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Home My WebLink About10/11/2010 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 11, 2010 MONDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee AU:soion Statement .l Pce JFtio6ion of the et* of Shakopee ins to pttouide the appoxturtit* to Qiae, w.od and pia* in a community with a pttaud pact, pttomioing future, and omaa.0 -town atmo.spfeue within a nwtsopa-titan Betting. Mayor John J. Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Approval of Agenda 3] CSAH 101 Update and Input A. Layout Approval B. Corridor Aesthetics Input 1. Lighting 2. Concrete Boulevards 3. Bollards 4. Other C. Schedule Update 1. Plan Approval — January 2011 2. Letting — March 2011 3. Construction — May through October 2011 a. Staging Decision 4] CSAH 69 Verbal Update (5 -15 min) A. Approach — Consistent with CH 101 B. Schedule 1. Bridges — 2011 2. Roadway — 2012 5] Discussion of Express Bus Service Expansion 6] Other Business 7] Adjourn to Tuesday, October 19, 2010 at 7:00 p.m. • OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 11, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Pamela Punt, Pat Heitzman and Matt Lehman (at 7:12 p.m.) present. Also present were Mark McNeill, City Administrator; Judith S. Cox, City Clerk; Bruce Loney, City Engineer /Public Works Director; and R. Michael Leek, Community Development Director. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill had no additions or deletions. Clay/Heitzman moved to approve the agenda as amended. Motion carried 4 -0. Mitch Rasmussen, Scott County Engineer, presented Council with the CSAH 101 Update and Input. Mr. Rasmussen discussed and provided a map of the proposed layout of County Highway 101 as specified in past meetings with City Council and residential and business owners along the Highway 101 Corridor. The improvements between Fillmore Street and Marschall Road include a five lane roadway within the current right of way and improvements at the intersection at 101 and Marschall Road as well as sidewalks on both sides and street lighting. Mr. Rasmussen said that final approval will be brought before City Council on October 19, 2010. Cncl. Lehman arrived at 7:12 p.m. Chris Chromy, Engineer from Bolton Menke, Inc., presented Council with the Highway 101 project Aesthetics. Mr. Chromy discussed the street lighting for the corridor. He said that the plan is to replace the existing street lighting system, which is eligible for Mn/DOT Turn Back reimbursement estimated at $390,000, from Fillmore Street to Dangerfield's. Shakopee Public Utilities is interested in contributing approximately $25,000 to $30,000 for an upgrade for energy efficient LED fixtures. Mr. Chromy said there would be additional costs for aesthetics. He outlined three options for Council consideration. Option 1: luminaire style consistent with Huber Park, 17' height. — estimated City cost $125,000. Option 2: luminaire attached to 6' decorative arm, 27' height — estimated City cost $80,000. Option 3: luminaire attached to 6' decorative arm, 30' height — estimated City cost $115,000. All include: Fluted 8 -sided stainless steel pole, decorative stainless steel base and banner arms. Mr. Chromy discussed decorative sidewalks and boulevards. He said the project would include a 5' concrete sidewalk and a 4.5' concrete decorative boulevard. Eligible Mn/DOT Turn Back funds are for standard concrete in boulevard (3.25 per SF, approximately $75,000). A concrete boulevard is recommended to separate between pedestrians and vehicles. He outlined three options for a decorative boulevard pattern and three options for boulevard concrete color. Mr. Chromy then presented three options for decorative sidewalks and boulevards. Official Proceedings of the October 11, 2010 Shakopee City Council Page -2- Option 1: Boulevard Pattern - standard concrete finish with simple squares, brown concrete at a cost of $4.00 per square foot — City Cost $17,000. Option 2: Boulevard Pattern - concrete with one -stamp finish, basket weave in brick red or ashlar in charcoal at a cost of $5.00 per SF — City Cost $40,000. Option 3: Boulevard Pattern - concrete with two stamp finish, soldier course and running bond stamps in charcoal at a cost of $7.50 per SF — City Cost $97,000. Mr. Chromy then discussed bollards to be placed in proposed areas where parking lots are adjacent to sidewalks. The three styles include 8" embedded pipe filled with concrete, aesthetic precast concrete and aesthetic cast aluminum. He also explained the 3 Tier Criteria for locations. Tier 1: (approximately 20) at access closure locations where visual cue may confuse motorist. Tier 2: (approximately 90) Tier 1 locations plus locations with zero set -back parking lots and physical separation between parking lot and sidewalk. Tier 3: (approximately 180) Tier 1 & 2 locations plus locations with non - conforming parking lot set -back (less than 15') and minimal separation between parking lot and sidewalk. Mr. Chromy then explained the cost for each of the three tiers for each of the three styles. Option 1: 8" embedded pipe filled with concrete, rounded cap, with any colored sleeve and optional chain at a cost of $500 each. City costs - Tier 1 - $10,000; Tier 2 - $45,000 and Tier 3 — $90,000. Option 2: aesthetic precast concrete at a cost of $600 each and would require annual maintenance. City costs — Tier 1 - $12,000; Tier 2 — $54,000; Tier 3 - $108,000. Option 3: aesthetic cast aluminum at a cost of $1,200 each. City cost — Tier 1 - $24,000; Tier 2 — $108,000; and Tier 3 - $216,000. Mr. Chromy discussed City cost considerations. He said the City has $325,000 budgeted for "other improvements" for this project. He outlined different cost scenarios for the lighting, sidewalk/boulevards, and bollards. After Council discussed the options, it was the consensus to proceed with option 2 lighting and extend it to Huber Park; option 1 sidewalk/boulevard with brown concrete for the boulevard; and option 2, Tier 2 bollard with brown as the color of the bollard. Mr. Loney explained that a resolution will be brought back for council's consideration relating to the preliminary design layout presented. Councilor Lehman stated that he had two concerns. Councilor Heitzman stated that he would like to see the difference in the man hours plowing around the bollards and plowing during the 2010/2011 snow season without the bollards. Official Proceedings of the October 11, 2010 Shakopee City Council Page -3- Clay /Punt moved to approve the preliminary design layout for County Highway 101 (1 Avenue) from Fillmore Street to Marschall Road as presented tonight. Motion carried 3 -2 which Cncl. Heitzman opposed and Cncl. Lehman abstaining. Mr. Chromy said the Highway 101 schedule is that the plan approval take place in January 2011; with a bid letting in March of 2011; and construction May through October 2011. He also explained and showed a diagram of a preliminary plan of traffic flow and detours planned during construction. Mr. Chromy updated the Council on the CSAH 69 rehabilitation. He said that in 2011 the plan is to paint and maintain the railroad overpasses on CSAH 69 and in 2012 resurface CSAH 69 from 169 to 3 1-d Avenue with a realignment of 10 Avenue to CSAH 69. Also, reconstruct CSAH 69 from 3 Avenue to Atwood Street. Michael Leek, Community Development Director, presented Council with an update of the Express Bus Service Expansion. Mr. Leek said that in the past staff reviewed with Council the Transit Operations Plan. The plan included information related to an additional bus funded through the Job Access Reverse Commute (JARC) funds. In addition, staffs from the cities of Shakopee and Prior Lake have been working with Southwest Transit (SWT) staff to implement a plan to have two of their buses serve BlueXpress riders while providing replacement service at the Anderson Lakes Park and Ride site. As the specifics for each are worked out, they will be brought to the City's TAC for review and Council for final review. Clay/Punt moved to adjourn to Tuesday, October 19, 2010 at 7:00 p.m. Motion carried 5-0. Meeting adjourned at 9:05 p.m. eff dith S. Cox City Clerk Kim Weckman Recording Secretary