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HomeMy WebLinkAbout01/04/2011 �r. � TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 4,2011 LOCATION: Council Chambers, City Hall, 129 Holmes Street South S�iakopee�lission Statement 7(te 9Vlission of tFie�'ity of Shakopee is to pro�vicCe tFie opporeunity to Cive, workand pCay in a community�witFi a proud past,promi.ring future, ancCsmaCC-to�wn atmospFiere within a metropoCitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth,development and change. ' C. Maintain the City's strong financial health. D. Maintain,improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report 5] Consent Business—(All items listed in this section are anticipated to be routine. After a � discussion by the Mayor,there will be an opportwuty for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Parks,Recreation, and Natural Resources _ B] Police and Fire 1. Renewal of Southwest Metro Drug Task Force Joint Powers Agreement(E) C] Communitv Development TENTATNE AGENDA January 4, 2011 Page 2 ' � 5] Consent Business continued: D] Public Works and En in� eering . 1. Request of Lametti and Sons for Extending Work Hours (E) E] Personnel F] General Administration 1. Approve Bills in the Amount of $932,764.54 (C) 2. Designation of Official News Paper(F) 3. Council Meeting Procedures (F) 4. 2011 Council Liaison Appointments (F) 5. Amplifier Agreement with Sprint(F) 6. LaserFiche Avente Upgrade (B&E) 7. 2011 Joint Powers Agreement—Sentencing to Service (D) 8. Shakopee Lions Club Premises Permit—Res.No. 7074 (F) 6] RECOGNITION BY CITY COLTNCIL OF INTERESTED CITIZENS—(Limited to five minutes per person/subject. Longer presenta.tions must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public hearing on the adoption of a five-year street reconstruction plan and the issuance of general obligation bonds to fmance certain street reconstruction described in the plan, Resolution No. 7073 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting: None 11] Re-convene 12] Recommendations from Boards and Commissions: None ,, TENTATIVE AGENDA � January 4, 2011 Page 3 13] General Business: A] Paxks,Recreation and Natural Resources B] Police and Fire 1. Approve Plans and Specifications for New Fire Station(A) C] Community Develo�ment D] Public Works and En in� eering E] Personnel F] General Administration 1. Set Workshop Meeting Dates (D) 2. Goals and Objectives Update (A-E) � 14] Council Concerns 15] Other Business 16] Adjourn to Tuesday, January 18, 2011 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 4, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members,Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; Gregg Voxland, Finance Director; Rick Coleman,Fire Chief; and Jeff Tate, Chief of Police. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said there were no changes to the agenda. Punt/Clay moved to approve the agenda as amended. Motion carried 5-0. In the Mayor's report Mayor Schmitt said he had nothing to report. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill noted the addendum to S.F.4, 2011 Liaison Appoinhnents. Lehman/Heitzman moved to approve the Consent Agenda,noting that S.F.4. is amended. Mr. McNeill read the consent agenda. Motion carried 5-0. Lehman/Heitzman moved to authorize the appropriate City officials to enter into a Joint Powers agreement between Southwest Metro Drug Task Force and the City of Shakopee Police Department and authorize the expenditure of$8,400.00 from drug forfeiture funds. (Motion carried under the Consent Agenda) Lehman/Heitzman 1. moved to approve a suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, to allow work 24 hours a day, 7 days a week for a period starting May 2, 2011 and ending September 2, 2011 for the MCES Interceptor Lining Proj ect (CIPP) along the T.H. 169 right-of-way from '/z mile west of C.R. 17 to Eagle Creek Boulevard. Said suspension is conditioned upon minimizing noise exposure, if property owner complaints are received by the City, the suspension can be revoked � at the discretion of the City Engineer, and that the appropriate public notice be placed in the Shakopee Valley News. 2. grant the Public Works Director the authority to process additional working hour requests for this project, if necessary. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of$510,744.60 and electronic transfers in the amount of$422,019.94 for a total of$932,764.54. (Motion carried under the Consent Agenda) (The bill list is posted on the bulletin board at city hall for four weeks.) Lehman/Heitzinan moved to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 2011. (Motion carried under the Consent Agenda) ' OfFcial Proceedings of the January 4, 2011 Shakopee City Council Page -2- Lehman/Heitzman moved to approve and endorse the Council Meeting Procedures, as outlined in the January 4, 2011 memorandum from Mayor Schmitt. fMotion carried under the Consent Agenda) . . Lehman/Heitzman moved to approve the officer/liaison appointrnents of Council members as recommended by Mayor Schmitt in his memo dated January 4,2010 as well as the addendum. (Motion carried under the Consent Agenda) � Lehman/Heitzman moved to authorize the appropriate officials to enter into an agreement with Sprint Solutions, Inc. for the provision of a signal amplifier to be installed at the Police Station at a cost not to exceed$1,810.00 (Motion carried under the Consent Agenda) LehmanlHeitzman moved to authorize the appropriate City staff to purchase the Laserfiche Avante package from Crabtree Companies Inc. for an amount not to exceed$50,830.00. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the execution of the Joint Powers Agreement with Scott County for the Sentencing to Service program for the year 2011. (Motion catried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7074,A Resolution of the City of Shakopee, Minnesota,Approving Premises Permit for the Shakopee Lions Club, and moved its adoption. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Clay/Heitzman moved to open the public hearing for the Five Year Street Reconstruction Plan. Motion carried 5-0. Gregg Voxland presented Council with the Five Year Street Reconstruction Plan. Mr. Voxland said that in order to fund certain projects by issuing bonds, Statutes require that a public hearing be held. The�approval of the Plan satisfies the conditions to be able to issue bonds but does not commit the Council to issuing the bonds or proceeding with any project on the list. Mr.Voxland said it is planned to have one bond issue in 20:11 to fund the special assessment share of the TH 300 reconstruction project,the 2011 street reconstruction project and the city share of Scott County project for reconstruction of Hwy 101 from Fillmore St. to Marschall Rd. Based on the CIP there are no plans to issue bonds in 2012. He identified the projects in the Plan for 2013 and 2014. . Bruce Loney, Public Works Director/City Engineer, explained each of the projects in the five year plan. He said that the plan can be updated but additional heazings are required. Discussion followed. . Mayor Schmitt asked if there was anyone in the audience who wanted to speak at the public hearing. No one responded. � Official Proceedings of the January 4, 2011 Shakopee City Council Page -3- Punt/Clay moved to close the public hearing. Motion carried 5-0. ,� Cncl. Lehman asked if Resolution No. 7073 could be tabled so he could sit down with Mr. . Voxland to discuss questions he had regarding the resolution. Lehman/Heitzman moved to table Resolution No. 7073, which would adopt a five year street reconslxuction plan,to January 18, 2011. Motion carried 5-0. Kris Wilson,Assistant City Administrator,presented Council with the Approval of Plans & Specifications for the New Fire Station. Ms. Wilson recapped the project and introduced Jeff Oertel of Oertel Architects to discuss the plans for the fire station. Jeff Oertel of Oertel Architects discussed the proposed plan for Fire Station No. 2. It will replace Fire Station No. 2 at 2°d and Scott Street and is located in the southeast corner of Lions Park. The plan consists of five single deep equipment bays, office and support areas,a meeting room, a workout room, dispatch area, and showers and locker areas. It is one-half the size of the fire station on Vierling Drive East and will serve as a satellite. It also includes five bid alternates. Mr. Oertel said that Council is also being asked to authorize the azchitect to separately take bids for a self contained breathing apparatus system. Mr. Oertel discussed the project schedule with an anticipated completion date sometime in late November. Mr. Oertel said the City Council budget for the project was set at$2.98 million. Mr. Oertel discussed items that were not factored into the budget that would bring the total projects cost to $3.072 million. Council discussed with Mr. Oertel questions and concerns regarding the plans, alternates and projected costs for the design. � PuntJHeitzman offered Resolution No. 7075 a Resolution Approving the Plans& Specifications for Fire Station No. 2, and moved its adoption. Motion carried 5-0. Mayor Schmitt asked Council for liaison reports. Cncl. Heitzman attended the Downtown • Partnership meeting. Discussed were the 101 project,the overlay project, and the flower baskets that were ordered for downtown. Cncl. Punt attended the�Scott County Transit Review Board Meeting. Discussed was the job access reverse commute. Also,talked about the 2010 accomplishments for Scott County Transit. Cncl. Lehman had no report. Cncl. Clay attended the Shakopee Public Utility Commission meeting. Discussed was the undergrounding of a major � line that ran under an Xcel line and the delivery of the transformer for the Pike Lake substation. Mr. McNeill presented Council with Workshop Meeting Dates. Mr. McNeill said with the defeat of the Community Center improvements, Jamie Polley,Parks, Recreation, and Natural Resources Director, would like to schedule a meeting with Council to discuss the future of the Community Center. The recommended date is Tuesday, February 8�',2011. Mr. McNeill also said that the ' Scott County Board would like to meet with the Shakopee City Council. The recommended date is Tuesday,February 22, 2011 at 6:30 p.m. Official Proceedings of the January 4, 2011 Shakopee City Council Page -4- Council agreed with both dates. Mr. McNeill will schedule and post the meeting dates. Mr. McNeill presented Council with the 2010-2011 Goals and Objectives Update. Mr. McNeill � presented and discussed each of the goals that Council adopted earlier in 2010. He also highlighted objectives of what has been accomplished and what still needs to be achieved. Clay/Heitzman moved to receive and file the City Administrator's January 4,2011 update on the City's 2010-2011 Goals and Objectives. Motion carried 5-0. (CC Document No. 487) Heitzman/Clay moved to adjourn to Tuesday,January 18,2011 at 7:00 p.m. Motion carried 5-0. The Council meeting ended at 8:30 p.m. on Tuesday, January 4,201 l. �fv�.�, � J dith S. Cox City Clerk Kim Weckman Recording Secretary