HomeMy WebLinkAbout15.A.2. Purchase of Terratrac Mower for the Storm Drainage Division
CITY OF SHAKOPEE J S. f/ .2.-
Memorandum
Crrti~~SENT
.~. f~J~1 f.ll:~ '_
TO: Mayor & City Council ;."U~' .
Mark McNeill, City Administrator
Bruce Loney, Public Works Director
FROM: Michael Hullander, Public Works Supervisor
DATE: March 15,2005
SUBJECT: Purchase of Terratrac Mower for the Storm Drainage Division.
INTRODUCTION:
The Public Works Department identified a need in the 2005 Capital Equipment Budget to
purchase an additional mower that is designed to provide for safety and efficiency when
mowing the steep slopes of right-of-ways, ditches and retention ponds. Typical Tractors
are not designed to work onthe steep slopes where wet conditions create safety concerns
for roll-overs. Our current tractor also gets stuck on a regular basis when working near
the waters edge.
BACKGROUND:
Public Works purchased a John Deere 6400 Tractor in 1996 with rear mounted and side
mounted flail mowers to mow the 5 mile long Upper Valley Drainage Ditch and rural
road ditches in Shakopee. This mower works well for most operations but there are areas
where the grades are to steep for this mower to operate safely.
The amount of acreage that Public Works is responsible for maintaining has also
increased with the addition of the linear ponds along Trunk Highway 169 and the
regulations requiring storm water retention ponds in the new developments. Some of
these ponds are publicly owned with the majority being privately owned where the city
has a drainage easement for storm water and maintenance activities. In the privately
owned ponds the city is required to clean the structures and remove accumulated
sediment. The property owners are required to mow their property by city ordinance.
Public Works has been working with residents to remind them of their obligation to mow
these ponds and will continue to do so, but as you will notice when you drive throughout
the city there are hardships that many residents endure. The largest concern, which is
also our concern, is the steep grade of many ofthese ponds to safely operate a mower on
them. Other concerns are mowing near the waters edge and the long distance required
pushing the mower around the block to mow the opposite slope of the pond.
Because ofthese hardships and the need to keep volunteer tree growth and weeds under
control, especially at the waters edge, Public Works will be bringing a maintenance
policy to council in the near future to address these issues.
c
Staffhas researched equipment to address our needs and has found a tractor that is
gaining in popularity because it is designed to work specifically in these areas. The
Terratrac by AEBI has a low profile design for steep slopes, flotation tires for working in
soft ground conditions which minimizes turf damage and getting stuck, and has front and
rear three point hitches for ease in changing equipment. The rear wing mower can easily
be removed when the operator requires more stability to mow the steep slopes.
Public Works had this mower demonstrated in the fall of2004 and the staff was
impressed with the mobility and comfort level the Terratrac provides while operating in
these tough conditions.
Staff also connected our existing alley maintainer to the Terratrac to test its versatility to
in other applications, such as alley maintenance, and found that it did an excellent job
with this attachment. We also feel that equipment purchases need to be versatile enough
to be used year round so we are requesting to purchase the 9 foot falls snow plow for
snow removal operations.
Scott County Public Works has a need for this type of mower and with the shared use
agreement would like to schedule times that they could use it. We will also be
scheduling the use of the county's track-ho for pond sediment removal this season. Staff
had included a small track-ho with trailer in the 2005 Capital Equipment fund for Storm
Drainage. It is staff's intent to work with the Scott County under the new equipment
sharing agreement to utilize their track-ho to meet the city's needs.
BUDGET IMPACT:
Staffwill be utilizing State Bid pricing for this purchase:
State Contract No. SEQ #725-104
Terratrac AEBI TT75
Basic Machine $56,945.00
All Options (manuals included) $11,826.00
Implements
1. 76" Front Flail Mower $ 6,964.00
2. Ferri Rear Mount Flail $ 7,630.00
3. Falls 9 foot Plow $ 3,450.00
4. Spare Tire & Rim $ 548.00
Total $87,363.00
Tax $ 5.678.60
Grand Total $93,041.60
Although this is slightly higher than our budget estimate of $90,000.00, staff believes for
safety and operating efficiency this will be excellent purchase. Also staff did purchase a
small mower/snow blower in the Park Maintenance Division for $30,000.00 earlier this
year and had budgeted $60,000.00. Staff has budgeted $135,000.00 for a small track-ho
with trailer for this year and would not purchase this piece of equipment if sharing of the
county's track-ho meets the city's needs.
ALTERNATIVES:
1. Authorize staffto purchase one new Terratrac AEBI TT75 as recommended for
the purchase price of $93,041.60.
2. Authorize staffto purchase one new Terratrac AEBI TT75 without the Falls 9
foot Plow to keep the purchase under the budget estimate of$90,000.00. The new
total to be $89,367.35.
3. Deny the request.
4. Table for additional information. If tabled, staff will have to wait for new state
bid price with an estimated 5% increase.
RECOMMENDATION:
Staff recommends alternative number one.
ACTION REQUESTED:
Move to authorize to purchase one new Terratrac AEBI TT75 from Extreme Equipment,
Inc. using state bid pricing for the total cost of $93,041.60.
~.~
Michael Hullander,
Public Works Supervisor
---
~--'-
--
~11= ""'- ~"~;'rdf"; ::~~~ _v-~~ ~~' ~
~f<\il(<I'S; ..a.,> _ --- c~ . - '" ~...
, .. ~"~~ m_--~-l ~ ;l.I;~ ::J\/~~ ~ ~t...) " '.;,. f1,,:r.
',.>1 ~;: " OJ- .. ~~~~\~. ." .... ,,~ W~ f~ . ;>l;:~,tJ . ~
;~~1~:~"";':'~':-;~'~'~&~~~'li~'" '~-{;.~{":l~~~t.:J;..&\~,~,~~:"~~;;.'ft...~~..'t"~;r..." ~1..:&", '", '-w
"~~i''#' \~~ ~~~i.~~", ~t~'~l!:tit:~~..yt~~\',t .. n~.,:': 'lf~ ~ '.1~" -~~~,~~~-----'-"-~
'~l~l"~$~.~f~'Y' ~,~. .~:,: !~~,:~." ;'~~~~~~~i~1'!~~l :ti~~".~~ . W t ..~~t~a~ ~~ ~~~~~ r"
~?;f;'":J;~~:~rl.,:t~.i:J.'. :..~ ~:~~ 'tR~;:i'$~i~'~}~ .}<:,f:~t.l~~~{~~. . ..~,,~ :~\ ~:~q '\~J ,~. . ' " f)~,'JH~~*. ....;.;2...;.;_..~~ "'"
,~ .,. 1. . 'T" ..,,,''}:->:,,.:r,.-,,, '.. ". "'1"'2 " . 01' . *', "! ..,."... ";,t ~'''' 1f"'~.:;.
;;;.\,~ M~ ~ '<:~ It", jf .'~'~ ;'tIJ"'..:'.t:~;;"lh '.~.~~:r~ ",,1'1.~'IY' ~r'\t~;.".~~~>"2."?'~'~'f!I~~.;$t.,i.;.'l1:l~('lf'~~irl
'~t:~) ;~~~.;:':.~. ~.~;~ :~r:~~3~.:' ..~.;i:< ;?:~. i;,~: !,:~,..~~'~: ~~: ~~~~~~:f~~~r$~.~:l~~k:~~'~~~;~~~~~~~~ir;~'r;~" A ~ ::~i;~:
":~:. . .:: ;;i'.'" "ll';;r, ".!J./l~::'tff';.... .'. ,'" .w<~.",:..,~:~, .:'~. !(..;'t:&;..itt!f..d,;:!t'.5It..'i"!".'.~~" :.~. ~tr\oi' ""'.\t. ..~,...~,.~. ,; -:
~'~'if.~' ~'" ~ ~ I.~~$"';t$:}~~~'~"':~' :\i \J,~"t:.~f7~.', rfJ-,..-"'!.r ",',,,.~/~ "':,.'t.<h' I'.' .,~ .:A;,~ W ".~.. '
":ei -.. r . '~~', 'l" '.J>it;.:- ~1.,::J.f' l~~'~.' _ -t!"lo "",,,',,,:-.li:.~~h..~1 "'W1;<."i;:"!;" ;(U."'<P;~~~~::':1"~~ II .....'Jr-.. ~~. '. ';'\;;.~ .
.i'-;!.;..""...~1"\.-y1'"'1.~:~:: ".~' .5..~~.~::J~ h },.. ~~.. t.~'.:lt'.tH." '\ ~~~~ '':ii..:;e-~~~:~".~'bt~,. ....,,"kr.. ~ ~':,.;.
':~~(.~;";J:..,..:~'{~.~:,;.~;,l.:.. . ,....".."."'''',.. '", "J~~,};w.'~~~~~Jj~,,~~~'::'t"'~~~lif;'C'I~
.~~: :~~!?2!:~.~.;,~~~'~~:~.~..~t~ ~${;;'~:~~" ; .~ 0( -. ~~. ~,l !2,ffl:'f~~~~~t;:tt; .t-t'r~~.~~t~:~Y~~:~~~'~~:~!~~
.,~" ?L~"h;..-.A~ .,~",€,,^~, ,~'f~ ."t.,?" , . ." """ .~, f. .",,>(,,' ~,~~. "'''~''~'''lli]~.r:.~,.,,,,,.
"\ ,,,,~ ~ .;,,~~,~ . ... . ~';:.~''''~.-..-::'f,'' 1 "'J;~ . .....r...-' '.;:;""t.. .. 1'-" .....t' ..., ;C~''''t~!op' ~1\~~::>'(.~ ^.. ......~~J,
\. otJt.7.~...!f:t... '~..~~-tr.r~ I,~ - ~""".$ /. ..0:, :>:,j<; 't . .:.io\'.tii:. ;->":l'~\..t..{~...~}..., j
~;'t~,~r(1i~~!il{~ii.. ....~ . ' ,', ~i%~.~~~:~~~;~~~~;?\~~~..f;,;;~'~'.\ ':~::;"~
~it ~ l"l",\.;;iIi(i~~ ~~ l~ "-I ~'.'''~''~'~.:.' ~:,.h.~ ":J,.,'l;;~l"'l.~~~J;'";J~1.~;.:~~f.)''#:1),,,\~.,,-;,,,'''~,Jr,i~,,~~,~>'~t''":f'"
1,~.~1~~?~, I.~'!i' : 'i," ,,~'~?;~\''1S. ,...~~<'::~:J.iJ.'r.j,.~~d~;~"'!';;:ii:':."~~~I:.;':3;t1}':{.it2iWJ'p':f;..r::~?!tl
1;".~. ~'i.\1F1' 1'.'1,,' '~\1'\17:~ ',\~. ;~~~~~"~ ~"..",.,7~-::;,,,,,,-,,,,..i;',;..~._-'!!...'~'>i""','~-;,''',~i'.',''''''',,,~~l
~." ,.;~';!t t .},~t ~:i'YJ ~f \f{.lJ!'~lft.,"~~ djV:;:1(;i~,r~ ~~~j{. - '" -~~ ~.,:.;L~~~f u-~t;i~~1}}~t~;\~::::~:Y.:,:,\"
.. 1,~,"Sjt! .J",.,~ 'f i:l'.l' '1>'1;>\' . ,.,.;>V~/:."" .r ""~ .."" ~,< ,,~:/;ro>. r,'-'"
~~ t~. 'f.1''i .~_M",:'~ \ tt ~\ \.:1, ~~. ~1.\.t4~',J': [>1- ~ :'"'l! Nt':<l'" .~):':L.:'_ "
'''~1-l '( i'-\:~~~fa~1i"~.~: :) t' t''f.\\~\i~/'.';; . '~~~% .~
~< ,i(>, ~...iJI..i1'~""'~ '-~-."^~) ;c-,. "oj ~'j ~\ k; ~:\:, ~ .... '"
~,~, ;'ilfr'ft.. ....t~\~.~lt~~h\t$.:.~.. 1-t . .j.l ~.~ l{~\-;;.\l:.;~...., ...., . ~: . ~ " <II:
t '. \ 7iI~" l!:, ~... -' (Jl\'ii "Jy,'~ ;:~ J;-J.o~:~.. 4 !'t, rt 1. ! "1 ,~~:-... ,r . J: ~ ~ ,I}~_.. 1 1 ~ ~
''';;:~'f ~ ,.~;rWtltt~:J:;\i.t';:~A'~\~J.~!;~~i,!t~~~)~~{Igl.! fl!~ ~
~,;t"li).:~\'~~::~~"ji!~~W;~flf.;1\t~~,:.~,
3,:. 't~~ "i~' ':.~.t~~~~t~~-~..,... ~ . .-;0,", : tW];{(~r. ,,~~~....~~~..t....:t.1:\~lWiJ:6~.~"" ~1'''';';'~:t:'~.~':~
.';.~,;ft)l....~ ~',,#.~;~ J I ,.:.., ~?~! ~~t:,1, ",' ~~~~"'Jh;').I.!~r~~~~'l~:l~'~""i"t '>~~-:::i7' .. ....~..;,::~.;.'" "l~" ~'7. ;,(. ".~ .
'~,"oJ'~'~~;:t';,~"il:..;t.ij\..;.~~cll~lM:" ~f.r1."',!'if.9'? :"\.t\</~}Z{'i;'''\),~1.~~~1~i,~c;> '~"~~~~!.i~~",:,;;:\"i ~qp
-<<r~1 ;I~~~;I~'~Z;F~t,'~r);~~!~;k %~.. ;;J'~~' ,. 'k) ..~~;J;'fJj~~o ,~~~, :'1.1, ~l~~t '1~J:"'~=;;~w,cr.<;.~ '11j ~'l'\,"':..'~:'l.l II":~~'"
. ..it.~I/i;..;.:.~..~:l'~~f.,;y..1f':;'i~~,,\ .:,~X;:';'~;~.i: '~:;.:~:r4;o;1't;*,,':'_ .,' ! ! .., i.~:t:','{;'';.;\~';ll>2;.:IP'\'',~~:b t"l,;~.t""r~;"::''',,7.\~ ~f:
'r'~' \i!!,_-., "'ii"''fft ..V.I'" 'I.""'. ...~....,,'. 'k~,.'.".,.. ; ~;~: '!\\'~19""" ":i:"" +-" ~'1..<!i3: ' -., '~'-'
W~~j~~~~kf~!;I:~~~illl;~~1~t:'~~~/~"lti'*'~~0\~i;WM;',;; ,\.~ (' . j\:c:Ql.)\~l (\A~ ~~ ~~:~11~\~i1.;:::1i
~&.ii.~~~~t,j/,~": ''l: ~ ~ '.~,,~' '" 'l!Sr~~.;:J. ,,,Q:~
---
------ --