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HomeMy WebLinkAbout15.D.4. Consider Award of Contract for the Public Works Building, Project No. 2005-5-Res. No. 6218 IS: o. r CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider A ward of Contract for the Public Works Building, Project No. 2005-5 DATE: April 5,2005 INTRODUCTION: Attached is Resolution No. 6218, which accepts the bids and awards the contract for the construction of a Public Works building, Project No. 2005-5. BACKGROUND: On February 15, 2005,. City Council adopted Resolution No. 6185, a resolution approving plans and specifications for the construction of a Public Works building for the Public Works Department. Plans have been prepared by Oertel Architects and within the plans were included a proposal for base bid for a 38,000 square foot building and for nine alternates to be included in the bid package as follows: Alternate No. 1 - Paint the entire vehicle storage ceilings, joists, deck and mechanical! electric work. Alternate No. 2 - Provide special epoxy/urethane coating at the entire maintenance and wash base floor (does not include welding space or mezzanine). Alternate No.3 - Provide a new masonry veneer, window units and related items at the existing Public Works building, as shown. Alternate No.4 - Provide a 5-ton crane at the vehicle maintenance area. Alternate No.5 - Provide gas island canopy at the fueling island (with footings in the base bid). Alternate No. 6 - Provide skylights at all locations shown on the building (storage and maintenance areas). Alternate No. 7 - Provide the alternate storm sewer and watermain systems (option that extends around the north and west portion of the new building) in lieu of work that is provided between the new and old buildings. Alternate No.8 - Provide all work at the northwest section of the existing building related to the creation of two-truck wash bays. Alternate No.9 - Provide Nu-Star car wash system. For the purposes of selecting a contractor, the low bid is based on the base bid and alternates selected by the City. Included also in the bid package are six unit price items, which mayor may not be used by the City as follows: Unit Price No.1: Provide 75,000 lb. in-ground vehicle lift, and all associated work, cost per unit. Unit Price No.2: Provide 50,000 lb. in-ground vehicle lift, and all associated work, cost per unit. Unit Price "No.3: Provide 50,000 lb. bolt down type vehicle lift, and all associated work, cost per unit. Unit Price No.4: Provide 12,000 lb. in-ground vehicle lift, and all associated work, cost per unit. Unit Price No.5: Provide 12,000 lb. bolt type vehicle lift, and all associated work, cost per unit. Unit Price No.6: Provide additional imported granular fill, placed and compacted, per cubic yard. On March 29,2005 a sealed bid opening was held at City Hall in the Council Chambers. A total of 16 bids were received and publicly opened for this project. Attached to this memo are three attachments showing the bid results as follows: . Base bid plus nine alternates (Attachment No.1). . Base bid plus Alternates No.3, 4, 6, 7, 8 and 9 (Attachment No.2). . Base bid with no alternates (Attachment No.3). Previously, the Council has voiced a desire for the project to be at $6,000,000 total. Oertel Architects had estimated the project total to be at $6,650,000, prior to the plans being approved. Council did reduce the size of the vehicle maintenance area prior to bidding. In addition, the construction cost of the building and site improvements, the project has. these other associated costs: Item Amount 1. Purchase of SPUC building $ 725,000 2. Design, bonding, special inspections $ 500,000 3. Furniture, telecommunication, computers $ 100,000 4. Contingency $ 100,000 5. Vehicle lifts $ 160,000 6. Undergrounding SPUC powerlines $ 22,500 7. Building Permit (Estimated) $ 60,000 TOTAL $1,667,500 The Building Committee for this project consisting of Matt Lehman-Councilor, Joe Helkamp-Councilor, Jeff Oertel, Architect, Mike Hullander-Public Works Supervisor, Dave Rutt-Maintenance Supervisor, Bruce Loney-Public Works Director met after the bids to discuss a possible recommendation to the full Council. After review of the alternates and costs, the committee selected the alternates, which were determined to be desirable based on the bids and need for the City. Alternates No. 3, 4, 6, 7, 8 and 9 were deemed to be desirable and recommended with funding above $6,000,000 to be from the Sanitary Sewer Fund and Storm Drainage Fund. The low bid received of the base bid and Alternates No.3, 4,6, 7, 8 and 9 was from CM Construction Company, Inc. at $4,735,004. The total project cost of the low bid and other costs of $1,667,506 is $6,402,504. Attached is a memo from Jeff Oertel, Oertel Architects on the bid results and contractor recommendation. Staff did budget $6,600,000 in the 2005 CIP, with $6,000,000 from bonding, $300,000 from Sanitary Sewer Fund and $300,000 from the Storm Drainage Fund. Staff's justification for use of the Sanitary Sewer Fund and Storm Drainage Fund is that the operating expenses are approximately 18% of the overall Public Work's division budgets for street, shop, park maintenance, sanitary sewer and storm drainage. Out of a total project cost of $6,400,000, the amount attributed sanitary sewer/storm drainage utilities is $1,140,660. Council needs to decide what amount of Sanitary Sewer/Storm Drainage Funds to pay towards the bond on this project. Staff recommends up to $1,140,000 can be used out of the Enterprise Funds. On the unit price items requested in the bid, CM Construction prices were as follows: Unit Price No.1: Provide 75,000 lb. in-ground vehicle lift, and all associated work, cost per unit. Cost Per Item: $60,000.00 Unit Price No.2: Provide 50,000 lb. in-ground vehicle lift, and all associated work, cost per unit. Cost Per Item: $51,000.00 Unit Price No.3: Provide 50,000 lb. bolt down type vehicle lift, and all associated work, cost per unit. Cost Per Item: $59,000.00 Unit Price No.4: Provide 12,000 lb. in-ground vehicle lift, and all associated work, cost per unit. Cost Per Item: $20,000.00 Unit Price No.5: Provide 12,000 lb. bolt type vehicle lift, and all associated work, cost per unit. Cost Per Item: $19,000.00 Unit Price No.6: Provide additional imported granular fill, placed and compacted, per cubic yard. Amount Per Cubic Yard: $17.00 The Building Committee does recommend exercising Unit Price Item No. 1 and No.2 for the in-ground 75,000 lb. and 50,000 lb. vehicle lift, respectively. The committee also recommends not to exercise Unit Price Item No.4 and No. 5, at this time, until value engineering can be done to determine the City's best option. Unit Price Item No.6 is for additional material due to unforeseen unsuitable soils during construction. Per the bid proposal, unit price items can be added to the original contract or added by change order. The City Attorney's recommendation is to add unit price work via change order, since the bid award is based on base bid plus alternates selected. A change order will be brought back to Council for Unit Price Item's No.1 and No.2, as well as the building permit fees. In the budget for this project, a $100,000 contingency in change orders was included. Additional change orders for vehicle lifts are estimated to be $160,000 and $60,000 for building permit fees. Staff would request a contingency amount of $320,000 be authorized for use on the project. It may be appropriate for the Council to keep the appointment of Joe Helkamp and Matt Lehman to review change orders throughout the project. ALTERNATIVES: 1. Accept the low bid of $4,735,004 from CM Construction Company, Inc. based on a base bid and Alternates No.3, 4,6, 7, 8 and 9, and adopt Resolution No. 6218. 2. Accept the low bid based on a base bid and other alternates, as determined by City Council. 3. Reject all bids and rebid. 4. Approve a motion on the total amount of Sanitary Sewer/Storm Drainage Funds to be used on this proj ect. 5. Authorize a contingency amount of $320,000 for vehicle lifts, building permit fees and change orders. 6. Do not authorize a contingency amount. 7. Table for additional information. RECOMMENDATION: With 16 bids received and closeness of the bids, staff feels good bids were received. The Building Committee reviewed the bids and is recommending Alternates No.3, 4, 6, 7, 8 and 9 be selected in the best interest of the project and the City. Sufficient funds exist in the bonding of the project and with the Sanitary/Storm Drainage Funds. Also, a motion approving the total amount of Sanitary Sewer/Storm Drainage Funds needs to be decided by Council for this project. Staff also recommends a contingency amount be authorized of $320,000 for change orders, vehicle lifts and building permit fees. Staff would also request that Councilor's Helkamp and Lehman be appointed to review change orders throughout the proj ect. ACTION REQUESTED: 1. Offer Resolution No. 6218, A Resolution Accepting Bids on the Construction of a Public Works Building, Project No. 2005-5, and move its adoption. 2. Approve a motion on the total amount of Sanitary Sewer/Storm Drainage Funds to be used on this project. 3. Authorize a contingency amount of $320,000 for vehicle lifts, building permit fees and change orders. 4. Approve a motion appointing Councilor's Joe Helkamp and Matt Lehman to review change orders throughout the project. ~n~ Public Works Director BUpmp ENGR/2005PROJECTIPUBLlCWORKSBUILDINGIWORD/MEM6218 RESOLUTION NO. 6218 A Resolution Accepting Bids On The Construction Of A Public Works Building Project No. 2005-5 WHEREAS, pursuant to an advertisement for bids for the Public Works building, Project No. 2005-5, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement (See Attachment No. 1). AND WHEREAS, it appears that CM Construction Company, Inc. is the lowest responsible bidder for the Base Bid and Alternates No.3, 4, 6, 7, 8 and 9 for the Public Works building, Project No. 2005-5 (See Attachment No.2). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with CM Construction Company, Inc. in the name of the City of Shakopee for the construction of a Public Works building, Project No. 2005-5, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2005. Mayor of the City of Shakopee ATTEST: City Clerk ATTACHMENT NO.1 SHAKOPEE PUBLIC WORKS FACILITY - BID TABULATION FORM - March 29, 2005 Dase DId Alternate 1 Alternate 1 Alternate 3 Alternate 4 Alternate 5 Alternate 6 Alternate 7 Alternate 8 Alternate 9 Bidders Paint Clg. Epoxy Exist. Bldg. 5 Ton Island Skylights Storm Sewer Truck - 2 Nu-Star Total Veh. Storage Floor Upgrades Crane Canopy Water Systems Wash Bays Car Wash CM Construction 4404404 16700 20300 138000 52700 67000 33600 30300 126000 -50000 $ 4,839,004.00 Graham Penn Construction 4399000 16700 22500 153600 51800 51750 29350 54200 148600 -48000 $ 4,879,500.00 Ebert Construction 4354000 12800 25500 160700 42700. 126100 35800 65200 149800 -48700 $ 4,923,900.00 Rochon 4460000 21000 23000 140000 59000 61000 21000 55000 166000 0 $ 5,006,000.00 Lund Martin Construction 4498000 27000 22770 186000 79800 56000 30000 66000 156000 -49000 $ 5,072,570.00 Weber Construction 4549000 13250 28300 170500 63500 55900 43250 42000 164000 -50000 $ 5,079,700.00 Jorgenson Construction 4556000 12500 31000 198000 51500 42000 39000 46000 159000 -48000 $ 5,087,000.00 Shaw Lundauisr 4609000 17200 24600 142000 58300 41000 32300 46000 178000 -49000 $ 5,099,400.00 Greystone Construction 4617576 12527 23773 184614 61241 33349 37541 71736 158227 -48743 $ 5,151,841.00 Arkay Construction 4621000 21000 18000 198000 59000 71 000 47000 65000 173000 -43000 $ 5,230,000.00 Met-Con Construction 4739000 28000 25000 157000 80000 39000 32000 59000 142000 -47000 $ 5,254,000.00 Parkos Construction 4634000 28600 25800 195000 0 62600 44200 40200 315000 -45000 $ 5,300,400.00 Merrimac Construction 4815888 53794 23037 170451 1400 55549 34255 46064 152770 -51180 $ 5,302,028.00 Mor-Con Construction 4687000 16900 30500 172000 82000 58000 26500 144000 162000 -48000 $ 5,330,900.00 Meisinger Construction 4917000 15000 27000 150000 84000 57000 45000 45000 180000 -30000 $ 5,490,000.00 Knutson Construction 4992000 14000 91000 196000 55600 54500 59800 59000 93000 -45000 $ 5,569,900.00 ATTACHMENT NO.2 SHAKOPEE.PUBLIC WORKS FACILITY - BID TABULATION FORM - March 29, 2005 Base Bid Alternate 3 Alternate 4 Alternate 6 Alternate 7 Alternate 8 Alternate 9 Bidders Exist. Bldg. 5 Ton Skylights Storm Sewer Truck - 2 Nu-Star Total Upgrades Crane Water Systems Wash Bavs Car Wash CM Construction 4404404 138000 52700 33600 30300 126000 -50000 $ 4,735,004.00 Ebert Construction 4354000 160700 42700 35800 65200 149800 -48700 $ 4,759,500.00 Graham Penn Construction 4399000 153600 51800 29350 54200 148600 -48000 $ 4,788,550.00 Rochon 4460000 140000 59000 21000 55000 166000 0 $ 4,901,000.00 Lund Martin Construction 4498000 186000 79800 30000 66000 156000 -49000 $ 4,966,800.00 Weber Construction 4549000 170500 63500 43250 42000 164000 -50000 $ 4,982,250.00 Jorgenson Construction 4556000 198000 51500 39000 46000 159000 -48000 $ 5,001,500.00 Shaw Lundquist 4609000 142000 58300 32300 46000 178000 -49000 $ 5,016,600.00 Greystone Construction 4617576 184614 61241 37541 71736 158227 -48743 $ 5,082,192.00 Arkay Construction 4621000 198000 59000 47000 65000 173000 -43000 $ 5,120,000.00 Met-Con Construction 4739000 157000 80000 32000 59000 142000 -47000 $ 5,162,000.00 Merrimac Construction 4815888 170451 1400 34255 46064 152770 -51180 $ 5,169,648.00 Parkos Construction 4634000 195000 0 44200 40200 315000 -45000 $ 5,183,400.00 Mor-Con Construction 4687000 172000 . 82000 26500 144000 162000 -48000 $ 5,225,500.00 Meisinger Construction 4917000 150000 84000 45000 45000 180000 -30000 $ 5,391,000.00 Knutson Construction 4992000 196000 55600 59800 59000 93000 -45000 $ 5,410,400.00 ATTACHMENT NO.3 SHAKOPEE PUBLIC WORKS FACILITY BID TABULATION FORM MARCH 29, 2005 Bidders Base Bid Ebert Construction $4,354,000.00 Graham Penn Construction $4,399,000.00 CM Construction $4,404,404.00 Rochon $4,460,000.00 Lund Martin Construction $4,498,000.00 Weber Construction .. $4,549,000.00 Jorgenson Construction $4,556,000.00 Shaw Lundquist $4,609,000.00 Greystone Construction $4,617,576.00 Arkay Construction $4,621,000.00 Parkos Construction $4,634,000.00 Mor-Con Construction $4,687,000.00 Met-Con Construction $4,739,000.00 Merrimac Construction $4,815,888.00 Meisinger Construction $4,917,000.00 Knutson Construction $4,992,000.00 e - OERTEL ARCHITECTS 1795 SAINT CLAIR A VENUE, SAINT PAUL, MN 55105 TEL: 651/696-5186 FAX: 651/696-5188 DATE: March 30, 2005 TO: Bruce Loney, Public Works Director City of Shakopee FROM: Jeff Oertel RE: City of Shakopee Public Works Facility Bid Results and Contractor Recommendation MEMORANDUM As you are aware, the bids were received for the project from a total of 16 bidders. This is a very high number of bidders. The spread of the bids was quite tight, and I believe that the City received some very competitive bidding on the project. After the bids were received, the Design Committee discussed the results, the unit prices, the potential alternates (for inclusion in the contract) and other related items. Based on the direction from the council members on the Design Committee, and the bid results, I performed my due diligence to ensure that the low bidder was qualified and able to perform the work. CM Construction, of Burnsville, Minnesota, was the low bidder, based on the base bid and the alternates proposed to be selected by the Design Committee. I spoke with their project manager, Kirk Lau, and went through their bid breakdown. In short, after speaking with Mr. Lau, I am comfortable with their bid. In addition, CM Construction re-reviewed their sub-bids and they feel comfortable holding their bid. For information purposes, CM Construction was the contractor for several projects that were designed by my firm. Three of these are public works projects: the Minnetonka Operations and Maintenance Facility, The Dakota County Transportation Facility and the Fridley Public Works Expansion. These projects range from $700,000.00 to $7,300,000.00 in cost. The total cost of the base bid and alternates (as selected by the Design Committee) is $4,735,004.00. In addition, their base bid contract would include the unit price costs for the 75,000 pound in-ground lift and the 50,000 pound in-ground lift. This added cost 1 would bring the contract to $4,846,004.00. An additional cost that will need to be added to their contract is the net sum of the city / state fees for the project (i.e., building permit, surcharges, SAC and WAC fees, etc.). We can either add this amount to the base contract or include it in a future change order. In conclusion, I am recommending that council approve a contract for CM Construction to perform the construction of this project. Please contact me with any other information you require. Sincerely, Oertel Architects a Jeffrey L. Oertel, AlA, CCS President 2