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HomeMy WebLinkAbout05/04/2010 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA MAY 4, 2010 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to five, workand pray in a community with a proud past, promising future, and small town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well - trained, caring, and professional employees. F. Housekeeping item Mayor John Schmidt presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayors Report 5] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Police and Fire 1. Surplus Property — Vehicles and Radios (C) B] Community Development C] Public Works and Engineering 1. Purchase of Vehicles for Building Inspections (F) 2. Authorize Execution of a Drainage Easement Agreement with CertainTeed (B) 3. Agreement with Scott Soil & Water Conservation District Relating to the Provision of Technical Services for the Wetland Conservation Act (B) TENTATIVE AGENDA May 4, 2010 Page 2 5] Consent Business continued: D] Parks, Recreation, and Natural Resources E] Personnel 1. Authorize Hiring One Police Officer — Chad Wimmer (E) 2. Authorize Hiring Six Paid -on -Call Firefighters (E) F] General Administration 1. Approve Bills in the Amount of $768,359.78 (C) 2. Approve Minutes of April 20, 2010 (F) 3. Intoxicating Liquor — Hours of Sunday Sales (F) 4. Paid -on -Call Firefighter Insurance Renewal (F) 5. Purchase of Printer /Copier for 2 Floor of City Hall (F) 6. Designating Polling Places for All Election Precincts — Res. No. 7005 (F) 7. Board of Equalization Resignation and Appointments (F) 8. Replacement of Compressors in Library Air Conditioning System (F) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11 ] Re- convene 12] Recommendations from Boards and Commissions 13] General Business A] Police and Fire B] Community Development TENTATIVE AGENDA May 4, 2010 Page 3 13] General Business continued: C] Parks, Recreation and Natural Resources 1. Community Center Improvements Information (A &D) D] Public Works and Engineering 1. Discussion on CR 101 Project (B) 2. Fuller Street Lighting from TH 169 to 10 Avenue (B) 3. Overhead Power Relocation on CSAH 21 Reconstruction Project along CSAH 16 (B) E] Personnel F] General Administration 1. Shakopee Downtown Partnership Classic Car Cruise — 2010 (A &D) 14] Council Concerns 15] Other Business 16] Adjourn to Tuesday, May 18, 2010 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MAY 4, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman, Pat Heitzman, and Pamela Punt present. Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; Bruce Loney, City Engineer /Public Works Director; Jim Thomson, City Attorney; Jamie Polley, Parks, Recreation & Natural Resources Director; and Jeff Tate, Police Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill advised that there were no changes to the agenda. Clay/Heitzman moved to approve the agenda. Motion carried 5 -0. No Mayor's report. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. There were none. Lehman/Clay moved to approve the Consent Agenda as published. Mr. McNeill read the consent agenda. Motion carried 5 -0. Lehman/Clay moved to declare the following as surplus property: 2006 Chrysler Sebring, VIN: 1C3EL45X86N241878; and the 2008 Kymco scooter, VIN: RFBU6A0338B000559; 40 HT1000 and HT750 Motorola portable radios; 6 Kenwood TK790 mobile radios; and 4 Motorola MCS 2000 mobile radios. (Motion carried under the Consent Agenda) Lehman/Clay moved to direct staff to purchase two 2010 Ford Fusion Sedans from Elk River Ford for the purchase price of $36,443.07 in accordance with State of Minnesota Contract #440054 with the funding to be expended form the Capital Equipment Fund. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize the appropriate City officials to execute the easement agreement between Certain Teed Corporation and the City of Shakopee. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize the appropriate City officials to enter into an agreement between the Scott Soil & Water Conservation District and the City of Shakopee relating to the provision of technical services for the wetland conservation act. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the hiring of probationary police officer Chad Wimmer at Step 1 of the current labor contract contingent upon successful completion of the required pre - employment screening. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the hiring of Jeffrey Bjorklund, Danny Bouavichith, Jared Golde, Andy Hutson, Corey Murray and Kevin Pass as part -time, paid -on -call firefighters, at a wage of $10.00 per hour and subject to a two -year probationary period. (Motion carried under the Consent Agenda) Official Proceedings of the May 4, 2010 Shakopee City Council Page -2- Lehman/Clay moved to approve the bills in the amount of $377,879.50 and electronic transfers in the amount of $390,480.28 for a total of $768,359.78. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the minutes of April 20, 2010. (Motion carried under the Consent Agenda) Lehman /Clay offered Ordinance No. 832, Fourth Series, An Ordinance of the City of Shakopee, Minnesota Amending City Code Section 5.34, Sunday Sales, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the renewal of the volunteer firefighter's insurance policy with a three year premium of $3,697.03. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize appropriate city staff to purchase a Savin C3535 through Crabtree Companies for an amount not to exceed $3,420.00 (Motion carried under the Consent Agenda) Lehman /Clay offered Resolution No. 7005, A Resolution Designating Twelve Polling Places for All Election Precincts in the City of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda) Lehman /Clay moved to accept the resignation of Shane Mahowald from the Board of Equalization, with regrets and to appoint Councilor Matt Lehman and Mayor John Schmitt to serve on the Board of Equalization of 2010. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize staff to proceed with replacement of two compressors for the Library air conditioning system, from Owens Companies, at a cost not to exceed $13,000 to be taken from currently unallocated General Fund dollars. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked for Council liaison reports. Cncl. Clay attended the Shakopee Public Utilities Commission (SPUC) meeting. Discussed was odd /even watering days, available rebates on the SPUC website, and bid for transformers at the Pike Lake Sub - Station. Cncl. Lehman said he attended the Shakopee Derby Days committee meeting. Discussed was residents wanting to charge a fee for parking on private property during Derby Days and there was a discussion of the committee looking for donations to fund Derby Days. Cncl. Punt said she attended the Scott County Transit Review Board meeting. Discussed was the Smart Link Transit and ridership information. Cncl. Heitzman said he attended the school board meeting. There was a ground breaking ceremony earlier in the week for the new Jackson Elementary school. Cncl. Heitzman also attended the Downtown Partnership meeting and said the group supports the 5 lane, no median for the TH 101 project. Mark McNeill, City Administrator, presented Council with the Community Center Improvement Information. Mr. McNeill asked the Council to discuss the possible appointment of a study committee to look at the various components of the proposed Community Center improvements that have been proposed by the Shakopee Recreation: Bringing People Together group (SR: BPT). Official Proceedings of the May 4, 2010 Shakopee City Council Page -3- The SR:BPT supports improvements to the Community Center consisting of a multipurpose facility /second sheet of ice, a senior center, and a second floor for the fitness area. The estimated cost for the project is $9.5 million. Funding is proposed to come from a combination of private fund - raising, the sale of naming rights, revenues from rental of the new ice, and general obligation- backed bonds. The bonds would need to be approved by voters in a referendum in the general election of November 2, 2010. Mr. McNeill said that Jamie Polley, Parks Recreation, and Natural Resources Director, would present Council with information regarding architectural services, financial analysis services, and polling voter support services. Mr. McNeill also said that Cncl. Punt has indicated that she would like a thorough examination of the business model under which the Community Center has operated. She asked whether there is something new that would allow a different type of operation that would reduce the subsidy from the General Fund and give the City more features and amenities for less direct investment. Cncl. Punt suggested engaging a consultant who has a private- sector focus, to facilitate thinking about non - traditional ways to improve recreational services. Mr. McNeill suggested that committee be formed to look at some of the alternative funding and to review the consultants and make recommendations to Council. To have a referendum on the November 2nd ballot, Council will need to have that decision made by August 18, 2010. Mr. McNeill said that the cost for consultants of approximately $35,000 could be absorbed in this year's budget. He said that Ms. Polley has identified approximately $17,000 from her budget that could be put toward the project and there are four vacancies in the police department and the remaining funds could be taken from that line item. Ms. Polley presented Council with information regarding financial consultants. Ms. Polley said that Park/Recreation Consultants estimated a cost of $14,700 for their services and Springsted quoted a price of $15,500 for their services. The architectural programming consultants were Oertel Architects quoting a price of $11,830 and 292 Design Group quoting a price of $18,500 for their services. The only quote received to conduct a public poll is Decision Resources who quoted $9,000 for their services. Clay /Heitzman moved to direct staff to bring back to Council at the next meeting a recommendation for a financial consultant with their credentials, an architectural consultant with their credentials and a budget amendment to cover the estimated costs for the consultants. Discussion followed. Cncl. Punt likes Mr. McNeill's recommendation of a study committee in order to do the due diligence of making sure the entire stake holders are in agreement on the consultants recommended. Ms. Punt also questioned if the timing the consultants have to complete the work in a 10 -12 week time frame is sufficient. Cncl. Heitzman feels that creating a committee will slow the process down and is not in favor of it. Cncl. Lehman questioned the motion and the direction it's asking regarding the financial portion of the study. Cncl. Clay stated that a year ago was the best time for a project and would hate to put it off. Official Proceedings of the May 4, 2010 Shakopee City Council Page -4- Cncl. Punt asked why there wasn't any money budgeted for consultants when this has been an ongoing issue. She feels that it might be wise to wait and budget for consultants in 2011. Mayor Schmidt has no problem with consultants and the expense. Mayor Schmitt asked for a vote on the motion. Motion carried 3 -2 with Councilors Punt and Lehman opposed. Mr. McNeill asked Council to discuss private fund raising because people would like to start fund raising. Ms. Polley said that the sponsorship program policy was approved by Council last year but some small amendments would need to be added. Clay /Lehman moved to direct staff to bring back the revisions to Facility Sponsorship Program Policy. Motion carried 5 -0. Lehman/Heitzman moved to recess for a break. Motion carried 5 -0. Mayor Schmitt re- convened the meeting at 8:15 p.m. Cncl. Lehman asked to be excused for the discussion of the First Avenue -CR 101 project because he leases property in the project area. Bruce Loney, City Engineer /Public Works Director, presented Council with the First Avenue -CR 101 Discussion. Mr. Loney explained that at the March 16 meeting the county presented two short term design plans for the CR 101 project. One was a 5 -lane design and one was a 4 -lane design with a center medium. The purpose tonight is to discuss the two options to determine if we can proceed with a short term plan. Mr. Loney reviewed the two plans for the CR 101 project. He then presented nine main points, that county staff and city staff discussed at a meeting on March 29 in support of a 5 -lane road design, for council to consider to see if there are common grounds so that the project can proceed. Included in those items discussed is a 5 -lane road design with access closures as can be accommodated through the process of one on one meetings with property owners. A median could be placed in the future upon meeting performance traffic standards. The cost of the median would be negotiated at that time. The City agreeing to consider a plan for relocation of the signal at Sommerville St. and 1 Avenue to Spencer Street and 1 Avenue. Matt Lehman, owner of ARC Automotive, 936 1 Ave. E., presented Council with a letter from the 101 Corridor Coalition which he is representing. Mr. Lehman said the group overwhelmingly supports the 5 -lane, no median design. He said the group felt the traffic study was flawed and discussed the groups' points regarding the flawed study. He also said the group would like a new traffic study conducted if a median is proposed in the future. Official Proceedings of the May 4, 2010 Shakopee City Council Page -5- Jack Hennen, owner of Hennen's Shell Auto Service, 807 1 Ave., presented Council with a letter he authored in favor of the 5 -lane, no median with limited closures as a viable option for the 1 St. /CR 101 reconstruction. Clay /Punt moved to direct staff to draft an agreement with Scott County recommending the 5 -lane design with the middle turn lane along with the reconstruction of the city sewer, water, storm sewer, curb, gutter and lighting; and, that Scott County would enter into discussion with business /property owners in the 1st Avenue /CR 101 corridor affected by access changes and bring back to us anything that we may need to act on at that time. Discussion followed. Diane Kechley, 627 E. 1 Ave., addressed council stating her desire for the City to move forward with a 5- lane, no median plan also. She also agreed that there were things that were not in the traffic study and she supported giving the traffic the option of going to 169 and not through the city. Mayor Schmitt said that he has received several emails supporting the 5 -lane, mo median plan. He also read a letter for the record from the owner of Kennedy Transmission who is in favor of moving forward with the project. Mayor Schmitt asked for a vote on the motion. Motion carried 4 -0 with Cncl. Lehman abstaining. Mr. McNeill presented Council with the Shakopee Downtown Partnership Classic Car Cruise — 2010. Mr. McNeill said that in the past Council has authorized street closures and the use of sidewalks to facilitate the Classic Car Cruise on specific Friday nights during the summer. This year the proposed dates would run every other Friday night from June 4, 2010 to August 27, 2010. Mr. McNeill said that in the past the Boy Scouts assisted with traffic, parking and had a food stand. This year they will not be participating in the events. Mr. McNeill said that also in the past there have been two officers working the event. This year there has only been a request for one officer. Mr. McNeill said that accommodations would be made for the Sports Stop to allow three open parking spots for patrons to access the business. Clay /Lehman moved to authorize the closure of First Avenue from Sommerville to Holmes, and Lewis Street from First Avenue to the north side of Third Avenue on alternating Friday nights from 6 to 10 PM, beginning June 4 and ending August 27, 2010, for the Shakopee Downtown Classic Car Cruise, contingent upon satisfactory liability insurance being provided, listing the City as an "additional insured ". Also, within that closed area also allow the limited sale of beverages and car show related vendor items as approved by the Shakopee Downtown Partnership. Motion carried 5 -0. Mr. Loney presented Council with the Approval of the Fuller Street Lighting from T.H. 169 to 10 Avenue. Mr. Loney said that Shakopee Public Utilities provided the City with a cost estimate for installing additional street lights along Fuller Street from T.H. 169 to 10 Avenue. Mr. Loney said that the cost is $9,328.50 for four 250 watt high pressure sodium street lights on poles on Fuller Street from T.H. 169 to Viering Drive. The cost estimate for an additional six lights on Fuller St. from Vierling Drive to 10th Official Proceedings of the May 4, 2010 Shakopee City Council Page -6- Avenue would be $12,606.25. The funding for the lighting would come from the Capital Improvement Fund. Lehman/Heitzman moved to authorize staff to install ten additional street lights along Fuller Street, from T.H. 169 to 10 Avenue, with funding from the Capital Improvement Fund, consistent with what is there now. Motion carried 5 -0. Mr. Loney presented Council with the Overhead Power Relocation on CSAH 21 Reconstruction Project along CSAH 16. Mr. Loney said that on the CSAH 21 project, there exists overhead power lines along the south side of CSAH 16 to serve property in this area of Shakopee. The reconstruction of CSAH 16 will require the relocation of existing power lines as part of the project. According to the City's Right -of -Way Ordinance, the City may require permanent relocation of a facility. Mr. Loney said Shakopee Public Utility Commission voted to accept the cost estimates by staff and to forward them to City Council. The additional cost to underground the overhead lines along the south side of CSAH 16 is estimated to be $25,000. Joe Adams, Shakopee Public Utilities, said SPUC prefers relocating the western third of the overhead lines and keep it overhead. The remaining two - thirds of the existing overhead lines would be placed underground. Lehman/Clay moved to approve that the existing overhead power lines on CSAH 16 at CSAH 21 should be placed underground and overhead upon relocation (western third keep overhead and eastern two thirds place underground) as shown on the Option 3 drawing from SPUC. Motion carried 5 -0. (CC Document No. 477) Mayor Schmitt asked if there were any Council concerns. Mayor Schmitt said that he received a letter regarding Public Works street sweeping streets on the same day as garbage pick up. Mayor Schmitt said that Public Works asked for a garbage collection schedule from the garbage collection company to avoid sweeping on the same days as garbage collection. Heitzman/Punt moved to adjourn too Tuesday, May 18, 2010 at 7:00 p.m. Motion carried 5 -0. Meeting adjourned at 9:24 p.m. dith S. Cox City Clerk Kim Weckman Recording Secretary