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Home My WebLink About02/08/2011 TENTATNE AGENDA ` CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 8, 2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South S��ee.M.iaoc'on Sta,�em.ertE J F'ie.Miooic�n o�Efze Ci�u.�SfzaP�a�ee i� to.p�auide tF'ie appanfivaiE�ta Qiue,uurnPt a,�xd peau�in a ccunr�uutifc�wut�a p►raud pac�E, p�c°*ni°cn$�utuxe,axtd anurP�tau�rt atr�w�spF'ie�te u,�ifFtirt a m,ebio�aeifa�z aetEiru�. Mayor John J. Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Approval of Agenda 3] Regional Trail Discussion— Scott County 4] Joint Meeting with the Park and Recreation Advisory Board A] Future Focus of Shakopee Parks, Recreation and Natural Resources Department Presentation by Park, Recreation, and Natural Resources Director, Jamie Polley 5] Other Business 6] Adjourn to Tuesday, February 15, 2011, at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 8, 2011 . Mayor Schmitt called the meeting to order at 7:00 p.m.with Council members, Pat Heitzman, Steve Clay,Matt Lehman and Pamela Punt present. Also present were Mark McNeill, City Administrator; Jamie Polley, Parks,Recreation and Natural Resources Director; and Judith S Cox, City Clerk. � , Also in attendance were the Parks and Recreation Advisory Board(PRAB) members: Brad Tabke, Sonja Bercich, Ken Rynda,Mark Hill, Corky Mars, Eric Krieger and Gretchen Seifert; and Park and Recreation staff: Brad Eller, Sara Foley, Sherry Dvorak, Josh Barrick,Judy Techam and Bazb Potthier. Lehman/Heitzman moved to approve the agenda. Motion carried 5-0. Mark Themig and Andy Hingeveld of Scott County Parks and Trails presented Council and the PRAB the Scott County Regional Trail System. Mr. Hingeveld provided an overview of the Scott County Parks and Trails regional Pazk planning projects. Mr. Hingeveld specifically.focused on the Scott West Regional Trail corridor . and its trail connectivity to Shakopee. � He shared a few concept plans to connect the Scott West Regional Trail to Holmes Street. He � � provided different scenarios to accommodate the trail on Holmes Street. Council was asked to weigh in their thoughts of the trail connection which Council discussed. Mr. Themig stated that the County was looking for Council input so that they can proceed with planning the trail on Holmes Street. He said that the discussion sounded like the Council was open to having the trail on Holmes Street,that preference is•that there be no physical barriers. He said that he is not looking for a decision tonight and that later in the year he would be back to discuss more specifics regazding the trail with Council members. . . Jamie Polley,Parks, Recreation, and Natural Resources Director,presented Council with the Future Focus of Shakopee Parks,Recreation and Natural Resources Department. Ms. Polley said following the defeated Community Center referendum, staff felt that the Parks, Recreation, and Natural Resources Deparkment needed to evalua.te the vision,mission, services and operations of the department to determine its future. Ms. Polley said she attended a conference which provided her tools to use with the staff to evalua.te operations services and refocus on the vision and mission of the depariment. The session also emphasized the most �important key to moving forward and being successful is to have the.staff,the community and elected officials in agreement and moving forward as one unit towards the sarrie goal. Ms. Polly said she held a staff retreat focusing on values,ranking services and develop a vision and reaffirnung their mission. She shared this information with the PRAB and City Council and asked what role the Park and Recreational Department plays within the City operations and how it can best serve the community's needs. Ms. Polley said the process was necessary to determine Official Proceedings of the February 8, 2011 Shakopee City Council Page -2- services and facilities required to enhance and advance the deparfinent and to identify ways of funding and constructing these items. Ms. Polley had Council complete an exercise ranking organization services and discuss the values, vision and mission of the Park and Recreation Department. The Co.uncil's ranking was included with staff s and PRAB's ranking to capture and overall view of each service. Ms. Polley asked Council to discuss the role they feel the Parks,Recreation and Natural Resource Department should have within the City operations. She also asked Council to discuss facilities to be placed on a capital improvement program (CIP)to be completed within the next 10 years. The CIP will be separate from the Pazk Reserve CIP which identifies park facilities and construction from park dedication funds. Ms. Polly gave an example of the need for a second ice arena within the ne�ct five years and the need for alternative funding options to be identified. Council recessed for a break with no motion. Mayor Schmitt re-convened the meeting at 8:40 p.m. Each of the Council members had the opportunity to give their input. All Council membezs concurred that the Parks,Recreation and Natural Resources Department is a vital component of the City and to the community. Discussed was possibly moving Natural Resources to a different department;the need for space for Senior Citizens to meet,to have park facilities placed on a schedule like a11 other City buildings, etc. Ms. Polly said she would take a11 the recommendations from City Council, staff and the PRAB and put together a 5 to 10 year plan to bring back at a later date for discussion. Heitzman/Punt moved to adjourn to Tuesday, February 15,2011 at 7:OOp.m. Motion carried 5-0. The Council meeting ended at 10:00 p.m. � � • J dith S. Cox City Clerk , - . Kim Weckman Recording Secretary �