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HomeMy WebLinkAbout08/04/2010 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 4, 2010 WEDNESDAY LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Wission Statement The Mission of the City of Shakopee is to provide the opportunity to live, workand play in a community with a proud past, promising future, and small -town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well - trained, caring, and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report 5] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Community Development 1. One Year Change in State Surcharge for "Permits Based on Fixed Fees" — Ord. 834 (F) B] Public Works and Engineering 1. Approve Cooperative Agreement with Scott County and a Contract for a Bituminous Trail along CSAH 18 from Horizon Drive to CSAH 16 (D &E) 2. Approve Plans and Specifications for Shakopee Valley Marketplace Drainage Repair, Project No. 2009 -6 — Res. No. 7028 (E) 3. Accept Quote for 2010 Trail Sealcoat Project (D &E) TENTATIVE AGENDA August 4, 2010 Page 2 5] Consent Business continued: C] Parks, Recreation, and Natural Resources D] Police and Fire 1. Surplus Property — Vehicles (C) 2. Safe and Sober Grant — Res. No. 7023 (A) 3. Contract for Fire Station Architectural Work (B) E] Personnel 1. Authorization to Hire Recreation Supervisor (E) F] General Administration 1. Approve Bills in the Amount of $ 1,483,822.26 (C) 2. 2010 -2011 Goals and Objectives Update (A -E) 3. Acceptance of Carver -Scott Statewide Health Improvement Program (SHIP) Worksite Wellness Grant (F) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: None 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting: None • 11] Re- convene 12] Recommendations from Boards and Commissions A] Listing of Locally Designated Historic Properties (B) 13] General Business: A] Community Development 1. Proposed Metropolitan Council Transit Policies (D) B] Public Works and Engineering TENTATIVE AGENDA August 4, 2010 Page 3 13] General Business continued: C] Parks, Recreation and Natural Resources 1. Further Discussion of Community Center Improvements Consultants' Reports D] Police and Fire E] Personnel F] General Administration 14] Council Concerns 15] Other Business 16] Adjourn to Monday, August 9, 2010 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 4, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman, Pamela Punt and Pat Heitzman present. Also present was Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, City Engineer /Public Works Director; R. Michael Leek, Community Development Director; Gregg Voxland, Finance Director; and Jamie Polley, Parks, Recreation, and Natural Resources Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill said there were no changes to the agenda. Clay/Punt moved to approve the agenda. Motion carried 5 -0. In the Mayor's Report Mayor Schmitt said he attended the Scott County Fair. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill had no additions or deletions. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the consent agenda. Motion carried 5 -0. Lehman/Heitzman offered Ordinance No. 834, Fourth Series, Amending the City's Adopted 2010 Fee Schedule Relating to State Surcharges, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate City officials to execute a Cooperative Agreement for construction of a bituminous trail long the west side of CSAH 18, between Horizon Drive and the north leg of CSAH 16. Award a contract to Bituminous Roadways, Inc. for the CSAH 18 Trail Improvements. Authorize the use of Capital Improvement Funds up to $5,000.00 to fund the improvements. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7028, A Resolution Approving the Plans and Specifications for the Shakopee Valley Marketplace Drainage Repair, Project No. 2009 -6 and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept the quote from Gopher State Seal coating, Inc. for the price of $38,300.00 and authorize staff to proceed with the 2010 Trail Sealcoat Project. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to declare the 1991 Honda Civic, VIN: 1HGED3645ML024595 and the 1997 Ford Aspire, VIN: KNJLT05H7V6226783 as surplus property. (Motion carried under the Consent Agenda) Official Proceedings of the August 04, 2010 Shakopee City Council Page -2- Lehman/Heitzman offered Resolution 7023, A Resolution of the City of Shakopee, Minnesota, Regarding Participation in the Safe and Sober Grant, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate officials to enter into a contract with Oertel Architects Ltd. for comprehensive architectural services for a new fire station, at a cost not to exceed $197,000, plus expenses. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the hiring of Sarah Foley as the Recreation Supervisor at Step E of Grade 7 of the City's full -time pay plan, contingent upon the successful completion of the required pre- employment screening. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of $1,093,788.78 and electronic transfers in the amount of $390,033.48 for a total of $1,483,822.26. (Motion carried under the Consent Agenda) [A list of bills is posted on the bulletin board at city hall for one month following council approval.] Lehman/Heitzman moved to approve the 2010 -2011 Goals and Objectives update. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept $5,000 from the Carver Scott Statewide Health Improvement Program and allocating it for use by the Employee Wellness Committee. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked for Council liaison reports. Cncl. Heitzman attended the Downtown Partnership meeting. He also went out with the fire department for the Night to Unite. Cncl. Punt went out with the police department for the Night to Unite. She also attended the Chamber of Commerce meeting. She said Angie Whitcomb, President of the Chamber of Commerce, is working to establish a similar board for the Convention and Visitor's Bureau. Cncl. Punt said that the Chamber of Commerce is sponsoring the Taste of Shakopee. Cncl. Lehman said that Derby Days begins today. He thanked all of businesses, city staff and citizens who contributed to Derby Days. He also said he attended the Night to Unite. Cncl. Clay attended the Shakopee Public Utility Commission meeting. He said the water nitrate levels in the water supply are looking good. The general water usage is down from previous years. The bids have been approved for the transformers at the Pike Lake substation. Michael Leek, Community Development Director, presented Council with the Listing of Locally Designated Historic Properties. Mr. Leek said that after the June 1, 2010 Council meeting, the Historic Preservation Advisory Commission (HPAC) notified and met with property owners whose homes have been identified as having historical significance in Shakopee. On June 14, 2010 the property owners of the potential listed properties were provided an opportunity to approach the commission and share their opinions on the proposal. Only two property owners /representatives attended the meeting. Official Proceedings of the August 04, 2010 Shakopee City Council Page -3- The HPAC is recommending to Council to adopt the 12 buildings /sites as historic properties to be added to the present list of 53 locally designated historic properties. Clay /Punt moved to formally accept the 12 building /sites as historic properties and that they be added to the present list of 53 locally designated historic properties. Motion carried 5 -0. (CC Document No. 481) Mr. Leek presented Council with the Proposed Metropolitan Council Transit Policies. Mr. Leek said that for about the last 3.5 years representatives of the Suburban Transit Association (STA) have been meeting with representatives of the Metropolitan Council to discuss, and try to arrive at agreement, regarding the distribution of MVST revenues for transit in the region. Mr. Leek said that after approximately two years the System Improvement Study (SIS) was nearing the end and an agreement was near regarding what the distribution of revenues was going to be from MVST. The Transportation Manager for the Metropolitan Council, Arlene McCarthy, came to a meeting and announced that the changing level of MVST revenues in her view required an entirely new approach. Although STA members were not in agreement with that view, both elected and staff representatives continued with a new set of meetings beginning in December 2008. Metropolitan Council representatives used the series of meetings to propose policies which include revenue distribution but go beyond that to include very specific and lengthy requirements related to bus procurement, vehicle maintenance and transit site ownership. Mr. Leek believes that the policies provide unjustified micromanagement of local decision making authority. Mr. Leek has drafted a letter on behalf of the City Council to send to Peter Bell, Chairperson for the Metropolitan Council, citing disagreements in the adoption of the proposed policies. Discussion ensued regarding the Metropolitan Council's population household projections for Shakopee and the anticipated reduction of funding to 25% which creates problems for expanding services, as well as supporting the Metropolitan Council's future job creation projections with inadequate transit services. Lehman/Heitzman moved to direct staff to word the letter to Mr. Peter Bell, Chair, Metropolitan Council, regarding draft policies related to transit, stronger per discussion; and, asking for an amendment to the 2030 Comprehensive Plan. Cncl. Heitzman asked if SCALE could also draft a letter to the Metropolitan Council. Mayor Schmitt said he would bring that up to the SCALE board meeting scheduled for August 6, 2010. Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0. Mark McNeill, City Administrator, presented Council with the Community Center Improvement Costs. Mr. McNeill said that in follow up to the Monday workshop, Council has asked staff to provide a summary of the community input meeting that was held on July 28 and provide additional summary as what facility cost scenarios might be and additional tax impact as a result of the questions brought up on Monday. Official Proceedings of the August 04, 2010 Shakopee City Council Page -4- Jamie Polley, Parks, Recreation, and Natural Resources Director, presented Council with the Community Center Improvement Cost Scenarios. Ms. Polley said that the basic Senior Center addition which includes a senior entrance, two small meeting rooms, restrooms, and construction fees, would cost approximately $1,530,000. She also provided a break down of add -ons to the Senior Center; $650,000 for a large meeting room; $300,000 for kitchen shell /storage; $350,000 for kitchen equipment. The total cost with add -ons to the Senior Center would be $2,830,000. Ms. Polley discussed costs for the renovation of the current fitness area to include a new floor, child care /programming, etc, misc. interior renovations, staging /temporary cond. for a total cost of $650,000. Ms. Polley discussed the ice arena with the main building addition, ice sheet /equipment and construction fees for a total cost of $5,870,000. For a 200 seat option with the high school team room addition to the existing sheet the cost would be an additional $470,000. For a 500 - 1000 seat option with high school team rooms under bleachers the cost would be an additional $625,000. Ms. Polley then discussed the total package options with and without the additional options stated above. After Council's discussion, the Council agreed on the basic senior center, fitness center improvements, and the ice area with the 200 seat option for a total cost of $8,050,000.00. Mr. McNeill said that staff will refine the bond cost of the agreed upon proposal of $8,050,000. He also said that after meeting with the consultants staff will provide Council with the operation, maintenance, and rental costs on the proposed option at the budget meeting scheduled for August 9, 2010. Mayor Schmitt asked if there were any Council concerns. Cncl. Clay asked if there could be a reduction of paper in the Council packets specifically the report printout of the bills paid. Mr. Voxland said staff would look at other alternatives. Cncl. Clay also asked if there was a way lowering the work table part of the Council desks. Kris Wilson said that over the winter Public Works staff could take a look at lowering it. Mayor Schmitt advised the Council that on August 26, 2010 the 169 Corridor Coalition is sponsoring a river tour and Council and staff are invited. Cncl. Punt advised that she will be traveling to Washington D.C. and said that she would deliver any letters Council would like to write to Congressman Klines' office. Clay /Lehman moved to adjourn to Monday, August 9, 2010 at 7:00 p.m. Motion carried 5 -0. Meeting adjourned at 8:38 p.m. uttA s L • i J dith S. Cox Kim Weckman ity Clerk Recording Secretary