HomeMy WebLinkAbout15.E.5. Authorize Hiring Full-Time Records Clerk
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CITY OF SHAKOPEE CONSENT
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Authorize Hiring Full-Time Records Clerk
DATE: April 14, 2005
INTRODUCTION:
The Council is asked to authorize the hiring of Lori Hensen as a full-time Records Clerk
in the City Clerk's Department.
BACKGROUND:
In conjunction with the purchase of a digital imaging system, staff previously
recommended changes to the job description for the part-time Records Clerk position and
recommended that the position be increased from part-time to full-time. On February 15,
2005, City Council approved the job description and authorized staff to take appropriate
steps to fill a full-time Record's Clerk position. Consistent with the personnel policy, the
position was posted internally.
The current Records Clerk, Lori Hensen, who works one-halftime for Public Works and
one-halftime in the City Clerk's office, was the only internal applicant for the position.
Ms. Hensen has worked in the City Clerk's office for the past five years, on a part-time
basis. both as a Receptionist and more recently as Records Clerk. She has gained
considerable knowledge regarding the City's records.
BUDGET IMP ACT:
Ms. Hensen is currently at Grade 2. Step B ($34.798) and will move up to Grade 3, Step
C ($36,320). Step C is the closest step in Grade 3 to Ms. Hensen's current Step B in
Grade 2, without a decrease in pay. This has been past practice when there has been an
upgrade in the Grade for a position or an upgrade in the pay plan.
Although the increase in compensation is not budgeted due to the change in Grade, it will
be absorbed within the budget for the City Clerk's office for 2005.
RECOMMENDATION:
It is recommended that Lori Hensen be appointed to full-time Records Clerk effective
May 30, 2005.
It is anticipated that the digital imaging system will be purchased and installed within a
month after authorized by City Council. The Public Works Director anticipates
interviewing candidates and hiring a full-time Office Service Worker within the next
month as well.
RECOMMENDED ACTION:
Authorize the hiring of Lori Hensen as a full-time Records Clerk, effective May 30, 2005,
at Grade 3, Step C ($36,320/yr.).