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HomeMy WebLinkAbout09/21/2010 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 21, 2010 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement 'The Mission of the City of Shakopee is to provide the opportunity to live, workand p(ty in a community with a proud past, promising future, and smart -town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report 5] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Police and Fire 1. Purchase of Document Scanners and Software (F) 2. Surplus Property — Vehicles (C) 3. Acceptance of Grant for Four In -squad Cameras from Dept. of Public Safety (F) B] Community Development 1. St. Francis Medical Campus Watermain Easement /Agreement Amendment (F) 2. Prior Lake Suburban Transit Association Dues — Res. No. 7046 (F) TENTATIVE AGENDA September 21, 2010 Page 2 5] Consent Business continued: C] Public Works and Engineering 1. Declaring the Amount to be Assessed for Delinquent Refuse Bills — Res. No. 7042 (E) 2. Approval of Traffic Control Signs in Countryside Subdivision (E) 3. Updating Snow Emergency Routes — Ordinance No. 838 (E) 4. Repurchase Agreement on John Deere 5085 Tractor and John Deere 1445 Mower (E) D] Parks, Recreation, and Natural Resources E] Personnel F] General Administration 1. Approve Bills in the Amount of $1,861,191.57 (C) 2. Approve Minutes of August 30, 2010 (F) 3. Renewal of MMUA Contract for Safety Training and Consulting (E) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearing on a $5,675,000 Tax Exempt Loan Participation Note (St. Gertrude's Health & Rehabilitation Center Project) - Resolution No. 7041 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Re- convene 12] Recommendations from Boards and Commissions: 13] General Business: A] Police and Fire 1. Exterior Design of New Fire Station (B) B] Community Development 1. Review of CUP and Mineral Extraction and Land Rehabilitation Permit for Shakopee Gravel (B) 2. Proposed Scott County Transit Operations Plan (B) 3. Dean Lakes PUD Amendment Request (B) TENTATIVE AGENDA September 21, 2010 Page 3 13] General Business continued: C] Public Works and Engineering 1. Discussion of 211 Shumway Street Septic System Replacement (E) 2. Traffic Safety Review Committee's Recommendations on Existing 4 -Way Stop Intersections (E) D] Parks, Recreation and Natural Resources E] Personnel F] General Administration 14] Council Concerns 15] Other Business 16] Adjourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 21, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman, Pamela Punt and Pat Heitzman present. Also present was Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Gregg Voxland, Finance Director; Bruce Loney, City Engineer/Public Works Director; R. Michael Leek, Community Development Director; and Rick Coleman, Fire Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill asked to defer 5.A.1, Purchase of Document Scanners and Software and 13.B.1, Review of CUP and Mineral Extraction and Land Rehabilitation Permit for Shakopee Gravel. Clay/Heitzman moved to approve the agenda as amended. Motion carried 5 -0. In the Mayor's Report Mayor Schmitt attended the first meeting of the Highway 101 North Corridor Committee. Discussed were the issues regarding the 101 /Pioneer Trail /Shakopee Bridge issues. Mayor Schmitt also attended the SCALE High Performance Partnership (HIP) in Dakota County. Mayor Schmitt also said there is a 169 Corridor annual meeting on October 14, 2010 and encouraged Council members to attend. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill noted the removal of 5.A.1, Purchase of Document Scanners and Software. Mayor Schmitt asked to remove 5.B.1, St. Francis Medical Campus Watermain Easement /Agreement Amendment. Lehman/Clay moved to approve the Consent Agenda as amended. Mr. McNeill read the consent agenda. Motion carried 5 -0. Lehman/Clay moved to declare the 1997 Chevrolet Blazer, VIN: 1GNDT13W6V2246603 and the 2000 Chevrolet Silverado, VIN: 2GCEK19T2Y1299669 as surplus property. (Motion carried under the Consent Agenda) Lehman/Clay moved to allow staff to accept four digital in -squad video systems from the Minnesota Sheriff's Association. (Motion carried under the Consent Agenda) Lehman/Clay offered Resolution No. 7046 Approving the City of Prior Lake as a Member of the Suburban Transit Association (STA) and moved its adoption; and, paying pro -rated dues for 2010. (Motion carried under the Consent Agenda) Lehman/Clay offered Resolution No. 7042, A Resolution Declaring the Amount to be Assessed, Ordering the Preparation of Proposed Assessments, and Setting the Public Hearing Date for Delinquent Refuse Bills; and moved its adoption; and, directed that a $45.00 administrative fee penalty be added to assessment amounts for City costs. (Motion carried under the Consent Agenda) Official Proceedings of the September 21, 2010 Shakopee City Council Page -2- Lehman/Clay moved to approve the installation of stop signs on Arabian Avenue at the Intersection of Arabian Avenue and Shire Street. (Motion carried under the Consent Agenda) Lehman/Clay offered Ordinance No. 838, Fourth Series, an ordinance amending Section 9.50, Subdivision 8 (B) of the Shakopee City Code pertaining to parking restrictions during snow emergencies, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Clay authorize staff to utilize the re- purchase agreement with Ag Power Enterprises, Inc. on the 2009 John Deere 5085 Tractor and 2009 John Deere 1445 Mower for the combined price of $13,090.05 with the funds to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the bills in the amount of $1,114,922.88 and electronic transfers in the amount of $746,268.69 for a total of $1,861,191.57. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the minutes of August 30, 2010. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize the appropriate individuals to enter into a contract extension with the Minnesota Municipal Utilities Association for the provision of Safety Management Program, at a cost not to exceed $22,755.00. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Lehman/Heitzman moved to open the public hearing on the Issuance of a Conduit Revenue Note for the Benefit of St. Gertrude's Health Center. Motion carried 5 -0. Julie Eddington, City Attorney from Kennedy and Gravin, presented council with the information. Ms. Eddington said St. Gertrude's Health Center has requested that the City issue a tax - exempt conduit revenue note in the maximum amount of $6,500,000 on its behalf in order to provide financing for the costs of the acquisition, construction, and equipping of an approximately 40,500 square foot three level building expansion. Mayor Schmitt asked if there was anyone in the audience that wished to speak at the public hearing. No one responded. Clay/Heitzman moved to close the public hearing. Motion carried 5 -0. Clay /Heitzman offered Resolution No. 7041, Resolution Authorizing the Issuance, Sale and Delivery of a Tax - Exempt Loan Participation Note (St. Gertrude's Health and Rehabilitation Center Project), Series 2010, in the Principal Amount of $5,675,000, for the Benefit of St. Gertrude's Health Center and Steeple Pointe Senior Living Community; Payable Solely from Revenues Pledged pursuant to a Loan Agreement and A Servicing Agreement; Approving the Form and the Authorizing the Execution and Delivery of the Note, the Loan Agreement, the Servicing Agreement, and Related Documents; and Providing for the Security, Rights and Remedies with Respect to the Note, and moved its adoption. Motion carried 5 -0. Official Proceedings of the September 21, 2010 Shakopee City Council Page -3- Michael Leek, Community Development Director, presented Council with the St. Francis Medical Center Watermain Relocation. St. Francis is proposing the relocation of the watermain on their site, as part of the improvement projects occurring on the South Valley Medical Campus. The current watermain is subject to an easement and agreement in which the City and Shakopee Public Utilities are interested parties. As part of an amendment, the old location of the easement will be vacated and the location of the easement for the new watermain will be reflected in the watermain easement and agreement amendment. Mr. Leek said the City Attorney has reviewed the current agreement and the proposed amendment and does not propose any changes other than the addition of signature blocks for City officials. Shakopee Public Utilities also reviewed the documents and did not offer any changes. Mayor Schmitt said he asked for this item to be removed from the Consent Agenda because the documents didn't include a map of the current and future location of the watermain. Mr. Leek provided a map of the locations. Lehman/Clay moved to approve the amendment to the watermain easement and agreement with St. Francis Regional Medical Center and authorized the appropriate City officials to execute the associated documents. Motion carried 5 -0. Mayor Schmitt asked for liaison reports. Cncl. Heitzman said he attended the school board meeting. Items discussed were the progress of Jackson Elementary, and the future location of the High School graduation for the Class of 2012. Cncl. Punt said she attended the Shakopee Chamber of Commerce Board of Director's Meeting. At the meeting was Kathy Schatz with the Minnesota Chamber of Commerce — Grow Minnesota. The chamber will be working with Kathy to become trained in their process of onsite visits. Cncl. Lehman attended the AMA event at Canterbury about the noise concerns. The noise was registered at 100 disciples. He also attended the Scott County 101 and Reconstruction meeting. Cncl. Clay had nothing to report. Heitzman/Punt moved to recess for the Economic Development Authority Meeting. Motion carried 5 -0. Mayor Schmitt re- convened the meeting at 7:30 p.m. Kris Wilson, Assistant City Administrator, presented Council with the Exterior Design of the New Fire Station. Ms. Wilson said that the City has been working with Jeff Oertel of Oertel Architects for the design of the new station. Mr. Oertel presented the proposed exterior design and floor plan of the proposed interior of the new fire station. Council was pleased with the exterior and interior plan of the building. Ms. Wilson said the next step is to return to the City Council on December 21, 2010 to seek approval to go out to bid. Mr. Leek presented Council with the Proposed Scott County Transit Operations Plan. Official Proceedings of the September 21, 2010 Shakopee City Council Page -4- Mr. Leek said that the Shakopee City Council, Prior Lake City Council and Scott County Board of Commissioners gave their staffs' direction to continue with discussions that would lead to a funding proposal for the possible acquisition of the former site of Shakopee Dodge and Denny Hecker Dodge located at Marschall Road. Mr. Leek said staff members collaborated on the development of an application for CH 152 funding through Mn /DOT. Once the County was notified that the application was successful, staff, working through the Transit Planning Team (TPT), determined that it would be desirable to develop an operations plan including present transit service and facilities, and programmed service and facilities expansions. The TPT contacted Carol Becker, who formerly was a member of the Metropolitan Council's Transportation staff to assist in the development of the operations plan. John Ulrich, Scott County Commissioner, gave Council a brief overview and introduction to the proposed Scott County Transit site. Mr. Ulrich said the location is optimal according to the Metropolitan Council Regional Transportation Plan and Park and Ride Study. The park and ride location is in alignment with 169 and the Corridor Coalition and consistent with SCALE efforts. Lisa Freese, Transportation Program Manager for Scott County Public Works. Ms. Freese's presentation consisted of the progress of the concept, the regional partnerships, details of the traffic requests, land use, and tax implications. Ms. Freese discussed the funding of the CH 152 funding through Mn/DOT. $2.39 million can be used for the acquisition of the site and the building. The intent is that the county would fund the remaining cost of the acquisition. In 2013 another 1.17 million dollars will be available for site renovations. Mr. Leek discussed the land use of the project. The Regional Park and Ride Study identified a site south of the Hecker site as an area that would meet the requirements of their study. However the Hecker site fits well within the boundaries of their study and is compatible with commercial and residential use in this area. The 2010 property taxes payable are approximately $156,338.00 and the City currently receives about $30,094.00 and the 2011 property taxes are projected to be about $120,000. The information came from the Scott County Auditor. Mr. Leek discussed the Minnesota Vehicle Sales Tax (MVEST) as the principal source for operation. In summary, Mr. Leek said the location is optimal, the price of the facility is low, and the tax implications are the same if it were located at another site. Mayor Schmitt asked for comments from Council regarding the proposed site. Cncl. Lehman and Cncl. Heitzman both feel that the park and ride transit station should be located at the intersection of 169 and County Road 69. They said there is available space and it would align with the future river crossing. Cncl. Clay and Cncl. Punt feel that the opportunity to purchase the site is a great opportunity for everyone involved because of the sale price and the proximity to high density housing and retail stores. Mayor Schmitt sees the necessity of the site but doesn't agree it is the most appropriate site. He feels that the city is giving up a highly visible retail site and doesn't agree with it but acknowledged the need for the site. Official Proceedings of the September 21, 2010 Shakopee City Council Page -5- Clay /Punt moved to approve accepting the draft Scott County Transit Operations Plan and informing the Scott County Board that it supports the acquisition of the Marshall Road site for transit purposes. Motion carried 3 -2 with Cncl. Lehman and Heitzman opposed. Lehman/Heitzman moved to recess for a break. Motion carried 5 -0. Mayor Schmitt re- convened the meeting at 10:00 p.m. Mr. Leek presented Dean Lakes PUD Amendment Request. Mr. Leek said that in the past the Council approved a Planned Unit Development (PUD) for Dean Lakes. The PUD approved the development plan for a mixture of commercial, residential, and business park uses on approximately 270 acres which are located south of Highway 169 and east of CSAH 83. Ryan Companies, the owner of the property, has submitted a PUD amendment requesting the City to consider allowing approximately 60 acres of property for agricultural purposes. The approved PUD plan designates the area for business park development. The request by the owners is due to the current lack of activity in the market place. The Council determines, per the PUD agreement, whether a public hearing should be required. Mr. Leek said that staff recommends that the Council determine that a public hearing is required for the amendment, should a complete application be filed with the City. Punt/Lehman move that an Amendment to the Dean Lakes Planned Unit Development be subject to a public hearing before the Planning Commission with final review by the City Council. Motion carried 5- 0. Bruce Loney, Public Works /Engineering Director, presented Council with the Discussion of 211 Shumway Street Septic System Replacement. Mr. Loney said that an individual sewage treatment system located for 211 Shumway Street has failed and needs to be replaced per Scott County ordinances. Staff needs to know from Council whether to allow replacement of the septic system or to consider a sewer and water project for the area. Mr. Loney said that the area at 211 Shumway St. does not have an extension of a sewermain or a watermain. Mr. Loney said one of the main issues why the property has not been served with sanitary sewer and water in the past is that the watermain would need to be looped from 3 Avenue and Shumway Street to 2 Avenue and Apgar Street. Also, the limestone is very close to the surface in this area and would require rock excavation in order to install utilities. Mr. Loney said that if Council decides that a preliminary engineering study is needed to make a final decision on whether to bring sewer and water into this area, staff would recommend preparing the preliminary cost and to do a benefit appraisal analysis to determine the benefit of sanitary sewer and water to accessible lots in the area. Lehman/Heitzman moved to direct staff to prepare a resolution to initiate a preliminary engineering study for sanitary sewer and water along 2 Avenue from Apgar Street to Shumway Street and water along Shumway Street from 2 Avenue to 3 Avenue. Discussion followed. Cncl. Clay asked how soon the sewer and water could be installed. Mr. Loney said the summer of 2011. Cncl. Clay also had questions Official Proceedings of the September 21, 2010 Shakopee City Council Page -6- about the importance of having a fire hydrant in the location. Chief Coleman said that the only hydrant his department could currently hook up to would be on 3 Avenue. Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0. Mr. Loney presented Council with the Traffic Safety Review Committee's (TRSC) Recommendations on Existing 4 -way Stop Intersections. Mr. Loney said that earlier in the year Council requested a study by the TRSC regarding possible removal of stop signs due to the changes in the City over the years. Below is the intersection identification, recommendation by TRSC and Council's decision. Intersection Recommendation Council Decision #1 Sommerville St. & 2n Ave. Remove stops on Sommerville St. Council said to keep as warning signals have been the stop signs as is. installed at the railroad crossing #2 Spencer St. & 2 Ave. Railroad warning signals installed Keep stop signs as — TSRC recommends removal of is. the stop signs on Spencer St. since Spencer is a collector street. #3 Lewis St. & 5th Ave. ST. Mary's school gone — leave as Council agreed is due to heavy school and bus traffic #4 Sommerville St. & 5 Ave. St. Mary's school gone. Remove Council agreed stops on Sommerville St. #5 Apgar St. & 6 Ave. Leave as is as traffic volume Council agreed. criteria is met for this intersection #6 Lewis St. & 6 Ave. St. Mary's school gone — Leave as Council agreed. is due to proximity to Central School #7 Spencer St. & 6 Ave. Not warranted and recommended Council said to keep in 1997 Study — Recommendation stop sign as is. is to remove stop signs on Spencer St. Sight distance is poor in the northwest quadrant. #8 Apgar St. and 10 Ave. Not warranted — Recommendation Council agreed is to remove stop signs on 10 Ave. #9 10 Ave. & Dakota St. Vehicles rolling through stop Council agreed signs, need further study. Recommended further study once Dakota St. is reconstructed and to meet with school officials #10 11 Ave. & Merrifield St. Not warranted — Remove stop Council agreed signs on Merrifield Street and 11 Ave. #11 12 Ave. & Harrison St. Not warranted — Remove stop Council agreed signs on 12 Ave. Official Proceedings of the September 21, 2010 Shakopee City Council Page -7- Lehman/Heitzman moved to approve traffic control signage changes: #4, (remove stop signs on Sommerville Street at 5 Avenue), #8, (remove stop signs on 10 Avenue at Apgar Street), #10 (remove stop signs on Merrifield Street and 11 Avenue), and #11 (remove stop signs on 12 Avenue at Harrison Street); and, also have staff work with the school district regarding the stop sign on 10 Avenue and on Dakota Street and on Shakopee Avenue and Dakota Street and bring back recommendations to Council. Motion carried 5 -0. Mayor Schmitt asked if the were any Council concerns. Mayor Schmitt asked Mr. Loney what the delay was in fixing the sidewalk on the northeast corner of Eagle Creek Blvd. and Marshall Road. Mr. Loney said it's been left open because of a pending claim. It was left open for investigators of the claim. Mayor Schmitt also asked Mr. Loney about weed control on the sidewalks. Mr. Loney said he would look into the problem. Heitzman/Punt moved to adjourn to Tuesday, October 5, 2010 at 7:00 p.m. Motion carried 5 -0. Meeting adjourned at 11:03 p.m. (Av J`uAith S. Cox City Clerk Kim Weckman Recording Secretary