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HomeMy WebLinkAbout05/18/2010 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA MAY 18, 2010 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement 'The Mission of the City of Shakopee is to provide the opportunity to live, workand pray in a community with a proud past, promising future, and small -town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well - trained, caring, and professional employees. F. Housekeeping item Mayor John Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report A] Introduction of Angela Whitcomb, Chamber of Commerce President 5] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Police and Fire 1. Surplus Equipment — 2001 Polaris 6 Wheeler and Trailer (C &D) B] Community Development TENTATIVE AGENDA May 18, 2010 Page 2 5] Consent Business continued: C] Public Works and Engineering 1. Awarding Contract for 2010 Street Reconstruction, Project No. 2010 -1— Res. 7003 (E) 2. Awarding Contract for 2010 Bituminous Overlay, Project No. 2010 -2 — Res. 7004 (E) 3. Approve Encroachment Agreement for 2274 Wolf Ridge Avenue — Res. No. 7013 (E) 4. Purchase of Grass Rig for Fire Department (A) D] Parks, Recreation, and Natural Resources E] Personnel 1. Resignation of Recreation Supervisor Travis Karlen and Resolution of Appreciation, Resolution No. 7014 (F) 2. Resignation /Retirement of Police Officer Brian Clark and Resolution of Appreciation, Resolution No. 7006 (F) 3. Resolutions of Appreciation for 25 -year and 30 -year Employees (E) F] General Administration 1. Approve Bills in the Amount of $1,305,468.52 (C) 2. Approve Minutes of April 27 and May 4, 2010 (F) 3. Shakopee Lions Club Temporary Beer Licenses (F) 4. Council Workshop — CIP /Equipment Discussion (C) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: None 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11 ] Re- convene 12] Recommendations from Boards and Commissions TENTATIVE AGENDA May 18, 2010 Page 3 13] General Business: A] Police and Fire B] Community Development C] Parks, Recreation and Natural Resources 1. Community Center Improvement Information - Consultants (A) 2. Amending the Shakopee Sponsorship Program — Res. 7007 (D) D] Public Works and Engineering E] Personnel F] General Administration 14] Council Concerns 15] Other Business 16] Adjourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MAY 18, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, Steve Clay and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Jim Thomson, City Attorney; Gregg Voxland, Finance Director; Jamie Polley, Parks, Recreation and Natural Resources Director; and Rick Coleman, Fire Chief The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to add 13.F.1, Authorization to Hire Community Service Officer. Clay/Heitzman moved to approve the modified agenda. Motion carried 5 -0. In the Mayor's report Mayor Schmitt welcomed Angela Whitecomb, Chamber of Commerce President. Mr. McNeill gave some background information to Council regarding Ms. Whitecomb. Ms. Whitecomb also spoke on her behalf. Mayor Schmitt also said he attended a meeting with all Mayors in Scott County. The Mayors decided to hold scheduled meetings as a way to network. Mayor Schmitt said he also attended the 169 Corridor meeting that was held in Edina. The Met Council gave a presentation at the meeting. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Clay asked to remove 5.F.4., Council Workshop — CIP /Equipment Discussion. Cncl. Lehman asked to add 13.F.1., Authorization to Hire Community Service Officer, to the Consent Agenda. Lehman/Heitzman moved to approve the Consent Agenda as amended. Motion carried 5 -0. Mr. McNeill read the consent agenda. Lehman/Heitzman moved to declare the 2001 Polaris 6 wheeler and trailer as surplus property and sell the 2001 Polaris 6 wheeler and trailer to Glyndon Fire Department in Minnesota for $5,000.00. (Motion carried under the Consent Agenda) Lehman/Heitzman 1. Offered Resolution No. 7003, A Resolution Accepting Bids on the 2010 Street Reconstruction, Project No. 2010 -1, and moved its adoption. 2. Approved a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 3. Authorized the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to perform construction staking services on the 2010 Street Reconstruction Project. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7004, A Resolution Accepting Bids on the 2010 Bituminous Overlay, Project No. 2010 -2, and moved its adoption; and, approved a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) Official Proceedings of the May 18, 2010 Shakopee City Council Page -2- Lehman/Heitzman offered Resolution No. 7013, a Resolution Approving City Staff to enter into an Encroachment Agreement with the Property Owners at 2274 Wolf Ridge Avenue, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman 1. Moved to authorize the purchase of one Ford F350 pickup from Midway Ford using State Contract #443070 for the purchase price of $32,894.54. 2. Moved to authorize the purchase of one Grass Pak and set -up using the low quote from Foreman Fire Service and Repair for the purchase price of $45,700.00. 3. Move to declare Unit #9570 a 1996 Chevy Grass Rig as surplus equipment for disposition by the Fire Depar (anent. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Travis Karlen, effective May 27, 2010; and, offered Resolution No. 7014, A Resolution of Appreciation to Travis Karlen, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Officer Brian Clark; and, offered Resolution No. 7006, A Resolution of Appreciation to Officer Brian "Barney" P. Clark, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7009, 7010 and 7011 recognizing Glenn Heyda, Eileen Klimek and Gene Jeurissen for providing 25 years of service and Resolution No. 7012 recognizing Mike Hullander for 30 years of service to the City of Shakopee, and moved their adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of $937,018.79 and electronic transfers in the amount of $368.449.73 for a total of $1,305,468.52. (Motion carried under the Consent Agenda) Lehman /Heitzman moved to approve the minutes of April 27, 2010 and May 4, 2010. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the application and grant a temporary on -sale 3.2 percent malt liquor license to the Shakopee Lions Club for the designated, fenced beer garden adjacent to the concession stand at Tahpah Park on June 4, 2010 from 5:00 to 10:00 p.m., on June 5, 2010 from 8:00 a.m. to 10:00 p.m. and on June 5, 2010 from 10:00 a.m. to 8:00 p.m., and , also grant a license for the designated, fenced beer garden between field No. 6 and 7 at Tahpah Park, on June 5, 2010 from 11:00 a.m. to 7:00 p.m., conditioned upon the Lions Club staffing two police officers on June 5, 2010 from noon to 6:00 p.m. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the hiring of Joseph Theis as a Community Service Officer, on a temporary, seasonal basis. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked to discuss the item taken off the Consent Agenda. Cncl. Clay asked to move the CIP /Equipment workshop from Tuesday, June 22, 2010 to Tuesday, June 15, 2010 after the regular City Council meeting. Mr. McNeill said he would tentatively schedule the meeting for June 15, 2010 with the understanding that if the regularly scheduled City Council meeting becomes filled up the workshop meeting would remain scheduled for June 22, 2010. Official Proceedings of the May 18, 2010 Shakopee City Council Page -3- Clay /Heitzman moved to reschedule the CIP /Equipment workshop to Tuesday, June 15, 2010 after the regular City Council meeting. In the event the regular City Council meeting is full, the workshop would be held on June 22, 2010 as originally planned. Motion carried 5 -0. Mayor Schmitt asked for Council Liaison reports. Cncl. Heitzman attended the school board meeting. Discussed was future land purchase. Cncl. Punt attended the Transit meeting and the Chamber of Commerce meeting. Cncl. Lehman attended the Board of Review and the Derby Days meeting. Cncl. Lehman wanted to know if the City has acquired the Monnen's property that was donated to the City; and, if property owners could allow parking during Derby Days for a fee. Ms. Polley said the donation process is not finished as of this date. Cncl. Clay attended the Public Utility Commission meeting. He announced that there was a Commission member who resigned due to a job transfer. Cncl. Clay also said that SPUC replaced four light poles on 2 Avenue with new LED lights and encouraged Council members to check them out. Heitzman/Clay moved to recess for the Economic Development Authority meeting. Motion carried 5- 0. Mayor Schmitt re- convened the meeting at 7:24 p.m. Jamie Polley, Parks, Recreation & Natural Resources Director, presented Council with the Community Center Improvement Information. Ms. Polley said that staff was directed to bring back recommendations for consultants for architectural and financial work for the Community Center. Due to the short timeframe, consultants were not solicited through a typical RFP process. Staff contacted consultants with whom the City has had previous experience working with in these areas and interviewed two financial consultants and two architectural consultants. As a result of those interviews, staff recommends that the City Council approve Park and Recreation Consulting, LLC and Ken Vraa Consulting, LLC as the financial consultant and Oertel Architects as the architectural consultant. The fee for the proposed financial services totals $14,700. The proposed fee for the architectural services totals $11,830. The combined costs of the consultants is $26,530 with an estimated $3,000 additional needed if additional bonding information is needed. Staff is recommending that the funding for the consultants come from the current year's Park, Recreation and Natural Resources budget where $30,000 has been identified. Clay /Heitzman moved to approve the hiring of Park and Recreation Consulting, LLC and Ken Vraa Consulting, LLC as the financial consultants, and Oertel Architects as the Architectural consultant for the Community Center improvement project, with funding to come from the approved 2010 Parks, Recreation and Natural Resources budget. Motion carried 4 -1 with Cncl. Punt opposed. Ms. Polley presented Council with the Shakopee Sponsorship Program. Ms. Polley said that the group "Shakopee Recreation: Bring People Together" has indicated that a portion of the funding for the community center improvement projects will come from donations and sponsorships. Staff was directed by Council to revise the Facility Sponsorship Program to include the Official Proceedings of the May 18, 2010 Shakopee City Council Page -4- rooms anticipated to be in the 2 Sheet of Ice and Senior Center. Ms. Polley provided Council with an updated version of the Facility Sponsorship Program. Clay/Heitzman offered Resolution No. 7007, A Resolution of the City of Shakopee, Minnesota, Amending the Shakopee Sponsorship Program, and moved its adoption. Motion carried 5 -0. Mayor Schmitt asked if there was any other business to discuss. Cncl. Clay asked that staff look into contacting others who interviewed in January for the Shakopee Public Utility Commission to replace the commission member who has recently resigned. Mr. McNeill said staff would look in to it and bring it back to Council on June 1st. Clay /Lehman moved to adjourn to Tuesday, June 1, 2010 at 7:00 p.m. Motion carried 5 - 0. The Council meeting ended at 7:44 p.m. on Tuesday, May 18, 2010. ),1:14, dith S. Cox City Clerk Kim Weckman Recording Secretary