HomeMy WebLinkAbout12/20/2010 IP •
TENTATIVE AGENDA
CITY OF SHAKOPEE
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 20, 2010
- MONDAY -
LOCATION: Council Chambers, City Hall, 129 Holmes Street South
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to five, workand play in a
community with a proud past, promising future, and smalG -town atmosphere within a metropolitan setting.
Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees.
F. Housekeeping item
Mayor John Schmitt presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Mayors Report
5] Consent Business — (All items listed in this section are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed
will be considered following the public hearing portion of the agenda. Those items
remaining on the consent agenda will otherwise not be individually discussed and will be
enacted in one motion.)
A] Public Works and Engineering
1. Purchase of a Track Skidsteer Loader and Attachments (E)
2. Re- Purchase Agreements for S -185 Bobcat and a1445 Mower (C &E)
3. Accepting Work on the 2010 Street Reconstruction, Project No. 2010 -1,
Resolution No. 7070 (E)
4. Change Order and Final Pay Estimate for Upper Valley Drainageway
Stabilization by Sarazin St. (E)
•
5. Fuel System (Gasboy) Upgrade (E)
6. Extension Agreement for Lift Station L -16 Emergency Operating Plan (E)
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TENTATIVE AGENDA
December 20, 2010
Page 2
5] Consent Business continued:
B] Parks, Recreation, and Natural Resources
' 1. Resignation of Jeff Nelson from the Environmental Advisory Committee (F)
C] Police and Fire
1. Extension of School Agreements (A &D)
2. Purchase of Document Scanners and Software (F)
D] Community Development
1. Request for Home Improvement Loan under Residential Rehabilitation
Loan Program (A)
E] Personnel
1. Authorization to Hire One Police Officer — James Blatzheim (E)
F] General Administration
1. Approve Bills in the Amount of $1,278,756.99 (C)
2. Approve Minutes of December 7, 2010 (F)
3. Pawnshop License Renewals (F)
4. Taxicab License Renewals (F)
5. Acknowledgement of Miscellaneous Donations — Res. No. 7071 (D)
6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit of viewers and other attendees.)
7] Public Hearing on the Proposed Vacation of the Alley South of 1 Avenue, West and
East of Apgar Street, Resolution No. 7069 (B)
8] Business removed from the consent agenda will be discussed at this time
9] Liaison Reports from Council Members
10] Recess for Economic Development Authority Meeting
11] Re- convene
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TENTATIVE AGENDA
December 20, 2010
Page 3
12] Recommendations from Boards and Commissions
13] General Business:
A] Public Works and Engineering
1. Street Lighting on CSAH 101 from 1 Avenue to Fillmore Street and to Mill
Pond Bridge (D)
2. Snow Removal Discussion (A)
B] Parks, Recreation and Natural Resources
1. Authorization to Issue Request for Proposals for 2011 Park Design
Services (A)
C] Police and Fire
D] Community Development
E] Personnel
F] General Administration
1. Amendments to Tobacco Regulations — Ordinance No. 841 (A)
2. SCALE Legislative Platform (D)
3. Social Media Policy — Resolution No. 7072 (B)
•
14] Council Concerns
15] Other Business
16] Adjourn
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OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 20, 2010
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman,
Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City
Administrator; Kris Wilson, Assistant City Administrator; Bruce Loney, Public Works
Director /City Engineer; Jamie Polley, Parks, Recreation and Natural Resources Director; Judith
S. Cox, City Clerk; and Jeff Tate, Chief of Police.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said
there were no changes to the agenda.
Clay /Punt moved to approve the agenda. Motion carried 5 -0.
In the Mayor's report Mayor Schmitt said he attended a meeting with Leslie Vermillion and
Mitch Rasmussen of Scott County. The items discussed were a storm water issue, 169 and 69
interchange, CSAH 17 and CSAH 42 intersection, and the no left turn issue on 169 near
Wagner's Gravel Pit.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. No one
had any changes.
Clay/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the
consent agenda. Motion carried 5 -0.
Clay/Heitzman 1. moved to direct staff to purchase one new Cat 287C with attachments from
Ziegler for the price of $56,256.86, with the funds to be expended from the Strom Drainage Fund
and the Internal Service Fund. 2. moved to direct staff to purchase one new Bobcat Flail Mower
from Lano Equipment, Inc. for the price of $7,341.00 with the funds to be expended from the
Storm Drainage Fund. 3. moved to direct staff to purchase one new Sreco Easement Sewer Jetter
from Flexible Pipe. Tool Company for the price of $14,096.91, with the funds to be expended
form the Sanitary Sewer Fund. (Motion carried under the Consent Agenda)
Clay/Heitzman 1. moved to authorize staff to utilize the re- purchase agreement with Ag Power
Enterprises, Inc. on Unit #167 a 2009 John Deere 1445 Mower and purchase one new 2011 John
Deere 1445 Mower for the price of $6,412.50 with the funds to be expended from the Internal
Service Equipment Fund. 2. Moved to direct staff to utilize the re- purchase agreement with Lano
Equipment, Inc. on Unit #147 a 2010 Melroe S -185 and purchase one new 2011 Melroe S -185
for the price of $3,991.48 with the funds to be expended from the Storm Drainage Fund. (Motion
carried under the Consent Agenda)
Clay/Heitzman offered Resolution No. 7070, A Resolution Accepting Work on the 2010 Street
Reconstruction Project No. 2010 -1, and moved its adoption. (Motion carried under the Consent
Agenda)
Official Proceedings of the • •cember 20, 2010
Shakopee City Council Page -2-
Clay /Heitzman 1. moved to approve the change order and final pay estimate in the amount of
$47,562.50 for the Upper Valley Drainageway Stabilization at Sarazin Street project. 2. moved
to approve accepting $1,904.00 from WSB & Associates, Inc. as a reimbursement of costs for
the Upper Valley Drainageway Stabilization Project. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to authorize staff to contract with Westside Equipment for the Fuel
System upgrade at a cost of $35,780.00, with the funds to be expended from the Fleet General
Fund Budget. (Motion carried under the Consent Agenda)
Clay /Heitzman moved to authorize the appropriate City officials to execute the extension
agreement for Lift Station L -16 Emergency Operation Plan at a cost not to exceed $16,568.00
and to be funded out of the Sanitary Sewer Enterprise Fund. (Motion carried under the Consent
Agenda)
Clay/Heitzman moved to accept, with regrets, the resignation of Jeff Nelson from the
Environmental Advisory Committee, thank him for the contributions he has made for the
residents of Shakopee and begin the process to fill the vacant position. (Motion carried under the
Consent Agenda)
Clay/Heitzman moved to authorize the appropriate city staff to enter into agreements to extend
the current Police Liaison and School Resource Agreements through December 31, 2011.
(Motion carried under the Consent Agenda)
Clay/Heitzman moved to authorize the purchase of four scanners and Laserfiche Scan Connect
licenses using DWI forfeiture funds in the amount not to exceed $17,139.38, from Crabtree
Companies Inc. effective December 20, 2010. (Motion carried under the Consent Agenda)
Clay / Heitzman moved to approve the request for rehabilitation loan for 231 Sommerville Street,
and direct staff to work with the Carver CDA to implement the loan. (Motion carried under the
Consent Agenda)
Clay/Heitzman moved to authorize the hiring of probationary police officer James Blatzheim at
Step 1 of the current labor contract contingent upon successful completion of the required pre-
employment screenings. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to approve the bills in the amount of $900,949.99 and electronic transfers
in the amount of $377,807.00 for a total of $1,278,756.99. (Motion carried under the Consent
Agenda)
Clay/Heitzman moved to approve the minutes of December 7, 2010. (Motion carried under the
Consent Agenda)
Clay/Heitzman 1. moved to approve the application and grant a Pawnshop License to DRM LLC
of Shakopee, dba Excel Pawn, 450 West First Avenue. 2. moved to approve the application and
grant a Pawnbroker, Precious Metal Dealer and Secondhand Dealer's license to Mark Pearson,
DRM LLC of Shakopee, dba Excel Pawn 450 West 1 Avenue. 3. moved to approve the
application and grant a Pawnshop License to PawnXchange LLC, 1133 Canterbury Road. 4.
moved to approve the application and grant a Pawnbroker, Precious Metal Dealer and
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Shakopee City Council Page -3-
•
Secondhand Dealer's license to Mark Smith, PawnXchange LLC, 1133 Canterbury Road.
(Motion carried under the Consent Agenda)
Clay/Heitzman moved to approve the applications and grant a Taxicab License to Timothy R.
Dressen Jr. dba TNT Taxi, 1529 West 6 Avenue, Shakopee; Randy Busch dba Southwest Metro
Transportation, 1371 Maxine Circle, Shakopee, and Bradford Transportation, Inc. dba Shakopee
Taxi, 102 Woodland Circle, Jordan, contingent upon meeting all licensing requirements in a
timely manner. (Motion carried under the Consent Agenda)
Clay/Heitzman offered Resolution No. 7071, A Resolution of the City of Shakopee, Minnesota
Accepting Donations to the City, and moved its adoption. (Motion carried under the Consent
Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that
was not on the agenda. No one responded.
Lehman/Punt opened the public hearing on the proposed vacation of the alley South of 1st
Avenue West and East of Apgar street. Motion carried 5 -0.
Mr. McNeil, City Administrator, said the City of Shakopee Engineering Department has
submitted an application for the vacation of Public Right -of -Way at the above mentioned
location. The Planning Commission considered the request and recommended approving the
request.
Mayor Schmitt asked if there was anyone in the audience who wished to speak at the public
hearing.
Bob Nagal, Bob's Lawn Care, 4061 Avenue W., addressed the Council with his concerns over
the vacation of the alley. Mr. Nagal said he has a legal easement from 1 Avenue between his
building and Mike's Auto Repair at 452 1st Ave W. that goes south and back to the alley. The
legal easement was signed by Bob Nagel, Mike Dircks, and the owner of the old Stemmer
building. Mr. Nagel is upset because he gave up a piece of his property for the easement and Mr.
Dircks didn't have to give up any property. Vacating the alley will not allow him to access off of
1st Avenue along the easement to the alley and then west across the alley.
Mayor Schmitt said there are several unanswered questions on what has been presented by staff
that need to be clarified before Council can move forward with this request.
Mike Dircks, of Mike Auto Repair, 452 1 Ave. W., advised Council and Mr. Nagai that he did
not initiate the vacation of the alley easement. The vacation was a request of the City. Mr.
Dircks also said he wouldn't have a problem signing an easement agreement with Mr. Nagal for
the back of the property that is going to be vacated.
Bruce Loney, Public Works /Engineer Director, addressed Council as the applicant representative
of the City. Mr. Loney said the City asked for the vacation of easement because the alley is not
very well defined, serves no real purpose for a public alley, and is difficult to. maintain.
Lehman/Heitzman moved to continue the hearing to January 18, 2011 Motion carried 5 -0.
Official Proceedings of the • •cember 20, 2010
Shakopee City Council Page -4-
Mayor Schmitt asked for Council liaison reports. All council members stated they had nothing
to report.
Clay /Punt moved to recess for an Economic Development Authority Meeting. Motion carried 5-
0.
Mayor Schmitt re- convened the meeting at 7:29 p.m.
Mr. Loney presented Council with a discussion of Street Lighting on CSAH 101, from 1st
Avenue to Fillmore Street and to Mill Pond Bridge.
Mr. Loney said that Council voted to proceed with a lighting design and extend it to Huber Park.
The lighting design included LED fixtures and a 27 -foot high decorative pole. The cost of the
system that Mn /DOT will pay for to meet their criteria is a high pressure sodium light (HPS) and
30 -foot poles for a cost of $365,000. The lighting system with the 27 -foot high decorative poles
and LED fixtures will cost $480,000. If Council decides to stay with the original plan of the 27
foot high decorative poles and LED lights, the City would have to pay the difference of
$115,000. Shakopee Public Utilities Commission staff reviewed the payback for LED fixtures
versus HPS fixtures and the extra cost cannot be justified. If the Council agrees to move forward
with the HPS lighting, Council will need to decide if they want the shoe -box light fixture or the
cobra head light fixture.
Mr. Loney said that Council will also need to decide if they want the lighting to continue from
Fillmore Street to the entrance of Huber Park which is an additional five lights that would be
100% of the Cities cost of $61,000 for HPS lights.
After discussing the options, council agreed to move forward with the HPS lights with the
shoebox light and also to pay for the extra five lights from Fillmore Street to the Huber Park
entrance.
Lehman/Clay moved to approve the lighting layout along CR 101 from Fillmore to the Mill Pond
bridge, 30 ft. stainless, decorative painted pole, HPS shoebox fixtures. The CR 101 layout from
Fillmore St. to the Huber Park Entrance at 1 Avenue using the same lighting at the City's cost,
and an alternate bid for the 27 ft. decorative light pole with the LED lights for 1 Avenue to the
Mill Pond bridge. Motion carried 5 -0.
Mr. Loney presented Council with the Snow Removal discussion.
Mr. Loney said that the City's priority when it comes to snow removal is the removal of snow
from the streets. Second is the snow removal from sidewalks and then trails. Mr. Loney also
pointed out that many of the city sidewalks are the responsibility of property owners. He said he
has been receiving calls from residents because property owners are not clearing sidewalks for
kids to walk to school. Mr. Loney would like Council to discuss how the City should handle
enforcement of property owners who are not clearing sidewalks.
Mr. McNeill said the City has also received several complaints from people who live in
townhouses. The townhouse associations contract for snow removal from private companies.
The problem is that there's no where to go with the snow and the snow is getting piled up on
Official Proceedings of the • •cember 20, 2010
Shakopee City Council Page -5-
their sidewalks. Mayor Schmitt believes that the townhouse associations should be cited for not
having the sidewalks cleared. Cncl Clay noted that 36 hours to remove snow is a short time for
those who work.
Mr. Loney advised Council that the complaints received are more of an enforcement issue rather
than a Public Works issue.
Jamie Polley, Director of Parks, Recreation & Natural Resources, presented Council with the
Authorization to Issue Request for Proposals for 2011 Park Design Services.
Ms. Polley said that August 30, 2010 the City Council voted to transfer $1,350,000 into the Park
Reserve Fund to construct two long awaited parks; Greenfield East/Park Meadows and Riverside
Fields /Riverside Bluffs Park. Greenfield East /Park Meadows Park is a 13 acre park and will be
constructed in its entirety. Riverside Bluffs /Riverside Fields Park will be constructed in phases
and is anticipated to be 8 -10 acres.
Ms. Polley said with the vacancy of the Landscape Architect position and the project load of the
Engineering Depaitsnent, it is necessary that the City seek proposals for the design and
construction documentation portion of the park projects.
Lehman/Punt moved to approve City officials to issue a Request For Proposals for the 2011 park
design services for Greenfield East/Park Meadows Park and Concept Plan for Riverside
Fields /Riverside Buffs Park with a playground definition. Discussion followed.
Cncl. Heitzman commented that the High School architectural class may be a resource to assist
in helping design future parks.
Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0.
Judy Cox, City Clerk, presented Council with Amendments to Tobacco Regulations.
Ms. Cox said that during the 2010 Legislature, changes to the tobacco regulations were adopted.
Those changes needed to be incorporated into City Code. Pursuant to the City Code, all license
holders and Scott County Community Health Services have received 30 days' mailed notice of
the City's intention to consider the amendments.
Lehman/Heitzman offered Ordinance No. 841, Fourth Series, An Ordinance of the City of
Shakopee, Minnesota, Amending Section 6.23 of the City Code Related to Tobacco, Tobacco
Products, and Tobacco Related Devices, and moved its adoption. Discussion followed.
Cncl. Lehman asked for clarification that the ordinance changes are mostly to accommodate
other tobacco products that are being sold. Ms. Cox advised Cncl. Lehman that he was correct.
Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0.
• Mr. McNeill presented Council with the SCALE Legislative Platform.
Official Proceedings of the 11 1, •ecember 20, 2010
Shakopee City Council Page -6-
Mr. McNeill said that SCALE adopts policies which its members would like to see enacted by
the Minnesota Legislature. The policies are discussed and formulated by committees which have
been set up through SCALE. Mr. McNeill went over the seven areas the policies cover for 2011.
Mr. McNeill asked Council to review and discuss the policies. Discussion followed.
Kris Wilson, Assistant City Administrator, presented Council with the Social Media Policy.
Ms. Wilson said that the Council is being asked to adopt a policy guiding the City's use of social
medial tools such as Facebook and Twitter. Ms. Wilson said the City has been discussing the
potential use of social media tools to enhance communication with residents, businesses and
visitors. Staff has developed a policy intended to guide the City's use of social media. The
policy addresses the process for starting social media sites, staff responsibilities and
expectations, guidelines for elected and appointed officials, and procedures for responding to
and, when necessary, removing comments. Discussion followed.
Punt/Heitzman offered Resolution No. 7072, a Resolution Adopting a Social Media Policy for
the City of Shakopee, and moved its adoption. Motion carried 4 -1 with Cncl. Clay opposed.
Mayor Schmitt asked if there were any other item to discuss or Council concerns. There were
none.
Lehman/Heitzman moved to wish the citizens and city staff of Shakopee a Merry Christmas.
Motion carried 5 -0.
Mayor Schmitt considered the meeting adjourned at 8:56 p.m.
_.
*Judith S. Cox
City Clerk
Kim Weckman
Recording Secretary