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HomeMy WebLinkAboutAugust 07, 2024 MinutesShakopee City Council Minutes August 7, 2024 7:00 PM City Hall, 485 Gorman St. Mayor Matt Lehman presiding 1. Roll Call Present: Mayor Matt Lehman, Council Members Jay Whiting, Angelica Contreras, Jim DuLaney, Jesse Lara Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea Petersen, City Attorney Jim Thomson, City Engineer Alex Jordan, Finance Director Nate Reinhardt, City Clerk Lori Hensen, Planning/Development Director Michael Kerski, Park/Recreation Director Kelsi McNutt, Fire Chief Mike Nelson, Public Works Director Bill Egan, Police Chief Jeff Tate 2. Pledge of Allegiance 3. Approval of Agenda Council Member Angelica Contreras made a motion to approve the agenda, second by Council Member Jay Whiting and the motion passed. 5-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Lara removed 4.A.3. for further discussion. Council Member Jay Whiting made a motion to approve the modified consent agenda, second by Council Member Jim DuLaney and the motion passed. 5-0 A. Administration *4. A.1. *City Council Minutes Page 1 of 5 Approve the minutes of July 16, 2024. *4. A.2. *Appointment to LOGIS Board Adopt Resolution R2024-106 Amending Resolution No. 7595, Designating a Director and Alternate Director to the LOGIS Board. *4. A.3. *Approve a 3.2 Off Sale Liquor License Chaska Market LLC. dba Los Ranchos Mercado Council Member Jesse Lara made a motion to approve a 3.2 off sale liquor license for Chaska Market LLC, dba Los Ranchos Mercado, located at 590 Marschall Road., second by Council Member Jim DuLaney and the motion passed. 5-0 *4. A.4. *Approve a Temporary Liquor License, and Street Closures for the Tap 2024 Event Approve a temporary liquor license, and street closures for the Tap 2024 Brew Fest Event being held September 7, 2024, on Lewis Street and the Lewis Street Parking lot. *4. A.S. *Minnesota Department of Public Safety's Crisis Response Grant Program Application Adopt Resolution R2024-107, approving an application to the Minnesota Department of Public Safety's (MN DPS) Crisis Response grant program. B. Engineering *4. B.1. *Approve Wetland Replacement Plan and Wetland Credit Purchase Agreement for Wood Duck Trail Extension Authorize the execution of a Wetland Credit Purchase Agreement with Scott County SWCD and adopt Resolution R2024-105 Approving a Wetland Replacement Plan for Wood Duck Trail Connection. *4. B.2. *Approve Master Service Agreements with Consultant Pool Firms Authorize the Mayor and City Administrator to enter into the Master Agreements for Professional Consulting Services with professional engineering consulting pool firms, subject to final review and approval of the agreements by the City Attorney. *4. B.3. *Approve Extended Construction Hours for 2nd Avenue and Lewis Street Parking Lot Improvement Project Approve suspension of City Code Sec. 130.45, Noise Elimination and Noise Prevention, Subd. C.4, Hourly Restrictions on Certain Operations, allowing the 2nd Avenue and Lewis Street Parking Lot Improvement Project contractor, GMH Asphalt Corporation and their subcontractors, to perform work from 7 a.m. to 7 p.m. on Page 2of5 Saturdays through the end of September 2024. *4. B.4. *Approve License Agreement with SMSC for L16 Levy Maintenance Approve License Agreement with the Shakopee Mdewakanton Sioux Community for the Lift Station 16 Levee Rehabilitation Project. *4. B.S. *Accept Proposal from WSB for Development Construction Inspection Services Accept proposal for professional services from WSB, LLC in the amount of $101,248 for construction observation and inspection services for private development improvements. *4. B.6. *Approve Final Payment and Contract Completion for the 12th Avenue Driveway Consolidation Improvements Project Accept proposal for professional services from WSB, LLC in the amount of $101,248 for construction observation and inspection services for private development improvements. *4. B.7. *Approve Waiver of Special Assessment Appeal Rights for Maras Street, 13th Avenue and Hansen Avenue Utility Extension Project Adopt Resolutions R2024-108, Approving a Waiver of Special Assessment Appeal Rights with Hansen Avenue, LLC. *4. B.B. *Award Contractor for the Stans Tennis Court Resurfacing Project Approve a contract with Bituminous Roadways, Inc. for the Stans Tennis Court Resurfacing project, in the amount of $119,574.00. C. Planning and Development *4. C.1. *Purchase of Replacement Shade Canopies for SandVenture Approve a contract with Commercial Recreation Specialists for $42,390 to replace the fabric on the existing shade canopies at SandVenture. *4. C.2. *Award for Construction of the Valley Crest Trail Award contract to S.M. Hentges & Sons for construction of the Valley Crest Trail in the amount of $147,962.50 plus a ten percent contingency of $14,800 for a total of $162,762.50 and authorize the city administrator to sign the appropriate documents. *4. C.3. *Award Contract for Make Up Air Unit for SandVenture. Award contract to SCR of St. Cloud per IAA Change Order Request Mechanical 7 Plumbing to install a Make Up Air Unit for a cost of $50,483.12 including roof top screening. Page 3of5 *4. C.4. *Award Contracts to Wickcraft Boardwalks for Jackson Commons Approve a contract with Wickcraft Boardwalks for $70,647.74 plus 5% contingency of $3,532 for a total of $74,179.74 *4. C.S. *Award of Contract to Northland Recreation for Poligon Shelter at Jackson Commons Award a contract to Northland Recreation for a Poligon Northern Skyline Shelter for $44,930 delivered to Jackson Commons Park. *4. C.6. *One Month Extension on Kraus -Anderson Contract for SandVenture Approve an extension for Kraus Anderson's site supervision until September 2024 at a cost up to $50,000 including general conditions. *4. C.7. *Award Contracts for Seed Mix and Park Furniture for Jackson Commons Award a contract for $25,000 to Minnesota Native Landscape for Prairie Seed Mix and Pollinator Seed Mix and Award a contract to Anova for $29,063 for 10 benches and 4 Trash Receptacles. D. Police *4. D.1. *Lateral Police Officer Hire Approve the hiring of Officer Cody Brotherton at step five of the 2024 union contract. 5. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Recess for Economic Development Authority Meeting Council Member Jay Whiting made a motion to recess to the EDA, second by Council Member Jesse Lara and the motion passed. 5-0 8. Reconvene Page 4of5 9. General Business A. Engineering 9. A.1 . Riverbank Stabilization - Concept Presentation Informational only B. Planning and Development 9. B.1. Proposal from Scott County CDA for an Owner Rehab Loan Program Council Member Jesse Lara made a motion to approve the Proposal from Scott County CDA for a Rehabilitation Loan Program and prepare a Joint Powers Agreement per these terms to be brought back to both bodies for approval, second by Council Member Angelica Contreras and the motion passed. 5-0 10. Workshop 10.A. Review Preliminary 2025-2029 Capital Improvement Plan (CIP) Informational only 10.B. 2025 Budget and Levy Overview Informational only 11. Reports 11.A. City Bill List Informational only 11.B. Liaison and Administration Information only 12. Other Business 13. Adjournment to Tuesday, August 20, 2024, at 7 p.m. Council Member Jesse Lara made a motion to adjourn to Tuesday, August 20, 2024, at 7:00 pm, second by Council Member Jim DuLaney and the motion passed. 5-0 Page 5of5