HomeMy WebLinkAboutFebruary 04, 2025 - Council PacketPliaill
SHAKOPE E
Shakopee City Council Regular Meeting
Tuesday, February 4, 2025
7:00 PM
City Hall, 485 Gorman Street
Vision: Shakopee is a distinctive river town with a variety of business, cultural, and
recreational opportunities in a safe, welcoming, and attractive environment. Our vision
is for Shakopee to continue being the place people want to live, work, and play!
Mission: Our mission is to deliver high quality services essential to maintaining a safe
and sustainable community. We commit to doing this cost-effectively, with integrity and
transparency.
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Consent Agenda
These items are considered routine and will be enacted by one motion. There will be no separate
discussion of these unless a council member or staff requests, in which event the item will be removed
from the consent agenda for separate discussion & action.
5.a Declare property and one vehicle as Surplus Property
5.b LED Lighting Upgrades
5.c Approve a Special Event Permit and a Temporary Liquor License for the
Shakopee Chamber & Visitors Bureau
5.d Approve plans and authorize bidding for the Stagecoach Road Improvement
Project, CIF -25-001.
5.e Approve plans and authorize bidding for the 2025 Pavement Rehabilitation
Project
5.f Accept Proposal from Kimley-Horn and Associates, Inc. for Design Services for
1
the Old Carriage Court Corridor Improvements.
5.g Approve a proposal from CTI for upgrades to Council Chambers broadcast
equipment
5.h FEMA Staffing for Adequate Fire and Emergency Response Program Grant
Application
5.i Department of Energy's Energy Efficiency & Conservation Block Grant Award
5.j Approve plans and authorize bidding for the 2025 SCADA System Expansion
Project, Sewer -25-001
5.k Fee Schedule Modification
5.1 Cooperative Agreement with Scott County for the Construction and
Maintenance of a Roundabout at the County Highway 79 and 78 Intersection
5.m Hire the Community Outreach Coordinator position at grade 160 step 4
5.n Approve a Gambling Premises Permit for the Shakopee Trap Club
5.o Approve a Gambling Premises Permit for AMVETS Post 1
6. Public Comment
Individuals may address the City Council about any item not on the regular agenda. Speakers are
requested to come to the center table, state their name and address for the clerk's record, and limit their
remarks to three minutes. The City Council will not take official action on items discussed at this time, but
may refer the matter to staff for a follow up report or direct that matter be scheduled on an upcoming
agenda.
7. Business removed from consent agenda
8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
10.a 2025 City of Shakopee Strategic Plan Report
10.b Discussion on Pawn Shop Fees.
10.c Amend the Shakopee City Code by adding section 130.23 prohibiting camping
on city -owned property and street right-of-way.
11. Workshop
2
11.a Discussion on e -bikes, motorized bicycles, and foot scooters.
12. Reports
Liaison and Administration
12.a City Bill List
13. Other Business
14. Adjourn to February 18, 2025 at 7:00 p.m.
3
WILLA!
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.a
February 4, 2025
Declare property and one vehicle as Surplus Property
Josh Davis, Sergeant
Action to be considered:
Declare property and one vehicle as Surplus Property and authorize sale and disposal.
Motion Type:
Approve
Background:
The following is surplus property that is no longer used/needed by the Police
Department:
• Omnichrome machine with security glasses
• Smoke detector package with 2 detectors
• Briefcase with laptop and accessories
• Sony Multi Pix case
• Box with coats and body armor vests
• Blackhawk holster for a Glock-Right handed
• 4 M N DOT signs
• Dry erase calendar
• Pro Laser II with case
• Agent Portable Security case
• Silver briefcase with misc. equipment
• Pro Laser III X2
• Minolta instant camera
• 3 duffle bags containing breathing apparatuses
• Weight scale
• Box containing explorer t shirts/jackets/duty belts
• Box containing SWAT body armor
• Box containing SPD jackets
• CPR skill dummy along with equipment bag
• Empty impact case
• Case containing metal detection wands
• Empty black case
• Box of misc. equipment/flashlights
4
• Misc. box of duty gear
• 16 Sets of Getac Squad Cameras with mounting brackets
• 8 bay docking station for Getac Cameras (2)
• 50 Getac Body Worn Cameras with charging docs and wiring
The property suitable for resale will be sold. The property that is unsuitable for resale will
be junked.
• 2020 Ford Explorer, VIN: 1 FM5K8AB7LGB66294
The vehicle is suitable for resale but will be traded to Dakota County Technical College in
exchange for training time at their facility. This type of agreement has been in the past,
and the police department is planning to continue to use their facility for department
training.
Recommendation:
Approve policy/action as requested
Budget Impact:
None
Attachments:
5
SHAKOPEE
WILLA!
Shakopee City Council 5.b
February 4, 2025
Agenda Item: LED Lighting Upgrades
Prepared by: Chelsea Petersen, Assistant City Administrator
Reviewed by:
Action to be considered:
Approval replacement and upgrade of existing lighting in the Community Center and Ice
Arena to LED fixtures.
Motion Type:
Simple Majority
Background:
At its July 18, 2023 meeting, Council approved the application to the Department of
Energy's EECBG. The Department of Energy's Energy Efficiency & Conservation Block
Grant program provides funding to municipalities and counties to implement strategies to
reduce fossil fuels, reduce the total energy use of the applicant's entities, improve energy
efficiencies, and build a clean and equitable energy economy. Within this block grant, the
Department of Energy has calculated available funds to municipalities and counties
across the United States, allocating $76,550 available for the City of Shakopee.
The largest part of this grant will cover lighting upgrades to the Community Center and
Ice Arena, which is being requested for approval at this time. This portion of the project
will remove and replace 67 light fixtures in the Shakopee Ice Arena for an estimated cost
of $8,965.00, and 270 fixtures in the Shakopee Community Center for an estimated cost
of $40,348.00. Staff has exhausted all in-house supply and needs to move forward with
replacement in order to continue to have adequate lighting in these spaces. Based on the
quotes received and attached, staff is recommending awarding the bid on this portion of
the project to Choice Electric.
Staff is working on identifying areas of the next greatest need of updating based on
usage, remaining useful life, and in-house supply stock. The remainder of the grant is
anticipated to be used to finish up smaller areas of Public Works facility that was
previously largely converted to LEDs, and/or aging water heaters in multiple city facilities.
All of these items were included as part of the grant application that was recently
approved.
6
Recommendation:
Approval as requested.
Budget Impact:
The project is 100% funded through the Department of Energy's Energy Efficiency &
Conservation Block Grant.
Attachments:
Resolution R2025-021
7
RESOLUTION R2025-021
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING BIDS AND
AWARDING A CONTRACT IN THE AMOUNT OF $49,313 TO CHOICE ELECTRIC FOR THE
REMOVAL OF EXISTING LIGHT FIXTURES AND REPLACEMENT WITH LED LIGHT FIXTURES
AT SHAKOPEE COMMUNITY CENTER AND ICE ARENA
WHEREAS, bids were solicited for the removal of existing lighting and replacement with energy
efficient LED fixtures at Shakopee's Public Works facility, and the following bids were received:
Choice Electric
$49,313.00
Landmark Electric
$55,232.80
WHEREAS, Choice Electric, 3080 4th Ave East, Shakopee, MN 55379, is the lowest responsive and
responsible bidder for the aforementioned project; and
WHEREAS, staff recommends budgeting 10% in contingency costs ($4,931); and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. The appropriate city officials are hereby authorized and directed to enter into a contract with
Choice Electric, in the name of the City of Shakopee for the removal of existing light fixtures and
replacement with LED light fixtures at Shakopee Community Center and Ice Arena.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4th
day of February 2025.
Mayor of the City of Shakopee
ATTEST:
Deputy City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
8
WILLA!
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.c
February 4, 2025
Approve a Special Event Permit and a Temporary Liquor License for the
Shakopee Chamber & Visitors Bureau
Heidi Emerson, Deputy City Clerk
Action to be considered:
Approve a special event permit and a temporary liquor license, and suspend city code
114.11 to allow consumption on city streets for the Shakopee Chamber & Visitors Bureau
for the Shakopee Brew Hall Bock Party event being held March 22, 2025.
Motion Type:
Simple Majority
Background:
The Shakopee Chamber & Visitors Bureau has submitted a Special Event application, and
an application for a temporary liquor license, for the Shakopee Brew Hall's Bock Party
Event being held on March 22, 2025 from 12:00 p.m. to 6:00 p.m..
They are requesting that First Avenue, between Lewis Street and Holmes Street, be closed
starting at 11:00 a.m. on March 22nd for event set-up, and reopen at 7:00 p.m. They are
requesting street closure signs be posted on Wednesday March 19th. The are also
requesting six garbage cans and four recycling cans to be placed according to the
attached event map, along with road closure barricades.
Alcohol will sold from one beer tent in the event area. Anyone purchasing alcohol will be
required to show ID and they will be wrist -banded. The event will also include four food
trucks, a vendor market place with 30 vendors, beer -poking on -site and live
entertainment.
The application is in order and the fee has been paid.
Recommendation:
Approve the above requested motion.
9
Budget Impact:
Staff time will be needed to drop off and pick up street barricades and garbage cans, post
street closing signs and clear the streets. Most of this can be accomplished during normal
working hours.
Attachments:
Road Closure Map
Event Map
10
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.d
February 4, 2025
Approve plans and authorize bidding for the Stagecoach Road
Improvement Project, CIF -25-001.
Micah Heckman, Assistant City Engineer
Alex Jordan, City Engineer
Action to be considered:
Adopt Resolution R2025-013, approving plans and specifications and ordering
advertisement for bids for the Stagecoach Road Improvement Project, CIF -25-001.
Motion Type:
Adopt
Background:
The City's 2025-2029 Capital Improvement Plan (CIP) programs the construction of the
Stagecoach Road Improvement Project, CIF -25-001 (see attached CIP summary sheet) in
2025. This project is a continuation of the City's Pavement Preservation Program to
maintain existing infrastructure.
The Stagecoach Road Improvement Project includes a full depth pavement reclamation,
construction of curb and gutter along the north and east sides of the roadway, storm
sewer improvements, construction of an off-street pedestrian trail along the north and
east sides of the roadway, construction of ADA compliant pedestrian curb ramps,
upgrades to the railroad crossing and bridge, replacing driveway aprons and paving a
new bituminous pavement section on Stagecoach Road.
Plans have been prepared and staff is ready to solicit public bids to complete the
improvements. Upon approval, subsequent advertising and bidding will commence with a
scheduled bid opening in spring 2025. Bids would then be considered and awarded with
construction of the improvements scheduled for summer 2025.
Recommendation:
Adopt Resolution R2025-013.
Budget Impact:
The CIP includes $5,244,400 for full depth reclamation projects in 2025, including
Stagecoach Road, McGuire Court, McGuire Circle and Sunset Court. The budget for the
13
Stagecoach Road Improvement Project is $4,029,400 which includes engineering and
administrative costs . The project is funded out of the Capital Improvement Fund.
Attachments:
CIF -25-001
Cover Sheet.pdf
RES-R2025-013.pdf
14
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-001
Project Name 2025 Full -Depth Pavement Reconstruction
Total Project Cost $5,379,400
Type Improvement
Priority 1 - Have to do
Useful Life 25 years
Fund Capital Improvement Fund
Department Capital Improvements Fund
Category Street Reconstruction
Status Active
Accounting Code 5943/6943
Project Code CI2501
Description
This project is for the full depth reconstruction of the bituminous roadway for Sunset Court, McGuire Court, McGuire Circle and Stagecoach Road from the roundabout at
CR101 to 13th Avenue, including the construction of a new bituminous trail. Utilities, the addition of curb and gutter and additional storm sewer and other improvements will
be evaluated and included with this project. Project costs include the assumption that sanitary sewer will be extended to residents on McGuire Court and McGuire Circle.
Justification
This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. The additional of a bituminous trail along Stagecoach Road has been
identified in the parks & trails master plan.
Prior Expenditures
2025 2026 2027 2028 2029 Total
135,000 Construction/Maintenance
4,558,400
O 0 0 0
4,558,400
Prior
Engineering/Administration 686,000
O 0 0 0
686,000
Funding
Sources
Total 5,244,400
O 0 0 0
5,244,400
2025 2026 2027 2028 2029 Total
135,000 Capital Improvement Fund
3,184,740
O 0 0 0
3,184,740
Special Assessments 1,072,660
O 0 0 0
1,072,660
Storm Drainage Fund 650,000
O 0 0 0
650,000
Sanitary Sewer Fund 295,000
O 0 0 0
295,000
Cost Sharing, SPUC 42,000
O 0 0 0
42,000
Total 5,244,400
O 0 0 0
5,244,400
Budget Impact
Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability.
Produced Using Plan -It CIP Software 46
15
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-001
Project Name 2025 Full -Depth Pavement
Reconstruction
Department Capital Improvements
Fund
Produced Using Plan -It CIP Software 47
16
CITY OF SHAKOPEE
BIKE TRAIL DESIGNATION
z
Z
U,
a ~ u
.2 O
0 U,
z
a
0
0 y
z O
o x
w
w
0 0
F
LL
0
O
HEIGHT OF OBJECT
O • <
� z
x
U
0
z
O
a
z
U
0
STAGECOACH ROAD
DESIGN DESIGNATION
103+72.55 - 162+92.11
STATION RANGE
PLAN REVISIONS
APPROVED BY
SHEET NO.
/00-4300/-000-/9200\3,t 00y5\TOMpOOd\ Guild! s
RESOLUTION R2025-013
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE
STAGECOACH ROAD IMPROVEMENT PROJECT, CIF -25-001
WHEREAS, the City Engineer has prepared plans and specifications for improvements for the
Stagecoach Road Improvement Project, by pavement reclamation and a new bituminous street section,
installation of new curb and gutter and a trail and any appurtenance work and has presented such plans and
specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. Such plans and specifications, a copy of which is on file and of record in the Office of the City
Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such approved plans
and specifications. The Advertisement for Bids shall be published as required by law.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4th
day of February 2025.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
18
PI°ILA'
SHAKOPE E
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.e
February 4, 2025
Approve plans and authorize bidding for the 2025 Pavement
Rehabilitation Project
Micah Heckman, Assistant City Engineer
Alex Jordan, City Engineer
Action to be considered:
Adopt Resolution R2025-014, approving plans and specifications and ordering
advertisement for bids for the 2025 Pavement Rehabilitation Projects, CIF -25-001, CIF -25-
002, CIF -25-003, CIF -25-004, PA -25-01, PA -22-10 and BA -24-005.
Motion Type:
Adopt
Background:
The City's adopted 2025-2029 Capital Improvement Plan (CIP) contains the following CIP
projects (see attached CIP summary sheets):
• 2025 Full Depth Reclamation Project CIF -25-001, which consists of reconstruction of
McGuire Court, McGuire Circle and Sunset Court.
• Annual Bituminous Mill and Overlay Project CIF -25-002, which consists of joint and
crack repair, patching, milling, constructing ADA compliant pedestrian curb ramps
and paving a bituminous overlay of various streets throughout the city.
• Annual Trail Rehabilitation Project CIF -25-003, which consists of reclaiming and
reconstructing the bituminous trail surface and constructing ADA compliant
pedestrian curb ramps for trails along Valley View Road, Moraine Drive, Alysheba
Road and Jeffery Allen Drive.
• Annual Pavement Rehabilitation Project CIF -25-004, which consists of joint and crack
repair, patching and a chip seal coat of streets including 6th Avenue from Spencer
Street to Main Street, 7th and 8th Avenues from Spencer Street to Dakota Street,
Shakopee Avenue from Main Street to Market Street, Spencer Street from Shakopee
Avenue to 10th Avenue, Main Street from 6th Avenue to 10th Avenue, Minnesota
Street from 7th Avenue to 10th Avenue and Dakota Street from 4th Avenue to 10th
Avenue.
• Annual Park Trail Rehabilitation Project PA -25-01, which consists of reclaiming and
reconstructing the bituminous trail surface of trails within city parks.
• Memorial Park Conversion PA -22-10, which consists of milling and paving a
bituminous overlay of the parking lot at Memorial Park.
19
• 500 Gorman Parking Lot Full Depth Reclaim BA -24-005, which consists of full depth
pavement rehabilitation of the front parking lot of the Public Works facility.
These projects are a continuation of the City's overall Pavement Preservation Program to
maintain existing infrastructure. These projects are proposed to be combined for bidding
and construction due to the similar nature of the proposed improvements, to realize
economies of scale and to save staff time in coordination.
The size, scope and costs associated with the projects generally remain the same as
identified in the CIP plan.
Plans have been prepared and staff is ready to solicit public bids to complete the
improvements. Upon approval, subsequent advertising and bidding will commence with a
scheduled bid opening in spring 2025. Bids would then be considered and awarded with
construction of the improvements scheduled for summer 2025.
Recommendation:
Adopt Resolution R2025-014.
Budget Impact:
Table 1 below provides the CIP budgets for each project. The overall CIP budget for all
seven projects is $4,465,000, which includes engineering and administration cost.
Table 1. CIP Project Budgets
CIP Project No.
CIP Project Name
CIP Budg
CIF -25-001
2025 Full Depth Reclamation
$ 580,000
CIF -25-002
Annual Bituminous Mill and Overlay
$ 2,980,0(
CIF -25-003
Annual Trail Rehabilitation
$ 240,000
CIF -25-004
Annual Pavement Rehabilitation
$ 240,000
PA -25-01
Annual Park Trail Rehabilitation
$ 90,000
PA -22-10
Memorial Park Conversion
$ 205,000
BA -24-005
500 Gorman Parking Lot Full Depth Reclaim
$ 130,000
Total
$ 4,465,01
Attachments:
CIP Sheets
RES-R2025-014
Cover Sheet
20
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-001
Project Name 2025 Full -Depth Pavement Reconstruction
Total Project Cost $5,379,400
Type Improvement
Priority 1 - Have to do
Useful Life 25 years
Fund Capital Improvement Fund
Department Capital Improvements Fund
Category Street Reconstruction
Status Active
Accounting Code 5943/6943
Project Code CI2501
Description
This project is for the full depth reconstruction of the bituminous roadway for Sunset Court, McGuire Court, McGuire Circle and Stagecoach Road from the roundabout at
CR101 to 13th Avenue, including the construction of a new bituminous trail. Utilities, the addition of curb and gutter and additional storm sewer and other improvements will
be evaluated and included with this project. Project costs include the assumption that sanitary sewer will be extended to residents on McGuire Court and McGuire Circle.
Justification
This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. The additional of a bituminous trail along Stagecoach Road has been
identified in the parks & trails master plan.
Prior Expenditures
2025 2026 2027 2028 2029 Total
135,000 Construction/Maintenance
4,558,400
O 0 0 0
4,558,400
Prior
Engineering/Administration 686,000
O 0 0 0
686,000
Funding
Sources
Total 5,244,400
O 0 0 0
5,244,400
2025 2026 2027 2028 2029 Total
135,000 Capital Improvement Fund
3,184,740
O 0 0 0
3,184,740
Special Assessments 1,072,660
O 0 0 0
1,072,660
Storm Drainage Fund 650,000
O 0 0 0
650,000
Sanitary Sewer Fund 295,000
O 0 0 0
295,000
Cost Sharing, SPUC 42,000
O 0 0 0
42,000
Total 5,244,400
O 0 0 0
5,244,400
Budget Impact
Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability.
Produced Using Plan -It CIP Software 46
21
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-001
Project Name 2025 Full -Depth Pavement
Reconstruction
Department Capital Improvements
Fund
Produced Using Plan -It CIP Software 47
22
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-002
Project Name Annual Bituminous Mill and Overlay
Total Project Cost $10,645,000
Department Capital Improvements Fund
Category Street Paving
Status Active
Accounting Code 5954/6954
Project Code CI2412
Contact City Engineer
Type Improvement
Priority 1 - Have to do
Useful Life 15 years
Fund Capital Improvement Fund
Description
The 2025 project includes the rehabilitation of the bituminous asphalt surface of the following streets: the Ridge View Estates neighborhood, the Riverside Fields
neighborhood, the Dean Lakes neighborhood, and Pike Lake Road from County Road 21 to County Road 16. The rehabilitation work includes milling the pavement surface,
crack sealing, full depth spot repair and patching, spot curb and gutter repair, spot sidewalk repair, upgrading sidewalk/trail pedestrian curb ramp facilities and a bituminous
asphalt pavement overlay.
Justification
This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. The City must reconstruct pedestrian ramp facilities to comply with its
ADA Transition plan adopted in 2018, increasing the cost of these projects compared to previous years' projects.
Expenditures
2025 2026 2027 2028 2029 Total
Construction/Maintenance
2,655,000 2,195,000
1,015,000 2,660,000
1,015,000 9,540,000
Engineering/Administration
325,000 270,000
110,000 290,000
110,000 1,105,000
Total
Funding
Sources
2,980,000 2,465,000
1,125,000 2,950,000
1,125,000 10,645,000
2025 2026 2027 2028 2029 Total
Capital Improvement Fund
2,906,000 2,405,000
1,093,000 2,885,000
1,102, 000 10,391,000
Sanitary Sewer Fund
29,000 35,000
10,000 20,000
5,000 99,000
Cost Sharing, SPUC
30,000 10,000
10,000 20,000
10,000 80,000
Storm Drainage Fund
Total
15,000 15,000
2,980,000 2,465,000
12,000 25,000
8,000 75,000
1,125,000 2,950,000
1,125,000 10,645,000
Budget Impact
Bituminous rehabilitation projects are more cost effective than reconstructing pavements. Streets will be evaluated on a yearly basis and may be moved up or moved back in
the CIP. Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability.
Produced Using Plan -It CIP Software 48
23
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project #
Project Name
CIF -25-002
Annual Bituminous Mill and
Overlay
Contact
Department
None None
Capital Improvements
Fund
Produced Using Plan -It CIP Software 49
24
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-003
Project Name Annual Trail Rehabilitation (along roadways)
Total Project Cost $1,285,000
Type Improvement
Priority 1 - Have to do
Useful Life 10 years
Fund Capital Improvement Fund
Department Capital Improvements Fund
Category Trails
Status Active
Accounting Code 5954/6954
Project Code CI2413
Description
This project includes the reconstruction of existing bituminous trails in the city, along city or county roadways. The 2025 project includes Valley View Road, Alysheba Road,
Jeffery Allen Drive and Glacier Estates.
Justification
The age and condition of the bituminous trail segments require rehabilitation. The City must reconstruct pedestrian ramp facilities to comply with its ADA Transition plan
adopted in 2018, increasing the cost of future overlay projects compared to previous years' projects.
Expenditures
2025 2026 2027 2028 2029 Total
Construction/Maintenance
210,000 196,000
201,250 305,000
213,500 1,125,750
Engineering/Administration
30,000 28,000
28,750 42,000
30,500 159,250
Total
Funding
Sources
240,000 224,000 230,000 347,000 244,000 1,285,000
2025 2026 2027 2028 2029 Total
Capital Improvement Fund
240,000 224,000 230,000 347,000 244,000 1,285,000
Total
240,000 224,000 230,000 347,000 244,000 1,285,000
Budget Impact
Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability.
Produced Using Plan -It CIP Software 50
25
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-003
Project Name Annual Trail Rehabilitation (along
roadways)
Department Capital Improvements
Fund
I
't 11 i 171`
. r
SHAKOI'EE
L�1
IAi1
� I
I I
—J
It8"j
2025 CIP Trail Reclamation
2025 Trail Reclamation,
0 00 I
Produced Using Plan -It CIP Software 51
26
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-004
Project Name Annual Pavement Rehabilitation
Total Project Cost $1,095,000
Department Capital Improvements Fund
Category Street Paving
Status Active
Accounting Code 5954/6954
Project Code CI2411
Contact
Type
Priority
Useful Life
Fund
City Engineer
Improvement
1- Have to do
7 years
Capital Improvement Fund
Description
The 2025 project is for the rehabilitation of the bituminous roadways for 6th Avenue from Spencer Street to Main Street, 7th Avenue from Spencer Street to Dakota Street, 8th
Avenue from Spencer Street to Dakota Street, Shakopee Avenue from Main Street to Market Street, Spencer Street from Shakopee Avenue to 10th Avenue, Main Street from
6th Avenue to 10th Avenue, Minnesota Street from 7th Avenue to 10th Avenue and Dakota Street from 4th Avenue to 10th Avenue. The rehabilitation work includes crack
sealing and repair, minor concrete repairs, partial and full depth spot patching and pavement repair, utility repairs and a chip seal coat of the bituminous surface.
Justification
This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure.
Expenditures
2025 2026 2027 2028 2029 Total
Construction/Maintenance
204,000 40,000
221,000 229,500
238,000 932,500
Engineering/Administration
36,000 5,000
39,000 40,500
42,000 162,500
Total
Funding
Sources
240,000 45,000
260,000 270,000
280,000 1,095,000
2025 2026 2027 2028 2029 Total
Capital Improvement Fund
240,000 45,000 260,000 270,000 280,000 1,095,000
Total
240,000 45,000 260,000 270,000 280,000 1,095,000
Budget Impact
The rehabilitation of the pavements in the project area are necessary to preserve the existing pavement surface and delay the need for a bituminous overlayment or
reclamation.
Produced Using Plan -It CIP Software 52
27
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -25-004
Project Name Annual Pavement Rehabilitation
Contact None None
Department
Capital Improvements
Fund
Produced Using Plan -It CIP Software 53
28
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # PA -25-01
Project Name Annual Trail Reconstruction
Total Project Cost $434,500
Department Park Asset Internal Serv. Fund
Category Park Improvements
Status Active
Fund Park Asset IS Fund
Contact Public Works Director
Type Improvement
Priority 2 - Smart to do
Useful Life 15 years
Project Code PA2501
Description
This project includes the rehabilitation of existing bituminous trails in the city, that serve parks or as regional trail systems.
* 2025-Vierling Greenway Trail from Vierling drive to Goldenrod
Justification
Ongoing maintenance of recreation trails as part of an overall pavement management program. The trails pavement condition has deteriorated as it nears life expectancy.
Upgrade all trails old and new to meet ADA specifications
Expenditures
2025 2026 2027 2028 2029 Total
Construction/Maintenance
79,500 75,000 75,000 76,000 78,500 384,000
Engineering/Administration
10,500 10,000
10,000 10,000
10,000 50,500
Total
Funding
Sources
90,000 85,000 85,000 86,000 88,500 434,500
2025 2026 2027 2028 2029 Total
Park Asset Internal Service Fund
90,000 85,000 85,000 86,000 88,500 434,500
Total
90,000 85,000
85,000 86,000
88,500 434,500
Budget Impact
The City must reconstruct pedestrian ramp facilities to comply with its ADA Transition plan adopted in 2018, increasing the cost of future trail projects compared to previous
years' projects
Produced Using Plan -It CIP Software 136
29
Produced Using Plan -It CIP Software 137
30
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Project# PA_22.10
Project Name Memorial Park Conversion
Accounting Code
Fund Park Asset IS Fund
Description
Project Code
Department Park Asset Internal Serv. Fun
Contact Director of Planning & Devel
Type Memorial Park
Useful Life 25
Category Park Improvements
Priority 3 Less Important/Future Cons
Status Active
Total Project Cost: $635,000
The Parks System Master Plan provides guidance for the conversion of Memorial Park as follows:
Restoration of grass areas to native grasses with no disturbance.
Parking lot and drive aisle: partial removal (naturalized) and mill/overlay of remainder.
Facilities demolition: park shelter, miscellaneous internal trails, existing playground.
Trailhead facility: construct new trailhead facility per the Park's Master Plan
Construct new nature playground, interpretive facilities, signage and Pond site improvements.
Restroom Facilities: Complete replacement of plumbing systems, fixtures, flooring, tiling, lighting, doors and locks, and upgrades for ADA
compliance. Consideration of daylighting to increase aesthetics/usability and reduce lighting needs.
Rehabilitation of remaining trails (majority of eastern trails would be eliminated, except regional trail.
Playground: Originally built in 1993. Complete replacement of playground equipment, surface material, ADA requirements, and border sections at
Memorial Park. Playground may be relocated to west end of park, possibly a nature theme with no footing or impact to surface.
A detailed feasibility will be performed in advance of design to better guide actual improvements
Justification
Memorial Park is both used for recreation and is also a historic site.
The Memorial Park parking lot is heavily used and has reached its useful life. This parking lot serves Memorial Park, mill pond and Shakopee
Chamber of Commerce building.
Bathroom facility has reached its useful life and is in need of maintenance, repairs, and upgrades for accessibility and safety.
Ongoing maintenance of recreation trails as part of an overall pavement management program. The trails pavement condition has deteriorated as it
nears life expectancy.
Playground has reached its useable life and is a heavily used park. It is beyond its 25 year replacement cycle and has been evaluated for parts
availability and safety guidelines.
Prior
430,000
Total
Prior
Expenditures
2024 2025 2026 2027 2028 Total
Improvements
205,000 205,000
430,000
Total
Funding Sources
Total 205,000 205,000
2024 2025 2026 2027 2028 Total
Park Asset Internal Service 205,000 205,000
Fund
Total
205,000 205,000
136
31
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru
2028
F''ltUJtL I LULA LION
Department Park Asset Internal Serv. Fun
Contact Director of Planning & Devel
137
32
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project #
Project Name
BA -24-005
500 Gorman Building Parking Lot Full Depth Reclaim
Total Project Cost $950,000
Department Building Internal Service Fund
Category Public Works
Status Active
Accounting Code 5962/6962
Project Code BA2405
Contact
Type
Priority
Useful Life
Fund
Assistant City Administrator
Improvement
1 Critical for Safety/Preservation of Assets
25 years
Building Asset IS Fund
Description
Project includes the rehabilitation of the bituminous asphalt surfaces at 500 Gorman St. The rehabilitation work includes removal of the pavement
surface, full depth spot repair and patching, spot curb and gutter repair, upgrade of sidewalk/trail/pedestrian curb ramp, and a bituminous pavement
reconstruction. Upgrade back parking lot and yard to concrete. 2024: Back parking lot and yard 2025: front parking lot
Justification
This is a continuation of the city's pavement preservation program to maintain existing infrastructure. The city must also reconstruct pedestrian ramp
facilities with ADA transition plan adopted in 2018 increasing the cost of this project compared to previous project.
Prior Expenditures
2025 2026 2027 2028 2029 Total
820,000 Improvements
116,000 0 0 0 0 116,000
Engineering/Administration
Funding
Prior Sources
14,000 0 0 0 0 14,000
Total 130,000 0 0 0 0 130,000
2025 2026 2027 2028 2029 Total
820,000 Building Internal Service Fund
130,000 0 0 0 0 130,000
Total 130,000 0 0 0 0 130,000
Budget Impact
The bituminous pavements in the project area have significantly deteriorated. Patching or overlayment are no longer effective options to extend the life
of the asphalt surface. These pavement areas require more than usual maintenance. Required ADA improvements are generally unfunded mandates to
improve accessibility and minimize liability.
Produced Using Plan -It CIP Software 166
33
RESOLUTION R2025-014
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE 2025 BITUMINOUS PAVEMENT REHABILITATION
PROJECTS CIF -25-001, CIF -25-002, CIF -25-003, CIF -25-004, PA -25-01, PA -22-10 & BA -24-005
WHEREAS, the City Engineer has prepared plans and specifications for improvements for the 2025
Bituminous Pavement Rehabilitation Project, by installation of a bituminous overlay, pavement reclamation
and paving of new bituminous streets, trail reclamation and paving of a new bituminous trail, pavement
reclamation and paving of a new bituminous parking lot and chip seal coat and any appurtenance work and
has presented such plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. Such plans and specifications, a copy of which is on file and of record in the Office of the City
Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such approved plans
and specifications. The Advertisement for Bids shall be published as required by law.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4th
day of February 2025.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
34
0NoQ
0 -i
O � N
z �i
Up
� .,
o j
I —
C1
2
Lo
Z
u_
c%1 V
0 cii co
c‘i
Zd
I -z
0-i
WJ
O
2
ce
0
I-
0
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.f
February 4, 2025
Accept Proposal from Kimley-Horn and Associates, Inc. for Design
Services for the Old Carriage Court Corridor Improvements.
Micah Heckman, Assistant City Engineer
Alex Jordan, City Engineer
Action to be considered:
Accept a proposal in the amount of $354,995 from Kimley-Horn and Associates, Inc. to
perform design services for the Old Carriage Ct & Old Carriage Rd Roundabout Project
(CIF -26-004).
Motion Type:
Approve
Background:
The adopted 2025-2029 Capital Improvement Plan (CIP) programs construction of the Old
Carriage Ct & Old Carriage Rd Roundabout Project, CIF -26-004, in 2026 with design of the
improvements taking place in 2025.
Since adoption of the CIP, the City has met with multiple developers with plans for
potential redevelopment of properties along the corridor, which would significantly
impact the traffic operations within the Southbridge Commerce Area. In order to analyze
the extent of the development impacts, the City completed a traffic study in late 2024 to
evaluate existing safety issues and future traffic operations along the corridor. The study
provided recommendations for improvements to address congestion along the corridor
and also improve safety at the intersection of Old Carriage Court and Old Carriage Road,
beyond what was previously planned for in the CIP. These additional improvements
include a traffic signal at the Old Carriage Ct/Wal-Mart Drive intersection, access
modifications to address safety issues, and turn lane modifications to improve roadway
operations. The improvements associated with the development impacts (traffic signal)
will be funded by private development, while the roundabout, turn lane and safety
improvements will be funded by the City.
Kimley-Horn's proposal identifies the scope of services and estimated costs to complete
the preliminary engineering, final design and public engagement services for the
improvements. Kimley-Horn has the experience, technical skill and capacity to provide the
needed services and is part of the City's approved consultant pool. The attached proposal
describes the scope of services and fees for their work on this project.
36
Recommendation:
Accept the proposal.
Budget Impact:
Kimley-Horn's proposal to complete the design and public engagement services is based
on a not to exceed amount of $354,995. This exceeds the amount budgeted in the
adopted 2025-2029 Capital Improvement Plan, with the additional costs being related to
an expanded scope of work. The original CIP estimate included only the construction of a
roundabout at the intersection of Old Carriage Court and Old Carriage Road. After
completion of the traffic study, additional improvements are recommended to be
included in the overall scope of the project.
In an effort to streamline the design of the proposed improvements, achieve efficiencies
in construction costs and coordination during construction, the developer required
improvements will be designed and constructed by the City. The City will require
reimbursement for the developer required improvements with future Developer
Agreements in conjunction with redevelopment of the properties. The remainder of the
design costs for the project would be funded though the Capital Improvement Fund,
through cost savings to be realized in multiple 2025 city pavement projects.
Once the preliminary design is completed, City staff will review the overall project
construction costs and funding for the improvements and include any adjustments in the
upcoming 2026-2030 Capital Improvement Plan preparation.
Attachments:
KH Letter Proposal_Old Carriage Court
CIF -26-004
37
Kimley>>>Horn
January 28, 2025
Mr. Alex Jordan
City Engineer
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
RE: Old Carriage Road and Old Carriage Court Improvements
Page 1
Dear Mr. Jordan:
Kimley-Horn and Associates, Inc. (Kimley-Horn) is pleased to submit this proposal to the City of
Shakopee (City) for professional engineering services for the Old Carriage Road and Old Carriage
Court Improvements project. Our project understanding, proposed scope of services, schedule, and
fee are detailed below.
PROJECT UNDERSTANDING
The City of Shakopee is planning for intersection and roadway improvements at the vicinity of the Old
Carriage Court and Old Carriage Road intersection area. Existing traffic volumes generated by the
area commercial businesses, Walmart, and Sam's Club stores and potential redevelopment of the old
Best Buy site require improvements to the existing intersection configurations and roadways. We
understand the following general improvements are proposed with the project:
• New roundabout at the intersection of Old Carriage Road and Old Carriage Court
• New traffic signal system at the intersection of the Walmart driveway and Old Carriage
Court
• Right-in/Right-out intersection conversion at the first driveway south of the Old Carriage
Road and Old Carriage Court Intersection
• Potential additional access modifications along Old Carriage Road between Old Carriage
Court and TH 21
The project is planned for construction during the 2026 season and tentative letting is scheduled for
February 2026. We understand the City has already completed a traffic study to recommend
intersection and access control modifications along Old Carriage Court. We understand the City is
seeking professional services to develop a preliminary design, obtain geotechnical information,
engage the public, prepare final design documentation, and provide bidding phase services.
Our detailed scope of work based on our understanding of the project is provided below.
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
38
Kimley>>>Horn
SCOPE OF WORK
Task 1: Project Management
Task 1.1 — General Project Management
We will provide overall project management and utilize internal project management tools to monitor
budgets, staff roles, and responsibilities of all team members throughout the project. We will
communicate directly with the City's project manager on a regular basis to discuss project items and
progress throughout the project. We will manage day-to-day activities and milestones within the
project. We will coordinate with the project geotechnical subconsultant. Kimley-Horn will prepare
monthly billing invoices and provide a summary of the work tasks completed at the end of each month
upon request.
Task 1.2 — Project Management Team (PMT) Meetings
We will prepare materials for and conduct up to twelve (12) PMT meetings, including one (1) project
kickoff meeting. We have assumed up to three (3) Kimley-Horn staff members will attend PMT
meetings. We have assumed the PMT will be comprised primarily of City and Kimley-Horn staff with.
Additional agency staff will be invited to PMT meetings on an as needed basis depending on the
content of the meeting. We will prepare and distribute meeting summaries within one week of
conducting the PMT meeting.
Task 2: Public, Agency, and Business Involvement
Task 2.1 — Public Engagement Plan (PEP)
We will prepare a communications and engagement plan to be reviewed with City staff as part of the
project kick-off meeting. The public involvement and communications plan provides a roadmap for
what, how, and when engagement will take place, and identifies the various stakeholder groups
including:
• Target audience(s) and key stakeholders
• Partner agencies
• Key project messages
• Any major constraints to stakeholder involvement
• Anticipated timeframes or milestones for meetings or other activities
• Specific outreach techniques, strategies, and key messaging tailored to specific audiences
• Timing and review periods for engagement materials
• Online engagement strategy for social media and website updates
Task 2.2 — Project Website
We will design and host a standalone project website for up to one (1) year through the City's Social
Pinpoint portal. We have assumed the City will provide their Social Pinpoint login information for our
use in creating the project website. We have assumed up to four (4) website updates will be
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
39
Kimley>>>Horn
necessary during the duration of the design project. The website will house general project
information, updates on project status, and any relevant public engagement materials.
Task 2.3 — Communication Materials
We will design and distribute the following communication materials to assist with informing the
surrounding community with the latest project updates:
Page 3
• Up to two (2) physical semi -permanent signs large enough for drivers to see
• Up to one (1) direct mailer to businesses that includes a window decal for them to display
• Project handout
• Up to four (4) social media graphics
Task 2.4 — Business Owner Engagement
Our team will coordinate and attend up to four (4) one-on-one coordination meetings with businesses.
Early engagement with these groups will be critical to bring awareness to the project and discuss any
impacts the project will have. We have assumed we will lead the initial property owner contacting and
coordination. City staff will be copied on all correspondence and also be included on all business
owner engagement meetings. We will prepare materials for and summarize notes for each meeting.
We will also conduct an employee/business owner survey in the beginning of the project to
understand their project needs.
We will partner with the City to form a business advisory committee (BAC) for the project that will
include City staff, KH staff, and representatives from local businesses. We have assumed we will
meet with the BAC quarterly up to three (3) meetings to provide updates on the project and obtain
feedback. We will prepare materials for and facilitate discussion with the BAC. Meetings are
assumed to be held at one of the businesses along the project corridor.
Task 2.5 — Public Open House
We will prepare materials for and conduct up to one (1) open house meeting for the project. We have
assumed this meeting will be in person and open house materials will be posted to the project
website. We have assumed the focus of the open house will be construction schedule and phasing to
keep the general public informed on the project. The open house will be held at a nearby location to
the project such as the Red Oak Elementary School or Stagecoach Dog Park. Social media
advertisements and window decal in Task 2.3 will be utilized to advertise the project and open house
meeting.
Task 3: Data Collection
Task 3.1 — Geotechnical Investigation and Report
Braun Intertec, as a Kimley-Horn sub -consultant, will provide professional geotechnical services for
the project. Braun will perform up to eight (8) standard penetration test borings for the project. Six
borings will be drilled to a depth of approximately 5 -feet for roadway design, one boring will be drilled
to a depth of 25 -feet for signal foundation design, and one boring will be drilled to a depth of 14.5 -feet
with an infiltrometer test for stormwater design at a location to be determined during design.
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
40
Kimley>>>Horn
Information attained with the borings will be summarized in a geotechnical investigation report which
will include pavement recommendations for the roadways, roundabout, and utility improvements.
Task 3.2 — Topographic Survey
Based on our review, the topographic survey provided by the City (completed by ISG, Inc), will need
to be supplemented with additional data to fully capture the limits of the project. ISG, Inc as a Kimley-
Horn sub -consultant, will complete supplementary topographic survey following the completion of the
preliminary layout and construction staging review phase. We have assumed the additional survey
work will completed without snow cover. We have assumed a budget of $5,000 for the completion of
the additional survey necessary to complete final construction documents.
Task 4: Traffic Analysis
Task 4.1 — Limited Traffic Analysis Review
We will complete a limited review of the previous traffic analysis work completed and provided by the
City dated January 3rd, 2024. Our review will be limited to confirming the lane configuration
recommendations for the new roundabout at the Old Carriage Road and Old Carriage Court
intersection and reviewing the signal recommendations at the Old Carriage Court and
Walmart/Sherwin Williams Access. We will prepare a short technical memorandum to summarize our
findings for City review and documentation.
Task 4.2 — Roundabout Justification Report and Signal Justification Report
Kimley-Horn will prepare up to one (1) roundabout justification report (RJR) for the intersection of Old
Carriage Road and Old Carraige Court based on the previous traffic analysis and report completed
and provided to KH by the City dated January 3rd, 2024. We will also prepare up to one (1) signal
justification report (SJR) for the intersection of Old Carriage Court & Walmart/Sherwin Williams
Access. The RJR and SJR will be prepared consistent with previous documents submitted to MnDOT
State Aid for approval. It is assumed that any additional information pertinent to the required traffic
analysis in the RJR/SJR process will be provided by the City, including traffic counts, traffic modeling
files and results, and crash data.
Task 4.3 — Construction Staging Traffic Analysis
We have assumed that no further traffic analysis or data collection will be necessary with this project
and the traffic analysis completed in the report dated January 3rd, 2025 is sufficient for the project.
We will perform a high-level traffic operations review of the driveways and major intersections within
the project area during the construction staging alternatives evaluated with task 6. The intent of the
construction staging traffic analysis will be to understand the disruptions to regular traffic operations in
the area during roundabout construction at the intersection of Old Carriage Road and Old Carriage
Court. We will summarize the interim construction staging operations results in a memorandum for
the project record and also format the information for use in public engagement meetings as a part of
task 2.
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
41
Kimley>>>Horn
Task 4.4 — Signal Timing Review
We will utilize the previously provided traffic report date January 3rd, 2025 to recommend signal
phases and timing at new traffic signal to be located at the intersection of Old Carriage Court &
Walmart/Sherwin Williams Access. We will coordinate signal timing recommendations with City staff
and include the recommended phasing in the final construction plans developed in task 7.
Task 5. Preliminary Design
Task 5.1 —Base Mapping
We will utilize topographic survey provided by the City to prepare an overall basemap for use during
design on the project. We have assumed the City will provide available GIS and as -built data for
existing public utilities and provide access to any relevant property line information for incorporation
into the project basemap.
Task 5.2 — Preliminary Roundabout Design
We will prepare a preliminary roundabout design at the intersection of Old Carriage Road and Old
Carriage Court. We have assumed the lane configuration for the proposed roundabout will be as
follows:
• Two southbound lanes (1 SBLT & 1 SBTR)
• Two northbound lanes (1 NBLT & 1 NBRT)
• 1 eastbound lane
• 2 westbound lanes (1 WBTL & 1 WBR)
Considerations for the preliminary roundabout design will include existing right-of-way, construction
staging, design vehicle (assumed WB-62), accommodations for potential oversized delivery vehicles
to Sam's Club or Walmart, roadway lighting, existing public and private utilities, and pedestrian
crossings/accommodations.
We have assumed multiple alternative roundabout configurations or designs will not be considered
but up to three (3) iterations of roundabout geometrics will be necessary to finalize the geometrics for
the preliminary layout. The final roundabout design will be incorporated into the overall project
preliminary layout as a part of task 5.3.
We will prepare the necessary fast path radii and speeds diagram and design vehicle path turning
movement diagrams for insertion into the overall project RJR in task 4.
Task 5.3 — Preliminary Layout
We will prepare a preliminary layout for the proposed intersection, roadway, and storm sewer
improvements. We have assumed the layout will be prepared consistent with previous roadway
layouts prepared for the City of Shakopee. We have assumed the preliminary layout will include the
following:
• Roundabout layout and geometrics
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
42
Kimley>>>Horn
• Other roadway geometric improvements on Old Carriage Court
• Proposed roadway profiles
• Storm sewer improvements
• Public utility improvements as necessary (sanitary sewer and watermain)
• Roundabout lighting
• Proposed sidewalk modifications and improvements
• Pedestrian crossing recommendations, specifically on the multi -lane legs of the roundabout
We have assumed up to two (2) rounds of City comments will be provided and addressed as a part of
Task 5.2. No 30% construction plans will be prepared and the preliminary layout is assumed to be
the 30% submittal document for the project.
Task 6. Construction Staging Alternatives
We will prepare construction staging alternatives for the proposed improvements. We have assumed
the construction staging will require the following:
• Maintain access to businesses north of Old Carriage Road including Walmart, Sam's Club,
Texas Roadhouse, and Southbridge One building
• Consider full closure and construction under traffic options for the new roundabout at Old
Carriage Court and Old Carriage Road
• Consider temporary access routes through the Best Buy redevelopment site
• Coordinate with MnDOT on potential impacts to the Old Carriage Road exit from TH 21
• Consider construction staging impacts on private utilities and services to area businesses
We will prepare up to three (3) potential construction staging concepts consisting of the following
options:
• Old Carriage Road/Old Carriage Court construction under traffic
• Full closure of Old Carriage Road/Old Carriage Court and consideration for temporary bypass
route
• One additional staging option as determined by the PMT
We will prepare materials for and conduct up to one (1) dedicated meeting with City staff to discuss
construction staging options. This meeting will be held separate from regular monthly PMT meetings
and will be focused on evaluating different staging and phasing alternatives to identify a preferred
project approach.
Preparation of construction staging plans is included in Task 7.1 below.
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
43
Kimley>>>Horn
Task 7. Final Design
Task 7.1 — Final Design (60%, 95%, 100%)
Kimley-Horn will prepare and submit to the City 60%, 95%, and 100% Plans for the proposed
improvements. We have assumed the 95% and 100% plans will be submitted to MnDOT State Aid for
review and approval. The following plan sheets are assumed to be needed to complete the plan set:
• Cover sheet
• Statement of Estimated Quantities
• General Layout
• General Notes and Quantity Tabulations
• MnDOT Standard Plans
• Existing Utility Tabulations
• Typical Sections
• Construction Details
• Staging and Traffic Control Plans (see task 8)
• Alignment Plan and Tabulation
• Removal and Existing Conditions Plans
• Construction Plan and Profiles
• Storm Sewer Laterals and Tabulation
• Stormwater BMP Plan, if needed
• Utility Improvement Plans
• SWPPP
• Turf Establishment and Erosion Control Plan
• Intersection Detail Plans
• Signing and Pavement Marking Plans
• Traffic Signal Plans
• RRFB Plans
• Lighting Plans (Includes identifying light locations only and detailed light plans to be prepared
by others)
• Landscape Plans (Includes roundabout center island only based on City standard design)
• Cross Sections
We have assumed the City will provide comments at each of the plan submittals. We will prepare a
comments response letter to document addressing City comments at each plan submittal.
Task 7.2 — Project Manual and Technical Specifications
We will prepare a project manual and technical specifications for the proposed project improvements.
We will prepare the project manual and technical specifications per the requirements on MnDOT
State Aid and per City standard specifications. We have assumed the City will provide a recent
project manual from a similar project for our use as a reference document.
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
44
Kimley>>>Horn
Page 8
Task 7.3 — Cost Estimating
We will prepare construction cost estimates at the 60%, 95%, and 100% plan levels. The cost
estimates will be prepared in SEQ format and be included with the plan submittals at the 60%, 95%,
and 100% completion levels.
Task 7.4 — MnDOT State Aid Coordination
We will prepare and submit the required documentation to MnDOT State Aid for approval at the 95%
design completion level. We have assumed this will include the 95% plans, draft project manual, 95%
cost estimate, design checklist, lab testing request form, RJR, SJL, drainage report, and submittal
letter. We will resubmit to state aid at 100% design level incorporating any comments received at the
95% submittal.
Task 7.5 — Utility Coordination
We will prepare and submit a gopher one call ticket request for utility maps and incorporate any
mapping into the overall project basemap. We will prepare materials for and conduct up to two (2)
meetings with private utility companies to discuss the proposed improvements and necessary
relocations. We have assumed these meetings will be held following the 60% and 95% project
submittals. We will work with utility companies to identify impacts due to the proposed improvements
and coordinate relocations ahead of construction. We will prepare a meeting summary following each
utility coordination meeting.
Task 7.6 — Roundabout Photometrics
We will complete a photometric analysis of the proposed roundabout to confirm the proposed
intersection lighting adheres to current roundabout standards. We have assumed the deliverable for
this task includes an exhibit documenting the applicable photometric standards for the project and the
project's proposed lighting improvements to meet the required standards.
Task 8. Temporary Bypass Staging Plans
We have assumed typical detour and construction staging plans will be required for the construction
of the proposed roundabout at the intersection of Old Carriage Road and Old Carriage Court.
Preparation of these plans is included in Task 7. However, we anticipate that construction of a
temporary bypass may be necessary to maintain traffic access to local businesses within the
surrounding business park area.
We will prepare detailed construction staging plans for a temporary bypass at the intersection of Old
Carriage Road and Old Carriage Court. We have assumed this may include the need for temporary
lighting at the bypass route and significant advance warning signage ahead of the construction zone,
including along TH 21. We will obtain authorization from the City prior to performing work under task
8 and work will only be performed if deemed necessary based on the preferred construction staging
approach.
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
45
Kimley>>>Horn
Page 9
Task 9. Stormwater Management and Hydraulic Evaluation
Kimley-Horn will work with city staff to determine the required stormwater management system to
meet local and state -aid standards. Kimley-Horn assumes that there is sufficient water quality
capacity in the stormwater basins west and north of Walmart to treat the reconstructed impervious
surface. Kimley-Horn will evaluate the hydraulic capacity of the existing storm sewer system with the
goal of reusing most, if not all, of the existing storm sewer system. Additional catch basin inlets at the
roundabout will be routed to the existing storm sewer system.
A preliminary stormwater management report will be developed and submitted to the City along with
the 60% design package. A final stormwater management report will be created from the preliminary
report along with updates based upon comments from city staff. The draft final stormwater
management report will be submitted with the 95% design package and submitted to State Aid for
review. Any remaining City and State Aid comments or design changes will be documented and the
final stormwater report will be resubmitted with the 100% design package. Effort to prepare
construction documents and specifications for stormwater improvements is included in Task 7.1.
Task 10. Bidding
Kimley-Horn will manage and upload necessary documents to QuestCDN for bidding services.
Kimley-Horn will also host the bid opening and prepare bid tabulation and summary following bidding.
It is assumed that Kimley-Horn will prepare up to two (2) addendums as needed during bidding.
SCHEDULE
See attached schedule as Attachment 1.
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
46
Kimley>>>Horn
ESTIMATED COSTS
Page 10
Kimley-Horn will provide the scope of services identified above on an hourly basis. A detailed
breakdown of hours and costs per task is provided as Attachment 2. Our total estimated cost for the
Scope of Services is summarized in the table below.
Task 1 — Project Management
Task 2 — Public, Agency, and Business Involvement
Task 3 — Data Collection
Task 4 — Traffic Analysis
Task 5 — Preliminary Design
Task 6 — Construction Staging/Phasing
Task 7 — Final Design
Task 8 — Temporary Bypass Staging Plans (as authorized)
Task 9 — Stormwater Management and Hydraulic Evaluation
Taks 10 — Bidding
Subtotal
Reimbursable Expenses
Total
$25,800
$49,630
$24,220
$19,940
$26,895
$15,120
$134,185
$20,490
$13,030
$4,985
$334,295
$20,700
$354,995
We propose to complete the services detailed in this proposal in accordance with Kimley-Horn's
Master Services Agreement with the City of Shakopee, dated August 7, 2024, on an hourly basis with
a not -to -exceed cost of $354,995 including all labor and reimbursable expenses. Labor fee will be
billed according to our current standard hourly rate schedule. Fees and times stated in this Proposal
are valid for 120 days after the date of this letter.
We appreciate the opportunity to submit this proposal and look forward to working with you on this
project. Please feel free to contact me if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Luke Moren, P.E.
Project Manager
Eric Fosmo, P.E.
Vice President / Authorized Signer
Enclosures: Attachment 1 — Preliminary Project Schedule
Attachment 2 — Detailed Fee Spreadsheet
kimley-horn.com
11995 Singletree Lane, Suite 225, Eden Prairie, MN 55344
612 315 1272
47
Old Carriage Road and Old Carriage Court Improvements - Attachment 1
January 2025
Qtr 2, 2025
Apr I May
2/13 3/20 4/17 5/
Qtr 1, 2025
Jan I Feb I Mar
V
CU
0
Ln
LL
Fri 2/27/26
Fri 2/27/26
Thu 1/15/26
Fri 1/30/26
Fri 2/27/26
Fri 1/30/26
Mon 3/31/25
Fri 1/30/26
Wed 4/30/25
Mon 8/11/25
Mon 11/3/25
Thu 11/13/25
Fri 1/30/26
Fri 8/29/25
Fri 5/30/25
Fri 8/29/25
Fri 11/7/25
Mon 6/30/25
Fri 11/7/25
Mon 6/30/25
Fri 3/7/25
Fri 4/25/25
Fri 5/30/25
Mon 6/30/25
Tue 7/15/25
Mon 6/30/25
Tue 7/15/25
Fri 1/16/26
Fri 8/1/25
Fri 8/1/25
Fri 8/1/25
Fri 11/7/25
Fri 11/7/25
Fri 11/7/25
Fri 1/16/26
Start
Wed 2/5/25
Wed 2/5/25
Thu 2/13/25
Wed 2/5/25
Wed 2/5/25
Wed 2/5/25
Wed 2/5/25
Mon 3/3/25
Tue 4/1/25
Tue 7/15/25
Mon 10/6/25
Thu 11/13/25
Sat 8/2/25
Tue 4/1/25
Tue 4/1/25
Tue 7/1/25
Mon 2/10/25
Mon 2/10/25
Fri 8/1/25
Wed 2/5/25
Wed 2/5/25
Mon 3/3/25
Mon 4/7/25
Mon 6/2/25
Thu 5/1/25
Thu 5/1/25
Tue 7/15/25
Mon 6/2/25
Mon 6/2/25
Mon 6/2/25
Fri 8/1/25
Mon 9/1/25
Mon 9/1/25
Fri 11/7/25
Mon 12/1/25
Task Name
TASK 1: PROJECT MANAGEMENT
General Project Management
Kickoff (1) and PMT Meetings (11)
Monthly Check -In Meetings
QA/QC Functions
TASK 2: PUBLIC, AGENCY, AND BUSINESS INVOLVEMENT
Develop Public Engagement Plan
Project Website and Interactive Map
BAC Meeting - Round One
BAC Meeting - Round Two
BAC Meeting - Round Three
Open House
On -Site Project Advertising
TASK 3: DATA COLLECTION
Perform Geotechnical Investigation and Prepare Report
Supplemental Survey (if needed)
TASK 4: TRAFFIC ANALYSIS
Construction Staging/Limited Traffic Analysis
SJR and RJR Preparation
TASK 5: PRELIMINARY DESIGN
an
C
Q
co
2
4J
U,
ra
00
Preliminary Roundabout Geometrics
Draft Preliminary Layout
Final Preliminary Layout
TASK 6: CONSTRUCTION STAGING/PHASING
Develop Staging and Phasing Concepts
Workshop Meeting
TASK 7: FINAL DESIGN
Preparation of 60% Plans
Engineer's Opinion of Probable Cost (60%)
Submit 60% Plans
Engineer's Opinion of Probable Cost (95%)
Prepare 95% Special Provisions and Project Manual
Submit 95% Plans and Specifications to State Aid
Prepare 100% Plans and Specifications
a
N
3
lD
17
00
6L
20
.-
N
N
N
23
24
N
26
27
CO
N
29
O
M
,-
M
N
M
33
M
35
LO
M
37
CO
M
39
40
41
N
d-
M
d-
d-
Lrl
d -
46
47
ATTACHMENT 2
f
K
E
E
>— \
CIL• o a
• z2
• IM§
a<
m• eaE
(I) -OO_0
§ ?\\
® ▪ � k
§ te
»
§ / §
2{
a�
w -
• o
TOTAL
HOURS
48
1.2 Project Management Team (PMT) Meetings and Monthly Check -In Meetings 24I 481 $14,520 I 72
TOTAL I 721 481 01 01 01 01 $25,8001 120
2. PUBLIC, AGENCY, AND BUSINESS INVOLVEMENT
2.5 Public Open House (up to one) 41 61 121 241 $7,510 I 46
TOTAL I 321 541 981 1101 91 01 $49,6301 294
3. DATA COLLECTION
13.1 Geotechnical Investigation and Report 2 4 $16,000 $17,030 6
3.2 Topographic Survey 2 4 8 $5,000 $7,190 14
I-
I-
4. TRAFFIC ANALYSIS
4.1 Limited Traffic Analysis Review 21 81 $1,690 I 10
69
25
4.4 Signal Timing Review 41 81 12I $3,800 I 24
TOTAL 2I 481 1141 781 01 OI $19,9401 128
5. PRELIMINARY DESIGN
5.3 Preliminary Layout 2I 81 161 40I I $10,390 I 66
TOTAL 6I 191 40I 1061 OI $26,8951 171
16. CONSTRUCTION STAGING ALTERNATIVES 61 181 261 42I I $15,120 I 92
TOTAL 6I 181 261 421 01 O1 $15,1201 92
7. FINAL DESIGN
7.1 Final Design (60%, 95%, 100%) 321 1081 1801 3981 01 0I $114,910 I 718
7.6 Roundabout Photometrics 21 4I 12I $2,770 I 18
TOTAL 39I 1461 1881 4621 OI 01 $134,1851 835
18. TEMPORARY BYPASS STAGING PLANS (AS AUTHORIZED) 41 161 32I 781 $20,490 I 130
TOTAL 4I 161 321 781 O1 O1 $20,4901 130
9. STORM MANAGEMENT AND HYDRAULIC EVALUATION 21 121 241 441 $13,030 I 82
TOTAL 2I 121 241 441 01 O1 $13,0301 82
110. BIDDING 11 61 81 161 $4,985 I 31
TOTAL 11 61 81 161 01 O1 $4,9851 31
'PROJECT SUBTOTALS 1641 3711 5381 9441 $334,2951 1903
REIMBURSABLE EXPENSES $20,7001
PROJECT TOTALS $354,9951 1903
TITLE PROJECT DESIGN PROJECT DESIGN SURVEY SUB- GEO SUB- TOTAL
MANAGER LEAD ENGINEER ENGINEER CONSULTANT CONSULTANT COST
1. PROJECT MANAGEMENT
1.1 General Project Management I 48I I I I I I $11,280
$1,965
$5,065
$14,490
$20,600
$1,055
$15,450
$6,170
$2,740
32
40
12
8
2.1 Public Engagement Plan
2.2 Project Website
2.3 Communication Materials
2.4 Business Owner Engagement (up to 3 BAC Meetings & up to 4 Property Owner Meetings)
14.2 Roundabout Justification Report and Signal Justification Report
4.3 Construction Staging Traffic Analysis
5.1 Base Mapping
5.2 Preliminary Roundabout Design
7.2 Project Manual and Technical Specifications
7.3 Cost Estimating
7.4 MnDOT State Aid Coordination
7.5 Utility Coordination
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -26-004
Project Name Old Carriage Ct & Old Carriage Rd Roundabout
Total Project Cost $2,680,000
Type Improvement
Priority 1 - Have to do
Useful Life 30 years
Project Code CI2610
Department Capital Improvements Fund
Category Street Construction
Status Active
Fund Capital Improvement Fund
Description
Intersection improvements to improve safety and operations at the intersection of Old Carriage Road and Old Carriage Court.
Justification
Improvements to the intersection are for vehicle safety. Currently the intersection is all -way stop controlled. A recent intersection evaluation revealed the intersection is
operating with a crash rate above the statewide average and critical crash rates.
Expenditures 2025 2026 2027 2028 2029 Total
Construction/Maintenance
0
2,200,000
0
0 0
2,200,000
Engineering/Administration
250,000 230,000
0
0 0
480,000
Total
Funding
Sources
250,000 2,430,000
0
0 0
2,680,000
2025 2026 2027 2028 2029 Total
Capital Improvement Fund
250,000 2,180,000
0
0 0
2,430,000
Storm Drainage Fund
0
250,000
0
0 0
250,000
Total
250,000 2,430,000
0
0 0
2,680,000
Produced Using Plan -It CIP Software 64
50
2025 thru 2029
Capital Improvement Plan
Shakopee, MN
Project # CIF -26-004
Project Name Old Carriage Ct & Old Carriage Rd
Roundabout
Department Capital Improvements
Fund
PROJECT LOCATION
Produced Using Plan -It CIP Software 65
51
WILLA!
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.g
February 4, 2025
Approve a proposal from CTI for upgrades to Council Chambers
broadcast equipment
Amanda McKnight, Communications Manager
Action to be considered:
Approve a proposal from CTI in the amount of $56,630.90 to perform upgrades to Council
Chambers broadcast equipment and $7,836.68 for a four-year service agreement
Motion Type:
Approve
Background:
When the current City Hall first opened in 2017, Council Chambers was equipped with a
patchwork system consisting partially of equipment brought over from the old City Hall
and partially of newly -purchased display equipment.
In 2021, staff was asked to eliminate redundancies and replace aging equipment. At that
time, Council approved a proposal from CTI (Conference Technologies, Inc., formerly ASI)
that involved the addition of virtual Zoom meetings, replacement of the Broadcast Pix
Switcher, replacement of cameras, new speakers, and other audio functionality
improvements.
The current proposal from CTI would phase out all remaining equipment that was
migrated from the old City Hall, remove hardware that's no longer in use, and bring
broadcast hardware components and software up-to-date with a service contract that
would ensure technical support of the broadcast system for four years.
The proposal includes the following:
• Replacement of existing Crestron touch panels (purchased in 2017) with upgraded
Crestron control processors
• Replacement of existing Cablecast Flex4 server (purchased in 2016) with the
upgraded Cablecast VIOLite 800
• Zoom capabilities will be converted to Microsoft Teams for in -meeting video calls
• Replacement of existing digital audio signal units from the old City Hall with
upgraded units
• Broadcast Pix Switcher (purchased in 2021) software will be brought up-to-date with
52
maintenance, with one year of additional support
• Removal of out-of-date and unused audio equipment from Chambers
• Removal of unused and expired equipment from the broadcast room rack
The City received two quotes for the project and selected CTI's quote. Because of CTI's
extensive experience working with our somewhat complicated Chambers' setup, a design
phase is unnecessary, lowering the overall proposed cost of the project. The purchase is
being made under the University of Minnesota cooperative purchasing agreement.
Recommendation:
Accept the proposal and four-year service agreement
Budget Impact:
The total cost to perform the upgrades and enter into a four-year service agreement is
$64,467.58. The project will be funded by PEG (Public, Educational, Governmental) funds
with no impact on the general fund.
Attachments:
2025 Council Chambers Upgrade - CTI Proposal.pdf
53
PROPOSAL
City of Shakopee
Upgrade Live Broadcast Equipments
DATE
Friday, 17 January 2025
PREPARED BY
Brandon Carleton
Design Consultant
54
Overview and Goals
At CTI, we ensure our technology, processes, and people are the most knowledgeable and
efficient resource to serve you as your solutions partner.
Dear Andrew Coons,
It was a pleasure to speak with you regarding your upcoming project. Thank you for the time to
review your needs and identify your requirements. Based on our needs analysis we have developed
a recommended solution for you. Conference Technologies, Inc. has the industry experience to
create customized solutions to meet today's technology challenges. These solutions include
consulting, design, implementation, and service.
Enclosed is a project proposal for your review and consideration that outlines scope, timelines,
deliverables, and our support plan to care for your investment. After review I will contact you to
discuss any questions you or your team may have about this solution. Our team is excited about the
opportunity to provide you with a fantastic experience and making your project a success.
Sincerely,
Brandon Carleton
Design Consultant
CTI
952-954-2367
brandon.carleton@cti.com
55
Scope of Work
Proposal Number: J24370138
Proposal Date: 1/17/2025
Contract: UofM U140.13
Prepared for: City of Shakopee
Attn: Andrew Coons
Phone: 9528468971
Email: acoons@shakopeemn.gov
Bill to: City of Shakopee
485 GORMAN ST
SHAKOPEE, MN
55379-2687
Council Chambers
Prepared by: Brandon Carleton
Phone: 952-954-2367
Email: brandon.carleton@cti.com
Ship to: City of Shakopee
485 GORMAN ST
SHAKOPEE, MN
55379-2687
VIDEO
The existing owner furnished Zoom PC will be removed and replaced with the Crestron UC-
ENGINE-BRKTX-T Upgrade kit for Microsoft Teams Rooms. This will require a Microsoft Teams
Rooms account and portal access. The PC will be handed over to the client. The Kramer 1x16 HDMI
DA that was originally brought over from the old building will be removed and replaced with two (2)
AVPro Edge 1x8 HDMI DA's that will be cascaded together. The existing Extron SMP351 and AJA
Helo will be removed as the client no longer needs backup recordings using this equipment.
Currently the Broadcast Pix is out of maintenance so this proposal includes bringing it current and
providing support for one additional year.
Comcast is preferring the video output of the broadcast system be converted to 720p 59.94 instead
of 1080. The AJA UDC will be installed to manage the signal sent to the broadcast encoder.
The existing Crestron DM -TX -201 C and DM-RMC-SCALER-C that are used to send the video feed
from the document camera in the ceiling will be removed. The existing Visionary Solutions encoder
will be moved from the rack to where the DM transmitter is located.
AUDIO
The three (3) existing Biamp TesiraForte DSP units were brought over from the old building and will
be replaced with two (2) QSC Core 110f audio DSP's. CTI will create and deploy a new audio profile
along with new precision timing measurements so the room will function as good or better than it
does currently. The following audio equipment will be removed during this upgrade:
CONFIDENTIAL
I WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 12 56
• Biamp TesiraForte VT
• Biamp TesiraForte AVB CI x 2
• Biamp Tesira Connect TC-5
• RDL RU-SM16 Audio Meters
All other audio equipment will remain in place.
CONTROL
The existing Crestron CP3N will be replaced with the Crestron CP4 control processor. The existing
TS -1070 located at the staff table will be converted to a Microsoft Teams Room with second page
control similar to the current functionality with the exception of Teams instead of Zoom.
The existing Araknis network switch will be replaced with the Netgear AV line switch.
Broadcast Rack
The following items will be removed from the existing broadcast transmission rack.
Symetrix 422
AJA FS2 (FS02 Device)
Kramer VM-80VN (VDA01)
Swagit
TVM550 RF Modulator
Carousel Player 340
The existing Cablecast Flex4 will be replaced with the Cablecast VIOLite 800. This proposal
includes 6 hours of telephone training/installation assistance along with migration assistance.
KUMO Router Inputs
Navori Slides
Chambers
KUMO Router Output
Livecast (osprey) - from chambers
Navori to Cablecast
Chambers feed
Comcast Encoder (feed from chambers 720p)
CTI can recycle any unused equipment that the client does not want to keep.
CONFIDENTIAL
I WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 13 57
Your Investment
Below is the cost of this solution based on the outlined scope of work. If you have
questions about the complete solution, please let us know how we can help align this
investment with additional needs or changes in scope.
Proposal Summary
Description
Price
Equipment
$32,669.00
Implementation Services
$19,460.00
Installation Materials
$1,213.87
Freight
$1,328.86
CTI Complete
$1,959.17
Subtotal
$56,630.90
Tax
$0.00
Grand Total
$56,630.90
Recommended
Description
2 Additional Years CTI Complete Service Agreement $3,918.34
4 Additional Years CTI Complete Service Agreement $7,836.68
CONFIDENTIAL
I WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 14 58
Why Us?
Our CTI Complete service is there for you 24/7 through our dedicated CTI Care
customer experience team. Through on -site technical service, recommended
programming upgrades, and quarterly reliability checks, your system is covered for the
unexpected, as well as planned maintenance. Your teams will be trained to operate
equipment with confidence. When critical meetings arise, we help ensure system
performance with proactive system testing and an on -site checklist, so your systems will
be ready when it matters most. Our managed services staff does more than diagnose
and repair failures, they help plan for system life cycles.
CTI Complete
CTI SCOUT
REMOTE
MONITORING
With real-time
tracking, and alerts,
you can ae confident
your system is
operational when you
need it most. CTI
Scout provides you
with simple solutions,
increased up -time
and fully -encrypted
security.
ON -DEMAND
SERVICE 8
SUPPORT
Reach our
experienced and
dedicated team
in an instant to
ensure your
systems get back
on-line for
increased
productivity.
CTI CARE TEAM
CUSTOMER
EXPERIENCE
A dedicated team
provides reviews
and reports on
system
performance, usage,
trends, and life
cycles to help reach
your enterprise and
technology planning
goals.
CRITICAL MEETING
SUPPORT
ON -SITE
CHECKLIST
Proactive system
testing with our
technical teams
for your key
meetings to
ensure room
readiness when it
matters most.
CONFIDENTIAL
WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 15 59
Bill of Materials
Broadcast TX Server Room
Manufacturer
P/N
Description
Qty
Unit Price
Ext. Price
General: $16,252.26
Cablecast
CBL-
VIOLITE-800
2 Channel configurable 1x1
SD/HD SDI encode/decode,
muli-format server with 8TB
of storage in 1 RU chassis.
Includes graphics, crawl,
bug, bug text on output. #
year hardware warranty,
system commissioning and
one year of software
assurance included.
1
$9,590.91
$9,590.91
Cablecast
CBL-
VIOLITE-HA
Annual hardware assurance
contract for the CBL-
VIOLITE-600. This would
bring total to 5 years
2
$809.66
$1,619.32
Cablecast
CBL-SVC-
PH -HOURLY
One hour of telephone
training, installation
assistance or service. Train
and installation support need
to be scheduled 2 weeks in
advance.
6
$100.00
$600.00
Cablecast
CBL-GOLD-
CH-1YR
Annual support subscription
per I/O (Input/Output). Same
day email, phone, and
remote login support.
Includes all new software
releases. Also includes
premium features only
available with Gold or
Platinum assurance. V1O4-4
I/O. V1O2 = 2 I/O. Software
upgrades are customer
installed with guided
instructions included, support
assistance provided as
needed.
8
$368.18
$2,945.44
Cablecast
CBL-
CGPLAYER-
LIC
Cablecast CG Bulletin board
software for installation in
VIO video servers.
1
$1,496.59
$1,496.59
CONFIDENTIAL
WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 16 60
Labor Plan
Description
Labor
Hours
Labor Rates
Ext. Price
Engineering
8.00
$120.00/hour
$960.00
Installation Onsite
8.00
$110.00/hour
$880.00
Commissioning Onsite
2.00
$120.00/hour
$240.00
Project Management
4.00
$110.00/hour
$440.00
Travel Labor
1.00
$100.00/hour
$100.00
Labor: $2,620.00
CONFIDENTIAL
I WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 17 61
Bill of Materials
Council Chambers
Manufacturer
P/N
Description
Qty
Unit Price
Ext. Price
General: $16,416.74
Broadcast Pix
764
Maintenance Renewal for 1
year
1
$1,835.23
$1,835.23
QSC
SLDAN-16-P
Q-SYS Software -based
Dante 16x16 Channel (8x8
Flows) License, Perpetual.
2
$381.82
$763.64
Crestron
CP4
4 -Series TM Control System
1
$1,250.00
$1,250.00
AVPro Edge
AC-DA18-
AUHD-GEN2
HDMI 1x8 18 GBPS Splitter
w/HDR & EDID Mgmt, Audio
De -embedding (Full HDR,
4K60 4:4:4); EDID
Management via two Rotary
dials
2
$453.41
$906.82
NETGEAR
GSM4248PX-
100NAS
M4250-40G8XF-POE+
MANAGED SWITCH
1
$2,506.23
$2,506.23
Crestron
UC-
FLEXCARE-
C
Premium Crestron Flex
Support for New C -Series
Systems
1
$312.50
$312.50
QSC
CORE 110f-
v2
Unified Core with 24 local
audio I/O channels, 128x128
total network I/O channels
with 8x8 Software -based
Dante license included, USB
AV bridging, dual LAN ports,
POTS and Vol P telephony,
no GPIO, 16 next -generation
AEC processors, 1RU.
2
$2,870.45
$5,740.90
Crestron
UC-ENGINE-
BRKTX-T-
UPGRD
Crestron Flex Advanced
Room Upgrade Solution with
Microsoft Teams® Rooms
1
$2,352.27
$2,352.27
AJA
UDC
3G -SDI Up, Down, Cross-
Conversion, 2 -Channel
Unbalanced Audio Output
1
$749.15
$749.15
CONFIDENTIAL
WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 18 62
Labor Plan
Description
Labor
Hours
Labor Rates
Ext. Price
Programming In House
42.00
$120.00/hour
$5,040.00
Build/Mock Up In House
4.00
$120.00/hour
$480.00
Engineering
12.00
$120.00/hour
$1,440.00
Installation Onsite
40.00
$110.00/hour
$4,400.00
Commissioning Onsite
34.00
$120.00/hour
$4,080.00
Project Management
10.00
$110.00/hour
$1,100.00
Travel Labor
3.00
$100.00/hour
$300.00
Labor: $16,840.00
CONFIDENTIAL
I WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 19 63
Standard Disclaimer
CTI provides for twelve (12) months of CTI Complete on all system purchases. CTI warrants the
system implemented is free from defects in material and workmanship, in accordance with the
contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12)
months from the date of commencement of use, substantial completion, or date of notice of
completion, whichever occurs first. This coverage does not protect against consumables, severe
weather, and acts of God.
Terms
Terms are NET 30 with approved credit.
All applicable taxes are the responsibility of the purchaser and will be added to the final invoice.
Any cancelled orders or returns are subject to manufacturer acceptance; shipping and restock
fees may apply. This proposal is valid for fourteen (14) days.
Installation Description and Requirements
Provided by CTI: If installation is purchased, CTI will install all A/V components. CTI will also
perform all programming, alignments, and end -user training. CTI will provide A/V project
management, and provide drawings as required. This install price assumes a Monday through
Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8 -hour blocks.
Any required changes or rushes may affect the final price.
Provided by Others
Electrical requirements are to be provided by others unless specifically included in CTI Scope of
Work.
Statement
This system proposal is the property of CTI and is delivered with the sole intent of being viewed
by management of City of Shakopee for evaluation purposes only. This proposal or any part of
this proposal is not to be presented to, or viewed by any other party, vendor, or CTI competitor
without the written consent of CTI Any effort to do so will be considered a violation of copyright
law.
CONFIDENTIAL
I WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 10 64
Next Steps
1. Upon Notice to Proceed, CTI will begin executing the project plan with an internal handoff of
the project to our operations team.
2. If you have questions about the process as we move forward, please contact me at
brandon.carleton@cti.com or 952-954-2367.
3. You will be contacted by a CTI Project Manager to schedule a project kickoff meeting to
review the project scope and schedule.
Total
J24370138 - $56,630.90
Customer Signature
Printed Name
Title
CTI Signature
Printed Name
Title
Date Date
CONFIDENTIAL
I WWW.CTI.COM
412 Gateway Blvd Burnsville, MN 55337
J24370138 11 65
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.h
February 4, 2025
FEMA Staffing for Adequate Fire and Emergency Response Program
Grant Application
Andrea Harrell, Grants and Special Projects Coordinator
Chelsea Petersen, Assistant City Administrator
Action to be considered:
Adopt Resolution R2025-016, approving an application to the FEMA Staffing for Adequate
Fire and Emergency Response (SAFER) grant program.
Motion Type:
Simple Majority
Background:
During the February 13, 2024 Council Meeting, Citygate Associates presented Council
Members with a technical report and an overview of its findings from the comprehensive
evaluation of the Shakopee Fire Department it had conducted. Within its report, Citygate
noted 26 findings and 12 recommendations. Of those, 15 findings and 7
recommendations are regarding staffing or are recommendations that will impact
staffing, if implemented. More specifically, it was recommended that the Shakopee Fire
Department move away from its current combination department that relies primarily on
paid on -call firefighters to a career department that relies on full-time firefighters,
supplemented by part-time firefighters, and operating out of two fire stations.
Additionally, Citygate provided a comprehensive staffing recommendation and phasing
plan which laid out the addition of 25 full-time positions including 14 firefighters, 6
Captains, 3 Battalion Chiefs, an administrative support staff, and a Fire Inspector. These
additional positions are recommended to take place over a four-year period and cost an
estimated total of $1,713,932.
The City of Shakopee is applying to FEMA's SAFER grant program to offset the initial costs
required to shift to a career department with a majority full-time staffing model, and had
previously applied in 2024. FEMA's SAFER program provides funding to local, state, and
regional fire departments to enhance the safety of the public and firefighters with respect
66
to fire and fire -related hazards. Funding provided would do so through assistance in
increasing the number of firefighters to help communities meet industry minimum
standards and attain 24 -hour staffing to provide adequate fire protection from fire and
fire -related hazards, and to fulfill traditional missions of fire departments. The SAFER
grant would fund the salary and associated benefits of additional firefighter positions
added if hired with SAFER grant funds. Although there is no maximum request listed,
FEMA has previously stated the total funding available is estimated at $360 million and
assumes 300 awards will be given, resulting in an average award of $1.2 million.
Recommendation:
Adopt Resolution R2025-016.
Budget Impact:
The grant requires a 0% match.
Attachments:
Citygate_Technical_Report_a€"_Findings_Recommendations_Phasing_for_Shakopee_FD.K
Resolution R2025-016.pdf
67
City of Shakopee, MN
Fire Department Services Evaluation
ADMINISTRATIVE SUPPORT STAFFING CAPACITY SUMMARY
Citygate's review and evaluation of the Department's administrative support organization finds
that the management organization and most headquarters programs are inadequately staffed and
not in conformance with Minnesota requirements and national best practices to provide a properly
trained, equipped, and supported response force. Ensuring a prompt response with safe, competent
service delivery requires management, planning, and compliance records. Compliance regulations
for fire services operation have steadily increased over the last 20 plus years, mandating practices
for the proper hiring, training, and supervision of operational personnel.
FINDINGS AND RECOMMENDATIONS
Following are Citygate's findings and recommendations as contained throughout this report.
Service Capacity
Findings
Finding #1:
Finding #2:
Finding #3:
The Department's response unit types are appropriately configured to protect
against the hazards likely to impact the City.
There is very little demand for Dive Team services despite the Dive Team
representing an intensive program that creates substantial potential risk, training,
and capital cost burdens for the City and Department.
Minnesota state law tasks county sheriff's departments with responsibility for
underwater rescue and recovery.
Recommendations
Recommendation #1:
The City should discuss with the County transferring underwater search
and recovery services to the Scott County Sheriff's Office in
conformance with state law responsibility while maintaining the City's
programs for surface water and ice rescue capability.
Deployment
Findings
Finding #4:
The City and Department have not yet established response performance goals
consistent with best practice recommendations as published by the Commission on
Fire Accreditation International and the National Fire Protection Association.
Executive Summary
Page 5
din
CITYGATE
68
City of Shakopee, MN
Fire Department Services Evaluation
Doing so will guide future fire crew staffing, apparatus types, and deployment
methods.
Finding #5:
Finding #6:
Finding #7:
Finding #8:
Finding #9:
Finding #10:
Finding #11:
Finding #12:
Finding #13:
Finding #14:
The Department's current deployment model provides only a single four -person
crew at Station 1 daily to provide immediate response capacity for the 51.5 -square
mile service area. Additional response capacity is provided by automatic mutual
aid from the Tribal Public Safety Department or callback of off -duty part-time
personnel or mutual aid as needed and available.
The Department has a standard response plan that considers risk and establishes an
appropriate initial response for each incident type; each type of call for service
receives the combination of engines, trucks, specialty units, and command officers
customarily needed to effectively control that type of incident based on Department
experience.
The two fire station locations cover the sections of the City with the highest incident
demand and a 5:00 -minute travel time spacing of stations meets the City's needs.
Continued significant growth in Shakopee to the east, and township growth in the
west and south, could drive the need for a third —or even a fourth —smaller
neighborhood station with one staffed fire engine each.
Annual service demand has slightly increased post-Covid, but the Station 1 crew
model also started within this period, and more EMS incidents have been responded
to. However, the Department currently only responds to "high -priority" EMS calls
as designated by Scott County Dispatch.
The rate of simultaneous incidents is growing, placing more pressure on a single
on -duty unit.
The City provides little mutual aid to others and the contract townships do not
materially affect the statistical demand for service.
The City should plan to transition EMS first response to the Fire Department. Police
should also be utilized for the very infrequent life -threatening incidents along with
Fire.
Call processing performance by Scott County's 9-1-1 Dispatch Center is
substantially slower than any nationally recommended best practice goal.
Total response times from 9-1-1 answer to first -unit arrival are 4:21 minutes longer
than best practice recommendations for positive outcomes in a suburban city. This
is due to two reasons: (l) slow dispatch processing and (2) most responses only
occurring from Station 1.
CITYGATE
Executive Summary Page 6
69
City of Shakopee, MN
Fire Department Services Evaluation
Finding #15: The City is not capable of fielding an effective multiple -unit response force to
building fires, more so from only one fire station. To assemble the required number
of total personnel, the City is also dependent on mutual aid also arriving quickly.
The City needs to plan to staff both fire stations.
Finding #16: The burden on part-time firefighters is at its limit. After filling shifts for just one
staffed unit, they are not keeping up with training when not on shift and emergency
callbacks. It would take two or more times the number of part-time firefighters to
staff a second unit and be available for training and callbacks. The costs to train,
equip, and manage that large of a workforce would be significant.
Finding #17: Shakopee should follow federal wage and hour regulations and establish one pay
rate for regular and overtime hours for career personnel. Firefighters should not be
in unique "dual -role" functions.
Recommendations
Based on the technical analysis and findings contained in this section, Citygate makes the
following deployment recommendations.
Recommendation #2:
The City should obtain the appropriate legal opinions and enact changes
to the Department to be that of a "combination" department of both
career and part-time employees. Employees should have one clear set of
positions and compensation and be in one pension system. One likely
solution is to enact a set of processes like those already undertaken by
other Twin Cities Metro Area cities:
2A: Create a new part-time firefighter/EMT position.
2B: Firefighters hired as paid -on -call personnel under the relief pension
should be encouraged to reapply for a new, part-time firefighter/EMT
position including new requirements for training compliance to state law
and to be considered for staffing shifts.
2C: These new part-time firefighter/EMT positions should be included in the
state's PERA-coordinated pension plan as opposed to a Fire Relief
pension plan designed for volunteer and paid -on -call firefighters.
2D: Changing from relief to a state -based career employee PERA pension
plan requires dissolving the relief association under Minnesota state
statute. This allows those who transition to full-time work and those not
wanting to reapply as part-time firefighter/EMTs to not be penalized in
regards to losing their relief pension. In making this conversion, the City
Executive Summary Page 7
rft
CITYGATE
70
City of Shakopee, MN
Fire Department Services Evaluation
must follow Minnesota State Statute 424B.22 for Relief Association
Dissolution and Retirement Plan Termination.
Recommendation #3: Adopt Deployment Policies: The City Council should adopt complete
performance measures to aid deployment planning and to monitor
performance. The measures of time should be designed to deliver
outcomes that will prevent death or more serious injury for EMS patients
upon arrival when possible and keep small but serious fires from
becoming more serious. With this is mind, Citygate recommends the
following measures.
3.1 Distribution of Fire Stations: To treat pre -hospital medical emergencies
and control small fires, the first -due unit should arrive within 8:30
minutes, 90 percent of the time, from receipt of the 9-1-1 call at the Scott
County Dispatch Center from two staffed fire stations. This equates to a
1:30 -minute call processing / dispatch time, a 2:00 -minute crew turnout
time, and a 5:00 -minute travel time.
3.2 Multiple -Unit Effective Response Force for Serious Emergencies: To
confine building fires near the room or rooms of origin, keep vegetation
fires under one acre in size, and treat multiple medical patients at a single
incident, a multiple -unit ERF of at least 12 personnel, plus at least one
Chief Officer, should arrive within 12:30 minutes from the time of 9-1-1
call receipt, 90 percent of the time, within the suburban population
density areas of the City. This equates to a 1:30 -minute dispatch time,
2:00 -minute crew turnout time, and a 9:00 -minute travel time.
3.3 Hazardous Materials Response: To protect the City from the hazards
associated with uncontrolled release of hazardous and toxic materials,
the fundamental mission of the Department's response is to isolate the
hazard, deny entry into the hazard zone, and minimize impacts on the
community. This can be achieved with a first -due total response time of
8:30 minutes or less in the suburban population density areas of the City
to provide initial hazard evaluation and/or mitigation actions. After the
initial evaluation is completed, a determination can be made whether to
request additional resources to mitigate the hazard.
3.4 Technical Rescue: To respond to technical rescue emergencies as
efficiently and effectively as possible with enough trained personnel to
facilitate a successful rescue, a first -due total response time of 8:30
minutes or less is required in the suburban population density areas of
the City to evaluate the situation and initiate rescue actions. Additional
rflh
Executive Summary Page 8
CITYGATE
71
City of Shakopee, MN
Fire Department Services Evaluation
Recommendation #4:
Recommendation #5:
Recommendation #6:
resources should assemble as needed, within a total response time of
12:30 minutes within the suburban population density areas of the City,
to safely complete rescue/extrication and delivery of the victim to the
appropriate emergency medical care facility.
Add career and part-time staffing at both stations to provide 4 -person
shift staffing 24 hours per day, 7 days per week.
As the career model expands, transition first responder EMS assistance
from the Police to the Fire Department.
As soon as funds permit, remodel both fire stations to provide adequate
spaces for 24 -hour per day shift personnel.
Administrative Support Staffing Capacity
Findings
Finding #18:
Finding #19:
Finding #20:
Finding #21:
Finding #22:
Finding #23:
Finding #24:
The Department's training program is informal, with no annual training needs
assessment driving an annual training plan in conformance with Minnesota
requirements. Since being made aware of training deficiencies in December, the
Interim Fire Chief and administrative staff have made great progress in addressing
these issues.
The training hours delivered are not close to being in balance to the Minnesota 11
Core Elements.
The Department lacks documentation of federally required annual hazardous
material response training.
The Department is slightly understaffed to accomplish all of its administrative
responsibilities and tasks.
The current interim administrative staff is at its limit and is working more hours
(and managing more assignments) than it should be.
The Department is currently operating without a comprehensive set of
administrative and operational policies and procedures but has contracted with a
private company that specializes in policies for public safety and is currently
working on creating new policies and procedures.
The fire prevention workload increased substantially over 2023 due to the
additional building and development activity in the City, adversely impacting
staff's ability to conduct all required annual fire and life safety inspections.
Executive Summary Page 9
rft
CITYGATE
72
City of Shakopee, MN
Fire Department Services Evaluation
Finding #25: The full-time response personnel on the engine are also assigned to conduct field
inspections under the direction of the Fire Marshal, often resulting in missed
inspection appointments or interrupted inspections due to emergency responses by
the engine crew.
Finding #26: The Fire Marshal intends to retire within the next few years; however, there is no
succession plan in place for this highly technical position.
Recommendations
Recommendation #7:
The City should consider funding an additional 1.0 FTE Administrative
Assistant as soon as possible to resolve existing fire administrative
workload capacity gaps, provide enhanced capacity, and minimize or
eliminate any potential single points of administrative support failure.
Recommendation #8: The City should consider reorganizing the Department administrative
staff to include a Deputy Chief to oversee field operations and training
and ensure compliance with all federal and state mandates, and an
Administrative Deputy Chief to supervise the administrative assistant
and oversee the budget, apparatus, facilities, schedules, and grants to
better fit the needs of a Department with both full-time and part-time
response staff.
Recommendation #9: Complete the development and adoption of a comprehensive set of
administrative and operational policies and procedures.
Recommendation #10: Consider focusing the inspection responsibilities of response personnel
to existing businesses to minimize disruption to new building projects.
Recommendation #11: Develop and implement a succession plan for the Fire Marshal position
to ensure continuity of services upon retirement of the current incumbent.
This could include hiring a Fire Inspector for succession planning and
additional life safety inspections should be a priority.
Recommendation #12: The City Administrator should consider transferring the Emergency
Manager role and responsibilities to the Fire Chief.
COMPREHENSIVE STAFFING RECOMMENDATION AND PHASING
Based on Citygate's comprehensive review, the Department's current four -person crew model at
Station 1 needs to be expanded to provide (1) a more equitable speed of response to all areas of
the City and (2) an improved weight of response for more serious or concurrent incidents. To
achieve this, Citygate recommends the City "reboot" the Department by converting the staffing
system to that of a combination department, thus utilizing a modest number of full-time personnel
rflh
Executive Summary Page 10
CITYGATE
73
City of Shakopee, MN
Fire Department Services Evaluation
at both stations to provide a guaranteed minimum daily response staffing level under best practices
and state regulations on fire services. The two -station staffing plan is then augmented by a part-
time firefighter/EMT program, with the firefighters scheduled to work or called back under a
singular hourly wage and state pension structure.
Citygate recommends the City consider funding additional personnel across a phasing period of a
few fiscal years to eventually reach the master plan result of a minimum of eight personnel plus a
chief officer on duty daily for supervision and incident command as summarized in the following
table. The recommended staffing delivers a minimum, safe firefighting response for speed of attack
and can enter burning structures under the two-in/two-out federal and state safety standard,' plus
provide for incident command and a pump operator.
Table 2 —Recommended Minimum Daily Response Staffing Model
Station
Career Personnel
Total
On -Duty
Staffing
Battalion
Chief
Captain
Firefighter
1
1
1
3
5
2
0
1
3
4
Total
1
2
6
9
Citygate suggests that any full-time position vacancy be backfilled first with full-time personnel
on overtime, and second with part-time personnel. Part-time personnel can be used for an
additional staffing past four at each station, more so on busy community special event or bad
weather days. As another option, with four or more firefighters at each station, a station could staff
a fire engine and a quick response EMS unit.
The Department also needs to meet administrative and safety regulations, as an appropriately
staffed headquarters team is needed to provide the leadership, training, and accountability
necessary for the provision of safe and effective service delivery. This organization can be built in
phases over a few fiscal years as summarized in the following table —ideally assisted by federal
firefighter staffing grants. Once the Council provides policy direction, staff can provide the
detailed expenses per fiscal year. Citygate recommends a four-year plan to recruit, train, and on-
board the new and additional personnel that will be needed to achieve the recommended staffing
model.
' https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.134#1910.134(g)(4)
Executive Summary Page 11
rft
CITYGATE
74
City of Shakopee, MN
Fire Department Services Evaluation
Phasing Plan
Gathering community input, designing and approving a funding plan for increased career staffing,
and recruiting and hiring all take time. Given the cost and administrative burden on a small city to
grow and gradually obtain the full funding needed, Citygate offers this phasing plan, which could
be executed on a per -fiscal -year basis. The following are career personnel changes/additions:
Step 1: 2024 Budget Amendment
Increase career staff from 11 to 14. However, there were 3 new Battalion Chiefs in the
approved 2024 budget. These positions are converted to 3 Fire Captains for line crew
supervision. 2 firefighters and an Administrative Assistant are added. The budgeted
Assistant Fire Chief and Administrative Captain positions are converted to 2 Deputy
Chiefs. These moves improve headquarters capacity and add to the single fire engine shift
staffing.
Step 2: 2025 Budget
Add 1 Fire Inspector, 3 Fire Captains, and 6 firefighters. Improve fire prevention and add
a second staffed engine at Fire Station 2.
Step 3: 2026 Budget
Add 6 firefighters. Increase both engine crews to 4 career personnel each day, 1 Captain
and 3 firefighters.
Step 4: 2027 Budget
Add 3 Battalion Chiefs, one per platoon, for 24/7/365 immediate response command and
safety oversight.
The final career force will then be 18 career firefighters, 6 Fire Captains and 3 Battalion Chiefs.
These personnel will staff two engines with a minimum of 6 personnel plus the Battalion Chief.
One firefighter per shift will backfill for vacation and sick relief The part-time staff will work
scheduled assignments to add a fourth firefighter on each engine.
The following table shows these changes by year.
CITYGATE
Executive Summary Page 12
75
City of Shakopee, MN
Fire Department Services Evaluation
Table 3 —Proposed Fire Department Staffing Summary
Step/Position
Total Career
Personnel
Added Career
Personnel
Annual Net Cost
Increase2
Present
8
Step 1 — 2024
Headquarters
1
Captains
3
Firefighters
2
Total Count and Costs
14
6
$44,414
Step 2 — 2025
Headquarters
1
Captains
3
Firefighters
6
Total Count and Costs
24
10
$1,045,117
Step 3 — 2026
Firefighters
6
Total Count and Costs
30
6
$502,500
Step 4 — 2027
Battalion Chiefs
3
Step 4 Net Costs
33
3
$121,901
Total
$1,713,932
Note:
The savings in Step 1 result from some of the added expenses being already budgeted, plus other
savings in the part-time program and phasing of actual hiring.
Step 1 does not reflect full 12 months of new position employment as hiring does not all occur on the
first day of the new fiscal year.
The added expenses in Steps 2 through 4 do reflect the full cost of the prior years' additions plus the
new staff in the next step.
The total added expense is in current employee costs; as such, the amount does not include inflation
or future pay or benefit changes.
2 City of Shakopee Fire and Finance Department estimates based on total compensation per position type.
Executive Summary Page 13
rft
CITYGATE
76
City of Shakopee, MN
Fire Department Services Evaluation
NEXT STEPS
Citygate offers the following suggested sequential next steps.
Near -Term
• Review and absorb the content, findings, and recommendations of this report.
• Consider adopting revised response performance measures as recommended.
• Ask staff to return with the costs and phasing to implement the study's
recommendations as desired by the City Council.
• Identify funding to begin phasing/implementation Step 1.
Longer -Term
• Consider applying for federal firefighter staffing (SAFER) grants.
• Identify funding for the repairs or modifications needed to provide 24/7 staffing
from both fire stations.
• Work with other local fire departments and the Sheriff's Office to improve 9-1-1
center performance time for serious emergencies.
• Monitor response performance against adopted goals.
CITYGATE
Executive Summary Page 14
77
RESOLUTION R2025-016
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
THE CITY TO SUBMIT A FEMA
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE PROGRAM GRANT APPLICATION
WHEREAS, the City of Shakopee supports the application made to the FEMA Staffing for
Adequate Fire and Emergency Response (SAFER) Program grant, and
WHEREAS, the City hired Citygate Associates to complete a comprehensive evaluation of the
Shakopee Fire Department and provide recommendations, and
WHEREAS, Citygate Associates recommended the Shakopee Fire Department move away from
its current paid on -call staffing model to a career fire department operated primarily by full-time staff
from its two fire stations, and
WHEREAS, the application is to obtain funding to expand the number of Shakopee Fire
Department's full-time firefighter staff positions, in line with Citygate Associates' staffing
recommendations, and
WHEREAS, the City of Shakopee recognizes a 0% match is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the FEMA, the City of Shakopee
agrees to accept the grant award and may enter into an agreement with FEMA for the above -referenced
project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as
stated in the grant agreement.
Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this
4th day of February 2025.
Matt Lehman,
Mayor of the City of Shakopee
ATTEST:
Heidi Emerson
Deputy City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
78
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.i
February 4, 2025
Department of Energy's Energy Efficiency & Conservation Block Grant
Award
Andrea Harrell, Grants and Special Projects Coordinator
Chelsea Petersen
Action to be considered:
Adopt Resolution R2025-015, accepting the Department of Energy's Energy Efficiency &
Conservation Block Grant (EECBG) award and authorizing the City Administrator to
execute the necessary contracts and agreements applicable to accepting this award.
Motion Type:
Simple Majority
Background:
At its July 18, 2023 meeting, Council approved the application to the Department of
Energy's EECBG. The Department of Energy's Energy Efficiency & Conservation Block
Grant program provides funding to municipalities and counties to implement strategies to
reduce fossil fuels, reduce the total energy use of the applicant's entities, improve energy
efficiencies, and build a clean and equitable energy economy. Within this block grant, the
Department of Energy has calculated available funds to municipalities and counties
across the United States, allocating $76,550 available for the City of Shakopee.
Recommendation:
Adopt Resolution R2025-015.
Budget Impact:
A 0% match is required.
Attachments:
Resolution R2023-085 US DOE EECBG Grant Application.pdf
Resolution R2025-015 AWARD.pdf
79
RESOLUTION R2023-085
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
THE CITY TO SUBMIT DEPARTMENT OF ENERGY'S
ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT PROGRAM APPLICATION
WHEREAS, the City of Shakopee supports the application made to the Department of Energy's
Energy Efficiency and Conservation Block Grant.
WHEREAS, the application is to obtain funding to reduce fossil fuel emissions, reduce total
energy use, and improve the energy efficiency of the City of Shakopee, and
WHEREAS, the City of Shakopee recognizes a 0% match is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Department of Energy, the
City of Shakopee agrees to accept the grant award and may enter into an agreement with the
Department of Energy for the above -referenced project. The City of Shakopee will comply with all
applicable laws, requirements, and regulations as stated in the grant agreement.
Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this
18th day of July 2023.
Mayor of the City of Shakopee
ATTEST:
Lori Henseni
City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
80
RESOLUTION R2025-015
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
THE DEPARTMENT OF ENERGY'S
ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT AWARD
WHEREAS, the City of Shakopee applied to the Department of Energy's Energy Efficiency &
Conservation Block Grant, previously approved via Resolution R2023-085 on 18th day of July 2023, and
WHEREAS, the grant award is to provide funding for retrofitting of existing light fixtures to
upgraded LED light fixtures in several City buildings, and
WHEREAS, the City of Shakopee was awarded the Energy Efficiency & Conservation Block Grant
for $76,550, and
WHEREAS, the City of Shakopee recognized a 0% match was required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS: the City of Shakopee recognizes it has been awarded a grant by the
Department of Energy, agrees to accept the grant award and grant agreement for the above -referenced
project, and authorizes the City Administrator to execute the necessary contracts and agreements
applicable to accepting this award. The City of Shakopee will comply with all applicable laws,
requirements, and regulations as stated in the grant agreement.
Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this
4th day of February 2025.
Matt Lehman,
Mayor of the City of Shakopee
ATTEST:
Heidi Emerson
Deputy City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
81
WILLA!
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.j
February 4, 2025
Approve plans and authorize bidding for the 2025 SCADA System
Expansion Project, Sewer -25-001
Josiah Ferguson, Graduate Engineer
Alex Jordan, City Engineer
Action to be considered:
Adopt Resolution R2025-017, approving plans and specifications and ordering
advertisement for bids for the 2025 SCADA System Expansion Project, Sewer -25-001.
Motion Type:
Adopt
Background:
The City's adopted 2025-2029 Capital Improvement Plan (CIP) programs the 2025 SCADA
System Expansion, Sewer -25-002 (see attached CIP summary sheet), which was
introduced after completion of a feasibility report in 2020.
The 2025 SCADA System Expansion Project includes improvements to four sites to
monitor sanitary sewer flows in the city's trunk gravity line along the Minnesota River.
The improvements are recommended to monitor for:
• Inflow/Infiltration (I/I)
• Proactively responding to emergency situations
• Safeguarding sensitive resources
• Timely alerting of leaks or backups
• Historical and real-time review of system usage
Plans have been prepared and staff is ready to solicit public bids to complete the
improvements. Upon approval, subsequent advertising and bidding will commence with a
scheduled bid opening in March 2025. Bids would then be considered and awarded with
construction of the improvements scheduled for summer 2025.
Recommendation:
Adopt Resolution R2025-017.
Budget Impact:
The overall CIP budget is $375,000 which includes engineering and administrative costs.
82
The project is funded out of the Sanitary Sewer Fund.
Attachments:
RES-R2025-017.pdf
Sewer-25-002.pdf
Cover Sheet.pdf
83
RESOLUTION R2025-017
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE 2025 SCADA SYSTEM EXPANSION SEWER -25-005
WHEREAS, the City Engineer has prepared plans and specifications for improvements for the 2025
SCADA system expansion project, and has presented such plans and specifications to the Council for
approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. Such plans and specifications, a copy of which is on file and of record in the Office of the City
Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such approved plans
and specifications. The Advertisement for Bids shall be published as required by law.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4th
day of February 2025.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
84
2025 thru 2029
Project Details
Shakopee, MN
Project #
Project Name
Sewer -25-002
SCADA System Expansion
Total Project Cost $375,000
Department Sanitary Sewer Fund
Category Sanitary Sewer
Status Active
Fund Sanitary Sewer Fund
Contact City Engineer
Type Improvement
Priority 1 - Have to do
Accounting Code 5857/6857
Project Code SS2501
Description
The proposed system expansion includes an automated supervisory control and data acquisition (SCADA) system using the city's fiber optic network
and other communication modes (cell or wi-fi). A feasibility study was performed in 2020 that detail the scope and cost for this project. The system will
integrate flow monitoring of the city's trunk gravity line along the Minnesota River.
Prior Expenditures
2025 2026 2027 2028 2029 Total
55,000 Construction/Maintenance
320,000 0 0 0 0 320,000
Total
Funding
Prior Sources
320,000 0 0 0 0 320,000
2025 2026 2027 2028 2029 Total
55,000 Sanitary Sewer Fund
320,000 0 0 0 0 320,000
Total
320,000 0 0 0 0 320,000
Produced Using Plan -It CIP Software 214
85
2025 thru 2029
Project Details
Shakopee, MN
Project #
Project Name
Sewer -25-002
SCADA System Expansion
Contact
Department
None None
Sanitary Sewer Fund
City of Shakopee, MN — SCADA System Upgrades Feasibility Report
3.4 Permanent Gravity Flow Meters
Permanent Gravity Flow Meters
Figure 3.4.1: Proposed Permanent Gravity Flow Monitoring Locations
Leper.
•
Produced Using Plan -It CIP Software 215
86
6mP-devl grypin Pue uoAeool-01elee4S ueldVereueo-001s6Na Wo10009Zoz-5L0901eedoYe4S1S\M el!d
WILLA!
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.k
February 4, 2025
Fee Schedule Modification
Chelsea Petersen, Assistant City Administrator
Action to be considered:
Adopt Ordinance O2025-005, which modifies the 2025 City of Shakopee Fee Schedule.
Motion Type:
Simple Majority
Background:
On December 17, 2024 City Council adopted Ordinance O2024-012 adopting the city's Fee
Schedule for 2025. Since that time staff has identified two recommended modifications:
• Adding additional tiers to the Cannabis and Hemp Retail Licenses. The fees are the
same as originally adopted, but adding the additional tiers mirrors the licensure
language established by the Office of Cannabis Management (OCM) and will provide
clarity to both staff and applicants.
• Establishment of Tot Time and Group Rental fees for SandVenture Aquatic Park,
along with the previously established park admission fees.
Recommendation:
Approval as requested.
Budget Impact:
If approved, fees will be collected as modified.
Attachments:
O2025-005 Fee Schedule Amendment
88
ORDINANCE O2025-005
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA,
AMENDING THE CITY'S ADOPTED 2025 FEE SCHEDULE
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
WHEREAS, by O2024-012, the City Council established a fee schedule effective January 1, 2025;
and
WHEREAS, the City Council has determined that it is desirable to modify the portion of the 2025
Fee Schedule pertaining to Cannabis Retail Licenses and Facility Rentals.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Shakopee that following
fees of the Adopted 2025 City Fee Schedule is amended to read as follows:
Cannabis and Hemp Retail Licenses (City Code 151.007)
• Application initial fcc: $500 or half the initial license fcc charged by OCM, whichever is less
• Retail registration fcc: $1,000 or half the amount of the renewal license fcc charged by OCM,
whichever is less
Business Type
Initial Fee
Renewal Fee
Cannabis Retailer
$500
$1,000
Lower Potency Hemp Retailer
$125
$125
Medical Cannabis Combination Business
$500
$1,000
Cannabis Mezzobusiness
$500
$1,000
Cannabis Microbusiness
$0
$500
The actual registration and renewal fees charged shall be up to these amounts, or up to half of the fees
imposed by the state (whichever is less).
SANDVENTURE ADMISSION FEES
RESIDENT RATES
(Includes tax)
Daily Pass Individual
$11
Daily Pass Senior/Military
$9
Daily Pass Under 3
$0
Daily Pass Individual TWILIGHT/Tot Time
$8
Daily Pass Senior/Military TWILIGHT/Tot Time
$6
Season Pass Individual
$110
Season Pass Family
$330
Season Pass Senior/Military
$94
10 Visit Punch Card
$105
89
NON-RESIDENT RATES
(Includes tax)
Daily Pass Individual
$16
Daily Pass Senior/Military
$13
Daily Pass Under 2
$0
Daily Pass Individual TWILIGHT/Tot Time
$12
Daily Pass Senior/Military TWILIGHT/Tot Time
$11
Season Pass Individual
$160
Season Pass Family
$480
Season Pass Senior/Military
$136
10 Visit Punch Card
$155
Aquatic Park Group Rental Fees
• Public Group Rate (minimum of 20 people)
• Private Group Rate (minimum of 200 people)
• Group Deposit
• SandVenture Birthday Party Package (12 children + 2 Adults)
• Jeffrey Rogers Shelter Rental (2 hour minimum)
$11/person
$16/person
$220
$200
$30/hour
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 4th day of
February 2025.
Mayor of the City of Shakopee
ATTEST:
Deputy City Clerk
90
WI"LAI
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.1
February 4, 2025
Cooperative Agreement with Scott County for the Construction and
Maintenance of a Roundabout at the County Highway 79 and 78
Intersection
Alex Jordan, City Engineer
Action to be considered:
Approve Cooperative Agreement with Scott County for roundabout improvements.
Motion Type:
Approve
Background:
The Scott County adopted Transportation Capital Improvement Plan programs the
construction of a single lane roundabout at the intersection of County Highway 79 and
78. The improvements are proposed to address safety and operational deficiencies. Scott
County is in the process of preparing plans and specifications for the improvements and
construction is planned for summer 2025.
The Cooperative Agreement will establish the maintenance responsibilities for the
improvements. The City will be responsible for the following maintenance items within
the City limits only: electrical energy and minor maintenance for streetlights, snow
removal on trails (done at our discretion), and cost sharing for its share of stormwater
management and trail maintenance.
Recommendation:
Approval of the Agreement
Budget Impact:
The City's share of the project costs is estimated to be $26,249.31, which is calculated
based upon 50% of the final actual construction costs of the trail improvements on the
east side of CH 79, only to the extent of those within the City of Shakopee corporate
limits, including engineering.
Attachments:
Shakopee_CH78-79RAB-MaintCOOP.pdf
91
CP 78-07
City of Shakopee
County of Scott
COOPERATIVE AGREEMENT
THIS AGREEMENT, by and between the County of Scott, a body politic and corporate
under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City
of Shakopee, a body politic and corporate under the laws of the State of Minnesota,
hereinafter referred to as the "City".
RECITALS:
A. County plans to improve the County Highway (CH) 78 and CH 79 intersection
by constructing a roundabout to address safety and operational deficiencies.
The Project includes grading, paving, curb and gutter, storm sewer, trails, and
other related improvements (hereinafter referred to as the "Project").
B. The above -described Project lies partially within the corporate limits of the City.
C. City supports the planned Project and is willing to cooperate with County to
complete the Project and share costs related to the Project, consistent with the
County's City Local Cost Participation Policy.
D. The County Engineer has prepared an estimate of the City's cost share for the
Trail contract work in the sum of twenty-six thousand two hundred forty-nine dollars
and thirty-one cents ($26,249.31) (Exhibit A).
E. After completion of the Project, the County and City will have shared maintenance
responsibilities for the improvements.
F. The Project will be constructed in 2025 in accordance with the 2025 County Project
("CP") 78-07 listed in the 2025-2034 Transportation Improvement Program.
G. It is contemplated that the Project shall be carried out by the parties under the
provisions of Minn. Stat. §162.17, subd.1 and Minn. Stat. §471.59.
NOW, THEREFORE, in consideration of the mutual undertakings and agreement
contained within this agreement, the County and City hereby agrees as follows:
1. Incorporation
The recitals set out above are hereby incorporated into this Agreement as if fully restated
herein.
2. Scope of Services
a. County shall advertise for bids for the work and construction of the aforesaid
Project, receive and open bids pursuant to said advertisement and enter into a
contract ("Contract") with the successful bidder at the unit prices specified in the
bid of such bidder, according to law in such case provided for counties. The
Contractwill include the plans and specifications prepared by County or its agents,
which plans and specifications are by this reference made a part hereof.
1
92
CP 78-07
City of Shakopee
County of Scott
b. County shall have overall authority to administer the Contract and inspect the
construction of the Contract work for the Project. County shall have ultimate
authority in initiating and determining change orders, supplemental agreements,
and final quantities. City Engineer shall cooperate with County Engineer and his
staff at their request to the extent necessary but shall have no other responsibility
for the supervision of the work.
c. County Engineer shall prepare monthly progress reports and shall furnish to the
City upon request.
3. Payment
a. It is specifically agreed that the estimate(s) mentioned in this agreement is only
a preliminary estimate of the cost for the work on the Project and that the unit
prices set forth in the Contract and the final quantities as measured by the County
Engineer shall govern in computing the total final construction cost for
apportioning the cost of the Project according to the provisions of this section.
b. Based upon the total final construction costs:
1) County shall pay one hundred percent (100%) of the Roundabout work.
2) City shall reimburse the County fifty percent (50%) of the final actual
construction costs of the Trail work on the east side of the CH 79 only to
the extent of those within the City of Shakopee corporate limits.
c. City shall pay County an amount equal to six percent (6%) of the eligible final
Project costs for its share of engineering for contract administration costs, which
includes all actual costs of planning, design, environmental review, permits,
preparation of bid, specifications and contract administration related to the Trail
work.
d. Upon completion of the Project, County will submit an invoice to City for the
payment due, and City shall pay all amounts due within thirty (30) days.
4. Ongoing Maintenance Items
a. Future Modifications. County reserves the right not to issue any permits for a
period of five (5) years after completion of the Project for any service cuts in the
roadway surfacing of the County Highway included in the Project for any installation
of underground utilities which would be considered as new work; service cuts shall
be allowed for the maintenance and repair of any existing underground utilities.
b. Snow and Ice Control. Upon completion of the Project, the City, at its expense,
shall perform snow, ice, and debris removal on all trails, slip ramps, and sidewalks
for portions within City limits constructed with the Project.
c. Stormwater. Upon completion of the Project, County shall maintain all stormwater
quality, rate control, and volume control features such as ponds, infiltration basins
and all aesthetic landscaping elements. All future maintenance of the stormwater
features shall be the responsibility of County. City shall reimburse County annually
for its share of the costs for maintenance of the stormwater features based on its
percentage of contributing flow, determined as the area of drainage that flows to
the basin outside of County Road right of way. City may in the future alter the
stormwater quality, rate control, and volume control features to accommodate
future development as long as County drainage is maintained at which time City's
percentage of contributing flow will be recalculated.
2
93
CP 78-07
City of Shakopee
County of Scott
d. Trail Maintenance. All future maintenance costs of Trail improvements within the
City of Shakopee corporate limits constructed underthis agreementwill be shared
equally between County and City regardless of which party performs the
maintenance work. Either party can initiate and complete such maintenance work
with notice given to the other party. Upon completion of such work the initiating
party will invoice the other for fifty percent (50%) of the actual total cost. The
preventative maintenance on trails constructed with this project, including
sealcoating and crack -sealing, will be cost shared equally between County and
City with County administering the process.
e. Lighting. As part of the Project, sixteen (16) integral streetlights will be installed.
The ownership and maintenance expenses shall be as follows:
1) Electrical energy shall be split equally between County (fifty percent (50%))
and City (fifty percent (50%)).
2) County shall be the owner of the integral streetlights and shall perform all
major maintenance, including, but not limited to Gopher State One Call
(GSOC) locates, knocked down poles including wiring within the poles,
damaged poles, pull boxes, underground wire, loose connections, damaged
foundations, defective starter boards or drivers, damaged fuse holders, and
blown fuses for the entire system, at the sole cost of the County.
3) City shall be responsible for minor maintenance of the eight (8) integral
streetlights located within the east half, including, but not limited to re-lamping
or LED luminaire replacement, repair or replacement of all damaged
luminaire glassware, luminaires when damaged or when ballasts fail, and
photoelectric control on luminaires at the sole cost of the City.
4) Any future annexation by City will require an update to the lighting
maintenance responsibilities stated in this Agreement.
f. A future County Global Maintenance Agreement, upon execution, may supersede
maintenance responsibilities stated in this Agreement.
5. Effective Date of Contract
This agreement shall be effective upon execution by all parties to the agreement.
6. Term of Contract
This Agreement will terminate upon County's project completion and close out, provided
that the Ongoing Maintenance section shall survive the agreement termination.
7. Authorized Agents
The Parties shall appoint an authorized agent for the purpose of administration of this
agreement. City is notified of the authorized agent of Scott County as follows:
Nathan Thomas, or his successor
Highway Division Program Manager
Scott County Transportation Services
200 Fourth Avenue West
Shakopee, MN 55379
(952) 496-8479
nthomas@co.scott.mn.us
3
94
CP 78-07
City of Shakopee
County of Scott
The County is notified the authorized agent for City is as follows:
Alex Jordan, or his successor
City Engineer
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
(952) 233-9361
ajordan@shakopeemn.gov
8. County and State Audit
Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, the books, records, documents, and
accounting procedures and practices of the County and City pursuant to this Agreement
shall be subject to examination by the County, City and the State Auditor. Complete and
accurate records of the work performed pursuant to this Agreement shall be kept by the
County and City for a minimum of six (6) years following termination of this Agreement for
such auditing purposes. The retention period shall be automatically extended during
the course of any administrative or judicial action involving the County or the City
regarding matters to which the records are relevant. The retention period shall be
automatically extended until the administrative or judicial action is finally completed or
until the authorized agent of the County or City notifies each party in writing that the
records no longer need to be kept.
9. Liability and Indemnity
a. Neither party, its officers, agents or employees, either in their individual or official
capacity, shall be responsible or liable in any manner to the other party for any
claim, demand, action or cause of action of any kind or character arising out of,
allegedly arising out of or by reason of the performance, negligent performance or
nonperformance of the described maintenance, restoration, repair or replacement
work by the other party, or arising out of the negligence of any contractor under any
contract let by the other party for the performance of said work; and each party
agrees to defend, save, keep and hold harmless the other, its officers, agents and
employees harmless from all claims, demands, actions or causes of action arising out
of negligent performance by its officers, agents or employees.
b. It is further agreed that neither party to this Agreement shall be responsible or liable
to the other or to any other person or entity for any claims, damages, actions, or
causes of actions of any kind or character arising out of, allegedly arising out of or by
reason of the performance, negligent performance or nonperformance of any work
or part hereof by the other as provided herein; and each party further agrees to defend
at its sole cost and expense and indemnify the other party for any action or
proceeding commenced for the purpose of asserting any claim of whatsoever
character arising in connection with or by virtue of performance of its own work as
provided herein. Each party's obligation to indemnify the other under this clause
shall be limited in accordance with the statutory tort liability limitation as set forth in
Minnesota Statutes Chapter 466 to limit each party's total liability for all claims
arising from a single occurrence, include the other party's claim for indemnification,
4
95
CP 78-07
City of Shakopee
County of Scott
to the limits prescribed under §466.04. It is further understood and agreed that the
Parties' total liability shall be limited by Minn. Stat. §471.59, Subdivision 1 a. as a
single governmental unit.
c. It is further agreed that any and all employees of each party and all other persons
engaged by a party in the performance of any work or services required or provided
herein to be performed by the party shall not be considered employees, agents or
independent contractors of the other party, and that any and all claims that may or
might arise under the Workers' Compensation Act or the Unemployment
Compensation Act of the State of Minnesota on behalf of said employees while so
engaged and any and all claims made by any third parties as a consequence of any
act or omission on the part of said employees while so engaged shall be the sole
responsibility of the employing party and shall not be the obligation or responsibility
of the other party.
10. Insurance
Since each party is a political subdivision of the State of Minnesota, each party shall
maintain a program of self-insurance or insurance covering general liability and
automobile liability coverage protecting itself, its officers, agents, employees and duly
authorized volunteers against any usual and customary public liability claims to the limits
prescribed under Minn. Stat. Sec. 466.04 and Workers' Compensation in accordance
with the Minnesota statutory requirements. Said coverage shall be kept in effect during
the entire term of this Agreement.
11. Data Practices
All records kept by the City and the County with respect to the Project shall be subject
to examination by the representatives of each party. All data collected, created,
received, maintained or disseminated forany purpose by the activities of the County or
City pursuant to this Agreement shall be governed by Minnesota Statutes Chapter 13,
as amended, and the Minnesota Rules implementing such Act now in force or hereafter
adopted.
12. Equal Employment and Americans with Disabilities
In connection with the work under this agreement, City agrees to comply with the
applicable provisions of state and federal equal employment opportunity and
nondiscrimination statutes and regulations. In addition, upon entering into this agreement,
City certifies that it has been made fully aware of Scott County's Equal Employment
Opportunity and Americans With Disabilities Act Policies, that it supports these policies
and that it will conduct its own employment practices in accordance therewith. Failure on
the part of City to conduct its own employment practices in accordance with County Policy
may result in the withholding of all or part of regular payments by the County due under
this agreement unless or until City complies with the County policy, and/or suspension or
termination of this agreement.
13. Controlling Law
The laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and performance under it. The appropriate venue and jurisdiction
5
96
CP 78-07
City of Shakopee
County of Scott
for any litigation hereunder shall be those courts located with the County of Scott, State
of Minnesota. Litigation, however, in the federal courts involving the parties shall be in
the appropriate federal court within the State of Minnesota.
14. Changes/Amendments
The parties agree that no change or modification to this agreement, or any attachments
hereto, shall have any force or effect unless the change is reduced to writing, dated,
and made part of this agreement. The execution of the change shall be authorized and
signed in the same manner as this agreement, or according to other written policies of
the original parties.
15. Severability
In the event any provision of this Agreement shall be held invalid and unenforceable,
the remaining provisions shall be valid and binding upon the parties unless such
invalidity or non -enforceability would cause the Agreement to fail its purpose. One or
more waivers by either party of any provision, term, condition or covenant shall not be
construed by the other party as a waiver of a subsequent breach of the same by the
other party.
16. Entire Agreement
It is understood and agreed that the entire agreement of the parties is contained herein
and that this agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements
presently in effect between the County and City relating to the subject matter hereof.
6
97
CP 78-07
City of Shakopee
County of Scott
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement
to be executed intending to be bound thereby.
CITY OF SHAKOPEE
By And
Matt Lehman, Mayor William H. Reynolds, City Administrator
Date Date
COUNTY OF SCOTT
By
Lezlie Vermillion, County Administrator
Date
Upon proper execution, this agreement RECOMMEND FOR APPROVAL:
will be legally valid and binding.
By By
Jeanne Andersen, Assistant County Attorney Anthony J. Winiecki, County Engineer
Date Date
7
98
EXHIBIT A
Division of Cost Summary
50% of Trail Construction Costs and Design Services to be Shakopee
(only to the extent of those within the City of Shakopee corporate limits)
Preliminary Estimated Costs
CH 78/79 Roundabout (CP 78-07)
Trail Construction Costs
Item
Aggregate Base (CV) Class 5 (P)
Type SP 9.5 Wearing Course Mixture (2,B)
6" Concrete Walk
Truncated Domes
Qty Unit Unit Price Amount
136 CY $ 52.00 $
118 TON $ 110.00 $
1350 SF $ 16.50 $
120 SF $ 60.00 $
Total Estimated Construction Costs
50% of Total Estimated Construction Costs
7,072.00
12,980.00
22,275.00
7,200.00
$ 49,527.00
$ 24,763.50
Contract Work Percentage Costs
Engineering, Contract Administration, & Construction Administration (6%)
Total Estimated Construction Costs
$ 1,485.81
$ 1,485.81
CITY OF SHAKOPEE ESTIMATED GRAND TOTAL $ 26,249.31
99
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 5.m
February 4, 2025
Hire the Community Outreach Coordinator position at grade 160 step 4
Kelsi McNutt, Parks and Recreation Director
Action to be considered:
Approve the hire of a Community Outreach Coordinator at grade 160 step 4
Motion Type:
Approve
Background:
The previous individual in this position was hired at Step 4. Based on the candidate's
skills and qualifications, staff recommends hiring at the same step. This amount is
already budgeted, so there will be no impact on the budget.
Recommendation:
Based on the candidate's skills and qualifications, staff recommends hiring the
Community Outreach Coordinator position at Grade 160 Step 4
Budget Impact:
No impact to the budget
Attachments:
100
SHAKOPEE
Shakopee City Council 5.n
February 4, 2025
Agenda Item: Approve a Gambling Premises Permit for the Shakopee Trap Club
Prepared by: Heidi Emerson, Deputy City Clerk
Reviewed by: Chelsea Petersen, Assistant City Administrator
Action to be considered:
Adopt Resolution R2025-018, approving a gambling premises permit for The Shakopee
Trap Club located at the Hy-vee Market Grille, 1451 Adams Street South.
Motion Type:
Simple Majority
Background:
The Shakopee Trap Club is applying for a premises permit for gambling activities at the
Hy-Vee Market Grille, located at 1451 Adams Street South. The business does meet the
requirements set in City Code section 130.66 for Gambling. The permit will be issued by
the State Gambling Control Board. When the application is made, the board requires that
the local unit of government pass a resolution specifically approving or denying the
application.
Recommendation:
Approve the above requested motion.
Budget Impact:
No budget impact.
Attachments:
Resolution R2025-018
101
RESOLUTION R2025-018
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
PREMISES PERMIT FOR THE SHAKOPEE TRAP CLUB
WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for
the Gambling Control Board to issue or renew permits; and
WHEREAS, The Shakopee Trap Club is seeking a Premises Permit for the site at Hy-Vee Market
Grille, 1451 Adams Street South, Shakopee Minnesota; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
That the Premises Permit for The Shakopee Trap Club at Hy-Vee Market Grille, 1451 Adams
Street South, Shakopee, Minnesota, be approved.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4th
day of February, 2025.
Mayor of the City of Shakopee
ATTEST:
Deputy City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
102
SHAKOPEE
WILLA!
Shakopee City Council 5.o
February 4, 2025
Agenda Item: Approve a Gambling Premises Permit for AMVETS Post 1
Prepared by: Heidi Emerson, Deputy City Clerk
Reviewed by: Chelsea Petersen, Assistant City Administrator
Action to be considered:
Adopt Resolution R2025-019, approving a premises permit for the AMVETS Post 1, located
at Mr. Pig Stuff LLC. dba Mr. Pig's Smokery, 2875 Winners Circle Drive.
Motion Type:
Simple Majority
Background:
The AMVETS Post 1 are applying for a premises permit of gambling activities at Mr. Pig
Stuff LLC. dba Mr. Pig's Smokery, located at 2875 Winners Circle Drive. The business does
meet the requirements set in City Code section 130.66 for Gambling. The permit will be
issued by the State Gambling Control Board. When the application is made, the board
requires that the local unit of government pass a resolution specifically approving or
denying the application.
Recommendation:
Approve the above requested motion.
Budget Impact:
No budget impact.
Attachments:
Resolution R2025-019
103
RESOLUTION R2025-019
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
PREMISES PERMIT FOR AMVETS Post 1
WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for
the Gambling Control Board to issue or renew permits; and
WHEREAS, AMVETS Post 1 is seeking a Premises Permit for the site at Mr. Pig Stuff dba Mr. Pig's
Smokery, 2875 Winners Circle Drive, Shakopee Minnesota; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
That the Premises Permit for AMVETS Post 1 at Mr. Pig Stuff dba Mr. Pig's Smokery, 2875
Winners Circle Drive, Shakopee, Minnesota, be approved.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4th
day of February, 2025.
Mayor of the City of Shakopee
ATTEST:
Deputy City Clerk
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
104
SHAKOPEE
Shakopee City Council 10.a
February 4, 2025
Agenda Item: 2025 City of Shakopee Strategic Plan Report
Prepared by: William Reynolds, City Administrator
Reviewed by:
Action to be considered:
Review.
Motion Type:
Discuss
Background:
The City of Shakopee Strategic plan was passed in December of 2019 and provided a
framework of council direction for city staff in the upcoming years. It was developed from
August to November of 2019 as part of a structured and facilitated planning process. The
plan as adopted by City Council has four strategic priorities - those things council
determined to be of most importance in the future. Associated with each of those
priorities are desired outcomes, key outcome indicators, performance targets, and
strategic initiatives.
The four strategic priorities (Financial Stability, Enhance Community Strengths, Effective
Public Services and Communication) have been a part of our journey for the last decade if
not longer. Having them set out with clear direction from council provided staff with the
ability to move forward knowing that council as a whole supported the effort. During this
process our Vision, Mission and Values were also refined and/or developed.
As with any plan, things can change based upon the circumstance in place. There were
two issues that developed or were discovered during the period that merit note. The first
is obviously COVID which had our focus for over a year and a half - trying to just keep the
lights on and the city functioning. There was little to no review or movement on the
overall objectives during a big portion of that time. The second was our inability to
actually measure some of the targets as there was no system in place to do so. This was
essentially 1) an increase in public events, and 2) an increase in public participation in
events. Neither we nor the Chamber had the ability to determine those metrics. However,
105
both the city (TAP events and Parka Department of Park and Recreation hosted events)
and the chamber (Rhythm on the Rails, Shak-O-Lantern and Holiday Fest)
increased/started events during this time period.
Not including the above issues, we had generally the following areas where we did not hit
the mark. They include the establishment of a ticket surcharge for residential property tax
relief, the construction/funding of our "Big Idea" projects (Cultural Corridor, Riverbank
Stabilization and HUB Innovation Center), an increase in overnight hotel stays (failed
mainly due to COVID), the establishment of Service Delivery Standards in 3 departments
(we have 1 completed and 2 on -going), and the development of an impact review
process.
We have, however, made good progress in all these areas with COVID being directly tied
to some of the inability to achieve the objectives.
It should be noted that the effort and success in all four Strategic Priorities are significant
and have moved the needle dramatically in some areas. This led to over 75% of all
categories being fulfilled - even those that contained very ambitious goals.
Recommendation:
Review and provide any necessary guidance for staff.
Budget Impact:
None.
Attachments:
Strat Plan Review.docx
Strategic Plan Update.pptx
106
CITY OF SHAKOPEE
STRATEGIC PLAN REPORT
January 2025
SHAKOPEE
The City of Shakopee Strategic plan was passed in December of 2019 and provided a
framework of council direction for city staff in the upcoming years. It was developed from August
to November of 2019 as part of a structured and facilitated planning process.
The plan as adopted by City Council has four strategic priorities — those things council
determined to be of most importance in the future. Associated with each of those priorities are
desired outcomes, key outcome indicators, performance targets, and strategic initiatives.
The four strategic priorities (Financial Stability, Enhance Community Strengths, Effective Public
Services and Communication) have been a part of our journey for the last decade if not longer.
Having them set out with clear direction from council provided staff with the ability to move
forward knowing that council as a whole supported the effort.
During this process our Vision, Mission and Values were also refined and/or developed.
Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude
of business, cultural and recreational opportunities in a safe, welcoming and attractive
environment for residents and visitors.
Mission: To deliver high -quality services essential to maintaining a safe and sustainable
community. We commit to doing this cost-effectively, with integrity and transparency.
Values: Integrity, Best for the Community, Accountability, Innovation, Welcoming and Open to
Difference, Fair and Consistent, and Fun.
As with any plan, things can change based upon the circumstance in place. There were two
issues that developed or were discovered during the period that merit note.
The first is obviously COVID which had our focus for over a year and a half — trying to just keep
the lights on and the city functioning. There was little to no review or movement on the overall
objectives during a big portion of that time.
The second was our inability to actually measure some of the targets as there was no system in
place to do so. This was essentially 1) an increase in public events, and 2) an increase in public
participation in events. Neither we nor the Chamber had the ability to determine those metrics.
However, both the city (TAP events and Parka Department of Park and Recreation hosted
events) and the chamber (Rhythm on the Rails, Shak-O-Lantern and Holiday Fest)
increased/started events during this time period.
Not including the above issues, we had generally the following areas where we did not hit the
mark. They include the establishment of a ticket surcharge for residential property tax relief, the
construction/funding of our "Big Idea" projects (Cultural Corridor, Riverbank Stabilization and
HUB Innovation Center), an increase in overnight hotel stays (failed mainly due to COVID), the
establishment of Service Delivery Standards in 3 departments (we have 1 completed and 2 on-
going), and the development of an impact review process.
We have, however, made good progress in all these areas with COVID being directly tied to
some of the inability to achieve the objectives.
It should be noted that the effort and success in all four Strategic Priorities are significant and
have moved the needle dramatically in some areas. This led to over 75% of all categories being
fulfilled — even those that contained very ambitious goals.
108
STRATEGIC PRIORITY #1 - FINANCIAL STABILITY (55% Achieved)
1) Outcome - Stable Tax Rate — Achieved
• Target - rate change equal to or lower than implicit price deflator (IPD) annually:
Tax Rate IPD Status
• 2020 34% 34.0% Achieved
• 2021 32.1% 34.8% Achieved
• 2022 32.1% 37.3% Achieved
• 2023 28.6% 39.5% Achieved
• 2024 27.4% 40.2% Achieved
o Strategic Initiative: Long-term Financial Plan —Achieved. Plan completed and
has been presented to the Council on an annual basis (in Spring) of each year
since 2022.
2) Outcome - Diverse Revenue Sources — Partially Achieved
• Target - Increase in non -property tax revenue yearly:
% of Total Revenues Status
• 2020 46.6% (Baseline)
• 2021 51.7% (Federal Covid $)
• 2022 45.4% Not Achieved
• 2023 49.6% Achieved
• 2024 45.0% (Preliminary estimate) Not Achieved
* Note: The influx of Federal funds in 2021 due to COVID aid skewed the overall
percentages.
o Strategic Initiative: Development of grant decision making process —Although
Not Fully Achieved, we continue to take a deeper look in what we apply for, and
do not apply for grants that will not advance our goals. We do not chase grants
for grants sake, but take into consideration the amount applied for, the time
required for the application, the funding likelihood, and the funding impact on the
department requesting the grant.
• Target — Reduce financial burden of entertainment destinations by 2024. Not Fully
Achieved. We renegotiated the SMSC annual contract on two occasions, eventually
bringing the funds from $125K to $175k per year. We continue to have conversations
with Canterbury and ValleyFair on ticket surcharges.
o Strategic Initiative: Explore methodologies for capturing tourism revenue
("ticket surcharge") Not Fully Achieved. We did not have political support at the
statehouse for a mandatory surcharge — even though it is local property taxpayer
relief and not a "tax". However, we have a verbal agreement from the
amphitheater managers which we will use to leverage other players for a
voluntary agreement as well.
109
3) Outcome - Adequate Funding of CIP — Achieved.
• Target — 50 % of high -priority CIP projects funded by 2024. Achieved. We have been
able to fund all projects that ultimately move from the CIP to GF Budget through various
means including moving budget surplus to capital projects. We have, however, not been
able to move several projects noted below due to funding issues. In addition, we are
moving forward for supplemental planning for street reconstruction funding/bonding
which moves to council review in Jan of 2025.
o Strategic Initiative: Improve 5 -year CIP prioritization process —Achieved.
Process revamped as part of the 2022 through 2025 budget processes.
STRATEGIC PRIORITY #2 - ENHANCING COMMUNITY STRENGTHS (67% Achieved)
1) Outcome - Make Big Ideas a Reality— Not Achieved. Have major projects funded and
executed:
• Target — Cultural trail completed by 2024 (Not Achieved), Innovation Center (HUB)
completed by 2022 (Not Achieved), River Stabilization Phase One completed by 2024
(Not Achieved but will be started in 2025), Gateway/West End started by 2021
(Achieved).
2) Outcome - Enhance Quality of Employment/jobs — Achieved.
• Target — Average median income increases by 10% by 2024 — Achieved at 18.2%:
2020 Median $72, 561
2021 Median $76,586
2022 Median $82,144
2023 Median $85,779
o Strategic Initiative — Evaluate economic development priorities re: higher wage
jobs and refine business promotion and attraction process. Achieve ' We
analyzed and the council raised the requirement for businesses applying for
economic assistance to $28 an hour in 2023.
• Target — Average hourly wage to $26 an hour by 2024. Achieved at $41.23 per hour in
2024.
3) Outcome - Successfully Maximize Entertainment Options for Tourism and Visitors
— Not Fully Achieved.
• Target —Increase overnight stays +ADR from 56 (2019 base) and 91 (2019 base) to 60
and 100 by end of 2024. Not Fully Achieved.
o COVID has obvious implications for tourism and the hospitality industry is still
struggling to rebound. 2024 has a projected 48 overnight stays (Not Achieved),
but a projected ADR of 104 (Achieved).
110
• Target — Increase events by 2024. Unknown but successful with several big events.
(Note: this target is hard to measure as neither the city nor the chamber has a way of
determining the number of citywide events.)
o Again, COVID had a big impact on events, with some ending during the
pandemic for good. However, Rhythm on the Rails continues to be a big hit and
expended its lineup by one week. In addition, the city has sponsored TAP for
several years now.
• Target — Increase participation in public events by 2024. Unknown. (Note: this target is
hard to measure as neither the city nor the chamber can determine participation in public
events.)
o Strategic Initiative — Improve culture and tourism marketing. Achieved. Our
partner the Chamber has worked over the last few years using cell data to target
specific sectors of those likely to visit the city. The Chamber has made a total
marketing shift based on actual data.
o Strategic Initiative — Explore collaborative partnerships for tourism and events.
Achieved. The Chamber has made significant strides in its efforts with tourism,
and the City has actively participated and sponsored with several events
(Rhythm on the Rails and TAP).
STRATEGIC PRIORITY #3 - EFFECTIVE PUBLIC SERVICES (75% Achieved)
1) Outcome - Stable Workforce — Achieved
• Target — A yearly turnover rate of 15% or lower. Achieved. Including regular retirements,
the average is 9.9%, and 6.4% with retirees excluded.
o (Note: The average government turnover rate is 18% each year including
retirements. Not including retirements, it is 11%. With a workforce of 157,
Shakopee would be average if it had a non -retirement turnover of 17 workers per
year.)
• Target — 50% of internal candidates selected for supervisory openings (5 -year average)
Achieved at 60%. 13 of 22 candidates for supervisory openings were selected. These
included 7 of 11 supervisors, 5 of 6 Managers and 1 of 5 directors.
o Strategic Initiative — Conduct staffing study. Achievea. We conducted staffing
studies in Aug of 2022 and a Fire Department specific study in Feb of 2024.
o Strategic Initiative — Create comprehensive performance management
program. Achieved. We instituted a performance management program in early
2021.
2) Outcome — Effective Infrastructure Planning —Achieved
111
• Target — Prioritized infrastructure plan and funding philosophy adopted by 2024.
Partially Achieved.
o Strategic Initiative — Develop 15 -year CIP. Achieved 15 -year CIP has been
approved yearly since the 2023 budget process.
3) Outcome — Adequately Service the Demands of Growth — Not Fully Achieved
• Target — By 2024, determine level of staffing in 3 departments. Achieved. Since 2021,
we have incorporated a staffing level review as part of every budget process.
• Target — Determine service delivery standards in 3 departments by 2024. Not Fully
Achieved. We have done one department (Fire) but are actively working on Public
Works and Park and Recreation as part of their accreditation efforts.
o Strategic Initiative — Develop impact review process. Not Achieved.
STRATEGIC PRIORITY #4 — COMMUNICATION (100% Achieved)
1) Outcome — More Voices Engaged in Decision -Making Process — Achieved
• Target — 10% increase in segments of the community participating in decisions by 2024.
Unknown. (Note: there is no database for determining increase in public participation.)
o Strategic Initiative — Develop Strategies to reach underserved populations.
Achievef_. Added translation to website and upgraded for ADA, have new guides
in other languages among other strategies.
2) Outcome — Increase Community Trust of the City — Achieved
• Target — 5% increase in community trust from 2019 to 2023 (survey results) —
Survey results: Overall confidence in Shakopee Government
2019 47%
2023 52%
• Target — 5% increase in opinion on image from 2019 to 2023 (survey results) —
Achieved.
Survey results: Positive image of the community
2019 48%
2023 63%
o Strategic Initiative — Develop and implement strategic communications plan.
Achieved. Plan approved by council in December of 2021
112
o Strategic Initiative — Pursue branding and image efforts consistent w/ vision.
Achieved. New branding guidelines were introduced in February of 2023.
113
City Council Meeting
4 March 2025
C
C
O
.7 c,9 -a
co
co L— a)
C _a
v o cz
C
2 O
afe) ,--....
Ca CO U
Pz
C
Co
C � �
c ti o_ -ii-')
U co j 0) cz
CD U O enCO
C3) U = > sc7)
F2 CD a) a) (z
ti,' ca icr) 0_ O _C fiN
�' V) —0
co
C ca a)0 N CE;
O .N ca clo 0
U ca
_C-' o_E
>, . .
U
ans into act
ca
U
C
0
oci.)
O
0
0
(I)
U
0
C
0
U
2 O
. 2
•
4.1
O
•
P1
O_
U
•
U
C
0
U
U
U
C
ca
.
0)
C
C/)
� U
oci)
v 0
_0 O
U v
Li)
t -J)
0
w w
• • .
>
U
C
V)
+-+
Q)
O C
co 2
E
a)
-a cp
c->
C�
---J
O
U � �
>
c5)
_o C.)
cp:cf-3
-O 05
+ � co
▪ v.)
E5
ci,v)
to
O Q
O
V
O
U
.� (f)
- O c
ca
� O o_E _— (r)
O E
O 0
CO
CD
E
c
O
--
- c U
W
W V)
C
CC
O
V
CD
O
C
Q)
L
a)
C
E
E
O
O
cv
a)
O
O
a)
c/)
Co
E
U N
--
O -c
(
00 ._
•
N
ca
C
0
U
U
C
CQ
A--+
a)
0)
a)
U
CQ
O
a)
E
E
0
a)
co
N
c
O
C� ct
c
O 0
<L
O
•
O
C
co a)
Cn �j
U U
c')aio_
N
L U
N
O �
j L
O
N
I
a) L
j C
� OO
a
U Q
O O U
U i- a)
N N
Q
0 L
cp
CC a--,
CO)O
_
.L) C _c_ "Li
"'D Ea
>E 8-
o
C N a)
c U > CJ
• •
isten, and we
U
Q
CD
0
CD
0
a)
Q
a)
CQ
N
0
CQ
LI-
•
ssues with Plan Completion
Unforeseen
0
O
U
ccj
ccj
C
co
>
�O U
73 CD
O
—C O
O CD
O
Qscll
cn
-c :
`— ca
i
O
W
•
.
V)
C
U
^I )
T
0
'T
•
• Participation by the public in those events
a)
cc
a)
0
O
E
C
Ca
E
Ca
C
ca
C
O
C
O
Q
E
O
U
LO
ca
C
W
•
C
ca
O
(I)
Ca E
C
N
C
4— O
LCD CD
v�
f"
CZ)
�=IJ
O (Cr)
L
C
O
�--�
I N
'
O ca
(^'L.
1t
ca ca
-o
U
m �
•
C
ca
Q
C
O
ca
N
cc
C
•
L
O
L
O
U
U
•
nnovation Center
•
L
Q.) O
J O
CO O
v) (1)+'
p }.
ca vi 0
CD LT) L
CNI
O 75 ca
_ a--+
Q ca D ca
cm
co -�, Q v
C
CO L o C 0 m C
0 -
C
o oco
Ca s_ CNI o
LL p - �o c v) -F c
ca 0 p o
= CI)Ca C V) L.L_ U I -O
(3) 0 7 8
0 v.) c C -0
mil C -D ._ o O _ o
CL5 co (1)
-- - 0 cn = U W
L CD cl.)
co F2 ��� XO)0
N -c L ��3t1) :20 CD ct
CD a)U • • - C Ez
C� . Q > —
• • -- •
++ (/) m L
[n • •
L.L
a)
C
U
N
C
0
N
N
U
N
a)
C
I.
C
0
N
C
a)
a)
a)
L
cod
C
0
c'C5
N
cv
•
O
U
O co
U co
v
_i_.+ N
oci
O _Q -i O
N >, c U
" Ov O
ca co
73 (3 73
o
O 2
Ca
U 0
C U N O 7. O
CO N U
C _c ( > 0
Z
o
E S -o E -E
-I--J
O ca N O_ _C
0
O
0— Lc, z t E.
V
C
- Q->
CM Q o
L CD CD U • • •
Ca C •
}l W
rn •
Q.-1)
C)
73
D
LO
O
N
ci
O
N
E
O
q_
a)
Q
E
CO
vi
cp
O
Q
0
CU
NJ
0_
0 _
U
N
cn
N N
O
Q U
Q
•
0)
C
N C
E
O
c
u
cu c
ca
_c
a)
O
C
O
ca
a)
cJ
a)
0
E
O
O
a.)
a)
44-
0
- }�
U
a_
O
L •
•
• HUB Innovation Center
• River Stabilization Project
N
CO
CN
U
N
a)
E
O
O c
C
N
E
_O
Q >
E Q
w .�
4— a,
O V)
CD
cv C
(� o
O
N
-nom-, \
W /
U .-
U
- Q
C •
W
•
.E
O
C
O
U
a)
a)
N
a)
L
U
C
C
U)
U)
a)
0
Q
C
O
U
� L
cv
C
O
O
co
CN
s-
0_ co
a) co
-N O
-
CL)
C•
U)
M
N
•71-
-64
cv
N
N
O
cJ
N
-64
O
0
N
W
•
C
0
0)
C
V)
N C
/ 7 E
.:
OO
'nom uo.)
c
y Maximize Entertainment Options for Tourism and
0
3)
a)
O>
U =
a) 73
CO Q
CT
O O
N t-
O
O
-—
>1:3co
L
ca
O
c t�
C�
CO
fn Co
2
-- D U
V N -E _�
CD C v) 0
2 8
ca A—
V) Lil •
V)
CD
C
C
0
0_
U
ccl
cci
0
CD
LiJ
CD
V
C
•
C
0
C
0
0
U
O
0_
V)
E
U
C
U
N
O
O
0
•
C
C
17,
N
cv
E
cv
O
C
E
17,
a)
cJ
E
E
O
U
E
O
L
N
O
0)
O
E
C
Q
U
O)
L^
E
_
•
O
_U
c3)
A(7.)•
0
O
W
•
U
o
O
CO
a)
0
.5
L
N
a)
U
n� a)
o
a
a--�
cp
-E)
0-) czs
C
t
0
ca c:*
0
O.
O�
•
0
0
LO
0
0
F-
N
Cll
Li
C
U
U
0
O
N
N
CD
0)
V)
N
0
•
N
Li
E
0
a)
E
a)
C73
2
L
0
L
a�
L
Q
U
c,^
W
•
Ci-
C
CD
U
CD
W
•
0
0
0
0
C)
(7)
0
.C
0
0
17,
•
N
CN
O
U
w
CD
0
CD
CD
•
C
0
U
V)
U
M '�
S
-U
O —
_a
U O_
V �
CO W
-J
V)
Q)
O
+-+
Q
>
E
N �
E >
CD
Ca
CD N
cp
-I--� cv
O CL
V) L
CD ci
E cr)
N cry
� � U
N
CD O
N N
U 0 C
a)
•
L
Q
CD
N
v)
C
0
•
q(5
�
W
C
>
U
CD
N
CD
O
U
O
a-
U C�
QO
__
QE
O C�
T
O
•
O
P (73
-i—J �
co C ' O
-7r Lo
C C E 1
ca ca (3 C M
�
Q E
�O _ c O
�Q
O 0
V)
I W O
O V') O OO
O a) I
Ca L_ Q N cc5 N N
U O_ O Q
c CD 0_ N CO _C to .,
N = v) Y
E co E���
Ec N co 0 U U
O .— ca C
O �� O) - -0 o
aD c c �
O -
2ci, u o
cot) D cc
CD --CL) v� � c c
co
O -;
U U
CY)C C
V) C E
U D aDO O -c-0
^� O Cl) v) Cl.) N La -74-C 2LQQ
+ • � & •
�•
. .
N
O
0
0
C
O
E
E
O
U
_U �
C
_C
N �
CO
O
z
• .
introduced in Feb of 2023
C
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 10.b
February 4, 2025
Discussion on Pawn Shop Fees.
Jamie Pearson, Captain
Action to be considered:
Discussion on pawn shop fees. No formal suggested action.
Motion Type:
Discuss
Background:
Continued discussion on pawn shop fees.
Recommendation:
No recommendation.
Budget Impact:
No budget impact at this time.
Attachments:
129
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 10.c
February 4, 2025
Amend the Shakopee City Code by adding section 130.23 prohibiting
camping on city -owned property and street right-of-way.
Jamie Pearson, Captain
Action to be considered:
Amend the Shakopee City Code by adding section 130.23 prohibiting camping on city -
owned property and street right-of-way.
Motion Type:
Approve
Background:
In recent years the police department has been responding to complaints of people
camping and building shelters on city property. This has typically occurred along the
Minnesota River. Our current Ordinance prohibits camping in city parks, but not on city
property. As a result, this requires staff to essentially go through an eviction process to
get these camping sites legally removed.
This process takes significant time. Our experience with these removals has been that
after the initial trespass notice is served, they not only stay, the structures and garbage
grow significantly. We have used public works in the past to tear down and clean up these
camps. This takes time and the larger the area they clean up, the more feces and drug
paraphernalia they encounter.
Recent court rulings make clear that the city can prohibit camping on any city property.
This proposed ordinance will allow staff to move quickly when a structure is in place and
remove garbage before the problem grows. This is not just a safety issue; these camps
are in a flood prone area, and it is important that these camps are removed before any
weather event washes away the garbage. Additionally, these camps often encompass
homemade bonfire rings and fires have been found often left unattended creating a
130
public safety concern.
While this proposed ordinance will allow the department and public works staff to move
faster, it does not mean we stop trying to get the proper shelter and services for those
who set up camps. City and county staff will continue to offer these services moving
forward, just as we have in the past.
Recommendation:
The recommendation is to add section 130.23 Camping on City Property. No person
shall set up, or remain in, any tent, lean-to, shack or temporary shelter or any house
trailer, camp trailer, camp wagon, or the like, upon any city -owned property, street, or
public right-of-way. Any such items or personal property related to those items may be
removed or cleaned up by the City or its designated contractors.
Budget Impact:
No impact to the budget by approving this amendment.
Attachments:
Camping Amendment Presentation.pdf
DOCSOPEN-#928472-v3-ORDINANCE_Amending_91 _03_Camping_Provision.docx
131
>1
.
z
.
Zz
z�
a
Y
o
W N z
H N 2
z"
v
wI^£Y
V L
Z
a 3
Q a 3
> -CT,
Y M
Onl
zO N
Z
— V O'
W
^W
V J
C C
• O
O,_,
.4-) E cp
x
V ;_.
4) .._.
Ni_.
0
o)
o
O
-o
N
erS011
z
'-
- o 0
ct
ct
Q U U
ct
O O c
o
titO'er
ciu cu
•Q
C.)
TA
v1
E
VD
0
N
N
O
O
N
0
0
Ct
C7
z
zz
Q
HY>
O
W — z
tn"v
z=v
£o
V L
z "3
v 3
aao
M
O2
z"
m
O N
zN
^W
O
V J
4
* 'J �GllaTiah ue..
4;
s`! 3�-.rte: � _'tr t .
.1111- 40;444111
trt
'1.Qfii4, v
094+?
W-- t ip:#-,
_o. — .-• Y
...,e1 .14;',...71011c 11.\
�..�.: , . , _
/+0,°'t s�A�' , ` ter ` .,:r
,.Ail�a �� �w•Jaye: i7�l; �� �'�. `ice'_- Jam- - +' ���
....., ...O$4 Aw.w IM ' •d y.. 'Tr;' � Vii la �•,i
v Alti,:,.„_.,.. . 4,„3.„: ...,/ ti,..
o 0s:
/
(
„
•
S
i }I
ORDINANCE NO. 2025-004
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA,
AMENDING THE SHAKOPEE CITY CODE BY ADDING SECTION 130.23 PROHIBITING
CAMPING ON CITY -OWNED PROPERTY AND STREET RIGHT-OF-WAY
The City Council of Shakopee, Minnesota ordains:
Section 1. Title XIII, Chapter 130 of the Shakopee City Code is amended to add the following
Section:
Section 130.23 Camping on City Property. No person shall set up, or remain in, any tent, lean-
to, shack or temporary shelter or any house trailer, camp trailer, camp wagon, or the like, upon any
City -owned property, street, or public right-of-way. Any such items or personal property related
to those items may be removed or cleaned up by the City or its designated contractors.
Section 2. Effective Date. This ordinance becomes effective from and after its adoption and
publication.
Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 4th day of
February, 2025.
Mayor of the City of Shakopee
Attest:
Heidi Emerson, Deputy City Clerk
Published in the New Prague Times on the
day of , 2025.
1 = 1 SH155-23PD-928472.v3 SH155-23PD-928472.v3
138
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 11.a
February 4, 2025
Discussion on e -bikes, motorized bicycles, and foot scooters.
Jamie Pearson, Captain
Action to be considered:
No suggested action at this time.
Motion Type:
Informational only
Background:
This will be a discussion about e -bikes, motorized bicycles, and foot scooters to include a
power point presentation.
Recommendation:
No recommendations at this time.
Budget Impact:
No impact to the budget.
Attachments:
E -Bike PP.pdf
139
Electric Bikes
erm
L
O
vl
ai
co
F
2_ Has p e dah attached that can power bike br "human ptopulxic
rryy
u
4,1
r s)
'
'
71
h
rI
N
O.
ILI
,i,
W
aJ
O
7_ Must be 13 or older to operate
i-I
CI
iR 1 I
P'i
K
,
Nrc
a4
0
F
C''..i
rl
F 1
rfj
1' I
cu
u
.( ) co
a)
L-
c') cu
(1) u
� U
O -a
O_a)
a--� -c
c
cu
O
O v)
u O
•� cn
-O
CU C
cu co
-0 v)
13)
•
cu
a) _c it
' E
N O
CU
U 0
e_R— 0 C -)
0_ y)
O CU v) Ca
CU Q5 CU
_0 c a CU
(13 4.) -0 u
u > O •— Li) LA a� o a)
ca O
_c--+ ate--+ c
L P L a)
O c O _c
Oca
to O
u ca u o
cu 9_ cu ca
c o E C boo
6_, a)Nca z
o •� a) x
-0 D -0 -0 dN
ai O a) a) of z
O__c a) O_•—
O_+� Q a� �Y>
a
cu
w£Y 'D .§ a
CT O -E O -E z.2
cu P.
C >q O
' ' ^ - O L T,
(y ��
Z a
N u a) (Y) zu
VV)) U v) a) DD w
co a) � co _c O
U 2 U O
Cannot enforce "speed limit"
A A
co
c L
_ co O O
O1 -OO c6 O
CU
}C-, CL6 CD
CU -05 }' CO qA
CU _c v Q > v c6 hA
.— O a N a)
-,.• (>11-
f6 N _ U
=- E ca }, p
La
ago o a, c E
O i = 5 a)
O a) 03 ('
O-0 QE u
EN Q a, c =
4-" D °
O , N V
O O1 (NJ s p
Vi O
a� .v >71 L), �cu CD
u aJ-O ro a) — O Q
cu .� _c O a)
+_, O cu a.+ z a) N -O U
N ND CD C
-I—•_ U
L= cn p +, c6 LE
OE aJ cow . N 4_ c a) L
v,2 f- N O O m O
i L
N 1 c6
N O O
U
U
4J Q Q . U
a)
Q aJ O O O c6
L
z
zz
H>
0
z
W
"jv
z"
E
� L
z v 3
a
a o
M
z,
zm
O N
zN
V C'
Motorized d Bikes
Headlight and 'Taillight Requir
rcJ
a
4
M
0
✓ ig
9
€ I
SfS
Operator must have DL or motored bike per
CD
O u
O
O E u
_
� O
CT rz
Q
O u
u C
N
u E
O
>
a O
W
c E
O •+-+
•Q u
A
Max of 2 brake horsepower
co CD
co
c
co
C w
O
Q.�
E
0
m �
r6 -c
+-+
LLJ C O
0 E
OC
z1
fo W O
n -t u
C i WJ
V n O
A
➢ Registered with state as "Mopeds"
➢ Can operate at night with proper lights
Motorized Foot Scooter
N
N
aJ
c6
N
ro
.N
N
V
C
0
03
1(175
CU
03
CU
•W C
D O
A
O
C
v
O
N
E
0
r6
CU
03
C
f6
0
O
0
O
O�
cu •O
a3 Q
a
O
V Q
A
➢ 12 inch or smaller wheels
V
03
0
Q
L
W
a
N
2
A
N
N
cu
V
N
.N
O
a
a)
N
.CU
f6
A
O
C N
fa f6
V
A
O,; L
MI t-)
CU" LE
O
-1-8
L_
O o
c t'
cot
u
ro
o N
N -O
✓ a)
? v
U a-1
CL) ,N
• t- tO
Q v -O
i co
ell u)
N C v
N
co
CD cu U
C '—
O j O a) O a
t..) i > I 1
• • • pp ca
-O O
cu
co N C
.0 (n .L O
v o
- O- = v o v
4-1
E E N ro
co a--+ +a CU CU
co
.' N a) O( N O No• _ cp a)
O_ vi (A CC sC2 Ca 10
CU
. CO CD — _C c6 • >. > 0U
✓ v,c6 a)
` LE a) cu .4-I _o
a) — 4 -, a) a)
N > — '— (n +-, Q
4-1
rp
N O N 4-1
•—
N
Q — ca m U C 0)
v
cu u o Cu
-O• -O v +, - ao o� U 0
a1 L_ '� oo +� v N 4-•'
0 0 0 - 0 0 v >, a, �,
N >-. O E a) -O
a1 vi U O a--+ O Q
CU �> 0 v .� c o
O _ v co a) o a)
U�� � E - .. to
ay/trail/alley used for rn
WILLA!
SHAKOPEE
Agenda Item:
Prepared by:
Reviewed by:
Shakopee City Council 12.a
February 4, 2025
City Bill List
Becky Smith, Accounting Specialist
Action to be considered:
Review of City Bill List
Motion Type:
Informational only
Background:
The City Bill has been provided to the City Council.
Recommendation:
Review of City Bill List
Budget Impact:
N/A
Attachments:
147