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HomeMy WebLinkAbout08/16/2010 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 16, 2010 MONDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee .M pion Statement Ole .Miaoian of the Citq Sf ahopee ptta.uide the cppcvctunitcy to title, wcvc1 and peach in a communal' with a p'wud pact, pttctm int. /utuae, and e maee -tcuuu tt atnw within a me wpditan g etting. Mayor John J. Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Approval of Agenda 3] Community Center Improvements A. Presentation by Brad Tabke - Shakopee Recreation: Bringing People Together. 4] 2011/2012 Public Works Budgets Engineering Street Fleet Park Maintenance 5] 2011/2012 Utility Funds 6] Other Business 7] Adjourn to Tuesday, August 17, 2010, at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 16, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman, Pamela Punt and Pat Heitzman present. Also present were Mark McNeill, City Administrator; Gregg Voxland, Finance Director; Jamie Polley, Parks, Recreation & Natural Resources Director; and Judith S Cox, City Clerk. Punt/Heitzman moved to approve the agenda. Motion carried 5 -0. Brad Tabke, representative for Shakopee Recreation: Bringing People Together (SR:BPT) group presented Council with a presentation regarding needs for community center improvements and a need for a referendum for the November ballot for these improvements. Mr. Tabke discussed the proposed improvements to the Community Center which include a second sheet of ice, a second floor to the fitness center and a senior center at an estimated cost of eight million dollars. Mr. Tabke said that if the referendum passes it will be set at an additional tax cost of $36 dollars per household. This is based on an average house value of $230,000. The operational costs are approximately $19,000 in 2012 for the improvements. In 2013, it's possible that the operational costs will break even and revenue positive for 2014. Mr. Tabke also said there will be building rent at a cost of $589,200 for 2012 and it will increase each year. This means there will be an additional tax levy of $18 per household for a grand total of $54 per household as long as the referendum is non - taxable. Todd Hallet of the Shakopee Hockey Association and Ione Theis, president of the Senior Club, also presented Council with their prospective of the Community Center improvements. Mr. Hallet stated that these improvements are not wants but needs for the community and feels the proposed design plan is conservative and that a referendum will pass in November. Mr. Tabke said that the improvements are needed now because of the lack of ice time, over crowding in the fitness center area and the needed space for the senior population of Shakopee. He also said that construction costs are low which would also benefit the citizen's of Shakopee and may possibly reduce the price of the estimate. Mr. Tabke said that the group has been working on marketing strategies if the project goes to referendum. Mr. Tabke said that the group, SR:BPT, will be distributing letters, brochures, and putting up signs prior to the election. They will also be having neighborhood meetings, and will be going door to door to explain why this is an important issue. Mr. McNeill reminded Council that the recommendations for a bond referendum for the Community Center improvements are on the agenda for Tuesday, August 17 Clay /Lehman moved to recess for a break. Motion carried 5 -0. Mayor Schmitt re- convened the meeting at 7:40 p.m. Also present were Bruce Loney, City Engineer /Public Works Director, and Michael Hullander, Public Works Supervisor. Official Proceedings of the August 16, 2009 Shakopee City Council Page -2- Bruce Loney, City Engineer /Public Works Director presented Council with the 2011 Public Works and Engineering budget. Mr. Loney reviewed what the city owns, 155 miles of streets, 3,636 traffic signs, 138 miles of sanitary sewer and three gravity lift stations, 84 miles of storm sewer, one lift station and ponds, 11 miles of alleys, most are gravel, 55 miles of sidewalks and 39 miles of trails that we maintain, 2056 street lights, parks, trees, 19 parking lots with a total value of $217,500,000. He explained that this is what the City owns and this is what we need to look at within our budget. Mr. Loney identified the 2011 projects that are possible within the Engineering Division. He said that the Engineering budget is essentially the same for 2011 as it was in 2010 with the same level staffing and an increase in the Logis /software object due to the IT rental charge being implemented this year. The requested 2011 budget is $661,630 and $679,630 for 2012. Mr. Loney said in Street Maintenance he is asking that the existing vacant position be filled. In addition, make the Public Works Technician a permanent position and he is proposing a permanent lead in the Street Maintenance area for 2011. The requested 2011 budget is $2,059,700 and $2,071,630 for 2012. The Sanitary Sewer fund budget proposal for 2011 is $3,969,385 and $4,356,340 for 2012. Mr. Loney stated that we need to review the utility rates after additional data is received. For Fleet Maintenance (which takes care of the vehicles in the City) the major change would be a $35,000 increase for the purchase of the Gasboy fuel system upgrade. Mr. Loney also asked for a permanent lead position and also to review the mechanic apprentice position and consider a promotion to a mechanic position for 2011. The proposed 2011 budget for the Fleet Maintenance division is $122,330 for 2011 and $99,830 for 2012. Mr. Hullander explained the need for the Gasboy fuel system upgrade. Mr. Loney said that in the Park Maintenance area a major item would be a reduction in pavement preservation with the usage of park asset funds on trail overlays or reconstruction for 2011. Other changes include a recommendation for a permanent lead for the entire year. The proposed budget for the Park Maintenance division is $1,576,910 for 2011 and $1,650,810 for 2012. Mayor Schmitt asked if there were any other Council concerns. Cncl. Heitzman asked staff for a chart depicting the difference in a 50 year depreciation vs. a 30 year depreciation on the Community Center improvements. Mr. McNeill said he would provide Council with that information at the next Council meeting on August 17, 2010. Heitzman/Punt moved to adjourn to Tuesday, August 17, 2010 at 7:00 p.m. Motion carried 5 -0. The meeting adjourned at 8:34 p.m. -6 • 0 Judith S. Cox Kim Weckman City Clerk Recording Secretary