Tate, Police Chief,presented Council with the Spring Flooding Mitigation Efforts. Chief Tate said that recently the National Weather Service(NWS)released projections related to spring flooding in Shakopee. The NWS is projecting major flooding which mostly impacts road closures in and around Shakopee. During the 2010 spring flood, the City of Shakopee provided sand and sandbags and stafFwere involved in coordinating a sandbagging effort at Valley Haven mobile home park. Bruce Looney, Public Works Director/City Engineer, discussed what Public Works has done to prepare for spring flooding with regard to sanitary sewer and road closures and Huber Park flood proofing. Lehman/Heitzman moved to accept the recommendations of flood mitigation which include providing sand bags and sand to be sold at the City cost,possibly removing the rubber chips at the Huber Park playground, and having staff look at increasing the berm height at L-16. Motion carried 5-0. Mark McNeill, City�dministrator,presented Council with Setting of Workshop Meetings. Mr. McNeill asked Council to consider setting a workshop meeting with Scott County on Tuesday,March 8�'to discuss the final details of CR 101/First Avenue reconstruction Project. There will also be a presentation on the status of the intersection of Vierling Drive and Mazschall Road project. He also asked Council to consider a workshop meeting on Tuesday,March 22°a for a presentation on the CR 69 overlay proj ect. Punt/Clay moved to call for workshop meetings to be held with�Scott County to discuss transportation topics at 7:00 p.m. on Mazch 8�' and March 22°a. Motion carried 5-0. Lehman/Heitzman moved to recess for an executive session at 8:13 p.m. to discuss labor contracts and negotiation strategies. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 8:45 p.m. and stated that no action was taken by City Council during the executive session. Heitzman/Punt moved to adjourn to Tuesday,March 8, 2011 at 7:00 p.m. Motion carried 5-0. The Council meeting ended at 8:46 p.m. c.��;t�, �. G'� - � �d�r� s. coX City Clerk Kim Weclanan Recording Secretary