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Home My WebLink About15.C.4. Huber Park Building Design Services /5.c,4, CITY OF SHAKOPEE CONSENT MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation, and Facilities Director Meeting Date: March 15, 2005 Subject: Huber Park Building Design Services INTRODUCTION City Council is asked to enter into a contract extension with Bonestroo, Rosene, Anderlik and Associates for the design of the restroom, storage, and support building for Huber Park. BACKGROUND AND DISCUSSION The scope of services that the city requested in Huber Park design proposals included architectural services for the performance area, but not the restroom/storage/support building. Since Bonestroo is performing the architectural design of the performance area, it would be appropriate to have them also design the restroom/storage/support building so appropriate themes from the performance area are carried over .into the restroom ~ building. Bonestroo's contract for Huber;. Park design is approximately $120,000, which includes the additional services that Council authorized previously (sound study, electrical plan, Hwy 101 crossing analysis, and grant applications, and permits.) The additional services being proposed include the following: Building Design and Construction Documents: $27,600 Construction Administration Services for the Building: $ 6,400 Geotechnical Services (Design): $ 2,400 Geotechnical Services (Fill/surcharge/plate monitoring): $ 4,150* Total $40,550 *The soil borings have identified poor soils in the location of the restroom/storage/ support building and the performance area. The proposed work would involve additional design, surcharging and monitoring. Should the City prefer, we could contract directly with AET for the geotechnical services during fill and surcharge placement and settlement plate monitoring. However, I think it is more effective to have this as part of Bonestroo's contract and have Bonestroo oversee this work. BUDGET IMPACT The proposed additional design services would bring the total design services for the project to approximately $160,000, or about 5.5% of the total construction costs. The building design and geotec;hnicClI fees proposed have been incorporated into the revised project budget (attached). As you will see, we are $156,425 from meeting the allocated funding for Phase 1 of $1.4 million. Further design and more accurate cost estimates for the restroom/storage building should close that gap. REQUESTED ACTION If City Council concurs, it should, by motion approve a contract extension with Bonestroo, Rosene, Anderlik and Associates for Huber Park building design and geotechnical work in the amount of $40,550. HUBER PARK Updated Cost Estimates 1/28/2005 PHASE 1.PARK ITEM QUANTITY UNIT UNIT COST SUBTOTAL DEOUCTIDONATION COMMENTS EARTHWORK & EROSION CONTROL GRADE SITE 1 LS $25,000 $25 000 IMaior nradinn/shaninn under senarate nro"ecl SILT FENCE 2091 LF $3.00 $6 273 I EARTHWORK & EROSION CONTROL SUBTOTAL COST $31 273 I HARDSCAPE ELEMENTS 4w CONCRETE WALKWAYS I 9021 SF $5 $45 105 I BITUMINOUS TRAILS I 2073 SY $15 $31,095 IUse existinn DNR tra~ HANDRAILS I 245 LF $100 $24,500 I HARDSCAPE ELEMENTS SUBTOTAL COST $100 700 I LANDSCAPING CANOPY TREES 205 EA $500 $102.500 m "'1f Potential deduct SHRUBS 240 EA $50 $12,000 PERENNIALS 300 EA $15 $4,500 SOD 1174 SY $4 $4,696 LAWN SEEDING 25343 SY $2 $50,666 NATIVE PLANTINGS. SEEDING 2.4AC $4,000 $9.600 STeEL EDGING 550 LF $10 $5,500 EROSION CONTROL BLANKET 7871 SY $1.50 $11,807 IRRIGATION 58275 SF $0.60 $33,765 anv Donation LANDSCAPING SUBTOTAL COST $235 054 PERFORMANCE STAGE & AREA CURVED POURED CONCRETE SEATWALL~ ABOVE GRADE 1382 SF $35 $48,370 1 B~ hi h x 1.5' wide; wI inte;:;(al color CURVED POURED CONCRETE SEATWALL M BELOW GRADE 3225 SF $25 $80,625 Frost footinn CONCRETE MOW STRIP AT SEATWALL 952 LF <15 $14280 1'wide 4" CONCRETE PAD FOR ADA SEATING 257 SF $4 $1028 4~ concrete CONCRETE STAIRS 501 SF $25 $12525 CONCRETE STAGE + STAIRS 1965 SF $50 $98 250 Donation CONCRETE RAMP AT STAGE 125 SF $50 $6 250 FREESTANDING BRICK COLUMNS 3 EA $10,000 $30 000 OVERHEAD METAL STRUCTURE 1430 SF $50 $71 500 WI acoustical comnnnents STAGE STRUCTURE POSTS 6 EA ~10 000 $60,000 METAL LETTERING 45 LF $200 $9 000 PERFORMANCE STAGE & AREA SUBTOTAL COST $431 828 ENTRY ~otent;al Scott Count fund;nn BRICK COLUMNS WI FOOTING -SMALL I 4 EA $6,000 $24,000 BRICK COLUMNS WI FOOTING -LARGE I 2 EA $10,000 $20,000 CROSSING IMPROVEMENTS I 1LS $5,000 $5,000 I ENTRY SUBTOTAL COST $49 000 INFRASTRUCTURE BITUMINOUS ROADWAY 2605 SY $20 $52,100 CURB & GUTTER FOR ROADWAY 1527 LF $14 $20,615 BITUMINOUS FOR PARKING LOT 4071 SY $20 $81,420 CURB & GUTTER FOR PARKING LOT 1946 LF $14 $27,244 BURY EXISTING ELECTRICAL $150,000 ~Cc c '$IoO:OOO SPUC Donation STORMWATER PIPE 500 LF $30 $15,000 CATCH BASINS 4 EA $1,800 $7,200 INFRASTRUCTURE SUBTOTAL COS $3535T9 AMENITIES PRE-FABRICATED BENCHES 10EA $1,500 $15,000 Potential deduct TRASH RECEPTACLES SEA $500 $2,500 BIKE RACKS 4 EA $400 <1 600 ..._~~ PICNIC SHELTER 1 EA $40,000 $40,000 Potential deduct PICNIC TABLES 20EA $2,200 $44,000 INTERPRETIVE SIGNAGE 4 EA $1500 $6 000 AMENITIES SUBTOTAL COST $109100 ELECTRICAL ELECTRICAL HOOKUPI SERVICE 1LS $15000 $15000 PEDESTRIAN SCALE UPRIGHT LIGHT FIXTURES 15EA $3,500 $52,500 PARKING LOT LIGHT FIXTURES 4 EA $5,000 $20,000 LANDSCAPE UPLlGHTS 4EA $1,000 $4,000 SPECIAL LIGHTING AT STAGE 10EA $2 000 $20 000 ~otenlialdeduct PROJECTION SCREEN 1 EA $2 000 $2 000 Potential deduct SOUND SYSTEM 1LS $70,000 $70,000 Potential deduct ELECTRICAL OUTLETS SLEEVES, ETC. 1LS $5,000 $5,000 ELECTR/CAL SUBTOTAL COST $188 500 RESTROOM & STORAGE BUILDING RESTROOM & STORAGE BUILDNG 1500 SF $230 $345.000 RESTROOM SUBTOTAL COSTI $345 000 I SUBTOTAL I $1 ,844,033 I MOBILIZATION 5% OF cosn $92,202 DEMOLITION 2% OF cosn $36881 PHASE 1 CONSTRUCTION TOTAL $1,973,115 OES/GN & CONSTRUCT/ON AOM/N/STRA T/ON RESTROOM/STORAGE BUILDING DESIGN $27800 GEOTECHNICAL SERVICE~DESIGN PHASE $2400 Soil bori......s for buildin"'f erformance area GEOTECHNICAL SERVICES-SURCHARGE PHASE '1:4150 CONSTRUCTION ADMINSTRATION.BUILOING $6,400 CONSTRUCTION ADMtNSTRA TION-PARK 2-4"10) $65,125 Hou~ estimate reflects 4% cost DES/GN & CONSTRUCTION ADMINISTRATION SUBTOTAL COST I $105.675 I I PHASE 1 TOTAL PROJECT COST $2,078,790 I Toro Co, Donation Rota Donation SPUC Donation PHASE 1 TOTAL PROJECT COSTS LESS DONATIONS COUNCIL APPROVED FUNDING FUNDING SHORTFALL DEDUCT ALTERNATES FUNDING SHORTFALL LESS DEDUCT ALTERNATES January 28 Estimates.xls 1 1/2812005 HUBER PARK Updated Cost Estimates 1/28/2005 PHASE 2.RIVERBANK ITEM I QUANTITY UNIT UNIT COST SUBTOTAL DEDUCT ALT. I COMMENTS I RIVER STAB1LlZA r/OH RIPRAP WI GEOTEXTllE FILTER 2091 LF $450 $940 950 Willow stakes.-"eot1rid in selected areas terrace FLOTATION SILT CURTAIN 2091 IF $15 $31 365 RIVER STABILIZATION SUBTOTAL COST $972 315 HARDSCAPE ELEMENTS BITUMINOUS TRAILS 2364 SY $15 $35.460 Reconstruct DNR trail PRE.FABRICATED BENCHES 5EA $1.600 $7.600 TRASH RECEPTACLES 3 EA $500 $1.600 CONCRETE OVERLOOK PLAZA 669 SF $26 $16.733 STEPS AT OVERLOOK PLAZA 88 SF $26 $2.212 CONCRETE PLAZA AT RIVER 340 SF $26 $6.495 Reinforced concrete with ilir;;:;s CONCRETE STEPS AT RIVER 80 SF $26 $1.998 CONCRETE FISHING PAD 230 SF $8 $1.840 RECYCLED MATERIAL STRUCTURE OVERLOOK AT RIVER 536 SF $25 $13.403 GUARDRAIL AT PLAZA 65 LF $160 $9.760 HARDSCAPE ELEMENTS SUBTOTAL COST $98 890 I SUBTOTAL I $1.071.205 I MOBILIZATION 5% OF COST $53 560 DEMOLITION 2% OF cosn I $21 424 PHASE 2 CONSTRUCTION TOTAL $1,146,190 DESIGN & CONSTRUCTION ADMINISTRA r/ON DESIGN AND ENGINEERING-EXPANDED PROJECT COSTISCOPE I $31.975 More riverbank 3 overlooks ile com lexilv CONSTRUCTION ADMINISTRATION 2-4% I $45 846 Houri estimate reflects 4% cost I PHASE 2 PARK PROJECT COST $1,224,012 I January 28 Estimates.xls 2 1/2812005 W Bonestroo 2335 West Highway 36. St. Paul, MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 ~_ Rosene BAnderlik& www.bonestroo.com Associates Engineers .6!.ArcnltE;cts December 16,2004 Mr. Mark Themig Parks, Recreation, Natural Resources and Facilities Director City of Shakopee 1255 Fuller Street Shakopee, MN 55379 RE: Huber Park Restroom/Storage Building Design Services Dear Mark: Thank you for this opportunity to provide professional design and construction administration services for the Huber Park Restroom/Storage Building project. The following letter presents our understanding of the project, scope of services, and fees. Project Understanding To meet the future needs of an increasing number of seasonal visitors to Huber Park, the City of Shakopee will provide an approximately 1500 square foot unheated restroom and storage building. The restrooms will serve the overall park, including the new community built playground and the performance area. The restrooms will only be operational during the summer months. The storage area will house materials and equipment related to the performance area. The building will include a mechanical room containing the mechanical and electrical equipment for the building and also containing the electrical controls and irrigation supply/control equipment for the overall park. The materials for the building will harmonize with those of the performance area, currently under design. Those materials are anticipated to be standing seam metal roofing, cast in place concrete, and masonry. Sanitary and water services were stubbed into the building area under a previous project andwill be extended to the building under this project. Electrical services will be from a new service provided when SPUC undergrounds the power lines currently running overhead through the park. The anticipated construction cost is $345,000. The building is scheduled to be operational in time for the grand opening of the community built playground in early October, 2005. In order to maximize potential construction cost savings, the bidding and construction of this project will be included with the performance area and other Huber Park improvements. · St. Paul, St. Cloud, Rochester, Willmar, MN . Milwaukee, WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Mr. Mark Themig December 16, 2004 Parks, Recreation, Natural Resources and Facilities Director Page 2 City of Shako pee Consultants Scope of Basic Services The design of this project will require professionals in the areas of architecture, landscape architecture, civil, structural, electrical, and mechanical engineering. Bonestroo will provide all services in-house, except mechanical engineering, which will be provided by our sub-consultant. Mechanical engineering is included within our fee proposal. Schematic Design Phase We will prepare schematic design documents based on the mutually agreed-upon program, schedule and construction budget. The schematic design drawings shall establish the conceptual design of the project illustrating the scale and relationship of the project components. Two or three ideas are generally brought forth at this phase so that they stimulate the maximum idea exchange between the Owner and design team. This dialogue will generally lead to one scheme that emerges as the preferred one and is often a blend of ideas from the original schemes and ideas from the discussions. We will prepare a preliminary construction cost estimate prior to submittal of schematic design documents, for City approval, based on the mutually agreed-upon program. Bonestroo will present the schematic design documents and preliminary construction cost estimate to the Park Board and City Council, during which time we will document requested changes. We will then follow up with revised drawings. We anticipate three meetings during the schematic design phase. Design Development Phase Next, we will prepare design development documents based on the approved schematic design documents and preliminary construction cost estimate. The design development documents will include drawings and other documents as necessary to illustrate and describe the refinement of the design of the project, establishing the scope, relationships, forms, size and appearance of the project by means of plans, sections, elevations, and typical construction details. An updated construction cost estimate will be prepared prior to submitting design development documents for approval. We will present design development documents and updated construction cost estimate and review with City staff. We will again document changes and incorporate them into the final drawings. We anticipate two meetings in the design development phase. Construction Document Phase We will prepare construction documents based on the approved design development documents and updated construction cost estimate. The construction documents will detail the requirements to construct the project and will include drawings and specifications that establish in detail the quality levels of materials and systems required for the project. During the Construction Document phase, with assistance from the City, we will develop and prepare bidding and procurement information which describes the time, place, and conditions of bidding; advertisement for bids; bidding forms; the form of agreement between the City and the · St. Paul, St. Cloud, Rochester, Willmar, MN · Milwaukee, WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Mr. Mark Themig December 16, 2004 Parks, Recreation, Natural Resources and Facilities Director Page 3 City of Shako pee Contractor; and the conditions of the contract for construction. The construction documents will consist of the project manual that includes the conditions of the contract for construction, specifications, bidding requirements and other documents as may be necessary for the complete and proper execution of the project. We anticipate that this project will be bid in conjunction with other Huber Park improvements. We will prepare a final construction cost estimate at approximately 80% complete construction documents to help ensure the project design is within budget. The construction documents and final construction cost estimate will be submitted for review and approval by the City. We will help the City file the required documents for the approval of governmental agencies/authorities having jurisdiction over the project. The City of Shakopee will review plans for permits. We anticipate two meetings in the construction document phase. Bidding Pha~e Bonestroo will prepare and distribute the advertisement for bids. We will also prepare and distribute bidding documents, including drawings and specifications, to prospective bidders. A log of bidding document distribution will be maintained. We will prepare responses to questions from prospective bidders and provide clarifications and interpretations of the bidding documents to all prospective bidders in the form of addenda. At the City's direction, we will organize and facilitate a pre-bid conference for prospective bidders. Bonestroo will be responsible for organizing and conducting the opening of bids. We will analyze all bids received and, based on the qualified low bidder, provide written recommendation for contract award. We will help the City prepare Owner/Contractor Contract( s) for the contract(s) awarded. Again, we understand that this project will be bid in conjunction with other Huber Park improvements. Construction Phase - Contract Administration Services This phase commences with award of the initial contract for construction and terminates with issuance to the City of the final certificate for payment. Bonestroo will represent the City during the Construction Phase and will advise and consult with the City. We will serve as the sole source of written communication between the City and Contractor. Based on the construction schedule furnished by the Contractor, we will make periodic site visits to help ensure progress and quality of work is in conformance with the contract documents. We will facilitate regularly scheduled construction progress meetings and prepare minutes of these meetings to distribute to the City, Contractor and project design team. During this phase we will work with the City to select, document, and distribute to the Contractor color selections for all materials incorporated into the project. . St. Paul, St. Cloud, Rochester, Willmar, MN · Milwaukee, WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Mr. Mark Themig December 16, 2004 Parks, Recreation, Natural Resources and Facilities Director Page 4 City of Shakopee We will review all certificates for payment and, based on observed construction progress, determine if the amount requested is accurately represented. We will provide written recommendation to the City indicating approval of the certificate for payment or reasons for reducing the amount requested if that is deemed appropriate. We will see that all required lien waivers and other required forms are received. Bonestroo will review and approve shop drawings, samples and other Contractor submissions. Work that is not in conformance with the contract documents will be rejected. In this. instance, written notification will be prepared and distributed to the Contractor and City. We will also prepare necessary proposal requests and change orders. We will coordinate the final inspections with the Contractor and prepare a pre-final inspection report listing items requiring additional work to be in compliance with the contract documents. A certificate of substantial completion will be issued. We will receive and review written guarantees and related documents for the proper maintenance and operation of building systems assembled by the Contractor. Upon notification by the Contractor, a final inspection will be conducted to verify all items have been corrected. We will attend, witness, and document project startup and operation procedures as part of the final inspection. We will review maintenance and operations manuals and issue to the City once they are acceptable. When all conditions of the contract documents have been completed by the Contractor, we will review and recommend payment of final certificate for payment. Geotechnical Services Bonestroo will contract with American Engineering Testing (AET) to provide geotechnical services for the project. These services include soil borings and geotechnical recommendations for foundation design and a surcharge plan for preparing the building site for construction in the late spring of2005. We recommend that AET inspect the surcharge placement and monitor the settlement plates prior to building construction to ensure that the building site is ready for the proposed construction. Fees for these services are included in our proposed fee below. Testing of compaction and materials during construction of the building will be performed by an independent testing laboratory and included in the Contractor's responsibilities under the Owner/Contractor contract. Additional Services Any services not covered in the previous paragraphs may be provided, as an additional service, only if specifically requested and authorized in writing by the City. · St. Paul, St. Cloud, Rochester, Willmar, MN · Milwaukee, WI · Chicago, IL Afflrmatlve Actlon/Equal Opportunity Employer and Employee Owned Mr. Mark Themig December 16, 2004 Parks, Recreation, Natural Resources and Facilities Director Page 5 City of Shako pee Compensation We propose to be compensated for the services outlined in the above scope of basic services on a lump sum not to exceed basis as follows: Design Phase Services: $27,600 Construction Administration Services: $6,400 Geotechnical Services (Design): $2,400 Geotechnical Services (Fill/surcharge/plate monitoring): $4,150* Total $40,550 *Should the City prefer, they could contract directly with AET for the geotechnical services during fill and surcharge placement and settlement plate monitoring. Contract If this proposal is acceptable to the City, we will prepare an Agreement Extension to our existing contract with the City to perform this work. I welcome any questions you may have. You can reach me at (651) 604-4861. I look forward to working with you on this portion of the Huber Park project. Sincerely, Bonestroo, Rosene, Anderlik & Associates, Inc. Stuart M. Krahn, R.L.A. Project Manager . St. Paul, St. Cloud, Rochester, Willmar, MN · Milwaukee, WI · Chicago, IL Affirmative Actlon'Equal Opportunity Employer and Employee Owned