Loading...
HomeMy WebLinkAbout04/27/2010 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 27, 2010 LOCATION: Council Chambers, City Hall, 129 Holmes Street South SPzalcapee .Mio 4iarc Statement .J he Alioeiaxa of the City of Shodiepee is to pwuide the appo4tunitcy to tin e, myth and peaty n a c rmnuuzitcy cuitI a mend pa6t, pwmioing flame, ce, and ornate-town atnw s pfze to within a nzet wp aiitan 6 ettin Mayor John J. Schmitt presiding 1] Roll Call at 7:00 p.m. 2] Approval of Agenda 3] Discussion of Public Works Items: A] Discussion on CR 101 Project B] Downtown Street Lights and CR 101 Street Lights C] Storm Water Maintenance Policy and Presentation D] Park Asset Internal Service Fund E] Miscellaneous 1) GIS Update (Verbal) 2) Sign Retroreflectivity Program (Verbal) 4] Other Business 5] Adjourn OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 27, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, Steve Clay and Pamela Punt present. Also present Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Mike Hullander, Public Works Superintendent; and Joe Swentek, Project Engineer. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill stated there was a request from Cncl. Lehman to defer 3.A., Discussion on CR 101 Project, to the next regular Council meeting on May 4, 2010. Mayor Schmitt asked for the reason of the removal. Cncl. Lehman said he asked to have it removed from the workshop meeting, where public comment is not allowed, to a regular meeting so property owners on the CR 101 corridor would have a chance to speak at the meeting. Punt/Clay moved to remove from the agenda, 3.A., CR 101 Project. Motion carried 5 -0. Bruce Loney, City Engineer/Public Works Director, presented Council with the Downtown Street Lights and CR 101 Street Lights. Mr. Loney said in 2009 staff received an inquiry from the Downtown Partnership on the condition of the downtown street lights, particularly the concrete street lights. Mr. Loney said that in the downtown central business district there are approximately 166 concrete lights. He said that approximately 64 poles are damaged to the point of needing replacement. Mr. Loney also said that there are 67 Corten poles (self - weathering steel) on the 1 Avenue and mini - bypass from Atwood Street to Spencer Street. He said two need replacement now and six more poles in the next few years. Mr. Loney said that the concrete poles deteriorate at the base. Staff noticed a problem with the poles a number of years ago and received 50 poles from the manufacturer which have all been used to replace deteriorated poles over the last 11 years. Mr. Loney said staff has looked into new street poles with LED lighting systems, versus replacing the current concrete light poles. The cost is approximately the same for installing the new poles. A less expensive system can be reinstalled if the City goes with the high efficiency lights and obtains Federal dollars for the project and could also obtain conservation dollars from Shakopee Public Utilities. Mr. Loney said that 13 poles need to be replaced this year, 30 poles will need to be replaced in two years and 51 poles need to be replaced in the next 5 years. Mr. Loney is looking for direction from Council regarding a street light replacement program. The current Street Lighting Policy has the replacement of street lights to be a maintenance cost to the City. The city has three special lighting districts. He asked Council to consider the cost of the replacement of lights in the special lighting districts should be paid for by the tax payers with the special lighting districts also contributing to the replacement costs. Official Proceedings of the April 27, 2010 Shakopee City Council Page -2- Mr. Loney said that staff has had several discussions on the lighting system for a future CR 101 Project. In the future, staff is going to want Council's input as to the location of the lights in the 101 corridor and what type of lights should be used, high efficiency lights or regular lights. Mr. Loney said that staff would like the lights to have a historic look, be high efficiency lights such as LED. Mr. Loney said that with the CR 101 project, Mn/DOT would pay for the 14 lights that currently exist and Shakopee Public Utilities would be willing to participate in high efficiency lights for the project. Mr. Loney said there are different styles of lighting for different purposes. He said there will be a need for esthetic lighting, roadway lighting, and intersection lighting. Mr. Loney then discussed the different types of poles used for street lights. He said the types are steel, stainless steel painted poles, aluminum painted poles, and iron. Joe Adams, Shakopee Public Utilities Department, described for Council the different types of lighting. He said the LED technology has become more advanced and are lasting a lot longer than their earlier versions and use about half the energy that high pressure sodium light fixtures use today. He said the difference between the two is the spectrum of light and falls short of the lighting standards used to measure street lighting. The cost of an LED light is approximately $500 per fixture and high pressure sodium light is approximately $350 per fixture. Mayor Schmitt suggested a study be conducted to figure out what the issues are, what the recommendations should be and what the proposal should be. Mr. Loney said that the purpose of the workshop is to inform Council of the issue and get general direction to move forward with a study. Mr. Loney advised that staff is planning to remove street lights and not replace them with concrete poles until a decision has been made on a future street lighting plan for the downtown area. Mr. Loney introduced Joe Swentek, Project Engineer, to present Council with the Storm Water Maintenance Policy. Mr. Loney said Mr. Swentek's presentation is to update Council on the current rules and regulations regarding storm water. Mr. Swentek said that in 2008 the storm water resources management plan was updated and there was also a new Water Resources Management Ordinance approved by Council. He said it was required by Scott County Watershed Management in order to maintain permit authority for some storm water projects. He highlighted the major points of the updates with regard to erosion, pond maintenance, etc. Mr. Swentek discussed the National Pollutant Discharge Elimination System (NPDES) Phase II permits — Municipal Separate Storm Sewer System (MS4). The purpose of this is to reduce sediment and pollution following to water bodies. Mr. Swentek said the City had to develop a storm water pollution prevention plan. He said education, street weeping and inspection are all important aspects of the plan. Mr. Swentek then discussed the Non Degradation Report. Shakopee is one of 33 cities required to prepare this report for the Minnesota Pollution Control Agency (MPCA). The purpose of the report is to model the storm water run off on a city wide basis and there had to be a determination of an increase or decrease in the run off volumes, phosphorus loadings and sediment loadings as a result of the development. If an increase was shown, the City would be required to prepare a mitigation plan. Official Proceedings of the April 27, 2010 Shakopee City Council Page -3- Mr. Swentek said that the finding, on a city wide basis, the City is actually decreasing the volumes and the loadings. On a watershed level there was a moderate increase in old urban Shakopee and the industrial properties along Highway 101. Mr. Swentek then discussed the Total Maximum Daily Load (TMDL) process that addresses specific loadings on specific water bodies. The bodies of water being looked at are the Minnesota River, Dean Lake, and O'Dowd Lake. Mr. Loney stated that Mr. Swentek put together the Storm Water Policy and that it will come back later for Council adoption. Mr. Loney then presented Council with the Park Asset Internal Service Fund. Mr. Loney said that Public Works staff has been working with the Finance Director to better identify and define how the Park Asset Fund that was set up in 2008 can be utilized for the replacement of park assets. Mr. Loney said that the 2010 Park Maintenance Division budget of the Public Works Depattnuent is $171,680 with a projected balance of $367,580.00 by the end of 2010. Mr. Loney said it was concluded that major repairs of buildings and overlays of trails can be included as expenditure in the Park Asset Fund as well as total replacement of park assets. Within the park system there are assets such as buildings, shelters, pavement/concrete for trails, etc. Mr. Loney said staff believes that the Park Asset Fund should be included in the Capital Improvement Plan and a list of projects should be reviewed at that time and included in the overall budget. It was Council's overall agreement to the use of a Park Asset Fund. Mr. Loney updated Council on new street signs and asked for their opinion. All of the Council members were in agreement to the green street sign with the smaller cased letters to be used on the sign as well as the Shakopee emblem on the sign for streets along the City's borders. Mr. Loney also said staff is looking at using the GIS system for police and fire assets and crime mapping. Lehman/Heitzman moved to adjourn to Tuesday, May 4, 2010 at 7:00 p.m. Motion carried 5-0. The Council meeting ended at 9:04 p.m. on Tuesday, April 27, 2010. Jtu S. Cox City Clerk Kim Weckman Recording Secretary