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Home My WebLink About08/24/2010 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 24, 2010 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Sfzafiopee .Misoian Statement JPte Album of the Cctcy c SPutfiapee ins ta pcauide the ap p onttuutti to flue, w v& and peal" in a c nuiuuutcy with a ptaud past, piamioing'u tune, and 61=1i-town atmaspfieie within a metstapa.P.itan a ching. Mayor John J. Schmitt presiding 1] Roll Call at 7:00 p.m. 2} Introduction of Township and City Officials 3] Approval of Agenda 4] 2011/2012 Fire Department Budgets a. Update on new fire station design 5] 2011/2012 Park, Recreation and Natural Resources Budgets 6] Park Capital Improvement Program (CIP) 7} Internal Service Fund 8] Direction on Improvement Packages a. Natural Resources Coordinator b. Laser Fiche 9] Budget Recap —Gregg Voxland 10] Other Business 11] Adjourn to Monday, August 30, 2010, at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 24, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Pamela Punt and Pat Heitzman present. Cncl. Lehman was absent. Also present were Mark McNeill, City Administrator; Jamie Polley, Park, Recreation & Natural Resources Director; Rick Coleman, Fire Chief; and Judith S. Cox, City Clerk. Also present at the meeting were Mike Menke, Chris Brinkhaus, Paul Westveer and Tom Weckman representing Jackson Township Board and LuAnne Lemke, John Weckman, Kevin Theis, Robert Pieper and Lolita Driscoll representing Louisville Township Board. Mayor Schmitt asked if there were any changes to the agenda. Mr. McNeill said that due to the absence of Gregg Voxland, Finance Director, items 7 — Internal Service Fund, 8 — Direction on Improvement Packages and 9 — Budget Recap be deferred to the Monday, August 30, 2010 meeting. Mayor Schmitt acknowledged the changes but no action was taken. Rick Coleman, Fire Chief, presented the Council with the 2011/2012 Fire Department budget. Chief Coleman read the fire department's mission statement and goals for 2011 -2012. Chief Coleman said that in 2009 there were 517 calls which is down due to a decrease of false alarm calls. Chief Coleman showed charts of the calls for service from 2001 to 2009 as well as by location. Charts were also displayed of call types by township. Chief Coleman said the total budget request for 2011 is $1,945,360 and $1,976,950 for 2012. Chief Coleman discussed for the township board members the architectural plans for the new fire station that will be located on Vierling Drive near Adams Street. Also discussed were the fire service area maps and other future fire department sites. LuAnne Lemke, Louisville Township Clerk, advised that according to their 2030 comprehensive plan, they are restricted on development to one per 40 acres. She suggested that there may be a need to visit the need for station #4. Mayor Schmitt also noted that due to the acquisition of property by the Shakopee Mdewakanton Sioux Community (SMSC) about 2,000 roof tops have been taken out of future development. Jamie Polley, Parks, Recreation and Natural Resources Director presented Council and Township members the budgets for her depaltinent. Ms. Polley discussed the Park and Recreation mission statement and staffing. The 2011 revenue budget will decrease by 1% and expenditures will increase by 1% for a total budget of $1,056,870 and in 2012 $1,101,910. Ms. Polley also said that the revenue generated by the pool this summer was very favorable due to the hot weather. Official Proceedings of the August 24, 2009 Shakopee City Council Page -2- Ms. Polley presented the Natural Resources budget. She discussed the mission statement and services provided. There is a requested increase of 5.25% for 2011 for a total budget of $58,400. Ms. Polley said that as part of the budget there is an improvement option for Council to reconsider filling the Natural Resources Coordinator position which has been vacant since November, 2008. The total cost for salary and benefits is $84,227. Ms. Polley presented the 2010 -2014 Park Capital Improvement Program (CIP). She stated that revenue is dependent upon cash received from developers. She explained that the interfund loan repayment for Huber Park and the loss of fees due to the slowdown in development are factors affecting the CIP. Ms. Polley discussed committed projects such as the Park Signage as well as high priority projects like the Greenfield/Park Meadows Park, Riverside Bluff/Fields Park playground and Westminster Park bathrooms /warming house. Additional proposed projects include an off leash dog area and the Quarry Lake Park, if public access is obtained. She advised that Council will be provided options to consider at the next budget meeting on Monday. Ms. Lemke asked if the council has looked at the township fees for participation in recreation activities. There was discussion regarding the $36 one time non - resident fee that was implemented last year. Ms. Polley responded that the Park Director's staff will be looking at this, looking at doing something more efficient. Clay /Punt moved to adjourn to Monday, August 30, 2010 at 7:00 p.m. Motion carried 4 -0. The meeting adjourned at 8:15 p.m. • n e96— dith S. Cox City Clerk Kim Weckman Recording Secretary •