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HomeMy WebLinkAbout01/19/2010 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 19, 2010 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, workand play in a community with a proud past, promising future, and small -town atmosphere within a metropolitan setting. Mayor John J. Schmitt presiding Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after 1] Roll Call at 7:00 p.m. each agenda item: 2] Pledge of Allegiance A. Active and healthy community. B. High quality of life. C. Great place for kids to grow up. 3] Approval of Agenda D. Vibrant, resilient and stable. E. Financially strong. 4] Mayors Report F. Housekeeping item. 5] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Community Development 1. Suburban Transit Association (STA) Dues (B) B] Public Works and Engineering 1. Receive Report and Set Public Hearing for 2010 Street Reconstruction, Project No. 2010 -1— Resolution No. 6975 (D) 2. Receive Report and Set Public Hearing for 2010 Bituminous Overlay, Project No. 2010 -2 — Resolution No. 6981 (D) 3. Award Contract for Fuller Street Trail Extension and Pedestrian Bridge, Project 2009 -1 — Resolution No. 6982 (D) 4. Joint Powers Agreement for 2010 Street Maintenance Work (D) 5. Replace Assistant Fire Chief Vehicle (D) 6. Re- purchase Agreement for 2008 John Deere 1445 Mower (D) 7. Sanitary Sewer Lift Station L -16 Pump Re- furbishing (D) 8. Revised Stop Sign Policy — Resolution No. 6983 (D) C] Parks, Recreation, and Natural Resources D] Police and Fire E] Personnel 1. Authorization to Advertise for Paid -on -Call Firefighters (B) • TENTATIVE AGENDA January 19, 2010 Page 2 5] Consent Business continued F] General Administration 1. Approve Bills in the Amount of $1,357,388.76 (F) 2. Approve Minutes of January 5, 2010 (F) 3. Temporary Liquor License for a Wine Tasting Fund Raiser (F) 4. Temporary Liquor Licenses — Church of St. Mark (F) 5. Authorization to Apply for Energy Efficiency Grant (D) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Public Hearings: None 8] Business removed from the consent agenda will be discussed at this time 9] Liaison Reports from Council Members 10] Recess for Economic Development Authority Meeting 11] Re- convene 12] Recommendations from Boards and Commissions 13] General Business A] Community Development B] Public Works and Engineering C] Parks, Recreation and Natural Resources D] Police and Fire E] Personnel F] General Administration 1. Administrative Penalties for Tobacco Violations (A) 2. Refuse and Recycling Contract Renewal (D) 14] Council Concerns 15] Other Business 16] Recess for an executive session to discuss labor negotiations 17] Re- convene 18] Adjourn to Tuesday, January 26, 2010 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 19, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, Steve Clay and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director /City Engineer; and Gregg Voxland, Finance Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said there were no additions or deletions to the agenda. Heitzman/Punt moved to approve the agenda. Motion carried 5 -0. In the Mayor's report Mayor Schmitt commented on the success of the Chamber of Commerce's food drive. Mayor Schmitt said he received a Regional Training Center report from the board meeting he attended. He said revenues have increased so the City is expected to receive a 10% decrease for contributions. Mayor Schmitt said he attended the Highway 101 /1 Avenue open house. He said there was a good turn out with a lot of good feedback. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill asked to remove 5.F.5, Authorization to Apply for Energy Efficiency Grant. Cncl. Lehman asked to remove 5.B.1., Receive Report and Set Public Hearing for 2010 Street Reconstruction, Project No. 2010 -1 — Resolution No. 6975. Clay/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the consent agenda. Motion carried 5 -0. Clay /Heitzman moved to approve payment of 2010 Suburban Transit Association (STA) dues in the amount of $5,095.00. (Motion carried under the Consent Agenda) Clay / Heitzman offered Resolution No. 6981, A Resolution Receiving a Report and Calling a Hearing for the 2010 Bituminous Overlay, Project No. 2010 -2, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Heitzman offered Resolution No. 6982, A Resolution Accepting Bids on the Fuller Street Trail Extension and Pedestrian Bridge, Project No. 2009 -1, and moved its adoption, and authorized a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustment on this project. (Motion carried under the Consent Agenda) Clay/Heitzman moved to authorize the appropriate City officials to execute the Joint Powers Agreement for 2010 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the Cities of Burnsville, Apple Valley, Eagan, Elko New Market, Lakeville, Rosemount, Savage, Prior Lake, Farmington, West St. Paul, South St. Paul and Shakopee. (Motion carried under the Consent Agenda) Official Proceedings of the Ja. ary 19, 2010 Shakopee City Council Page -2- Clay/Heitzman moved to authorize the purchase of one Ford Explorer from Elk River Ford for the amount of $23,101.40 in accordance with State of Minnesota Contract #440054. The funds to be expended form the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) Clay /Heitzman moved to authorize staff to utilize the re- purchase agreement with Ag Power Enterprises, Inc. on unit #152 a 2008 John Deere 1445 Mower for the price of $4,275.00 with the funds to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda) Clay / Heitzman moved to accept the low quote from North Star Pump Service and authorize staff to contract for refurbishing the three pumps at sanitary sewer lift station L -16 for the price of $24,579.65. With the costs to be expended form the Sanitary Sewer Fund. (Motion carried under the Consent Agenda) Clay /Heitzman offered Resolution No. 6983, A Resolution Amending Resolution No. 5074 by adopting a Revised Stop Sign Policy, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Heitzman moved to authorize staff to advertise for the position of paid -on -call firefighters and proceed with the hiring process. (Motion carried under the Consent Agenda) Clay / Heitzman moved to approve the bills in the amount of $843,733.74 and electronic transfers in the amount of $513,655.02 for a total of $1,357,388.76. (Motion carried under the Consent Agenda) Clay/Heitzman moved to approve the minutes of January 5, 2010. (Motion carried under the Consent Agenda) Clay/Heitzman moved to approve the application and grant a temporary on -sale liquor license to the Shakopee Senior Graduation Party, Inc. for February 11, 2010, at Canterbury Park, 1100 Canterbury Road. (Motion carried under the Consent Agenda) Clay / Heitzman moved to approve the applications and grant temporary on -sale liquor licenses to the Church of St. Mark, 350 South Atwood Street, for February 6, 2010 and July 24 and 25, 2010, conditioned upon meeting all licensing requirements. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked to discuss items removed from the consent agenda. Cncl. Lehman asked to remove 5.B.1., 2010 Street Reconstruction, Project No. 2010 -1 from consent because his residence is within the project area. He also asked why the estimate was higher than the previous reconstruction project preformed on 8 Avenue. Bruce Loney, Public Works Director, said that the estimates are based on the latest bid prices. He said the estimate is a fair estimate. Clay/Heitzman offered Resolution No. 6975, A Resolution Receiving a Report and Calling a Hearing for the 2010 Street. Reconstruction Project, Project No. 2010 -1, and moved its adoption. Motion carried 4 -0 with Cncl. Lehman abstaining. Official Proceedings of the Jai. zy 19, 2010 Shakopee City Council Page -3- Kris Wilson, Assistant City Administrator, presented Council with 5.F.5., Authorization to Apply for Energy Efficiency Grant. Ms. Wilson said the staff is asking authorization to apply for a grant under the Energy Efficiency and Conservation Block Grant through the Minnesota Depai lment of Commerce's Office of Energy Security. Ms. Wilson said that an energy audit was completed and as a result it was recommended that various items should be changed with the Police Department building. Ms. Wilson said one quote for the work has been received for $83,500. The quote is higher than anticipated but staff will seek additional quotes prior to Council's authorization to proceed with the project. Lehman/Punt moved to direct staff to prepare and submit an energy efficiency grant application to the Minnesota Depai tment of Commerce for funding to implement recommended energy efficiency improvements at the Police Station, with a 25% local match. Motion carried 5 -0. Mayor Schmitt asked for liaison reports. Cncl. Heitzman said he attended the open house for Highway 101 /1 Avenue corridor. He also attended the school board meeting in which Chuck Berg was re- elected as chairman. Mr. Leek discussed the Denny Hecker site. The Prior Lake City Council scheduled their discussion for February 1 Also, there is a tentative meeting scheduled for January 21 with the Metropolitan Council, Prior Lake, and County staff to begin discussing potential funding alternatives. Mr. Leek said the bus ramp construction is expected to be completed in August 2010. Mr. Leek also said the Suburban Transit Association met last week and discussed the legislative agenda. Cncl. Clay said that he attended the Shakopee Public Utilities meeting. He said that they discussed the EPA's Unregulated Contamination Monitoring Rule (UCMR) testing done with Shakopee's water and found no contaminants. He said they discussed tree trimming near power lines. Also, discussed was health insurance and a possible discussion with the City to combine the two groups. Clay/Heitzman moved to recess for an Economic Development Authority meeting 7:26 p.m. Motion carried 5 -0. Mayor Schmitt re- convened the meeting at 7:40 p.m. Judy Cox, City Clerk, presented Council with the Administrative Penalties for Tobacco Violations. Ms. Cox stated that at the last Council meeting staff was directed to prepare an amendment to the City Code, Section 6.23, Subdivision 12, administrative penalties for tobacco violations for "tobacco stores" only, for the first occurrence within a 36 month period. The direction was to reword the penalty for the first occurrence to be the same as the first occurrence for an alcohol violation. The ordinance sets the fine for the first incident for a tobacco store at $1,000 and a one day license suspension for the first incident, provided, however, that $500 of the fine and the one day license suspension will be suspended for one year on the condition that the licensee has no further incidents during that one year period. The penalties for the second and additional incidents during a 36 month period will remain the same as outlined in the city code. Clay /Lehman moved to direct staff to start the process to reword the tobacco license penalty for the first occurrence to a $500 fine with a one day tobacco license suspension stayed for one year if there is no Official Proceedings of the Ja. _ary 19, 2010 Shakopee City Council Page -4- second offense. The second offense within 36 months would be a $750 fine with a 5 day tobacco license suspension. The third offense would remain the same as the original ordinance. Motion carried 5 -0. Mr. McNeill presented Council with the Extension of Refuse and Recycling Contract. Mr. McNeill said that Council is being asked to give direction regarding a request from the City's designated contract hauler, Dick's Sanitation Services, Inc., for a three year extension of the current garbage and recycling pick up contract. Mr. McNeill said that Dick's Sanitation indicated that they are willing to negotiate a price decrease for the first two years as an incentive for the extension. After a discussion between Council and with David Domack of Dick's Sanitation, it was decided to negotiate a three year extension of the existing contract with Dick's Sanitation. Clay /Heitzman moved to direct staff to negotiate a three year extension of the existing contract with Dick's Sanitation Services, Inc. for the provision of garbage /recycling services. Discussion followed. Cncl. Lehman wanted clarification that the proposal would be brought back to Council for final approval. Mr. McNeill stated that was correct. Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0. Mayor Schmitt asked if there were any Council Concerns. Cncl. Heitzman asked if the Prior Lake City Council is web streamed because he is interested in the discussion Prior Lake will be having regarding the former Denny Hecker site. Mr. Leek said he would check on it. Mayor Schmitt said that he attended the SCALE meeting which included eight of the 10 legislators. Mayor Schmitt said that he would send out more information to Council regarding that meeting. Clay/Punt moved to recess for an executive session to discuss labor negotiations at 8:25 p.m. Motion carried 5 -0. Mayor Schmitt re- convened the meeting at 9:00 p.m. and stated that no action was taken by the City Council during the executive session. Clay / Heitzman moved to adjourn to Tuesday, January 26, 2010 at 7:OOp.m. Motion carried 5 -0. The Council meeting ended at 9:00 p.m. on Tuesday, January 19, 2010. et/ UJudith S. Cox City Clerk Kim Weckman Recording Secretary