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HomeMy WebLinkAbout4.A. Acceptance of Alan Ritchey Donation, Res. No. 6206 ') if/. CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council. Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation and Facilities Director Meeting Date: March 15, 2005 Subject: Acceptance of Alan Ritchey Donation, Resolution No. 6206 INTRODUCTION City Council is asked to adopt Resolution No. 6206, A Resolution of the City of Shakopee, Minnesota, Accepting a Donation of Fencing from Alan Ritchey, Incorporated. BACKGROUND AND DISCUSSION I was contacted on March 3 by Mona Gansen of Alan Ritchey, Incorporated about a possible donation of fencing to the city to be reused in the city's park system: On March 3, Bill Egan, Andrea Weber and I went to inspect the fence and determine if it was feasible to reuse the felce. The city would also need to disassemble the fence and transport it off the site. Alan Ritchey is a contractor for the United States Postal Service. As part of their contract, they were required to construct a 20' high fence in their warehouse to secure parts. The fence is a rectangle, approximately 1 04'X40'. It had a value new six years ago of approximately $31,000. The Postal Service no longer requires the fence to be used, so they would like to remove it from the facility. After discussing disassembly, transportation, and reuse with Mr. Egan and Ms. Weber, we believe the fence can definitely be reused in the park system. The most likely reuse would be to replace existing backstops either at the Senior High or Tahpah Park, or possibly for the new baseball field that the Youth Baseball Association is raising funds for. We estimate that the value of the fence if purchased new today is over $40,000. If accepted, Public Works will schedule removal of the fence for this spring. We have also worked with the City Attorney to draft a letter that would release Alan Ritchey for any claims related to the city's work in disassembling and removing the fence, REQUESTED ACTION If CityCouncil concurs, it should, by motion adopt Resolution No. 6206, A Resolution of the City of Shakopee, Minnesota, Accepting a Donation of Fencing from Alan Ritchey, Incorporated. RESOLUTION NO. 6206 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING A DONATION OF FENCING FROM ALAN RITCHEY, INCOPORATED WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, Alan Ritchey, Incorporated has generously donated approximately 280' of fencing with a value in excess of $40,000, which will be used to in the city's park system; and WHEREAS, such a donation will help improve park facilities and enhance the overall quality of like in Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donation of fencing from Alan Ritchey, Incorporated is gratefully accepted; and FURTHER, the fencing shall be used in the city's park system, which is consistent with the wishes' of the donor. FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 15th Day of March, 2005. John J. Schmitt Mayor of the City of Shakopee ATTEST: City Clerk SHAKOPEE PARKS & RECREATION, NATURALREsOURCES, AND FACILITIES March 2, 2005 Mr. Lauren Larsen, Plant Manager Alan Ritchey, Inc. 5825 11th Avenue East Shakopee, Minnesota 55379 Subject: Letter of Agreement for Acceptance of Fencing Dear Mr. Larsen, I want to thank you, Mona Gansen, and Alan Ritchey, Incorporated for offering to donate the substantial fencing that you have in your Shakopee facility to the City of Shakopee for use in our park system. As we discussed on Friday, the city can definitely reuse this fencing in our park system to replace several older backstops. I am providing this letter of agreement to formalize our acceptance of the donation, and to provide release of liability for Alan Ritchey, Incorporated, It is understood that Alan Ritchey, Incorporated desires to donate approximately 280 feet of fencing that is currently installed in your Shakopee facility, located at 5825 11th Avenue East. As part of the acceptance, City of Shakopee Public Works staff would disassemble the fencing, poles, and gates, and remove them from your facility. Alan Ritchey agrees to allow City of Shakopee staff to access your property for this work, disassemble the fencing, remove it from your property, and reassemble it at locations to be selected by the City of Shakopee. It is also understood that the City, in accepting the donation of the fencing, releases Alan Ritchey, Incorporated from any and all claims that might arise out of the City's work related to disassembly of the fencing, removal from the property, installation at locations to be selected by the City, and reuse of the fencing. The City further agrees to defend, indemnify, and hold Alan Ritchey, Incorporated harmless from any such claims. The City of Shakopee is grateful for the generosity of Alan Ritchey, Incorporated in donating this fencing to the City. Bill Egan, our Park Maintenance Supervisor will be contacting you to schedule the removal work. Sincerely, ~~ Mark Themig Director Accepted b~t (Name and er resenting Alan Ritchey, Incorporate COMMUNITY PRIDE SINCE 1857 1255 Fuller Street. Shakopee, Minnesota' 55379.1351 . 952.233.3830' FAX 952-,233-3831 www.cLshakopee.l11n.us . parks@cLshakopee.l11l1.us