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HomeMy WebLinkAbout02/15/2011 ' TENTATIVE AGENDA � CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, .MINNESOTA FEBRUARY 15, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South SFiakopee 9Vtission Statement 7(e�Yli.ssion of tFie City of SFiakopee is to provid'e tFie opportunity to Cive, workand play in a cominunity witFi a proud past,promising future, arufsmaCC-tozvn atmospFiere wit(zin a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue achve and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. C. Maintain the City's strong financial health. D. Maintain,improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] - Roll Ca11 at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a � discussion by the Mayor, there will be an opporlunity for members of the City Council to remove items from the consent agenda for inclividual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) � A] Public Works and En 'n� eerin� . 1. Market Street Storm Sewer Replacement(B) 2. 2011 Joint Powers Agreement for Traffic Markings, Crack Sealing, and Seal Coating (D) 3. Re-purchase Agreement for the Unit 162, John Deere Gator (E) 4. Re-purchase Agreement for the Unit 177, 2010 John Deere 6430 Tractor (E) • 5. Re-purchase Agreement for the Unit 134, 2009 John Deere 5085 Tractor(E) . TENTATNE AGENDA February 15, 2011 ' Page 2 � 5] Consent Business continued: ' B] Parks,Recreation, and Natural Resources C] Police and Fire ' 1. Surplus Properiy—Vehicles (C) D] Communitv Development E] Personnel �1. Resignation/Retirement of Finance Director Gregg Voxland (F) 2. Appoiniment of Finance Director(E) . 3. Hiring of Mechanic(E) F] General Administration 1. Approve Bills in the Amount of $801,416.12 (C) 2. Approve Minutes of February 1, 2011 (F) 3. Temporary On-Sale Liquor License for a Wine Tasting Fund Raiser(F) 4. Cancel February 22nd Joint Meeting with Scott County Board (F) 6] RECOGNITION BY CITY COLTNCIL OF INTERESTED CITIZENS—(Limited to five � minutes per person/subject. Longer presentations must be scheduled through the City . . Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearing for the 2011 Street Reconstruction Project, Project No. 2011-1, Resolution No. 7083 (E) 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Reconvene 12] Recommendations from Boards and Commissions . TENTATIVE AGENDA February 15, 2011 � Page 3 � � 13] General Business: � A] Public Works and En '�neering 1. 2011 Street Overlay Program (E) ' . 2. Long Term Capital Improvement Financing (E) 3. Consider Special Lighting District and Undergrounding of Existing Power Lines on C.R. 101 from Sommerville Street to the Mill Pond Bridge (D) B] Parks, Recreation and Natural Resources 1. 2010 Budget Improvement Package Extension(A) 2. Authorization to Seek Admission to NRPA Director School (E) C] � Police and Fire D] Communitv Development E] Personnel F] General Administration 14] Council Concerns , 15] Other Business 16] Adjourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 15, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; and Jeff Weyandt, Assistant City Engineer. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said there were no changes. Punt/Clay moved to approve the agenda as amended. Motion carried 5-0. In the Mayor's report Mayor Schmitt said he attended the 169 Corridor meeting and discussed project updates. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill advised Council that there was an updated memo for S.E.3., Hiring of Mechanic. Cncl. Lehman asked to add to the consent agenda 13.B.1, 2010 Budget Improvement Package Extension. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the consent agenda. Motion carried 5-0. Lehman/Heitzman moved to approve the Market Street storm sewer system from ist Avenue to Minnesota River with local share funding out of the City's Storm Drainage Fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate City officials to execute the Joint Powers Agreement for 2011 Traffic Markings, Crack Sealing and Seal Coating between the Cities of Burnsville,Apple Valley, Eagan, Elko New Market,Hastings, Lakeville, Mendota Heights, Rosemount, Savage,Prior Lake, Waconia, West St. Paul, South St. Paul and Shakopee. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to direct staff to utilize the re-purchase agreement with Ag Power, Inc. on the John Deere Gator for the price of$1,603.13. The purchase price to be funded out of the Internal Service Equipment Fund and direct staff to invoice the Shakopee Downtown Partnership $1,603.13 to reimburse the fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize staff to utilize the re-purchase agreement with Ag Power Enterprises, Inc. for the 2010 John Deere 6430 Tractor for the estimated price of$10,847.81 with the funds to be expended from the Surface Water Fund. (Motion carried under the Consent Agenda) Official Proceedings of the _�ebruary 15, 2011 Shakopee City Council Page-2- Lehman/Heitzman moved to authorize staff to utilize the re-purchase agreement with Ag Power Enterprises, Inc. for unit#134, 2009 John Deere 5085 Tractor for the price of$7,994.25 with the funds to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to declare the 1996 Plymouth Voyager,VIN: 2P4GP44R7TR705927; the 1996 Plymouth Breese, V1N: 1P3EJ46C3TN281665; and the 2000 Ford Explorer, VIN: 1FMZU73E3YLTA66229 as surplus property. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Gregg Voxland from the position of Finance Director effective March 31, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to hire Julie Linnihan for the position of Finance Director with the compensation of benefits as outlined in the February 11, 2011 memo from Kris Wilson, Assistant City Administrator, contingent upon successful completion of a pre-employment physical/drug test and subject to a one-year probationary period. (Motion carried under the Consent Agenda) (CC Documenf No. 489) Lehman/Heitzman moved to authorize the transfer of inechanic Keith Weckman to the position of Maintenance Operator at Step 8 of the current union contract, effective March 1, 2011. (Motion carried under the Consent Agenda) Lehman/fieitzman moved to authorize the hiring of Tom Larson as a full-time mechanic, at Step 4 ($23.31 per hour) of the current union contract, contingent upon the successful completion of a pre-employment physical and drug test and subject to a one-year probationary period. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of$425,986.19 and electronic transfers in the amount of$375,429.93 for a total of$801,416.12. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of February 1, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the application and grant a temporary on-sale liquor license to the Minnesota Farm Winery Association for Apri12, 2011, at Canterbury Park, 1100 Canterbury Road. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to cancel the previously scheduled joint meeting with the County Board at 6:30 p.m. on Tuesday,February 22, 201 l. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to direct staff to prepare a budget amendment to approve the funding for the Community Center exterior improvements in the amount of$20,000 to be carried over from the 2010 budget. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Official Proceedings of the l�ebruary 15, 2011 Shakopee City Council Page-3- Heitzman/Clay opened the Public Hearing for the 2011 Street Reconstruction Project, Project No. 2011-1. Motion carried 5-0. Jeff Weyandt,Assistant City Engineer, stated the public hearing is for the proposed improvements associated with the 2011 Street Reconstruction Project. Mr. Weyandt outlined the project area and the improvements proposed for Jefferson,Madison, Monroe, Jackson, and VanBuren from 6th to 10�'Avenue, Tyler Street from 10�'Avenue to 11�'Avenue, 6�'Avenue from Webster Street to 10�'Avenue, 10�'Avenue from 6�'Avenue to CSAH 69, and Shakopee Avenue from Madison Street to East of Jefferson Street. Mr. Weyandt said the estimated project cost is $4,938,450.00 with 30% of the street improvements for the residential streets ($626,886.53)being assessed to benefitting properties. The remaining costs associated with the street improvements will be paid from Capital Improvement Funds (12,833.47) and State Aid Turnback funds ($2,200,300.00). Storm sewer improvements ($790,130.00)will be paid from the Storm Sewer Fund. Water main improvements ($713,900.00)will be funded by Shakopee Public Utilities. Sanitary sewer improvements ($477,400.00) will be paid from the Sanitary Sewer Fund. Mayor Schmitt asked if anyone from the audience wished to speak at the public hearing. Beth Strunk, 605 Monroe Street voiced her concerns about the placement of the sidewalk near her property. She said she would like the sidewalk constructed next to the curb. Diane Jilek, 619 Madison Street expressed her concern about the narrowing of the street from the original 45 feet to 37 feet. She also discussed snowplowing concerns,that 6�'Avenue will be a 9 ton road and may invite more truck traffic, and patching of streets. Amy Deloyski, 1412 6�'Avenue stated her concerns with the road width, sidewalk elevation and drainage issues. Mona Strunk, 605 Monroe Street stated that she would prefer the sidewalk at the curb line. Sherman Thurmer, 742 Madison Street had questions regarding the replacement of the water shut off valve in his yard. Joe Adams of Shakopee Public Utilities stated that water shut off valves will be relocated during construction. Richard Jilek, 619 Madison Street, asked if the sewer lines from the street to the houses would be inspected. He is concerned about the condition of his line. Mr. Loney advised Mr. Jilek that any lines from the street to the residence would be the responsibility of the property owners. Lee Wickstrom, 968 Scott Street, stated he is a member of the Valley View Baptist church. Mr. Wickstrom said he was speaking on behalf of the church. He said he is concerned about the cost of the project adjacent to the church because the church could end up being assessed as much as $20,000.00 because of the size of the property. Lindsay Thurber, 1308 6th Avenue, expressed her concern about the interest that will be charged for the assessments. Official Proceedings of the rebruary 15, 2011 Shakopee City Council Page -4- Vicki Berg, 620 Madison Street, said she has not heard of any sewer and water problems in the neighborhood and is wondering why the project has to be done this year. She also asked for an explanation of the State Turn Back Funds. Mr. Loney advised that there are more sewer/water problems on the western portion of the project area. He also explained what State Turn Back Funds are used for and the deadline to use them. Clay/Punt moved to close the public hearing. Motion carried 5-0. Clay/Heitzman offered Resolution No. 7083,A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the 2011 Street Reconstruction, Project No. 2011-1, and moved its adoption. Discussion followed. Cncl. Lehman advised the audience that he also agrees with their concern regarding the 37 foot width of roads. He also discussed the sidewalk placement. Mr. Weyandt advised that the motion was to prepaxe the plans and specifications. The sidewalk issue has been taken under advisement and will be discussed during the planning stages of the project. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Lehman/Heitzman moved to recess for a break. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 8:35 p.m. Mayor Schmitt asked for liaison reports. Cncl. Punt, Cncl. Lehman, and Cncl. Clay had no reports. Cncl. Heitzman said he attended the school board meeting and discussed was the budget and state funding that will determine their course of action for the next school year and building configurations. Clay/Lehman moved to recess for an Economic Development Authority meeting at 8:35 p.m. Motion carried 5-0. �,. Mayor Schmitt reconvened the meeting at 9:22 p.m. - Mr. McNeill presented Council with the Authorization to Seek Admission to NRPA Director School. Mr. McNeill said that Jamie Polley;Parks, Recreation, and Natural Resources Director, is seeking authorization to submit an application to attend the National Recreation and Parks Association (NRPA) Directors School. Mr. McNeill said it is a one-week training in each of the next two years. Mr. McNeill said that funds are budgeted in 2011 and will have to be put into the budget for 2012. Ms. Polley will seek financial assistance through the NRPA and MRPA scholarship programs. Clay/Punt moved to authorize the Director of Parks, Recreation and Natural Resources to apply for enrollment in the 2011-2012 Director's School offered through the National Recreation and Parks Association. Motion carried 5-0. Official Proceedings of the �ebruary 15, 2011 Shakopee City Council Page-5- Bruce Loney,Public Works Director/City Engineer and Gregg Voxland, Finance Director, presented Council with the 2011 Street Overlay Program. Mr. Loney said that Council asked staff to bring back information on overlay projects for 2011 and beyond. Mr. Loney said that staff developed a comparison of costs between overlays, remove and replace pavement and total reconstruction. The comparison costs include options of no assessments, assess 30% and bond for 70%, assess 20%with no bonds and 80% from CIF, and assess 30%with no bonds and 70% from CIF. Mr. Loney and Mr. Voxland then presented Council with the Long Term Capital Improvement Financing. Mr. Loney said that staff has reviewed and revised capital costs based on a discussion and analysis of improvement costs on County road projects. The revised tax levy projection schedule shows keeping the tax levy increase for capital down to 1% a year. Lehman/Clay moved to proceed on the 2011 bituminous overlay project according to current policy,no special assessments. Motion carried 3-2 with Cncl. Punt and Cncl. Clay opposing. Mr. Loney presented Council with Considering Approval of a Request for a Special Lighting District and Undergrounding of Power Lines on C.R.101, from Sommerville Street to the Mill Pond Bridge. Mr. Loney said that a Special Lighting District needs to be established and approved by the City Council and Shakopee Public Utilities Commission (SPUC). The City has approved a preliminary layout for the C.R. 101, from Fillmore Street to Marschall Road. Mr. Loney said that C.R. 101 Corridor has included power lines that need to be relocated for the construction project. Staff indicated to SPUC that existing overhead lines should go underground for this comdor, from Naumkeag Street to the Mill Pond Bridge. The City will also need to underground a pad transformer for the underground street lighting system at a cost of $2,000.00 which can be paid with turnback funds Lehman/Clay moved to approve establishing a Special Lighting District on C.R. 101, from Somerville Street to the Mill Pond Bridge and including the lights on this bridge. Motion carried 5-0. Lehman/Clay moved to determine that the existing overhead lines do meet the relocation requirements of 7.17, Sub 24 of the City Code and shall be placed underground upon relocation on the C.R. 101 comdor, from Sommerville Sixeet to the Mill Pond Bridge. Motion carried 5-0. Lehman/Clay moved to pay for a new underground pad mount transformer for the new street lighting system at an estimated cost of$2,000.00 and out of the Capital Improvement Fund. Motion carried 5-0. Lehman/Clay moved to pay for the Naumkeag Street primary overhead line to go underground on C.R. 101 at an estimated cost of$7,000.00 and that it come out of the Capital Improvement Fund. Motion carried 5-0. Official Proceedings of the r'ebruary 15, 2011 Shakopee City Council Page-6- Mayor Schmitt asked if there was any other business to discuss or Council concerns. Mayor Schmitt thanked Carrie Duckett for the work she did for the Laserfiche software and implimintation. He also commented on the membership reimbursements at the Community Center and the increase in commercial permits in the Building Report. Cncl. Heitzman said he received a call from a person who uses a wheelchair asking why there aren't any designated handicapped parking spots in front of the post office. Mr. Loney stated that has been a concern in the past. Mr. Loney said it's up to the business to provide handicapped parking in their private parking lots. Since the post office does not have a parking lot, Mr. Loney said to use two parking stalls on the public street would significantly decrease the parking around the post office area. He said the City usually does not designated public street parking with handicapped parking signs. Punt/Heitzman moved to adjourn. Motion carried 5-0. The Council meeting ended at 10:37 p.m. �� � . ��� �� J dith S. Cox City Clerk • Kim Weckman Recording Secretary '