HomeMy WebLinkAbout3.A. GIS/IT Position-Asset Management
3,A.
CITY OF SHAKO PEE
Memorandum
CASE LOG NO.: Not applicable r
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: GIS/IT Position - Asset Management
MEETING DATE: April 5, 2005 Workshop
INTRODUCTIONIDISCUSSION:
The Council previously approved the concept of adding a third position to the Information Technology
(IT) division. As originally discussed, this position would be split between GIS-related work and
general IT support. Since that original discussion, it has become more clear that building, maintaining,
and utilizing the GIS database will require the vast majority ofthis position's time.
In order to make the asset management strategy laid out by Public Works Director Bruce Loney work,
it will require 1) the development of an extensive GIS database, and 2) ongoing updating and
maintenance of that database. While public works staffwill do much of the work of collecting the
data, the person filling GIS/IT position will need to have the skills to work with public works staff, and
build a database consisting largely of utilities asset data. Mr. Loney has talked about the process of
building the database as up to a three-year process.
For the reasons stated above, the draft position description has been re-drafted to reflect the skills, and
time commitment that is expected. Council is asked to p)"ovide direction as to whether to move
forward with the job description, with or without changes.c
ACTION REQUESTED:
Council is asked to provide direction as to whether to move forward with the job description, with or
without changes.
:/?d;~-~~
R. Michael Leek
Community Development Director
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Job Description
Job Title: GIS/IT Specialist
Grade:
Department: Community Development
Location: City Hall
Accountable to: Community Development Director
Reports To: IT Coordinator
FLSA Status: Nonexempt
Prepared By: R. Michael Leek, Community Development Director
Prepared Date: 03/31/2005
Approved By: City Council
Approved Date:
Salary Range:
Hiring Range:
POSITION SUMMARY:
The primary duty ofthe GIS/IT Specialist is to work with the IT Coordinator, Public Works staff,
and other city departments as necessary to;
. Develop the City's geographic information system (GIS) database(s);
. Update the GIS database;
. Otherwise maintain the GIS database;
. Work with various city departments to develop productive uses for the GIS databas~ and
mapping capabilities; and I
. Assist other city staff to develop competence in the use of available GIS tools.
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In addition, where necessary, the GISIIT Specialist may be called on to provide back up to the IT
Coordinator and IT Specialist in the maintenance support for PCs, printers, and other IT-relkted
equipment and software.
The position performs other information system functions as assigned to ensure effective utilization
of automated data processing.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
. Create spatial and non-spatial GIS data sets in cooperation with the IT Coordinator'IPublic
works staff, and other city departments, and maintain the integrity of data sets by keeping
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data current and accurate. I
. Work with other city departments and external agencies to incorporate their data sefs and
needs into the city's GIS system and applications. I
. Produce graphics, maps, charts, and other documents using GIS for both internal and
external customers of the city. I
. Assist in the installation and upgrading of GIS software, processing of source data, and the
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execution of data conversions.
. Maintain documentation of GIS applications and procedures.
. Provide training assistance in the operation of GIS and other, related software applications as
directed.
. Regularly attends LOGIS GIS user group meetings, and other meetings as directed.
. Provides "help desk" back up to the IT Coordinator and IT Specialist at the direction of the
IT Coordinator.
MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
. EDUCATION - Associate's degree (A.A.) in computer science, engineering, or
related field. Two to three years of full-time, permanent information technology_experience
in a governmental setting or other organization having similar information technology needs.
. EXPERIENCE - At least one year experience with ArcView, Arc Info, and/or
other ESRI GIS products and tools, preferably in a municipal government/engineering and
public works setting with general knowledge of surveying, mapping, and photogrametric
techniques.
0 Ability to build GIS database, and operate GIS systems, including digitally collected
topography and terrain models and land databases.
0 Two years IT experience including hardware and software applications, and
Microsoft Windows and other office applications.
. LANGUAGE SKILLS
Ability to read and interpret documents such as operating and maintenance instructions, and
procedure manuals-Ability to communicate verbally and in writing effectively with
employees and the public.
. MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference, and volume.
. REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to carry ouUnstructions furnished in
written, oral, diagram, or schedule form.
. CERTIFICATES, LICENSES, REGISTRATIONS
The applicant must have a valid Minnesota driver's license. MSCS certification is desirable.
. OTHER SKILLS AND ABILITIES
Demonstrates a conceptual understanding of the City's information technology environment,
information systems technology platforms relative to various city functions, emerging trends in
the field of information technology and the ability to apply this understanding in solving
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problems, and meeting the City's future technology needs. Has a broad understanding of the .
role, functions, and responsibilities of city government. Demonstrates the ability to establish
and maintain working relationships with co-workers and the public. Must maintain
confidentiality as required by the Minnesota Data Practices Act.
PHYSICAL DEMANDS: The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to talk and hear. The
employee frequently is required to walk; sit; use hands to finger, handle, or feel objects, tools, or
controls; and reach with hands and arms. The employee is occasionally required to stand and stoop,
kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
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